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Regular Board Meeting
Pleasanton USD
April 17, 2018 6:00PM
District Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 6:00 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 6:00-7:00 p.m.
2.1. Personnel Actions (Government Code 54957)
Quick Summary / Abstract:
Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear "complaints or charges brought against such employee by another person or employee unless the employee requests a public session."
2.1.1. Public Employee Appointment: Interim Director, Special Education
2.1.2. Public Employee Performance Evaluation: Superintendent
2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Mark Miller Vice President: Valerie Arkin Members: Jamie Hintzke, Joan Laursen and Steve Maher
3.3. Student Board Member: Roderick Liu, Foothill High School
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (10 Minutes)
6.1. Character Trait, "Respect"
6.2. Catholics of Pleasanton
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. California School Employees Association (CSEA)
7.2. Association of Pleasanton Teacher (APT)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
Rationale:

School Board Meeting Procedures

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3.  In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. 

 
Quick Summary / Abstract:
Please use the BLUE card to submit a request to speak. Speakers will be called upon in random order. This section is provided so the audience may comment on any item that is NOT on the agenda. According to the Brown Act, the Board may listen to comments, but they can neither discuss nor take action on the topics presented to them.
9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:
The Pleasanton Board of Trustees utilizes a consent calendar for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. Board members receive their agendas and back up materials five days in advance of our meetings. They have the opportunity to ask questions, and to do research prior to our meeting. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.
11.1. Approval of the Minutes
Rationale:

The Administration recommends that the Board of Trustees approve the following minutes:

  • March 5, 2018, Special Board Meeting







 
Financial Impact:

This item has no financial impact to the District.



Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant

Attachments:
A. Approval of Minutes
11.2. Approval of Donations
Speaker:
David Haglund
Rationale:



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the following donations.





Financial Impact:

This item has no financial impact to the District.




Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent










Attachments:
A. Approval of Donations
11.3. Approval of March 2018 Warrants
Speaker:
Cathy McKim
Rationale:

The Board is presented with warrants for the month of March 2018.   This approval represents the warrants produced and amounts expended from various funds. The following reports are included:

 1. Accounts Payable Warrant Register for the Month, the summary report (Attachment A) provides the following information:

  • A recap by Fund of all warrants generated for the month
  • The individual production dates and warrant sequence numbers    
  • The total of all expenditures for all Funds

 2. Register of District Warrants, the report (Attachment B) provides the following information (and includes one set of reports for each warrant run):

  • Summary of Expenditures by Fund and by Object Code
  • Details of Payments Sorted by Warrant Number

 3. Board Bill Approval Listing, the report (Attachment C) provides the following information (and includes one report for all warrants produced for the month):

  • Details and Summary Totals of Expenditures sorted by Fund, by Object Codes and by Vendor; which groups the vendors by the type of expenditure (or service provided)


 
Recommended Motion:

The Administration recommends that the Board approve the attached warrants for the month of March 2018.



Financial Impact:
$ 4,938,236.64 from the Funds noted in Attachment A.


Comments:
Prepared by: Cathy McKim, Coordinator, Fiscal Services
Reviewed by: Tom Gray, Executive Director, Fiscal Services
Reviewed by: Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by: David Haglund,  Ed.D., Superintendent


Attachments:
A. Warrant Register-March 2018
B. Register of District Warrants-March 2018
C. Board Bill Approval Listing-March 2018
11.4. Approval of March 2018 Purchase Orders
Speaker:
Ellen Rebosura
Rationale:
Monthly, District staff will include approval of purchase orders as part of the Consent Agenda.  In a manner similar to the approval of warrants, a Purchase Order (PO) Board Report will be presented at the first meeting of the month for the month preceding the meeting.  The report is divided by type of purchase order with numbering as follows: 


PO Type

Description

PO Number Series

Regular

Most one-time orders

180xxx to 185xx

Stores

Items stocked in the warehouse

186xxx

Textbooks

Textbooks and some instructional materials

187xxx

Child Nutrition

Food and supplies for Child Nutrition Services

188xxx

Open

Multiple purchases from one vendor throughout the year

189xxx

The report provides the following information:

  • PO number
  • Vendor name
  • Description of items purchased
  • Amount
  • Originating site
  • Program

Payment for these purchase orders will be reflected in the warrant reports as items are received and invoiced.  Note that some vendor names may have been redacted due to student privacy issues.

This report includes purchase orders for March 2018 (Attachment A).




 
Recommended Motion:

The Administration recommends that the Board approve the attached purchase orders for March 2018.


Financial Impact:

$590,140.63 from various funds as indicated.


Comments:
Prepared by:  Ellen Rebosura, Coordinator of Purchasing, Warehouse and Graphics
Reviewed by:  Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. March 2018 Purchase Orders
11.5. Ratification of March 2018 Contracts
Speaker:
Ellen Rebosura
Rationale:

On May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts).  The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects under CUPCCAA less than $45,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.

Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification.  Copies of the full documents are available on request.

Some vendor names may have been redacted due to student privacy issues.

The Administration recommends that the Board ratify the attached list of contracts and agreements under $45,000.



 
Recommended Motion:

The Administration recommends that the Board ratify the attached list of contracts and agreements for March 2018.


Financial Impact:

$250,664.28 from various funds.


Comments:
Prepared by:  Ellen Rebosura, Coordinator of Purchasing, Warehouse and Graphics
Reviewed by:  Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. March 2018 Contracts
11.6. Approval to Declare Property Surplus
Speaker:
Ellen Rebosura
Rationale:

California Education Code Sections 17545 and 17546 authorize school districts to sell, for cash, any surplus personal property belonging to the school district if the property is:

  • No longer required for school purposes
  • Being replaced
  • Unsatisfactory or not suitable for school use

Per Education Code, disposal may be by:

  • Public auction of items exceeding $2,500 in value (auctions may be conducted by a district employee, public agency, or by contract with a private auction firm)
  • Private sale of items worth less than $2,500
  • Donations to charitable organizations or disposal if property is of insufficient value to defray costs of arranging a sale

The item listed in Attachment A from Amador Valley High School are book shelves from the library and are no longer in use.  

The money received from this sale will be deposited into the General Fund (Fund 01).  Board approval is requested to declare this item surplus property and to authorize the Coordinator of Purchasing, Warehouse, and Graphics to dispose of said item.


 
Recommended Motion:
The Administration recommends that the Board declare the property listed in Attachment A as surplus and authorize the Coordinator of Purchasing, Warehouse, and Graphics to dispose of said items.

Financial Impact:
Proceeds from auction or recycling deposited to Fund 01.

Comments:
Prepared by:  Ellen Rebosura, Coordinator of Purchasing, Warehouse and Graphics
Reviewed by:  Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. March 2018 Surplus List
11.7. Approve the Lydiksen Elementary School Pilot Furniture Proposal
Speaker:
Nick Olsen
Rationale:

On January 16, 2018, staff presented information regarding the MeTEOR Education Furniture contract for Board discussion.

On January 30, 2018, the Board approved MeTEOR Education as the furniture vendor for the Lydiksen Elementary School Modernization and Rebuild project. 

The Pilot Furniture Phase of the furniture implementation plan is to select and purchase pilot furniture for up to three (3) existing classrooms prototypes at three (3) different grade levels. The new furniture will support 21st century learning by being mobile and flexible to allow for a classroom to physically adjust to the instruction. The purpose of the furniture pilot program is to allow the students and staff to test different furniture styles and configurations for at least one (1) full school year before making a bulk order for all classrooms. The pilot furniture selection will also influence the design of the new classroom buildings. The recommended plan is to pilot different student table and seating options as well as teacher station and classroom storage options.

On January 29, 2018, "Pilot Teacher Application" for the Lydiksen Elementary School teachers interested in leading the pilot furniture program were due. On January 30, 2018, Principal Jacob Berg and Director of Facilities, Nick Olsen reviewed the applications. On January 31, 2018, the selected teachers were notified.

On February 7, 2018, Aedis Architects, MeTEOR Education, and staff had a "kick-off" meeting with the three (3) pilot teachers and did pilot classroom walk-throughs. On March 1, 2018, the same team toured Richard Crane Elementary School in Rohnert Park because the project included many of the 21st Century Classroom ideas that will be incorporated in the Lydiksen Elementary School Project.

On March 7, 2018, MeTEOR Education presented the proposed pilot furniture to the Lydiksen Modernization/Rebuild Campus Committee for discussion and feedback. 

On March 27, 2018, staff presented the Lydiksen Elementary School Pilot Furniture proposal to the Board for discussion. MeTEOR also supplied physical samples of the student pilot furniutre for the Board to review. At that meeting, the Board communicated to staff to bring the item back to the Board on April 17, 2018 for possible approval as a consent item. 

The student pilot furniture is anticipated to be installed in Summer 2018 for prototyping during the 2018/19 school year.

The total cost of the proposed student pilot furniture package is $24K (which already includes the 50% discount from MeTEOR Education for the pilot furniture). 



 
Recommended Motion:

The Administration recommends the Board approve the Lydiksen Elementary School Pilot Furniture proposal. 


Financial Impact:
Bond Fund (Fund 210) $24K
Comments:
Prepared by: Nick Olsen, Director of Facilities and Construction
Reviewed by: Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent
Attachments:
A. Lydiksen ES - Student Pilot Furniture Presentation
11.8. Approve Local Control Advisory Committee Applicants
Speaker:
Micaela Ochoa
Rationale:

The Local Control Advisory Committee's (LCAC) responsibility is to advise the Board and Superintendent about supporting the Pleasanton Unified School District's Strategic Plan with resources from our Local Control Funding Formula (LCFF).   The LCAC members are required to attend all meetings of the full committee on the 3rd Tuesday of the month from 6:00 p.m. - 8:00 p.m.  Members of the LCAC include parents/guardian of current students and/or community members, Pleasanton Unified School District staff members, and representatives of the Classified School Employee Association (CSEA) and Association of Pleasanton Teachers (APT).

On March 1, 2018, recruitment began to seek up to eleven (11) parents/guardians of current students and/or community members to replace the LCAC members whose term expires in June 2018.  Advertisements were placed in area newspapers, and applications were posted on the District website, and available at the school sites.  

On March 30, 2018, applications were due to the District Office.  Seven (7) applications were received, three (3) of which were from LCAC members whose term expires in June 2018 (Attachment A).  One (1) resume was received without an application before the deadline.  There are currently five (5) members on the LCAC whose term will expire in June 2019.  This will provide continuity of the LCAC.

On April 17, 2018, the Administration recommends approval of the following applicants to the LCAC. The new LCAC Members will serve a two (2) year term (July 2018 - June 2020).

  • Sylvia Tian* parent of students at Walnut Grove Elementary School
    and Harvest Park Middle School
  • Susan Wong parent of student at Hearst Elementary School
  • Rosanne Hoffman* parent of Pleasanton Unified School District graduates
    and community member
  • Alma Avalos parent of student at Foothill High School
  • Varsha Clare* parent of Pleasanton Unified School District graduates
    and community member
  • Alon Kama parent of student at Alisal elementary School
  • Analeah O'Neill parent of student at Lydiksen Elementary School

* - LCAC members whose term expires June 2018



 
Recommended Motion:

The Administration recommends the Board of Trustees approve the applicants listed above to serve a two (2) year term (July 2018 - June 2020) on LCAC.

Financial Impact:

This item has no financial impact on the District.

Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services
Reviewed by: Odie Douglas, Assistant Superintendent, Educational Services
Reviewed by: Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. LCAC Applicants
11.9. Memorandum of Understanding between the Alameda County Office of Education (ACOE) Alternative Education Programs and Pleasanton Unified School District for Fiscal Year 2019/2010/2021.
Speaker:
Ed Diolazo
Rationale:

A Memorandum of Understanding (MOU) is needed to define the placement and service delivery to students eligible for Special Education services who may be placed in the Alameda County Alternative Education School Programs. The MOU reflects the District’s responsibility for funding of services provided by the Alameda County Office of Education (ACOE) with respect to the provision of Special Education services under the Individuals with Disabilities Education Act (IDEA). The ACOE is responsible for providing credentialed Special Education staff to implement the Individualized Education Plan (IEP) and to provide IEP related services such as assessment, report writing and the development and implementation of a student’s IEP.

A MOU is needed to establish and maintain procedures for the placement and delivery of special education services provided by ACOE Alternative School Programs to District placed students as determined by their IEP. 







 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the Memorandum of Understanding between the Alameda County Office of Education and the Pleasanton Unified School District.  





Financial Impact:

Upon placement in the ACOE Alternative Education Program, the educational cost to Pleasanton Unified School District  is $46.48 per day, per student with an IEP. 





Comments:

Prepared by: Kathleen Rief, Interim Director, Student Support Services

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed. D., Superintendent







Attachments:
A. ACOE MOU Alternative Ed Program
11.10. Approval of Out-of-State Travel for District Staff
Speaker:
Odie Douglas
Rationale:

Board Policy 3350, adopted May 24, 2016, requires that all out-of-state travel for which district expenses will be incurred, district credit card will be used, and/or reimbursement will be claimed, shall be approved in advance of the travel by the Board.


 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the out-of-state travel noted on Attachment A.

Financial Impact:

$ 1,700.00 for David Haglund will be paid by the Superintendent's Budget

$ 2,419.68 for Nathan Parrish will be paid by Foothill High School

$ 1,459.00 for Sebastian Bull will be paid by Foothill High School

$ 1,853.00 for Josh Butterfield will be paid by Foothill High School



Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Out of State Travel for Staff
11.11. Approval of 2017-18 Additional Overnight/Out-of-State Field Trips
Speaker:
Odie Douglas
Rationale:

Administrative Regulation 6153.1 requires that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.  The Board approves field trips as necessary to allow for changes or additional field trips during the year.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.

Financial Impact:

The cost of each field trip will be covered by voluntary donations.  If sufficient donations to cover the cost of the field trip for all students participating in the field trip are not collected, the field trip will be cancelled.

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Additional Field Trips 4.17.18
11.12. Approval of the Personnel DocumentWas edited within 72 hours of the Meeting
Speaker:
Julio Hernandez
Rationale:

The April 17, 2018 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

 
Recommended Motion:
The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 
Financial Impact:
This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 
Comments:

Prepared by: Diane Arante, Administrative Assistant, Human Resources

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources                                   

Reviewed by:  David Haglund, Ed.D, Superintendent

 
Attachments:
A. Personnel Document
Bluesheeted Personnel Document
11.13. Approval of the Quarterly Report to the Alameda County Office of Education Superintendent of Schools Regarding the Reporting of Uniform Complaints, District Policy/Regulation 1312.4 Williams
Speaker:
Julio Hernandez
Rationale:

Education Code § 35186 requires the District to provide to the Board of Trustees and to the Alameda County Office of Education Superintendent of Schools a quarterly report that summarizes the nature and resolution of complaints filed under the Williams Uniform Complaint Procedures.  The report must include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The District is providing the required summary report verifying Regulation 1312.4 complaints filed during the January 1, 2018 through March 31, 2018 quarter.

 
Recommended Motion:
The Administration recommends that the Board of Trustees review and approve the Quarterly Report in compliance with District Policy/Regulations 1312.4 Uniform Complaint Procedures.
Financial Impact:
This item has no financial impact to the District.
Comments:

Prepared by: Diane Arante, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources     

Reviewed by: David Haglund, Ed.D, Superintendent


Attachments:
A. Quarterly Report on Williams Uniform Complaints
11.14. Approval of the Agreement for Services of Administrator Between the Pleasanton Unified School District and Tri-Valley Regional Occupational
Speaker:
Julio Hernandez
Rationale:

Pending Board action to approve an agreement between the Pleasanton Unified School District ("District") and the Tri-Valley Regional Occupational Program ("TVROP"), which will allow Amy Brown, an employee of the "District",  to serve as an administrator with "TVROP" for the period of the 2018-2019 school year.

The term of the agreement will be from July 1, 2018 and shall end on June 30, 2019.  Amy Brown will remain as an employee of the "District" but will serve as an administrator for "TVROP."  The Tri-Valley Regional Occupational Program will reimburse the "District" on a monthly basis for the compensation that is received by Amy Brown.  Ms. Brown will retain her seniority, rights, privileges and burdens as an employee of the "District."


 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the Agreement for Services of an Administrator between the Pleasanton Unified School District and Tri-Valley Regional Occupational Program, placing Amy Brown as Coordinator, Middle College, at a 1.0 FTE, for the 2018-2019 school year.

Financial Impact:

This item has no financial impact to the District.

Comments:

Prepared by: Diane Arante, Administrative Assistant, Human Resources

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources       

Reviewed by:  David Haglund, Ed.D, Superintendent

Attachments:
A. Agreement for Services of an Administrator between the Pleasanton Unified School District and Tri-Valley Regional Occupational Program
11.15. Approval of the Alameda County Office of Education (ACOE) Countywide Educational Services Plan for Serving Expelled and High Risk Students (Triennial Plan) for Fiscal Year 2019/2010/2021.
Speaker:
Ed Diolazo
Rationale:

California Education Code Section 48926 requires each county superintendent who operates community school, in conjunction with the superintendents of the school districts within the county, develop a countywide plan for providing education services for all expelled pupils in the county.

The Countywide Educational Services Plan for Serving Expelled and High Risk Students Triennial Plan Update, is to be adopted by the governing board of each school district within the county and by the county board of education. California Education Code Section 48926 requires that each county superintendent of schools in conjunction with district superintendents in the county, submit a triennial update to the State Superintendent of Public Instruction.

The ACOE Triennial Plan addresses the following components:

  • Existing educational alternative provided by the Alameda County Office of Education
  • Alameda County Community Schools Transition Process
  • Educational Services provide to expelled students with exceptional needs
  • Excess Cost Agreement
  • Gaps in educational services to expelled students
  • Alternative Placement for students who fail placement or pose a danger to other district students
  • Existing educational alternatives for expelled students offered by district

The Alameda County Office of Education (ACOE) Countywide Educational Services Plan for Serving Expelled and High Risk Students indicates the clearly delineated process for the expulsion of students defined by the Pleasanton Unified School District. The document summarizes the steps taken when a student is recommended for expulsion, which includes restorative approaches, options for a behavior contract, rehabilitation plan, educational alternatives and other services that are individualized to meet the unique and specific needs of each student.








 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the Alameda County Office of Education (ACOE) Countywide Educational Services Triennial Plan for Serving Expelled and High Risk Students.





Financial Impact:

The item has no immediate financial impact to the District.  Costs associated with placement of a student in Special Education is $46.48 per day, per student.



Comments:

Prepared by:  Kathleen Rief, Interim Director, Student Support Services

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed. D., Superintendent


Attachments:
A. MOU Triennial Plan
B. Triennial Plan
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report, Discussion and Possible Action to Approve Resolution 2017-2018.34 for Administrative Professionals Week, April 22-28, 2018 and Administrative Professional's Day, April 25, 2018 (5 Minutes)
Speaker:
David Haglund
Rationale:

Administrative professionals at Pleasanton Unified School District are essential in the daily work that takes place in our schools and district office. Daily, the Administrative professionals at Pleasanton Unified School District greet parents, students and community members. From these interactions, positive impressions of our schools and the district are formed. Administrative professionals maintain the positive culture in our school and district offices. They support our administrators, teachers, classified staff, students and parents. Without them and their support, the work in our schools and district office would not be possible. Our Administrative professionals work tirelessly and collaboratively with all stakeholders to support the great work that takes place at our amazing schools.

We thank and salute our Administrative Professionals in the Pleasanton Unified School District.  With their unwavering support and hard work, our schools continue to excel. From April 22-28, 2018, we celebrate the Week of the Administrative Professional.











 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution 2017-2018.34 in recognition of Administrative Professionals Week, April 22-28, 2018 and Administrative Professional's Day, April 25, 2018.





Financial Impact:

This item has no financial impact to the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D. Superintendent




Attachments:
A. Resolution for Admin Professionals Week
12.2. Report, Discussion and Possible Action to Approve Resolution 2017-2018.35 to Recognize Teacher Appreciation Week, May 7-11, 2018 and Day of the Teacher, May 9, 2018 (5 Minutes)
Speaker:
David Haglund
Rationale:

May 9, 2018 is designated as the “Day of the Teacher” by the State of California. This is a perfect time to honor our teachers, counselors, librarians, full-inclusion specialists, psychologists, speech and language pathologists, nurses and other certificated employees who make a difference in the lives of our students.

Pleasanton is blessed to have high quality teachers in its classrooms who go above and beyond for their students on a daily basis. In addition, our students enjoy the support of amazing, qualified and hardworking counselors, nurses, librarians, psychologists, and speech and language pathologists who inspire them to strive and to succeed in life.











 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution 2017-2018.35 to recognize Teacher Appreciation Week, May 7-11, 2018 and Day of the Teacher, May 9, 2018.







Financial Impact:

This item has no financial impact to the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Resolutoin for Teachers Appreciation Week
12.3. Report, Discussion and Possible Action to Approve Resolution 2017-2018.36 Recognizing Classified Employee Week, May 20-26, 2018 (5 Minutes)
Speaker:
David Haglund
Rationale:

The week of May 20-26, 2018 is designated as "Classified Employee Week" by the California School Employees Association and the State of California. Classified Employee Week presents an excellent opportunity to recognized and appreciate our classified employees who serve in the many vital roles to help support our learning environment for students.

The Board of Trustees is asked to adopt the following resolution to recognize the valuable services provided by our classified professionals to our students and to our schools. We are fortunate to have an incredible team of classified professionals fully committed to supporting our students and schools.








 
Recommended Motion:

The Administration recommends that the Board of Trustees Approve Resolution 2017-2018.36, Recognizing "Classified Employee Week," May 20-26, 2018.



Financial Impact:

This item has no financial impact to the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent



Attachments:
A. Resolution for Classified Employee Week
12.4. Report, Discussion and Possible Action to Approve the 2018-20 Single Plan for Student Achievement (SPSA) for all Pleasanton Unified School District Schools (20 Minutes)
Speaker:
Odie J. Douglas, Pam VandeKamp, Ann Jayne, Leslie Heller, Mike Williams
Rationale:

Each year, Pleasanton Unified School District School Site Councils (SSC) develop and approve School Plans with input from each site’s English Learner Advisory Councils (ELAC). Similar to last school year, we are presenting 2-year plans that align with the District’s Local Control and Accountability Plan (LCAP) and provide site monitoring and accountability. Moving forward, each year an update will be provided on the ongoing progress for all students, including unduplicated students based on the LCAP definition. One aspect of the School Plan approval process allows for site flexibility to better coordinate funding and services to meet student needs.  

The Single Plans for Student Achievement (SPSA) align with our District Strategic Plan and District’s LCAP focusing on the following five areas:

  • Curriculum and Instruction

  • Personal Growth

  • Learning Environment

  • Professional Development

  • Parent Involvement

Principals have worked collaboratively with their site leadership team, instructional staff, and ELAC & SSC parents/guardians.  Secondary schools also include students. All schools review disaggregated student achievement data results, create a site Area of Inquiry and Theory of Action, set measurable goals, and develop focus area action plans to achieve their goals.  

District initiatives underway include continued implementation of the Common Core State Standards and efforts to increase student success. Major focus areas include providing more access to the curricular needs for English Learners, Economically Disadvantaged, and Foster/Kinship youth. The School Site Council at each school has approved the SPSA. Members of Educational Services have provided feedback to sites on their School Plan.

Attachment A includes the presentation for tonight's meeting.  After Board approval, the SPSA's will be included online. Hard copies will be provided upon request.  



 
Recommended Motion:

The Administration recommends that the Board of Trustees discuss and approve the 2018-20 Single Plan for Student Achievement (SPSA) for each site.


Financial Impact:

Budgets and expenditures are included within each School Site Plan - Title I funding for Title I schools, LCAP supplemental, and site discretionary LCFF (Local Control Funding Formula) funds.




Comments:

Prepared by:  Pam VandeKamp, Ed.D., Director of Assessment and Accountability

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. PowerPoint Presentation
12.5. Report, Discussion, and Possible Action to Approve the 2018-19 Harvest Park Middle School “Flex Period” Bell Schedule Pilot Proposal (20 Minutes)
Speaker:
Robin Munsell, Caroline Fields, Tessie Gonsalves, Amanda Michel
Rationale:

During the past two school years, Harvest Park Middle School has explored different bell schedules to add a Response to Intervention (RTI) period to the school day that will allow teachers time to reteach essential standards, provide additional supports, and extend the learning for students who have mastered the standards. Harvest Park’s RTI leadership team, along with their APT (Association of Pleasanton Teachers) rep, visited neighboring middle schools to look at different RTI structures on November 14, 2017.  After the visit, teachers shared their observations and a survey was administered. The results were overwhelming positive and teachers were interested in a bell schedule change for 2018-19.

Recently, the Harvest Park Middle School’s non-management certificated staff approved the request, at 74%, to proceed with the implementation of a “Flex Period” bell schedule change during the 2018-19 school year.  On Tuesday, March 27th, the Association of Pleasanton Teachers (APT) approved the linked MOU (Memorandum of Understanding) in bargaining, pending the results of the staff vote.  A report will be presented this evening to approve the proposed bell schedule change for Harvest Park Middle School for piloting during the 2018-19 school year.



 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the  2018-19 Harvest Park Middle School “Flex Period” Bell Schedule Pilot Proposal.



Financial Impact:

Estimated at $5,000 to $6,000.00 from site discretionary funds.



Comments:

Prepared by:  Robin Munsell, Principal, Harvest Park Middle School

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. HPMS Flex Period PowerPoint
B. MOU for Harvest Park
12.6. Report, Discussion, and Possible Action to Approve the 2018-19 Foothill High School Bell Schedule Pilot Proposal (20 Minutes)
Speaker:
Foothill Administration and Schedule Committee
Rationale:

Foothill High School staff members and community have examined several bell schedules to provide additional academic and social emotional support for all students. Surveys have been sent to staff, students, and parents/guardians to collect feedback.   The school's Schedule Committee has reviewed the information and narrowed down a possible schedule to what is being called a “Late Start Model.” This “Late Start” Model has an “Access” period in it on Tuesdays and Thursdays, but the Foothill staff preferred the name “Falcon Flex” for the period.  

A “Falcon Flex” period is a structured time period built into the school day to allow for student access to academic/social-emotional support.  The purpose of the late start schedule is intended to provide:

  • Support for all students in meeting their academic, social, and mental health needs

  • Support for students based on his or her individual need

  • Opportunities for students to have structured choice supports and targeted interventions

Pilot: Implementation and Monitoring

The instructional staff will be provided appropriate professional development and training prior to implementation of the late start schedule with “Falcon Flex” and release time for planning/collaboration at or around the commencement of the schedule in the fall of 2018.  The Foothill Schedule Committee, which includes teachers, counselor, and administrators, shall monitor implementation of the late start schedule and meet as needed to address any issues or questions that may arise during the 2018-19 school year. Foothill Administration and Foothill Intervention Specialist(s) will review student grades and assessments during the 2018-19 school year to determine the efficacy of the late start schedule with “Falcon Flex” in improving the level of student academic and social/emotional growth.  Student, staff and parent surveys will be taken to determine the impact on student health and wellness along with academic value.

A report will be presented this evening to approve the proposed bell schedule change for Foothill High School for piloting during the 2018-19 school year.



 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the  2018-19 Foothill High School Bell Schedule Pilot Proposal.



Financial Impact:

Estimated at $20,000.00 from site discretionary funds and PTSA support.



Comments:

Prepared by:  Sebastian Bull, Principal, Foothill High School

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. Foothill Flex PowerPoint
B. MOU for Foothill High School
C. Foothill Bell Schedule
12.7. Report, Discussion and Possible Action to Approve the Adoption of a Declaration of Need for Fully Qualified Educators (5 Minutes)
Speaker:
Julio Hernandez
Rationale:

As a prerequisite to the issuance of any emergency teaching permit, Section 80026 of Title 5 requires that all school districts annually submit a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing which must include the following:

1. The titles of emergency permits the District anticipates;                                                                 

2.The efforts the District has made to recruit certificated individuals and to certify, assign, and develop fully qualified individuals; and                 

3.Verification that the Declaration of Need (Form CL-500) was adopted by the Board of Trustees at a regularly scheduled public meeting.    

 
Recommended Motion:

The Administration recommends that the Board approve and adopt the attached Declaration of Need for Fully Qualified Educators for the period of July 1, 2018 to June 30, 2019.

Financial Impact:

This item has no financial impact to the District.

Comments:

Prepared by: Diane Arante, Administrative Assistant, Human Resources

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources     

Reviewed by:  David Haglund, Ed.D, Superintendent

Attachments:
A. Declaration of Need for Fully Qualified Educators
12.8. Report, Discussion and Possible Action to Approve the New job Description of Project Manager, Construction and Facilities (5 Minutes)Was edited within 72 hours of the Meeting
Speaker:
Julio Hernandez
Rationale:

In an effort to provide a clear description of qualifications and responsibilities, the Human Resources Division will periodically update and/or develop job descriptions for district positions.  

Attached is the new job description for the Project Manager, Construction and Facilities. This new job description reflects the responsibilities, functions and qualifications necessary to provide the services described.



 
Recommended Motion:

The Administration recommends that the Board approve the attached new job description for the Project Manager, Construction and Facilities.


Financial Impact:

Management/Confidential Salary Schedule, Range 2:  $118,922 to $131,251

Comments:

Prepared by:   Diane Arante, Administrative Assistant, Human Resources 

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. Project Manager Construction and Facilities Job Description
13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on Monday, April 23, 2018, 7:00-9:00 p.m., Annual Joint City/Pleasanton Unified School District Board meeting.
15. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: April 12, 2018, 5:13 PM

The resubmit was successful.