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Regular Board Meeting
Pleasanton USD
October 07, 2019 6:00PM
District Office, Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 6:00 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 6:00-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:

Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear “complaints or charges brought against such employee by another person or employee unless the employee requests a public session.

2.1.1. Public Employee Appointment: Coordinator II, Purchasing, Warehouse and Graphics
2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code, Case No. 2019-2020.005
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Joan Laursen, Mark Miller and Jamie Yee
3.3. Student Board Member: Dahlia Shawn, Middle College
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (None)
7. ASSOCIATIONS: Representatives from the Associations may address the Board. (10 Minutes)
7.1. Association of Pleasanton Teacher (APT)
7.2. California School Employees Association (CSEA)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
Quick Summary / Abstract:

School Board Meeting Procedures

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3.  In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda.

Financial Impact:




9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:

The Pleasanton Board of Trustees utilizes a consent calendar for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote.  Any member may remove an item for additional questions. Board members receive their agendas and backup materials five days in advance of our meetings. They have the opportunity to ask questions, and to do research prior to our meeting. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.

11.1. Approval of Resolution 2019-20.12, Red Ribbon Week (October 23-31, 2019) Theme: "Life is a Journey, Travel Drug Free"
Speaker:
Heather Pereira
Rationale:

Schools and communities throughout the United States observe Red Ribbon Week annually during the fourth week in October.  The goal is to encourage all students to choose to live free of drug and substance abuse.  Schools have planned activities in celebration of the week.

Organizational Goal 2:  To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution 2019-20.12 for Red Ribbon Week, October 23-31, 2019.


Financial Impact:

There is no financial impact to the District.  The Pleasanton Police Department provides a $1,000 grant to fund this program.


Comments:

Prepared by:  Heather Pereira, Coordinator of Extended Day Academic Intervention Programs

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Red Ribbon Week Resolution 2019
11.2. Approval of September 2019 Warrants
Speaker:
Tom Gray
Rationale:

The Board is presented with warrants for the months of September, 2019.  This approval represents the warrants produced and amounts expended from various funds.

The following reports for September are included:

1. Accounts Payable Warrant Register for the Month, the summary report (Attachment A) provides the following information:

  • A recap by Fund of all warrants generated for the month
  • The individual production dates and warrant sequence numbers
  • The total of all expenditures for all Funds

2. Board Report (Escape Report ReqPay12c), (Attachment B) provides the following information

  • Details of all payments during the month sorted by Check Number
  • Fund Summary by Fund with Check Count and Expended Amount
  • Some information has been redacted to protect Student Privacy
  • On PO's issued after February 1, 2019 the comment field provides more relevant data than in the past. 

The Fund Summary can also be found on page 25 of 25 on Attachment B.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources. 


 
Recommended Motion:

The Administration recommends that the Board approve the attached warrants for the month of September, 2019.


Financial Impact:

$ 5,703,321.30 from the Funds noted in Attachment A. 


Comments:
Prepared by: Cathy McKim, Coordinator, Fiscal Services
Reviewed by: Tom Gray, Executive Director, Fiscal Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Warrant Register- September 2019
B. Board Report- September 2019
11.3. Approval of September Purchase Orders
Speaker:
Amy Nichols
Rationale:

Monthly, District staff will include approval of purchase orders as part of the Consent Agenda.  In a manner similar to the approval of warrants, a Purchase Order (PO) Board Report will be presented at the first meeting of the month for the month preceding the meeting.  This report includes purchase orders for September 2019 (Attachment A).

The report provides the following information:

  • PO number
  • Vendor name
  • Description of items purchased
  • Location
  • Fund
  • Account Amount
  • PO Changes

With the change to Escape, this report now includes a list of previously issued purchase orders where any changes were made. It lists the change made by comparing old/new items and indicating if there was a change in the amount of the PO. The PO's are listed by site and provides detail under the description column of the report.

Payment for these purchase orders will be reflected in the warrant reports as items are received and invoiced.  Some vendor names may have been redacted to ensure student privacy.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board approve the attached purchase orders for September 2019.



Financial Impact:

$3,879,875.63 purchase orders from various funds as indicated



Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. September 2019 PurchaseOrders
11.4. Ratification of the September Contracts
Speaker:
Amy Nichols
Rationale:

In May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts).  The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.

Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification.  Copies of the full documents are available on request.

The Administration recommends that the Board ratify the attached contracts and agreements under $45,000.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:
The Administration recommends that the Board ratify the attached additional contracts and agreements for August 2019. 

Financial Impact:

$180,724.79 from various funds for September 2019


Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. September 2019 Contracts
11.5. Approval of the Personnel Document
Speaker:
Julio Hernandez
Rationale:

The October 7, 2019 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Personnel Document 10-07-19
11.6. Approval of the Quarterly Report to the Alameda County Office of Education Superintendent of Schools Regarding the Reporting of Uniform Complaints, District Policy/Regulation 1312.4 Williams Uniform Complaint Procedures
Speaker:
Julio Hernandez
Rationale:

Education Code § 35186 requires the District to provide to the Board of Trustees and to the Alameda County Office of Education Superintendent of Schools a quarterly report that summarizes the nature and resolution of complaints filed under the Williams Uniform Complaint Procedures. 

The report must include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The District is providing the required summary report verifying Regulation 1312.4 complaints filed during the July 1, 2019 through September 30, 2019 quarter.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.



 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the Quarterly Report in compliance with District Policy/Regulations 1312.4 Uniform Complaint Procedures.



Financial Impact:

This item has no financial impact to the District.



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. Williams Quarterly Report July 2019 - September 2019
11.7. Approval of the Minutes
Recommended Motion:

That the Board approved the following minutes:

September 19, 2019 Special Board Meeting


Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant

Attachments:
A. Board Minutes for September 19, 2019
B. Q/A from Community Meeting 091919
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report and Discussion on the Career Technical Education Facilities Program (CTEFP) Grant Applications and Presentation (30 Minutes)Was edited within 72 hours of the Meeting
Speaker:
Janelle Woodward
Rationale:

The District is seeking to create high quality educational buildings for PUSD that fosters 21st century learning in the form of two incoming buildings scheduled for Foothill High School (FHS) and Amador Valley High School (AVHS).  These are part of the Measure I1 Bond list of approved construction projects.  The new facilities will be greatly enhanced if the district is awarded further financial assistance through the Career Technical Education Facility Program (CTEFP) Grant.  

For FHS, there will be three applications submitted for the following Industry Sectors: Engineering, Information and Communications Technology (ICT), and Health Sciences. Students in these classes will benefit greatly by facilities that better simulate real life work based learning environments. For the incoming building at AVHS, the focus will be on just one Industry Sector, ICT.  At AVHS, there will be two rooms where CTE Computer Science Class will be held and the potential enhancements will better stimulate real-life work environments and functions. 

Requirements for the grant by the District include a district-matching amount for each application. The Facilities Measure I1 Bond funded classrooms designated for FHS and AVHS will serve as match for the CTE applications.  CTE leadership has been working with FHS and AVHS administration, CTE Teachers, the Teaching and Learning Division and Facilities Department to detail the project in depth. 

Organizational Goal 1: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.










 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the District's intent to apply for the CTEFP grant application.  


Financial Impact:

The District will use facilities bond money as a match for the total amount of the CTEFP application.  

Comments:

Prepared by:  Glen Sparks, Director, Adult & Career Education

Prepared by:  Beth Cutter, Assistant Director, Adult & Career Education

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent of Teaching and Learning

Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. PowerPoint Presentation
12.2. Report Discussion and Possible Action to Approve Resolution 2019-20.13, The Pleasanton Unified School District's Membership in the Ed Tech Joint Powers Authority (JPA) (5 Minutes)
Speaker:
Amy Nichols
Rationale:

The Pleasanton Unified School District desires to become a Member of the Education Technology Joint Powers Authority (EdTech JPA). EdTech JPA acts as a procurement vehicle for technology goods and allows EdTech JPA Members to leverage contracts established through the Request for Proposal (RFP) process, thus alleviating Members’ administrative costs and overhead.  Each EdTech JPA contract leveraged by the District must be Board approved and executed prior to any obligation to the District.

Membership in the EdTech JPA will begin as soon as the Ed Tech JPA Board approves our member application, and will continue for one year.  Membership will renew each year unless terminated by either party.




 
Recommended Motion:

The Administration recommends the Board approve Resolution 2019-20.13 and the attached membership agreement with the Ed Tech Joint Powers Authority.


Financial Impact:

No cost to District to apply for or become a member of the Ed Tech JPA.  Significant savings for future potential purchases are anticipated as a result of consortium pricing.

Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Resolution 2019-20.13 Ed Tech JPA Membership
13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on October 22, 2019.
15. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: October 2, 2019, 5:37 PM

The resubmit was successful.