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Special Board Meeting
Pleasanton USD
July 30, 2016 9:00AM
District Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPENING CEREMONY - 9:00 a.m.
Quick Summary / Abstract:
School Board Meeting Procedures At Special Board meetings, comments may be taken for only those items appearing on the posted agenda. No action or discussion shall be undertaken, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code 54954.3. In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. Open Session Items 1-5 will be recorded.
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Welcome by Board President: Jamie Hintzke Vice President: Mark Miller Members: Valerie Arkin, Chris Grant, and Joan Laursen
2. APPROVAL OF THE AGENDA
2.1. Approval of the Agenda
3. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 9:05 a.m., or as close to that time as possible.
Rationale:

School Board Meeting Procedures

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3.  In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. 

 
Quick Summary / Abstract:
At Special Board Meetings, comments may be taken for only those items appearing on the posted agenda. Speakers will be called upon in random order. 
4. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:
The Pleasanton Board of Trustees utilizes a consent calendar for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.
4.1. Approval of the Personnel Document
Rationale:

The July 30, 2016, Personnel Document includes new hires, changes in assignment, leaves of absence, and resignations for certificated and classified personnel.  Also included are classified employee layoffs and a probationary employee release.

 
Recommended Motion:
It is recommended that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document.   
Quick Summary / Abstract:
It is recommended that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document.    

Comments:

Prepared by:  Mary Ellen Cote, Administrative Assistant, Human Resources

Reviewed by:  Dianne Howell, Assistant Superintendent, Human Resources

Reviewed by:  Rick Rubino, Superintendent


Attachments:
4.1 Personnel Doc Bluesheet
4.1 PERSONNEL DOCUMENT
4.2. Approval of Board Minutes
Quick Summary / Abstract:
That the Governing Board approve the minutes.
Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: Rick Rubino, Superintendent

Attachments:
A. Board Minutes for March 14, 2016
B. Board Minutes for March 22, 2016
C. Board Minutes for May 21, 2016
5. REPORT, DISCUSSION and REPORT, DISCUSSION and POSSIBLE ACTION
Rationale:



 
Quick Summary / Abstract:


5.1. Report, Discussion, and Possible Action to Approve Rejection of All Bids for the Village Multipurpose Room Career Technical Education Project, Bid 2015-16.15 (5 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On May 20, 2016, the District issued a bid for construction of a multipurpose room and culinary building at Village High School.  The project was planned to be funded with Career Technical Education (CTE) Grant Funds from the state and matching funds from the District.  A copy of the bid documents is available on request. The bid was advertised in the Tri-Valley Times and posted in a Bay Area plan room and on the District website.  On June 3, 2016, a mandatory pre-bid meeting was held. On June 23, 2016, at 1 PM, eight bids were received and opened.

On July 7, 2016, the Administration presented a report on the status of the bids and the matching state funds to the Board of Trustees.  Per the July 7, 2016 Board discussion, the Administration will return the state CTE funds and will not appeal to the State Allocations Board.  The project will be removed from the bond project list.

The Administration recommends that the Board reject all bids for Bid 2015-16.15 Village High School Multipurpose Room.  The Administration will pursue no further action on this project.



 
Quick Summary / Abstract:

The Administration recommends that the Board reject all bids for Bid 2015-16.15 Village High School Multipurpose Room.


Comments:

Prepared by:  Myla Y. Grasso, Coordinator, Purchasing, Warehouse, and Graphics
Reviewed by:  Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by:  Rick Rubino, Superintendent



5.2. Report and Review of July 7, 2016 Board Approved Bond Project List (10 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On June 28, 2016, the Administration presented a draft bond project list for information and discussion. The list included eight (8) bond program scenarios consisting of four (4) tax rates ($60, $55, $50 and $45 per $100,000 of AV) under two (2) different interest rate assumptions.

On July 7, 2016, the Board reviewed and discussed a project list with over $300M in bond projects (Attachment A).  Following their review and discussion, the Board approved a project list with approximately $270M in bond projects at a tax rate of $49 per $100,000 of AV (Attachment B). Attachment B highlights the changes (strike through for projects that were eliminated and italics for projects that were modified).     

On July 30, 2016, the Administration will review the bond project list the Board approved on July 7, 2016 (Attachment C).  Attachment C provides the clean version and final list of projects.  

The final Board approved project list was used to create the final recommended Resolution 2016-2017.02 (Agenda Item 5.3, July 30, 2016).  





 
Recommended Motion:



Quick Summary / Abstract:

The Administration recommends that the Board review the final bond project list (Attachment C) which was approved on July 7, 2016.  




Comments:

Prepared by: Micaela Ochoa, Deputy Superintendent

Reviewed by: Rick Rubino, Superintendent

Attachments:
A. Recommended $300M Bond Project List Presented July 7, 2016
B. Board Approved Bond Project List July 7, 2016 w/Edits
C. Final Board Approved Project List July 7, 2016
5.3. Report, Discussion and Possible Action to Approve Resolution No. 2016-2017.02 for a November 8, 2016 Bond Measure and Direct Staff to File Resolution No. 2016-2017.02 with the Alameda County Registrar of Voters by August 12, 2016 (20 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On July 7, 2016, the Board of Trustees approved a bond project list totaling approximately $270M.  At that same meeting, the Board of Trustees reviewed and discussed a draft Resolution for a November 8, 2016 bond measure. Based on the July 7th direction from the Board of Trustees, the Administration continued work with Bond Counsel Donald Field from Orrick, and Financial Advisor Chet Wang from Keygent Advisors, to finalize the Resolution calling for a November 8, 2016 election.  

The final version of the Resolution is included in Attachment A. The Administration recommends that the Board of Trustees approve Resolution No. 2016-2017.02 as noted in Attachment A.   

State law requires the Board of Education to order school elections. Attachment A provides a Resolution with the specification of the election order. The final board approved Resolution must contain the exact language of the bond proposition that will appear on the ballot. The ballot measure must specify the amount of bonds to be authorized, the maximum interest rate to be paid, and the purposes for which the bonds will be issued.

Resolution 2016-2017.02 reflects the updated needs as identified over the past three years, since January 2013, when the Facility Master Plan was first completed, and through July 7, 2016, when the Board of Trustees engaged in a thorough discussion regarding district-wide facility priorities. 

Since county officials conduct all elections on behalf of school districts, the order must be delivered to all concerned County officials, including the County Clerk/Registrar of Voters and the Board of Supervisors. 

Bond Counsel Donald Field from Orrick will be available to present information and answer questions related to this item.

For transparency purposes, changes made to the July 7, 2016 draft Resolution can be found in Attachment B.


 
Recommended Motion:



Quick Summary / Abstract:

The Administration recommends that the Board of Trustees approve Resolution 2016-2017.02 calling for an election on November 8, 2016, and direct the Administration to file Resolution 2016-17.02 with the Alameda County Registrar of Voters no later than August 12, 2016.  






Comments:

Prepared by: Micaela Ochoa, Deputy Superintendent Reviewed by: Rick Rubino, Superintendent

Attachments:
A. Final & Approved July 30, 2016 Resolution 2016-2017.02
A. Final Resolution 2016-2017.02
B. Comparison Draft Resolution from July 7, 2016
6. BOARD WORKSHOP - 10:00 a.m.
6.1. The Pleasanton Unified School District of Trustees and the Superintendent will hold a one-day retreat that will focus on three areas: (1)Board Governance and operating practices (2) collaborative working relationship with Pleasanton Unified School District Superintendent's Office and (3) setting goals, strategic priorities and work plan for the next twelve months.
7. ADJOURNMENT
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: July 27, 2016, 8:42 PM

The resubmit was successful.