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Regular Board Meeting
Pleasanton USD
February 12, 2019 5:30PM
District Office Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 5:30 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 5:30-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:

Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session.
2.1.1. Employee Public Employment Appointment: Technology Coordinator I
2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code (Case No. 2018-2019.009)
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Jamie Hintzke, Joan Laursen and Mark Miller
3.3. Student Board Member: Roderick Liu, Foothill High School
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (10 Minutes)
6.1. Wilson Certificated Staff
6.2. Wente Foundation for Arts Education
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. California School Employees Association (CSEA)
7.2. Association of Pleasanton Teacher (APT)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
11.1. Approval of the Board Minutes
Rationale:


 
Recommended Motion:

That the Board approve the following minutes:

  • December 18, 2018, Special Board Meeting









Financial Impact:

This has no financial impact to the District.

Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant

Attachments:
A. Board Minutes for December 18, 2018
11.2. Approval of January Warrants
Speaker:
Tom Gray
Rationale:

The Board is presented with warrants for the month of January 2019.  This approval represents the warrants produced and amounts expended from various funds.

The following reports fro January are included:

1. Accounts Payable Warrant Register for the Month, the summary report (Attachment A) provides the following information:

  • A recap by Fund of all warrants generated for the month
  • The individual production dates and warrant sequence numbers
  • The total of all expenditures for all Funds

2. Board Report (Escape Report ReqPay12c), (Attachment B) provides the following information

  • Details of all payments during the month sorted by Check Number
  • Fund Summary by Fund with Check Count and Expended Amount
  • Some information has been redacted to protect Student Privacy

The Fund Summary can also be found on page 20 of 20 on Attachment B.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources. 


 
Recommended Motion:

The Administration recommends that the Board approve the attached warrants for the month of January, 2019.

Financial Impact:

$ 3,285,238.98 from the Funds noted in Attachment A.

Comments:

Prepared by: Cathy McKim, Coordinator, Fiscal Services
Reviewed by: Tom Gray, Executive Director, Fiscal Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Warrant Register - January 2019
B. Warrant Board Report - January 2019
11.3. Approval of January 2019 Purchase Orders
Speaker:
Ellen Rebosura
Rationale:
Monthly, District staff will include approval of purchase orders as part of the Consent Agenda.  In a manner similar to the approval of warrants, a Purchase Order (PO) Board Report will be presented at the first meeting of the month for the month preceding the meeting. 

The report provides the following information:

  • PO number
  • Vendor name
  • Description of items purchased
  • Location
  • Fund
  • Account Amount
  • PO Changes

With the change to Escape, this report now includes a list of previously issued purchase orders where any changes were made (page 11 of 11). It lists the change made by comparing old/new items and indicating if there was a change in the amount of the PO. The PO's are now listed by site. The Administration is working on providing more detail under the description column of the Board report and changes.

Payment for these purchase orders will be reflected in the warrant reports as items are received and invoiced.  Some vendor names may have been redacted to ensure student privacy.

This report includes purchase orders for January 2019 (Attachment A).

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.




 
Recommended Motion:

The Administration recommends that the Board approve the attached purchase orders for January 2019.



Financial Impact:

$638,848.52 purchase orders from various funds as indicated for January 2019.

$221,233.60 change orders from various funds as indicated for January 2019.



Comments:
Prepared by: Ellen Rebosura, Coordinator, Purchasing, Warehouse and Graphics
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. January 2019 Purchase Orders
11.4. Ratification of January 2019 Contracts
Speaker:
Ellen Rebosura
Rationale:

In May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts).  The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.

Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification.  Copies of the full documents are available on request.

The Administration recommends that the Board ratify the attached contracts and agreements under $45,000.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:

The Administration recommends that the Board ratify the attached contracts and agreements for January 2019.


Financial Impact:

$204,840.83 from various funds for January 2019.




Comments:
Prepared by: Ellen Rebosura, Coordinator, Purchasing, Warehouse and Graphics
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. January 2019 Contracts
11.5. Approval of the Notice of Completion for the Amador Valley High School Network Upgrade Project
Speaker:
Amy Nichols
Rationale:

On July 7, 2016, the Board approved the project list for Measure I1.  Project list item 2(f) included funding to replace and upgrade the network telecommunications infrastructure at all school sites.

On June 27, 2017, the Board approved the first Series A issuance for Measure I1 bond funds. The issuance included $9.55M to replace network backbone fiber optic cable and legacy switching at all school sites. 

On May 8, 2018, the Board approved the initial Measure I1 project to upgrade network infrastructure at Amador Valley High School.   The vendor, AMS.NET, was contracted to perform all construction and engineering services for $637K. Construction and engineering services for this project were performed during the months of June - September 2018.  All work on this project has been completed.

The Administration recommends that the Board approve the Notice of Completion (Attachment A) for this project, so the project may be fully closed out.   Final project costs were approximately $13K above the original contract cost, for a total project cost of $650K at completion (Attachment B).

An objective of this project at Amador Valley High School was to capture lessons learned about the network design and construction in order to effectively plan for efficient network upgrades at all school sites.  The Administration will recommend equivalent network upgrades at all school sites to the Board as the next step in this Measure I1 project.

This agenda item aligns with the District's LCAP Goal that "all students, regardless of race, ethnicity, socioeconomic status, or gender will be proficient/advanced and college/career ready upon graduation. We will optimize student learning by utilizing innovative technologies.

 
Recommended Motion:

The Administration recommends the Board approve the Notice of Completion for the AVHS Network Upgrade Project

Financial Impact:

$650K - Measure I1 funds expended at Amador Valley High School


Comments:

Prepared by: Amy Nichols, Director of Technology

Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent 



Attachments:
A. AMS.NET Amador Valley High School Network Upgrade Project_Completion_Certification
B. AMS.NET Amador Valley High School Network Upgrade Summary of Project Costs
11.6. Approval of the ACOE Internet Service Provider (ISP) MOU for 2019-20
Speaker:
Amy Nichols
Rationale:

Many 21st century learning tools require the ability to access the internet. Teachers and students access a wide variety of online content and utilize many internet enabled tools on a daily basis.  

On March 18, 2018, the Board of Trustees approved a Memorandum of Understanding (MOU) with the Alameda County Office of Education (ACOE) to provide the District with Internet Service for the 2018-19 school year at a cost of $62K.  The District applied for and received e-Rate reimbursement grant for 40% of the costs of these services ($25K). That agreement included an optional one-year extension of services for the same cost of $62K.

The Administration recommends the Board of Trustees approve this MOU extension for the 2019-2020 fiscal year (Attachment A).  If approved, the District intends to apply for the same 40% level of e-Rate reimbursement for these services for the 2019-20 fiscal year.  Because this service is consistent with the current service level, funding for this MOU is already budgeted in the multiyear budget;  no increase in budget is required.

Proposed ISP Costs 2019-20

Annual ACOE ISP costs:       $62K

Anticipated E-Rate 40% Discount: - $25K

Anticipated Net ISP Costs:     $37K

This agenda item aligns with the District's LCAP Goal that "all students, regardless of race, ethnicity, socioeconomic status, or gender will be proficient/advanced and college/career ready upon graduation. We will optimize student learning by utilizing innovative technologies.

 
Recommended Motion:

Approve the Memorandum of Understanding (MOU) with the Alameda County Office of Education (ACOE) as the District's Internet Service Provider (ISP) for 2019-20

Financial Impact:

$37K from the General Fund Technology budget.  This allocation is already budgeted in the multiyear budget.  No additional funding allocation is required.


Comments:

Prepared by: Amy Nichols, Director of Technology

Reviewed by: Micaela Ochoa, Ed. D., Deputy Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent 


Attachments:
A. 2019-2020 ACOE MOU Pleasanton USD ISP
11.7. Approval of Out-of-State and Overnight Field Trips for Students, Second Semester 2018-19
Rationale:

Administrative Regulation 6153.1 requires that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.  The Board approves field trips as necessary to allow for changes or additional field trips that arise during the year.

Organizational Goal 3:  

To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.

Financial Impact:

The cost of each trip will be covered by voluntary donations.  If sufficient donations to cover the cost of the field trip for all students participating in the field trip are not collected, the field trip will be canceled.

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Additional Second Semester Field Trips
11.8. Approval of Out-of-State Travel for District Staff
Rationale:

Board Policy 3350, adopted May 25, 2016, requires that all out-of-state travel for which district expenses will be incurred, district credit card will be used, and/or reimbursement will be claimed, shall be approved in advance of the travel by the Board.

Organizational Goal for 2018-2019: 4. To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.


 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the out-of-state travel noted on Attachment A. 

Financial Impact:

$ 2,370.00 for Ann Jayne to be paid by LCAP Supplemental Funding

$ 253.50 for Terri Drain to be paid by Vintage Hills Elementary

$ 2,370.00 for Jake Berg to be paid by Lydiksen Elementary 

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Educational Services

Reviewed by:  Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Out of State Travel for Staff
11.9. Approval of Personnel DocumentWas edited within 72 hours of the Meeting
Speaker:
Julio Hernandez
Rationale:

The February 12, 2019 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.






 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 

 



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Personnel Doc 2-12-19
Bluesheeted Personnel Document 021219
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report and Discussion on the Annual 9th Grade Math Placement Update and Grades 6-12 Professional Development (20 Minutes)
Speaker:
Ken Rocha
Rationale:

The Board of Trustees will receive an annual report and update on the 9th Grade Math Placement. Additionally, an update will be presented on the secondary level math cohort for teachers and administrators.

We strive to accurately evaluate and place students in appropriate mathematics courses.  The purpose of PUSD’s math placement policy is to establish a fair, objective, and transparent protocol that serves students entering grades 6-12 (Administrative Regulation 6152.1).

Throughout this school year, nearly 40 secondary teachers and administrators (general and special education) are actively participating in our math workshop cohort.  Sessions are co-facilitated by our Secondary Math Integration Specialist and Silicon Valley Mathematics Initiative (SMVI) partner. Systemic follow up support is provided to our teachers by our Math Integration Specialist.







 
Financial Impact:

No additional financial costs beyond regular classroom copies are needed for assessments.  Math cohort expenses are anticipated at $30,000 from the Curriculum and Instruction Department  funds, which includes sub release time and contracted services with Silicon Valley Mathematics Initiative.





Comments:

Prepared by: Ken Rocha, Director of Secondary Education, Curriculum and Instruction

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. Math Placement & PD
Math Placement & PD Updated w/slides 11 and 12 021219
12.2. Report and Discussion on Elementary Classroom Furniture Standards for Newly Opened Classrooms (15 minutes)
Speaker:
Nick Olsen, Jenni Tyson, Ellen Rebosura
Rationale:

On January 16, 2018, staff presented information regarding the MeTEOR Education Furniture contract for information and Board discussion.

On January 30, 2018, staff recommended and the Board approved MeTEOR Education as the furniture vendor for the Lydiksen Elementary School Modernization and Rebuild Project. 

The Pilot Furniture Phase of the furniture implementation plan includes the selection and purchase of pilot furniture for up to three (3) existing classroom prototypes at three (3) different grade levels. The new furniture will support 21st century learning and is mobile and flexible to allow for classrooms to physically adjust to the instruction. The purpose of the furniture pilot is to allow the students and staff to test different furniture styles and configurations for at least one (1) full school year before making a bulk order and purchase for all classrooms. The pilot furniture selection will also influence the design of the new classroom buildings. The recommended plan is to pilot different student table and seating options as well as teacher station and classroom storage options.

On January 29, 2018, applications for the Lydiksen Elementary School teachers interested in leading the pilot furniture program were due. Three (3) teachers applied. On January 30, 2018, Principal Jacob Berg and Director of Facilities, Nick Olsen reviewed the applications and approved teachers based on interest, instructional plan to support 21st Century Learning, and grade level. On January 31, 2018, the three (3) selected teachers were notified.

On February 7, 2018, Aedis Architects, MeTEOR Education, and staff held a "kick-off" meeting with the three (3) pilot teachers and did pilot classroom walk-throughs. On March 1, 2018, the same team toured Richard Crane Elementary School in Rohnert Park because the project included many of the 21st Century Classroom ideas that will be incorporated in the Lydiksen Elementary School Project.

On March 7, 2018, MeTEOR Education presented the proposed pilot furniture to the Lydiksen Modernization/Rebuild Campus Committee for discussion and feedback. 

On March 27, 2018, staff presented the Lydiksen Elementary School Pilot Furniture proposal to the Board for discussion. MeTEOR also supplied physical samples of the student pilot furniture for the Board to review. At that meeting, the Board communicated to staff to bring the item back to the Board on April 17, 2018 for possible approval as a consent item. Staff did as the Board communicated.

On April 17, 2018, the Board approved the Lydiksen Elementary Pilot Furniture.

In July/August, 2018, the pilot furniture was installed at Lydiksen Elementary School.

Tonight, the Facilities & Construction and Purchasing Departments, along with Educational Services recommend a District-wide Elementary Classroom Furniture Standard for newly opened elementary classrooms only.  

Organizational Goal for 2018-2019 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.


 
Recommended Motion:

The Administration recommends that the Board receive information regarding the proposed Elementary Classroom Furniture Standards for Newly Opened Classrooms. 

Financial Impact:

The Financial Impact is to be determined based on the quantity on newly opened elementary classrooms.

Measure I1 will fund newly opened Elementary Classrooms as part of the Project Soft Costs for Furniture and Equipment. 

Comments:

Prepared by: Nick Olsen, Director of Facilities and Construction
Reviewed by: Jenni Tyson, Director of Elementary Education
Reviewed by: Ellen Rebosura, Coordinator of Purchasing
Reviewed by: Micaela Ochoa, Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. New Elementary Furniture Standards
12.3. Report and Discussion on the Low Performing Students Block Grant (LPSBG) Plan Proposal, First Review (20 Minutes)
Speaker:
Pam VandeKamp
Rationale:

The California Department of Education (CDE) has allocated funding for programs in Pleasanton Unified School District through the Low Performing Students Block Grant (LPSBG). These funds have been allocated during the 2018–19 fiscal year (FY) to eligible local educational agencies (LEAs), which include school districts, county offices of education (COEs), and charter schools that serve pupils identified as low-performing on state English language arts or mathematics assessments and who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula or eligible for special education services. PUSD has been awarded $456,462. These one-time funds must be expended between March 1, 2019, to November 1, 2021.

The Grant process stipulates that the District must develop a plan describing how the funds will increase or improve evidence-based services for the pupils identified to accelerate increases in academic achievement, and how the effectiveness of services will be measured.  The plan shall include information regarding how the services align with and are described in the school district’s local control and accountability plan (LCAP). In order to ensure community and stakeholder input, the plan shall be discussed and adopted at a regularly scheduled meeting by the governing board of the school district.  A plan for the use of these funds must be submitted to the State Superintendent of Public Instruction by March 1, 2019 following approval by the Board of Education.

After obtaining input from the Trustees at the February 12, 2019 Board of Education Meeting, staff will return to present the LPSBG Plan Proposal at the February 26, 2019 Board of Education for final review and approval.

This Agenda item aligns with District Organizational Goal Two:
  • Improve Multi-Tiered Systems of Supports, including appropriate interventions and enrichments






 
Recommended Motion:

The Administration recommends that the Board of Trustees review and discuss the LPSBG Plan Proposal.



Financial Impact:

PUSD has been awarded $456,462. These one-time funds must be expended between March 1, 2019, to November 1, 2021.



Comments:

Prepared by: Pam VandeKamp, Ed.D., Director of Assessment and Accountability

Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent

Reviewed by: David Haglund, Ed.D., Superintendent



Attachments:
A. PowerPoint Presentation
12.4. Report, Discussion, and Possible Approval of the Agreement with Indoor Environmental Services (IES) for the Construction of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School (5 Minutes)
Speaker:
Nick Olsen
Rationale:

Proposition 39, the California Clean Energy Jobs Act passed by the voters in 2012, allocates $550M annually to California's General Fund and the Clean Energy Jobs Creation Fund for five fiscal years. The funds are to be utilized for energy efficiency measures and clean energy generation in K-12 schools. Eligible local education agencies (LEA's) can request funding by submitting an Energy Expenditure Plan (EEP) application to the California Energy Commission (CEC).

On April 27, 2015, the District issued a Request for Qualifications (RFQ) for Energy Conservation, Engineering, and Expenditure Planning Services for Proposition 39 Projects.

On May 26, 2015, the Board approved the Award of RFQ 2014-15.10 Energy Conservation, Engineering, and Expenditure Planning Services for Proposition 39 Projects to Terra Verde Renewable Partners (Terra Verde).

To receive approval, an EEP must specify an overall Savings to Investment Ratio (SIR). In September 2016, the CEC revised the EEP calculators and the overall SIR requirement from 1.05 to 1.01, allowing our District's EEP to expand the scope of work.

On February 15, 2017, Terra Verde submitted the District's finalized EEP to the CEC for approval.

On March 17, 2017, staff received notification from the CEC that the District's "2016-17 Energy Expenditure Plan" was approved in the amount of $1,490,384. The CEC also sent approval notification to the California Department of Education (CDE). 

On April 18, 2017, the Board ratified the CEC Approved EEP. 

On November 14, 2017, staff received notification that the District has a remaining allocation of $1.58M. 

On January 25, 2018, Terra Verde submitted the District's amendment request to the EEP requesting additional Prop 39 funding from CEC in the amount of $1.58M to cover the cost of the added projects listed below. The District's costs were estimated to be approximately $286K from Measure I1 Bond Funds. The Amendment requested the following two changes from the prior EEP:

          1. Add approximately 50 HVAC unit replacements at Pleasanton Middle School

          2. Solar PPA Buy-Down project at Amador Valley High School 

On August 29, 2018, Terra Verde issued an RFP to General Contractors for the Design-Build HVAC unit replacement project at Pleasanton Middle School.

On September 26, 2018, Terra Verde received three (3) proposals from EMCOR, Matrix, and Indoor Environmental Services (IES).

On October 2, 2018, Nick Olsen, Director of Facilities and Construction, and Terra Verde interviewed EMCOR and IES. District staff was satisfied with the bid received from Indoor Environmental Services (IES), and recommended the firm to perform the functions of the design/build contractor to construct the project.

On October 23, 2018, staff presented Resolution No. 2018-2019.09 and Agreement for the Design of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School.

On November 13, 2018, the Board approved Resolution No. 2018-2019.09 and Agreement for the Design of the Pleasanton Unified School District's (District) Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School. The Resolution and Agreement have both been reviewed by DWK Attorneys at Law.

In January 2019, the District executed an Energy Services Agreement with Indoor Environmental Services, Inc. (IES) to begin pre-construction and design of Phase 2 of the District’s Prop 39 funded energy efficiency project. The Phase 2 project scope includes Prop 39 funded measures, including 42 HVAC units across Pleasanton Middle School. IES has prepared the attached Guaranteed Maximum Pricing (“GMP”) package for construction services for the Prop 39 scope at the one school site.

Tonight, staff is recommending approval of the Amendment to the Agreement for Design and Installation (Attachment B) of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School.

Total Prop 39 grant funding requested: $3,078,413.00
Estimated Measure I1 funds required to implement the Prop 39 HVAC Project: $553,733
Additional HVAC unit replacement will be funded by Deferred Maintenance: $99,440* 

*Replacing the remaining HVAC units will be more efficient now as opposed to in the future as a separate project.

Organizational Goal for 2018-2019: 4. To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.
 
Recommended Motion:

The Administration recommends that the Board approve the Agreement with Indoor Environmental Services (IES) for the Construction of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School.

Quick Summary / Abstract:



Financial Impact:

$553,733 - Prop 39 Funds
$  99,440 - Deferred Maintenance Fund
$653,213   TOTAL per Attachment A, Guaranteed Maximum Price (GMP) Proposal

Comments:
Prepared by: Nick Olsen, Director of Facilities and Construction
Reviewed by: Myla Grasso, Director of Operations
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. IES Guaranteed Maximum Price
B. Amended Agreement for Design and Install
C. Original Agreement for Design of HVAC
12.5. Report, Discussion and Possible Action to Approve the AP Macroeconomics, AP Psychology, and AP US History Instructional Materials Acquisition with Bedford, Freeman and Worth Publishing Group (5 Minutes)
Speaker:
Ken Rocha
Rationale:


On December 11, 2018, the Board of Trustees approved core and supplemental instructional materials for AP Macroeconomics, AP Psychology, and AP US History.  This item is in regards to core/basic instructional materials from Bedford, Freeman and Worth Publishing Group as shown below.


Course Title

Instructional Materials Title

Core or Supplemental Instructional Materials Type

Details

AP Macroeconomics

Krugman’s Economics for the AP course

Core

Hardbound textbook and seven year digital access subscription

AP Psychology

Myers Psychology for the AP Course

Core

Hardbound textbook and seven year digital access subscription

AP US History

America’s History for the AP Course

Core

Hardbound textbook and seven year digital access subscription

AP US History

Documenting US History for the AP course

Supplemental

Hardbound textbook that accompanies the textbook core





Attachment A is the quotation for the instructional materials stated above.  Each order includes a 5% surplus of student materials. This surplus covers potential increases in enrollment between now and the beginning of the school year and any loss or damage of instructional materials.


The $350K cost is a one-time cost for the life of the adoption, with exception for potential growth in student enrollment or loss or damage to the instructional materials.  The one-time cost also provides hard bound textbooks and online access to digital curriculum through the end of the 2025-2026 school year.


Attachments B and C are the Terms of Service and Data Privacy Agreements.


Linked here is the December 11, 2018, Board Report for Advanced Placement History-Social Sciences Instructional Materials Adoption.


LCAP Goal 1:


Organizational Goal 1 Objective: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.






















 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the acquisition of  AP Macroeconomics, AP Psychology, and AP US History Instructional Materials from Bedford, Freeman and Worth Publishing Group.




Financial Impact:
$350,000 from the Instructional Materials Adoption Budget



Comments:

Prepared by: Ken Rocha, Director of Secondary Education, Curriculum and Instruction

Reviewed by:  Odie Douglas, Ed.D., Assistant Superintendent, Educational Services

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. Bedford Quote
B. Terms of Service
C. Data Privacy Agreement
12.6. Report, Discussion, and Possible Action to Re-appoint Five (5) Members to the Citizens Bond Oversight Committee (10 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On March 14, 2017, the Pleasanton Unified School District Board of Trustees appointed six (6) community members to serve a two (2) year term on the Citizens' Bond Oversight Committee (CBOC).  That term will expire in March 2019.  One member's term will expire in March of 2020 and the other two members' terms will expire in December 2020.

The Administration recommends that the Board re-appoint five (5) of the six (6) community members to another two (2) year term on the Citizens' Bond Oversight Committee with their new terms expiring in March 2021 (Attachment A).  Two (2) of the five (5) members have switched roles to/from Parent/Guardian of an Enrolled Child and Representative at Large.  The District will begin the recruitment process for the Business Community member.

We will also continue to recruit for the Bona Fide Taxpayer's Organization membership.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.




 
Recommended Motion:

The Administration recommends the Board re-appoint the five (5) community members to a two-year term on the Citizens' Bond Oversight Committee, expiring in March 2021.




Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. CBOC Members To Reappoint March 2019
12.7. Report, Discussion, and Possible Action to Establish a Board Budget Subcommittee (BBS) and Appoint Trustees Mark Miller and Joan Laursen and Steve Maher (Alternate) to Serve on the BBS (10 Minutes)
Speaker:
Micaela Ochoa
Rationale:

On December 11, 2018, Board Trustee Laursen requested the formation of a Board Budget Subcommittee, similar to the Board Audit Subcommittee.  The Administration believes that a Board Budget Subcommittee would benefit the District.  A Board Budget Subcommittee would be a Brown Act Committee that would work with the Superintendent, Deputy Superintendent of Business Services, and other key administrators to review and provide policy direction on financial planning for the Pleasanton Unified School District.

The Board Budget Subcommittee would provide strategic oversight of the District's budget and financial activities and support transparency, equity and communication of these issues to the School Board and community at large.  The committee discussions would provide an understanding of funding budget priorities, budget processes and goals that will enable committee Board members to give input to staff, communicate to the full School Board and make recommendations as appropriate.

On January 15, 2019 the Administration brought this item to the Board of Trustees for Report and Discussion.

The administration is recommending that the Board approve the establishment of the Board Budget Subcommittee and appoint Trustees Mark Miller, Joan Laursen and Steve Maher (Alternate) to serve on this committee.

The Administration will draft committee bylaws and bring them to the Board at the subsequent Board meeting for approval.  

The Administration recommends the following dates and times for the subcommittee to meet for the balance of the 2018-2019 school year.

Wednesday, March 6, 2019 5:30 - 7:00 p.m.
Tuesday, April 23, 2019 5:30 - 6:30 p.m.
Wednesday, May 22, 2019 5:30 - 6:30 p.m.

Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board establish a Board Budget Subcommittee and appoint Trustees Mark Miller, Joan Laursen and Steve Maher (Alternate) to serve on this committee.

Financial Impact:

This item has no financial impact on the District.

Comments:

Prepared by: Janet Wolfinger, Administrative Assistant
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on Tuesday, February 26, 2019.
15. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: February 7, 2019, 4:55 PM

The resubmit was successful.