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Regular Board Meeting
Pleasanton USD
January 15, 2019 5:30PM
District Office Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 5:30 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 5:30-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:

Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session.
2.1.1. Public Employee Appointment: Project Manager, Facilities and Construction
2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code (Case No. 2018-2019.006)
2.4. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code (Case No. 2018-2019.007)
2.5. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 14018-190)
2.6. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 16018-19)
2.7. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 19018-19)
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Jamie Hintzke, Joan Laursen and Mark Miller
3.3. Student Board Member: Sarah Woodall, Middle College
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (5 Minutes)
6.1. Juanita Haugen Scholarship Recipients
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. California School Employees Association (CSEA)
7.2. Association of Pleasanton Teacher (APT)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
11.1. Approval of the Revised Job Description for Behavior Specialist
Speaker:
Julio Hernandez
Rationale:

The changes to the Behavior Specialist job description are made to reflect the appropriate education and certification requirements.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.






 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the attached revised job description for Behavior Specialist.

Financial Impact:

There is no financial impact to the District.

Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Job Description Behavior Specialist
11.2. Approval of Donations
Speaker:
David Haglund
Rationale:
Organizational Goal for 2018-2019 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.




 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the following donations.





Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent










Attachments:
A. Approval of Donations
11.3. Approval of December Warrants
Speaker:
Tom Gray
Rationale:

The Board is presented with warrants for the month of December 2018.   This approval represents the warrants produced and amounts expended from various funds.

The following reports for November are included:

 1. Accounts Payable Warrant Register for the Month, the summary report (Attachment A) provides the following information:

  • A recap by Fund of all warrants generated for the month
  • The individual production dates and warrant sequence numbers    
  • The total of all expenditures for all Funds

2. Board Report (Escape Report ReqPay12c), (Attachment B) provides the following information 

  • Details of all payments during the month sorted by Check Number
  • Fund Summary by Fund with Check Count and Expended Amount
  • Some information has been redacted to protect Student Privacy.

The Fund Summary can also be found on page 19 of 19 on Attachment B.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources. 

 
Recommended Motion:

The Administration recommends that the Board approve the attached warrants for the month of December, 2018.




Quick Summary / Abstract:




Financial Impact:

$ 3,099,691.23 from the Funds noted in Attachment A.




Comments:
Prepared by: Cathy McKim, Coordinator, Fiscal Services
Reviewed by: Tom Gray, Executive Director, Fiscal Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Warrant Register - December 2018
B. Warrant Board Report - December 2018
11.4. Approval of December 2018 Purchase Orders
Speaker:
Ellen Rebosura
Rationale:
Monthly, District staff will include approval of purchase orders as part of the Consent Agenda.  In a manner similar to the approval of warrants, a Purchase Order (PO) Board Report will be presented at the first meeting of the month for the month preceding the meeting. 

The report provides the following information:

  • PO number
  • Vendor name
  • Description of items purchased
  • Location
  • Fund
  • Account Amount
  • PO Changes

With the change to Escape, this report now includes a list of previously issued purchase orders where any changes were made (page 9 of 9). It lists the change made by comparing old/new items and indicating if there was a change in the amount of the PO. The Administration will be working on providing more detail under the description column of the Board report and changes.

Payment for these purchase orders will be reflected in the warrant reports as items are received and invoiced.  Some vendor names may have been redacted to ensure student privacy.

This report includes purchase orders for December 2018 (Attachment A).

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.



 
Recommended Motion:

The Administration recommends that the Board approve the attached purchase orders for December 2018.


Financial Impact:

$674,898.51 purchase orders from various funds as indicated for December 2018.

$187,207.76 change orders from various funds as indicated for December 2018.


Comments:
Prepared by: Ellen Rebosura, Coordinator, Purchasing, Warehouse and Graphics
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. December 2018 Purchase Orders
11.5. Ratification of December 2018 Contracts
Speaker:
Ellen Rebosura
Rationale:

In May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts).  The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.

Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification.  Copies of the full documents are available on request.

The Administration recommends that the Board ratify the attached contracts and agreements under $45,000.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board ratify the attached contracts and agreements for December 2018.


Financial Impact:

$180,371.20 from various funds for December 2018.




Comments:
Prepared by: Ellen Rebosura, Coordinator, Purchasing, Warehouse and Graphics
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. December 2018 Contracts
11.6. Approval of IRS Approved Mileage Reimbursement Rate
Speaker:
Tom Gray
Rationale:

Pleasanton Unified School District (PUSD) Regulation 4060.1 provides that a private automobile may be used for business travel, and that the Board will annually review and establish a rate for mileage reimbursement. 

The Internal Revenue Service (IRS) approved mileage reimbursement rate for business travel is the rate established by PUSD as the reimbursement rate for automobile travel.  The current District reimbursement rate of 54.5 cents per mile has been effective since January 1, 2018.  The IRS has increased its approved rate from 54.5 cents to 58.0 cents effective January 1, 2019. 



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the reimbursement rate of 58.0 cents for miles driven beginning January 1, 2019, as provided by the IRS.




Financial Impact:

An estimated increase of approximately $5,500 annually from the following District Funds:

General Fund (Fund 01)

Adult Fund (Fund 11)

Child Nutrition Fund (Fund 13)

Enterprise Fund (Fund 63)




Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

11.7. Approval of 21st Century Classroom Pilots
Speaker:
Amy Nichols
Rationale:

On July 7, 2016, the Board approved bond project list Item 2C - 21st Century Learning Classroom Technology, including an allocation of funding for classroom audio visual technology to enhance teaching and learning.

On November 8, 2016, Measure I1 was passed by Pleasanton voters.  

On March 27, 2018, the Board approved the Facilities Master Plan (FMP), which specified project item 2c for 21st Century Classrooms and allocated a $7700 budget (per classroom) to provide each classroom with audio-visual equipment, including a large screen digital display, a document camera and a voice amplification system.  The FMP estimates a total Measure I1 expenditure of approximately $6M to provide this equipment to all district classrooms. It is anticipated that this funding will be included in the next Measure I1 issuance, and installation is tentatively scheduled to begin during the 2019-20 school year.

On May 23, 2018, the District Technology Committee discussed options for the digital display that would best meet the long term instructional needs of the district.  There are a variety of equipment options available including projectors, interactive flat panels and non-interactive flat panels. Projectors and non-interactive flat panels are currently installed in some locations throughout the district and are familiar to most district staff.  An interactive flat panel was demonstrated during that meeting.

In October 2018, the Administration acquired seven Aver interactive flat panels and installed them at the District Office, Valley View and in the Lydiksen Measure I1 pilot 21st century classrooms.  The purpose of this installation was to evaluate their technical capabilities and compatibility with our wireless network infrastructure. This test has proven successful.

In order to determine the best equipment for our instructional needs, the Administration recommends piloting the Aver interactive flat panels and their associated document cameras at all school sites.  Principals and District Technology Committee members will provide feedback as to the instructional benefits of these systems in comparison to projectors and non-interactive flat panels. The Administration recommends the purchase and installation of 13 Aver interactive flat panels and documents cameras, to be installed in designated locations at each campus (other than Valley View and Lydiksen) at a cost of $71K (Attachment A).

The Lightspeed Redcat system has been used as a voice amplification system in District classrooms.  The Administration recommends piloting those systems in the same pilot locations with the Aver interactive flat panels and document cameras.  The Administration recommends the purchase of 13 Lightspeed Redcat systems at a cost of $13K (Attachment B).

The total cost of the recommended Classroom AV pilots is $84K. 

Feedback from these pilots will be collected from Principals and District Technology Committee members during the late Spring 2019.  The Administration anticipates returning to a subsequent Board of Trustees meeting to present the recommend solution as a district-wide Measure I1 project pending the results of the pilot feedback.

This Measure I1 project aligns with LCAP Goal 1:  All students, regardless of race, ethnicity, socioeconomic status, or gender will be proficient/advanced and college/career ready upon graduation.  We will optimize student learning by utilizing innovative technologies.



 
Recommended Motion:

The Administration recommends the purchase of equipment for the Measure I1 21st Century Classroom Audio Visual pilots, at a total cost of $84K.


Financial Impact:

$84K from Measure I1 funds.


Comments:

Prepared by: Amy Nichols, Director of Technology

Reviewed by: Micaela Ochoa, Ed. D., Deputy Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A Quote for AVer Interactive Flat Panel Pilots
B Quote for Lightspeed Redcat Pilots
11.8. Approval of Out-of-State Travel for District Staff
Speaker:
Odie Douglas
Rationale:

Board Policy 3350, adopted May 25, 2016, requires that all out-of-state travel for which district expenses will be incurred, district credit card will be used, and/or reimbursement will be claimed, shall be approved in advance of the travel by the Board.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the out-of-state travel noted on Attachment A.

Financial Impact:

$ 1,933.58 for Karen Johnson to be paid by Alisal Elementary School

$ 1,933.58 for Lisa Gunderson to be paid by Alisal Elementary School

$ 1,933.58 for Elizabeth Belleville to be paid by Alisal Elementary School

$ 1,933.58 for Rebecca Briggs to be paid by Alisal Elementary School

$ 1,073.00 for Brandi Drogorub to be paid by Tri-Valley SELPA 


Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Blue Sheet Out of State Travel for Staff
A. Out of State Travel for Staff
11.9. Approval of AP Human Geography Instructional Materials Acquisition with Pearson Education
Speaker:
Ken Rocha
Rationale:

On December 11, 2018, the Board of Trustees approved a basic/core instructional material, The Cultural Landscape: An Introduction to Human Geography by Pearson Education, for Advanced Placement Human Geography.  The instructional material includes a blended approach of hardbound materials and an ongoing seven-year digital access subscription.

Attachment A is the quotation for the Advanced Placement Human Geography instructional materials. The order includes a 5% surplus of student materials. This surplus covers potential increases in enrollment between now and the beginning of the school year and any loss or damage of instructional materials.

The $53K cost is a one-time expense for the life of the adoption, with exception for potential growth in student enrollment or loss or damage to the instructional materials.  The one-time cost also provides basic/core instructional materials for students and online access to digital curriculum through the end of the 2025-2026 school year.

Attachments B and C are the Terms of Service and Data Privacy Agreements.

Attachment D is the December 11, 2018, Board Report for Advanced Placement History-Social Sciences Instructional Materials Adoption.

District Organizational Goal:

Organizational Goal 1 Objective: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.






 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the acquisition of Advanced Placement Human Geography for $53K.

Financial Impact:
$53K from instructional materials adoption fund

Comments:

Prepared by: Ken Rocha, Director of Secondary Education, Curriculum and Instruction

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. Pearson Quote
B. Pearson Agreement
C. Data Privacy Agreement
11.10. Approval of Obsolete Instructional Materials for AP Human Geography, AP Macroeconomics, AP Psychology, and AP US History
Speaker:
Ken Rocha
Rationale:

During the December 11, 2018 Board meeting, instructional materials were approved for AP Human Geography, AP Macroeconomics, AP Psychology, and AP US History. This is a follow up item to approve the out-of-adoption instructional materials that are obsolete as a result.

District Organizational Goal:

Organizational Goal 1 Objective: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.






 
Recommended Motion:
The Board of Trustees is requested to approve the out-of-adoption instructional materials as obsolete for AP Human Geography, AP Macroeconomics, AP Psychology, and AP US History.

Financial Impact:
No disposal fees

Comments:

Prepared by:  Ken Rocha, Director of Secondary Education

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent





Attachments:
A. Powerpoint Presentation
B. Public Notice
11.11. Approval of the Personnel Document
Speaker:
Julio Hernandez
Rationale:

The January 15, 2019 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Personnel Doc
B. Personnel Document, Bluesheet
11.12. Approval of Student Teaching/Internship Agreements
Speaker:
Julio Hernandez
Rationale:

School districts routinely enter into agreements with colleges and universities approving Student Teaching and Internship Agreements.  The agreements are for a one-to-five year term and may be terminated at the District's discretion.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.







 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the attached Student Teaching/Internship Agreements.



Financial Impact:

There is no financial impact to the District



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Student Intern Agreement Lewis-Clark
B. Student Intern Agreement Brandman University
C. Student Fieldwork Agreement Brandman University
11.13. Approval of the Revised Job Description for Director, Child Nutrition Services
Speaker:
Julio Hernandez
Rationale:

The changes to the Director, Child Nutrition Services job description are made to reflect the requirement of a Bachelor's Degree in Nutritional Services, Health Sciences, or a related field. 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.








 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the attached revised job description for Director, Child Nutrition Services.



Financial Impact:

There is no financial impact to the District.



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Job Description Director, Child Nutrition Services
11.14. Approval of the Board Minutes
Rationale:


 
Recommended Motion:

That the Board approve the following minutes:

  • November 13, 2018, Regular Board Meeting
  • November 27, 2018, Special Board Meeting
  • December 11, 2018, Organization/Regular Board Meeting







Financial Impact:

This has no financial impact to the District.

Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant

Attachments:
A. Board Minutes for November 13, 2018
B. Board Minutes and QA for November 27, 2018
C. Board Minutes for December 11, 2018
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report and Discussion on Potential Financing Options for Addressing Enrollment in North Pleasanton including Elementary School #10 on Denker Drive (15 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On December 18, 2018, the Board of Trustees held a Board Workshop (Attachment B).  At this meeting, the Administration presented a Facilities Workshop regarding Measure I1 projects, as well as a Donlon Elementary School and Hart Middle School Feasibility Study.  Options were presented to address the continued growth and limited capacity at current facilities, including cost estimates for the options.  The Board approved:

  • The Existing School at Donlon to be converted to a K-3 school with a projected enrollment of 700 students with project costs of $.38 million (includes converting existing classrooms into kinder classrooms).
  • Constructing a New 4th and 5th Grade School on the Donlon Elementary School Property with  a projected enrollment of 500 students with project costs (from Measure I1) of $54.53 million.
  • Additional Traffic Mitigation for $6.34 million

The Total Estimated Project Cost is $61.25 million.

Prior to taking action, the Board asked if there were options to lowering that cost.  The Administration responded that after direction was given by the Board, the next steps would be to determine ways to value engineer the project to reduce costs.

In addition, the Board asked about revisiting the option of expanding enrollment capacity at Lydiksen Elementary School during the current modernization/rebuild project.

As a result of the Board's direction at the December 18, 2018 meeting, the Administration would like to present a financing plan for a new school and conversion at Donlon Elementary School (Attachment A).  The Administration would also like to provide an update on Lydiksen.  Pending Board discussion, the Administration will return on February 12, 2019, with a recommended Financing Plan for action and next steps for Lydiksen.  


Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board receive an Update on Potential Financing Options for Addressing Enrollment in North Pleasanton including Elementary School #10 on Denker Drive.




Comments:

Prepared by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. New School Finance Plan_11519
B. Donlon_Hart Feasibility Study_12.18.18
12.2. Report and Discussion on 2019-20 New Courses and Revised Course Outlines, First Review (10 Minutes)
Speaker:
Ken Rocha
Rationale:

As part of the ongoing District effort to provide a variety of course options to meet the needs and interests of our students, the Curriculum and Institution Department collaborated with our teachers and administrators to develop eight new courses and seven plus revised course outlines for the 2019-20 school year and beyond.  These eight new courses include:

  1. Cyber Security (PLTW)

  2. Calculus

  3. * Honors Aerospace (PLTW)

  4. * Honors Civil Engineering and Architecture (PLTW)

  5. * Honors Digital Electronics (PLTW)

  6. * Honors Human Body Systems (PLTW)

  7. * Honors Medical Interventions (PLTW)

  8. * Honors Principles of Engineering (PLTW)

* Requested consent approval on Honors PLTW courses based on Dec 2, 2018 Board Communication.

The seven plus revised course outlines include:

  1. Reading and Language (Middle School Special Day Class)

  2. Freshman English, Sophomore English, Junior English, and Senior English (High School Special Day Class)

  3. AP US History

  4. AP Macroeconomics

  5. AP Human Geography

  6. AP Psychology

  7. African American Literature

The Board of Trustees is requested to discuss and consider approval of eight new and seven plus revised course proposals in several subject areas.

District Organizational Goal:

Organizational Goal 1 Objective: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.









 
Recommended Motion:
The Administration recommends that the Board of Trustees review and discuss eight new courses and seven plus revised secondary courses for the 2019-2020 school year and beyond.

Financial Impact:

The current Board approved Calculus instructional materials will be used to teach the newly approved Calculus course.  Cybersecurity funding is supported through the CTEIG grant, as needed. Honors PLTW courses will use current instructional materials from non-Honors level course equivalents.  Funds will be used from instructional materials budgets.




Alternatives:





Comments:

Prepared by:  Ken Rocha, Director of Secondary Education

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent





Attachments:
A. Summary of Courses
12.3. Report and Discussion on the District’s 2017-2018 California Physical Fitness Test (PFT) Results (20 Minutes)
Speaker:
Pam VandeKamp
Rationale:

All California public school students in grades five, seven, and nine are required to take the Physical Fitness Test (PFT), whether or not they are enrolled in a physical education class or participate in a block schedule. These students include those enrolled in elementary, high, and unified school districts, county offices of education, and charter schools. Students in alternate programs, including, but not limited to, continuation schools, independent study, community day schools, county community schools, and nonpublic schools must also take the PFT.  Information about the PFT is included here - Understanding the PFT (CDE website).

Staff will present an update on the District's Spring 2018 Physical Fitness Test Results.

District Organizational Goals:

  1. Ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps.

  2. Improve Multi-Tiered Systems of Supports, including appropriate interventions and enrichments.


 
Recommended Motion:
The Administration recommends that the Board of Trustees review and discuss the District's 2017-18 California Physical Fitness Test Results.


Financial Impact:

There is no financial impact for this agenda item.

Comments:

Prepared by:  Pam VandeKamp, Ed.D., Director of Assessment and Accountability

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. PFT PowerPoint Presentation
12.4. Report, Discussion and Possible Action to Approve a Waiver Application, per EC §44252(b) and §44266, Basic Skills Requirement and Professional Preparation Program for a Pupil Services Credential (5 Minutes)
Speaker:
Julio Hernandez
Rationale:

The District must ensure that all certificated employees are appropriately credentialed, per Education Code §44830(a).  The Board of Trustees may approve that a waiver application be submitted to the Commission on Teacher Credentialing (CTC) for an applicant when a fully credentialed candidate is not available.

The District began an ongoing search for a Behavior Intervention Specialist in July 2017. The search included posting the position on our District website, EdJoin and contacting local universities. The District was fortunate to find a candidate, Kelsey Kemp, who holds the special skills required for the position. 

Kelsey Kemp has almost completed a Master's Degree in Applied Behavioral Analysis. She will be done with her classes in May of 2019.  Ms. Kemp is also currently working towards the required 1500 hours to take the Board Certified Behavior Analyst (BCBA) Exam. She has currently worked for two years as a Behavior Specialist in the private sector. 

National University has verified Kelsey Kemp's enrollment in a Behavior Analysis Program and her anticipated program completion date of May 2019. We are confident of Kelsey Kemp's qualifications and are recommending that the Board approve this request to apply for a Waiver for a Pupil Personnel Services Credential with the Commission on Teacher Credentialing (CTC).

Assignment Information:  Behavior Specialist, 1.0 FTE, All School Sites, Grades K-12

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.













 
Recommended Motion:

The Administration recommends that the Board of Trustees approve a Waiver Application, per EC §44252(b) and §44266, Basic Skills and Professional Preparation Program for a Pupil Personnel Credential, to the Commission on Teacher Credentialing (CTC) for Kelsey Kemp.



Financial Impact:

There is no financial impact to the District.

Comments:

Prepared by:    Lisa Hansen, Administrative Assistant, Human Resources 

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by:  David Haglund, Ed.D, Superintendent



12.5. Report and Discussion on the June 30, 2018 Audit Report (20 Minutes)
Speaker:
Tom Gray
Rationale:

The California State Controller’s Office requires school districts to have an independent financial audit completed by December 15 every year. The District's auditors, Cossolias, Wilson, Dominguez, and Leavitt (CWDL)  have issued the independent financial audit report for the Pleasanton Unified School District for the year ended June 30, 2018. The audit report is attached. (Attachment A) Education Code 41020 requires that school district governing boards review the District's annual financial audit report at a public meeting. 

The District's Board Audit Committee for last year included Board Members Steve Maher and Mark Miller, and Community Member Lei-Wey Sun. The Audit Committee met with CWDL on June 26, 2018 to review and discuss preliminary audit findings and January 4, 2019 to review and discuss the final audit report. At the January 4th meeting, Trustee Mark Miller, Trustee Steve Maher and Administration met to review the findings. 

CWDL conducted the audit in accordance with generally accepted auditing standards.  The audit included a review of the District-wide financial statements and the Management Discussion and Analysis that are required by Governmental Accounting Standards Board Statement 34. These reports are contained in the audit report and include fixed asset and long-term debt reporting that are not included in the traditional fund statements.

CWDL issued an unmodified opinion of the District's financial statements for the year ending June 30, 2018. An unmodified opinion is where an auditor expresses an opinion that financial statements are presented, in all material aspects, in accordance with applicable financial reporting framework. The Schedule of Findings can be found starting on page 83.

On January 15, 2019, a representative of CWDL will present and answer any questions about the audit report.


Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.










 
Recommended Motion:

The Administration recommends that the Board of Trustees review and discuss the District’s June 30, 2018 Audit Report.



Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Review by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services

Review by: David Haglund, Ed.D., Superintendent 



Attachments:
A. 12.5 Annual Audit Report
12.6. Report and Discussion on the June 30, 2018 Measure I1 Performance and Financial Audits (10 Minutes)
Speaker:
Tom Gray
Rationale:

On November 7, 2000, California voters approved Proposition 39, the Smaller Classes, Safer Schools and Financial Accountability Act.  Proposition 39 amended portions of the California Constitution to provide for the issuance of general obligation bonds by school districts, community college districts or county offices of education "for the construction, reconstruction, rehabilitation or replacement of school facilities, including the furnishing and equipping of school facilities, or the acquisition or lease of real property for school facilities", upon approval by 55% of the electorate.

Education Code Section 15278 provides additional accountability measures: 

1. A requirement that the school district establish and appoint members to an independent citizens' oversight committee.

2. A requirement that the school district expend bond funds only for the purposes described in Section 1(b)(3) of Article XIII A of the California Constitution, and ensuring that no funds are used for any teacher or administrative salaries or other school operating expenses.

3. A requirement to conduct an annual independent performance audit required by Section 1(b)(3)C of Article XIII A of the California Constitution.

4. A requirement to conduct an annual independent financial audit required by Section 1(b)(3)D of Article XIII A of the California Constitution. 

CWDL generated  two  reports in relation to Measure I1 General Obligation Bonds to comply with Education Code Section 15278.  The Measure I1  General Obligation Bonds Performance Audit is in Attachment A. The objective of our performance audit was to determine that the District expended Measure I1 General Obligation Bond funds for the year ended June 30, 2018 only for the purposes approved by the voters and only on the specific projects developed by the District's Board of Trustees, in accordance with the requirements of Proposition 39, as specified by Section 1(b)(3)C of Article XIII A of the California Constitution. The results of CWDL tests indicated that, in all significant respects, Pleasanton Unified School District expended Measure I1 General Obligation Bond funds for the year ended June 30, 2018 only for the specific projects developed by the District's Governing Board and approved by the voters, in accordance with the requirements of Proposition 39, as specified by Section 1(b)(3)(C) of Article XIIIA of the California Constitution.

The Measure I1 General Obligation Bonds Financial Reports is in Attachment B. This report contains the Financial activities that are related to the Measure  I1 General Obligation Bonds.



Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.



 
Recommended Motion:

The Administration recommends that the Board of Trustees review and discuss the District’s June 30, 2018 Measure I1 Performance Audit and Financial Statements.





Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Review by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services

Review by: David Haglund, Ed.D., Superintendent 


Attachments:
A. 12.6 Measure I1 Performance Audit Report
B. 12.6 Measure I1 Financial Audit Report
12.7. Report, Discussion and Possible Action to Approve Early Notification Incentive of Intent to Retire for Certificated Non-Management and Certificated Management (5 Minutes)
Speaker:
Julio Hernandez
Rationale:

The District is requesting approval to offer Early Notification Incentive of Intent to Retire to Certificated Non-Management and Certificated Management employees. The incentive is $1,000.00 per employee up to a maximum of 10 employees on a first-come, first served basis. Employees must submit their retirement request no later than February 15, 2019, with an effective date no later than June 30, 2019.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.






 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the Early Notification Incentive of Intent to Retire for Certificated Non-Management and Certificated Management Employees.

Financial Impact:

The financial impact to the District is $10,000.00 in one-time funding.

Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



12.8. Report, Discussion, and Possible Action to Approve A Community Member to the Board Audit Committee (5 Minutes)
Speaker:
Micaela Ochoa
Rationale:

In September 2015, the Board of Trustees approved the application, announcement, and timelines for adding up to three (3) community member(s) to the Board Audit Committee.  At that time, one application was received from a community member.

On October 27, 2015, the Board of Trustees approved that community member to a 2.5 year term on the Audit Committee.  That term expired.

Beginning December 1, 2018, Public Notice advertising for applications for the Board Audit Committee was included in local papers, as well as the District website.

One (1) application was received.  Mr. Lewis Liu applied to serve on the Audit Committee for a 1.5 year term.  Mr. Liu is a Certified Public Accountant, and Pleasanton resident.  Mr. Liu's application and resume can be found in Attachment A, with his personal information redacted.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Mr. Liu's application and appoint Mr. Liu to the Board of Trustees' Audit Committee.


Financial Impact:

This Board Item has no financial impact on the District.


Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Liu Audit Committee Application and Resume-January 2019
12.9. Report and Discussion on the Governor's Proposed 2019-2020 Budget (15 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On January 10, 2019, the Governor will release his 2019-2020 Budget Proposal.  The Governor's 2019-2020 Budget Proposal is expected to provide several updates, including more spending on early childhood education.

On January 15, 2019, the Administration will attend the Governor's Budget Workshop presented by School Services of California.  In the evening, the Administration would like to present the Board with a summary on the Governor's 2019-2020 Budget Proposal. (Attachment A will be posted later on January 15th).  Attachment A will be provided by the School Services of California at their workshop on January 15th. 

This will be Governor Newsom's first budget proposal.  Another update will be presented at the May Revise (May 2019).  The final budget is expected to be approved in June 2019. 


Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board receive an update on the Governor's Proposed 2019-2020 Budget.

Financial Impact:

This item has no financial impact on the District.

Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Governor's Proposed Budget 2019
12.10. Report and Discussion to Establish a Board Budget Subcommittee Comprised of Two Board Members (10 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On December 11, 2018, Board Trustee Laursen requested the formation of a Board Budget Subcommittee, similar to the Board Audit Subcommittee.  The Administration believes that a Board Budget Subcommittee would benefit the District.  A Board Budget Subcommittee would be a Brown Act Committee that would work with the Superintendent, Deputy Superintendent of Business Services, and other key administrators to review and provide policy direction on financial planning for the Pleasanton Unified School District.

The Board Budget Subcommittee would provide strategic oversight of the District's budget and financial activities and support transparency, equity and communication of these issues to the School Board and community at large.  The committee discussions would provide an understanding of funding budget priorities, budget processes and goals that will enable committee Board members to give input to staff, communicate to the full School Board and make recommendations as appropriate.


Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:

The Administration recommends that the Board discuss the formation of a Board Budget Subcommittee.  Pending Board direction, the Administration will proceed with drafting bylaws and a meeting schedule to be brought at a future meeting for review and approval.


Financial Impact:

This item has no financial impact on the District. 

Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on Tuesday, January 29, 2019.
15. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: January 10, 2019, 7:06 PM

The resubmit was successful.