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Regular Board Meeting
Pleasanton USD
September 25, 2018 6:00PM
District Office Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 6:00 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 6:00-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:
Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session.

2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 10018-19)
2.4. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 11018-19)
2.5. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Government Code 54956.9, subd. (d) (2): One CaseWas edited within 72 hours of the Meeting
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Mark Miller Vice President: Valerie Arkin Members: Jamie Hintzke, Joan Laursen and Steve Maher
3.3. Student Board Member: Matthew Dalleske, Village High School
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (15 Minutes)
6.1. Character Trait, "Responsibility"
6.2. Director of Northern California Cement Masons
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. Association of Pleasanton Teacher (APT)
7.2. California School Employees Association (CSEA)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
11.1. Approval of Contract with the Northern California Journeyman and Apprenticeship Training Trust Fund (NCJATTF)
Rationale:

Per Board Policy 3312, Pleasanton Unified School Districit (PUSD) Board of Trustees reviews and approves Contracts over $45,000 annually. PUSD contracts with the Northern California Journeyman and Apprenticeship Training Trust Fund as part of PUSD's work through the Adult and Career Education Department. The indirect amount of 17% helps fund the Adult and Career Education Department.

The California Community Colleges Chancellor's Office Workforce and Economic Development Division has allocated Related Supplemental Instruction (RSI) hours to PUSD for contracted apprenticeship committees for the coming 2018-19 school year. For Fiscal Year 2018-19 commencing July 1, 2018, the reimbursement rate for RSI increased to $6.26 per student instructional hour. The amount agreed upon between PUSD and the Northern California Journeyman and Apprenticeship Training Trust Fund is for 155,022 hours which comes to a total of $970,437.72 for the 18/19 school year. PUSD collects 17% of this amount for a total of $164,974.41 to the General Fund 01 for Apprenticeship Programs.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the contract with the Northern California Journeyman and Apprenticeship Training Trust Fund for 2018-19.

Financial Impact:

PUSD collects 17% of the $970,437.72 for a total of $164,974.41 to the General Fund 01 for Apprenticeship Programs.

Comments:

Prepared by: Glen Sparks, Director, Adult and Career Education

Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. DC-16 (NCJATTF) Contract
B. 2018-2019 Allocation Form (for all 3 Apprenticeship Committees)
11.2. Approval of Donations
Speaker:
David Haglund
Rationale:



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the following donations.





Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent










Attachments:
A. Approval of Donations 092518
11.3. Approval of Personnel Document
Speaker:
Julio Hernandez
Rationale:

The September 25, 2018 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Personnel Document 092518
11.4. Approval of Out-of-State Travel for District Staff
Speaker:
Odie Douglas
Rationale:

Board Policy 3350, adopted May 25, 2016, requires that all out-of-state travel for which district expenses will be incurred, district credit card will be used, and/or reimbursement will be claimed, shall be approved in advance of the travel by the Board.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the out-of-state travel noted on Attachment A.

Financial Impact:

$ 769.00 for Sara Topalian to be paid by Valley View Elementary School Funds

$ 1,160.00 for Brenna O'Sullivan to be paid by Alisal Elementary School Funds

$ 1,845.00 for Correna Kelly to be paid by Tri-Valley SELPA Funds

$ 1,120.00 for Heideh Farahnand to be paid by Lydiksen Elementary School Funds





Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent 

Attachments:
A. Out of State Travel for Staff
11.5. Approval of Contract with the California Firefighter Joint Apprenticeship Committee and the Pleasanton Unified School District
Speaker:
Odie J. Douglas
Rationale:

Per Board Policy 3312, Pleasanton Unified School District (PUSD) Board of Trustees reviews and approves Contracts over $45,000 annually. PUSD contracts with the California Firefighter Joint Apprenticeship Committee as part of PUSD's work through the Adult and Career Education Department. The indirect amount of 10% helps fund the Adult and Career Education Department.

The California Community Colleges Chancellor's Office Workforce and Economic Development Division has allocated Related Supplemental Instruction (RSI) hours to PUSD for contracted apprenticeship committees for the coming 2018-19 school year. For Fiscal Year 2018-19 commencing July 1, 2018, the reimbursement rate for RSI increased to $6.26 per student instructional hour. The amount agreed upon between PUSD and the California Firefighter Joint Apprenticeship Committee is for 292,000 hours which comes to a total of $1,827,920 for the 18/19 school year. PUSD collects 10% of this amount for a total of $182,792 to the General Fund 01 for Apprenticeship Programs




 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the Contract with the California Firefighter Joint Apprenticeship Committee for 2018-19.

Financial Impact:

PUSD collects 10% of the $1,827,920 for a total of $182,792 to the General Fund 01 for Apprenticeship Programs.


Comments:

Prepared by: Glen Sparks, Director, Adult and Career Education

Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Firefighter Contract
B. 2018-19 Allocation Form (for all 3 Apprenticeship Committees)
11.6. Approval of Contract with the Northern California Cement Masons Joint Apprenticeship and the Pleasanton Unified School District
Rationale:

Per Board Policy 3312, Pleasanton Unified School District (PUSD) Board of Trustees reviews and approves Contracts over $45,000 annually. PUSD contracts with the Northern California Cement Masons Joint Apprenticeship Committee as part of PUSD's work through the Adult and Career Education Department. The indirect amount of 17% helps fund the Adult and Career Education Department.

The California Community Colleges Chancellor's Office Workforce and Economic Development Division has allocated Related Supplemental Instruction (RSI) hours to PUSD for contracted apprenticeship committees for the coming 2018-19 school year. For Fiscal Year 2018-19 commencing July 1, 2018, the reimbursement rate for RSI increased to $6.26 per student instructional hour. The amount agreed upon between PUSD and the California Cement Masons Joint Apprenticeship Committee is for 40,000 hours which comes to a total of $250,400 for the 18/19 school year. PUSD collects 17% of this amount for a total of $42,568 to the General Fund 01 for Apprenticeship Programs.



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the contract with the Northern California Cement Masons Joint Apprenticeship for 2018-19.

Financial Impact:

PUSD collects 17% of the $250,400 for a total of $42,568 to the General Fund 01 for Apprenticeship Programs.


Comments:

Prepared by: Glen Sparks, Director, Adult and Career Education

Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Cement Masons Contract
B. 2018-19 Allocation Form (for all 3 Apprenticeship Committees)
11.7. Approval of the Board Minutes
Recommended Motion:

That the Board approved the following minutes:

  • August 28, 2018, Regular Board Meeting

Financial Impact:

This has no financial impact to the District.

Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant 


Attachments:
A. Board Minutes for August 28, 2018
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report, Discussion, and Possible Action to Approve Resolution 2018-2019.005, Recognizing the Week of the Administrator on October 8-12, 2018 (5 Minutes)
Speaker:
Odie Douglas
Rationale:

Great schools are led by great administrators. Research has repeatedly shown that quality school leadership is essential to student success. Those leaders, in turn, are supported by a network of dedicated professionals working in various capacities. As the State’s preeminent professional association for education leaders, ACSA (Association of California School Administrators) has long since promoted the importance of school leadership in our public school system.

Our leadership team in Pleasanton works tirelessly and collaboratively with their certificated and classified colleagues and parents/guardians to support students and their families. We salute our administrators in the Pleasanton Unified School District and are confident that with their unwavering support and hard work our students and schools will continue to excel. We celebrate the Week of Administrator on October 8-12, 2018 to honor our administrators whose visionary leadership has been instrumental in maintaining our stellar reputation as a high achieving school district.




 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution 2018-2019.005, Recognizing the Week of the Administrator on October 8-12, 2018.




Financial Impact:

There is no financial impact.


Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Resolution for Week of the Administrator 2018.19
12.2. Report, Discussion, Public Hearing, and Possible Action to Approve Resolution No. 2018-19.004, Sufficiency of TK-12 Textbooks and Materials and Availability of Science Equipment (10 Minutes)
Speaker:
Odie Douglas
Rationale:

The Board of Trustees is required to make a determination, through a Resolution, that each pupil in every school has sufficient textbooks/instructional materials in the following subjects:  mathematics, science, history-social science, English/language arts, including the English language development component of an adopted program, world language, and health.  Our textbook inventory tracking system, Destiny, allows the monitoring of our textbooks.

The Resolution also requires that laboratory science equipment is available as applicable to science laboratory courses in grades 9-12.  The fulfills the requirements in Education Code 60119.

The Board of Trustees is requested to conduct a Public Hearing.




 
Recommended Motion:

The Administration recommends that after the Public Hearing, the Board of Trustees approve Resolution No. 2018-19.004, which certifies the sufficiency of TK-12 textbooks and instructional materials and availability of science laboratory equipment for science courses in grades 9-12 for the 2018-19 school year.


Financial Impact:

The cost of the textbooks and science equipment are included in the District budget.


Comments:

Prepared by:  Jennifer Tyson, Director of Elementary Education

Prepared by:  Ken Rocha, Director of Secondary Education

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Public Hearing Notice
B. Board Resolution
C. Sufficiency of Textbooks Listing
12.3. Report, Discussion and Update on the Site Fencing Project at Mohr Elementary School, Fairlands Elementary School, and Harvest Park Middle School (10 Minutes)
Speaker:
Nick Olsen
Rationale:
On July 7, 2016, the Board approved bond project list Item 4ci - Build, Modernize, and Upgrade Existing School Buildings and Classrooms.  

On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds which included $11.5M for Modernization Projects.

On January 29, 2018, the Facilities Master Plan (FMP) Committee agreed on recommending the $11.5M of the first issuance of Measure I1 on the following projects:
- $10M - Replace portable classrooms at Amador Valley High School and Foothill High School
- $1.5M - Install Security Fencing at Mohr Elementary School, Fairlands Elementary School, and Harvest Park Middle School.

On March 27, 2018, staff presented the FMP Committee recommendation to the Board of Trustees (BOT). Due to the time sensitivity of the security fencing and portable replacement projects, the BOT agreed to separate the approval of these projects from the FMP Measure I1 process.

On April 10, 2018, the BOT approved $1.5M from Measure I1 for the Security Fencing at the three (3) sites mentioned.

On May 22, 2018, the BOT approved HKIT Architects as the architect for these projects.

In Summer 2018, Facilities staff and HKIT Architects had several design meetings with stakeholders including site administration, City of Pleasanton, Zone 7 Water District, the Maintenance Department, Kids Club, and the Facilities Sub-Committee to plan the project.

The Administration recommends that the Board receive an update on the site fencing projects at Fairlands Elementary School, Mohr Elementary School, and Harvest Park Middle School.

 
Recommended Motion:
The Administration recommends that the Board receive an update on the site fencing projects for Fairlands Elementary School, Mohr Elementary School, and Harvest Park Middle School. 
Financial Impact:
$1.5M of Measure I1 Bond Funds (Fund 21)

Comments:
Prepared by: Nick Olsen, Director of Facilities and Construction

Reviewed by: Micaela Ochoa, Ed. D., Deputy Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Measure I1 - Site Fencing Update
12.4. Report, Discussion and Possible Action to Approve the Award of Bid 2017-18.12 Door Hardware Upgrade at Foothill High School to Opening Technologies (5 Minutes)
Speaker:
Myla Y. Grasso
Rationale:

On August 2, 2017, the District issued a bid for installation of upgraded door hardware at Foothill High School (Bid 2017-18.03). At that time, the cost of the project came in higher than expected (the lowest bid at that time was $169,000).  On September 12, 2017, staff recommended that the Board reject all bids  and indicated that the project would be re-scoped and re-bid.

On May 15, 2018, the District issued Informal Bid #2017-18.12 for door hardware upgrades at Foothill High School. The bid requested pricing to install accessible locks at seven locations on the campus, including the office, multipurpose room, library, large and small gyms, and two restrooms.  On May 29, 2018, three responsive bids were opened. On June 12, 2018, the Administration recommended that the Board award the contract for the work to Bobo Construction.  The Board approved the Administration's recommendation.

Subsequently, the District and Bobo Construction walked the site and further discussed the project. Bobo Construction expressed that additional work could be needed for additional costs.  District staff had concerns about the potential cost of that work.  Both entities mutually agreed to rescind the contract previously approved, and on September 12, 2018,  the Board approved that action.

The second low bidder for Bid #2017-18.12 was Opening Technologies, for a total cost of $172,080.   Opening Technologies has agreed to honor the response they submitted previously.  The Administration recommends that the Board approve the award of Bid #2017-18.12 Door Hardware Upgrade at Foothill High School to Opening Technologies (the second low bidder).






 
Recommended Motion:
The Administration recommends that the Board approve the award of Bid #2017-18.12 Door Hardware Upgrade at Foothill High School to Opening Technologies.
Financial Impact:
$172,080 in FY19 from the Deferred Maintenance Fund (Fund 14)
Comments:
Prepared by:  Myla Y. Grasso, Director of Operations
Prepared by:  Ellen Rebosura, Coordinator of Purchasing, Warehouse and Graphics
Reviewed by:  Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by:  David Haglund, Ed.D., Superintendent
Attachments:
A. OT Bid Response
B. OT Notice of Award
C. OT Agreement
13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on Tuesday, October 9, 2018.
15. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: September 20, 2018, 6:18 PM

The resubmit was successful.