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Regular Board Meeting
Pleasanton USD
October 22, 2019 5:15PM
District Office, Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 5:15 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 5:15-6:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:

Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear “complaints or charges brought against such employee by another person or employee unless the employee requests a public session.

2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6, Agency Negotiator: Julio Hernandez Employee Organizations: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code, Case No. 2019-2020.006
2.4. Stipulated Suspended Expulsion: Pursuant to Section 48917 of the Education Code, Case No. 2019-2020.007
2.5. Conference with Legal Counsel - Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Case No. RG17881605
2.6. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 100.19.20)
2.7. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9, Subdivision (d)(2): One case
3. BOARD FACILITIES WORKSHOP - 6:00-7:00 p.m.
3.1. Report, Discussion, and Update Regarding Measure I1 Projects and Upcoming Facilities ImprovementsWas edited within 72 hours of the Meeting
Speaker:
Ahmad Sheikholeslami
Rationale:

On October 22, 2019, the Administration would like to conduct a workshop with the Board of Trustees regarding the District's facilities and future facilities planning.  The workshop items will include:

1. Project Updates
Measure I1
Harvest Park Middle School Library
Proposition 39

2. Financial and Project Prioritization Updates/Discussion Revise-Review Project Budgets Review Programs Cashflow (Funding and Expenditure Planning)

3. Property Updates
Corner of Bernal and Sunol/First
Upper Bernal Fields

4. 2020 Bond
Potential 2020 Bond Projects
Timeline

5. First Read of 2020 Bond Resolution Language

The presentation (Attachment A), the 2020 Bond Resolution Language (Attachment B) and the Pleasanton Unified School District Master Plan Rev2, March 12, 2018 (Attachment C)
are attached for this item.

Organizational Goal 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.




 
Recommended Motion:

The Administration recommends that the Board receives an update regarding Measure I1 Projects and Upcoming Facilities Improvements and performs a first reading of the 2020 Bond Resolution Language.


Comments:

Prepared and Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Prepared and Reviewed by: David Haglund, Ed.D., Superintendent



Attachments:
A. Facilities Update Presentation
B. Bond Resolution Language - First Reading
C. PUSD Master Plan Rev2, March 12,2018
4. RECONVENE INTO OPEN SESSION - 7:00 p.m.
4.1. Pledge of Allegiance
4.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Joan Laursen, Mark Miller and Jamie Yee
4.3. Student Board Member: Megan Sloan, Amador Valley High School
5. ACTION OF CLOSED SESSION (5 Minutes)
5.1. Report on Action Taken in Closed Session
6. APPROVAL OF THE AGENDA (5 Minutes)
6.1. Approval of the Agenda
7. RECOGNITIONS AND INTRODUCTIONS (15 Minutes)
7.1. Positive Behavior Intervention and Supports State Recognition Awards (PBIS)
7.2. CSEAWas edited within 72 hours of the Meeting
8. ASSOCIATIONS: Representatives from the Associations may address the Board. (10 Minutes)
8.1. California School Employees Association (CSEA)
8.2. Association of Pleasanton Teacher (APT)
9. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
Quick Summary / Abstract:

School Board Meeting Procedures

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3.  In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. 

10. STUDENT BOARD MEMBER REPORT - (5 Minutes)
11. SUPERINTENDENT REPORT (5 Minutes)
12. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:

The Pleasanton Board of Trustees utilizes a consent calendar for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote.  Any member may remove an item for additional questions. Board members receive their agendas and backup materials five days in advance of our meetings. They have the opportunity to ask questions, and to do research prior to our meeting. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.

12.1. Approval of Donations
Speaker:
David Haglund
Rationale:

Donations contribute to supporting our students and building their foundation for life-long learning and education. 

Organizational Goal: 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.













 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the following donations.





Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Approval of Donations 102219
12.2. Approval of Resolution 2019-20.16 Local Agency Investment Fund (LAIF) Authorization for Transfer of Funds
Speaker:
Tom Gray
Rationale:

The Administration would like to update Resolution 2018-19.6 from October 9, 2018 regarding LAIF  Accordingly, the Board of Trustees is asked to authorize the following individuals as representatives of the Pleasanton Unified School District in conducting any investments relating to the Local Agency Investment Fund (LAIF):

David Haglund, Ed.D., Superintendent
Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Thomas Gray, Executive Director, Fiscal Services


The resolution 2019-20.16 is included in Attachment A.

The resolution 2018-19.6 is included in Attachment B.



Goal  3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.





 
Recommended Motion:

The Administration recommends the Board approve Resolution No. 2019-2020.16 Local Agency Investment Fund (LAIF) Authorization for Transfer of Funds (Attachment A).




Financial Impact:
There is no financial impact to the district at this time.

Comments:
Prepared by: Tom Gray, Executive Director, Fiscal Services

Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent




Attachments:
12.2 Attachment A
12.2 Attachment B
12.3. Approval of the Personnel Document
Speaker:
Julio Hernandez
Rationale:

The October 22, 2019 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.



 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 

Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent

Attachments:
A. Personnel Doc 10-22-19
12.4. Approval of the Career Technical Education Facilities Program (CTEFP) Grant Application
Speaker:
Janelle Woodward
Rationale:

At the October 7, 2019 Board of Trustees Meeting, the Board reviewed and discussed the District's Intent to Apply for new construction dollars available through Cycle Six of the CTEFP Grant.

For Foothill High School (FHS), there will be three applications submitted for the following Industry Sectors:  Engineering, Information and Communications Technology (ICT), and Health Sciences.  Students in these classes will benefit greatly by facilities that better stimulate real life work based learning environments.  For the incoming building at Amador Valley High School (AVHS), the focus will be on just one Industry Sector, ICT.  At AVHS, there will be two rooms where CTE Computer Science Classes will be held and the potential enhancements will better stimulate real-life work environments and functions.

Requirements for the Grant by the District include a district-matching amount for each application.  The Facilities Measure I1 Bond funded classrooms designated for FHS and AVHS will serve as match for the CTE applications.  CTE leadership has been working with FHS and AVHS administration, CTE Teachers, the Teaching and Learning Division and Facilities Department to detail the project in depth. 

Organizational Goal 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the District's Career Technical Education Facilities Program (CTEFP) Grant Application.




Financial Impact:

The District will use facilities bond money as a match for the total amount of the CTEFP applications in the amount of 12 million dollars (estimated). 


Comments:

Prepared by:  Glen Sparks, Director, Adult & Career Education

Prepared by:  Beth Cutter, Assistant Director, Adult & Career Education

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent of Teaching and Learning

Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. CTEFP PowerPoint Presentation
12.5. Approval of Out-of-State Conferences for Staff
Speaker:
Janelle Woodward
Rationale:

Board Policy 3350, adopted May 25, 2016, requires that all out-of-state travel for which district expenses will be incurred, district credit card will be used, and/or reimbursement will be claimed, shall be approved in advance of the travel by the Board.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the out-of-state travel noted on Attachment A.

Financial Impact:

$ 130.00 for Andrew Lu will be paid by Hart Middle School

$ 3,260.00 for Nanette Gray will be paid by Tri-Valley SELPA



Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Teaching and Learning Division

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Out of State Travel for Staff
12.6. Approval of Out-of-State and Overnight Field Trips for Students
Speaker:
Janelle Woodward
Rationale:

Administrative Regulation 6153.1 requires that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.  The Board approves field trips as necessary to allow for changes or additional trips that arise during the year.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.

Financial Impact:

The cost of each field trip will be covered by voluntary donations.  If sufficient donations to cover the cost of the field trip for all students participating in the field trip are not collected, the field trip will be canceled.

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Teaching and Learning Division

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Additional Overnight and Out-of-State Field Trips
12.7. Approval of Updated Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List, Rates and Master Contract for 2019-2020
Speaker:
Mary Jude Doerpinghaus
Rationale:

In order to meet the diverse needs of students in special education, at times, the district is in need of contracting services with Nonpublic schools (NPS), Nonpublic agencies (NPA), private evaluators, consultants and transportation companies.  Nonpublic schools provide academic, therapeutic, mental health and behavioral support services for students in need of a more restrictive educational setting due to their disability. Nonpublic agencies provide services such as occupational therapy, physical therapy, speech therapy, transportation and other designated instructional services.  Private evaluators provide assessment services for students in special education in need of independent educational evaluations. 

Currently, we create one annual contract for each NPS, NPA, private evaluators or other service providers. The costs of each contract is an estimate for the fiscal year.  In order to better track the monetary costs of student's placements, services and progress we will create annual master contracts with each. Individual service agreements and purchase orders will be submitted for each student in need of identified service(s).

Foundations Behavioral Health

Mission Hope

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.


 
Recommended Motion:
The Administration recommends the Board approve the Updated Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List and Rates and Master Contract for 2019-2020

Financial Impact:

The fee is based on daily or hourly rate for services provided and paid by Special Education funds.

Agencies and consultants may request to renegotiate rates.


Comments:

Prepared by:  Ann Brady, Executive Secretary

Reviewed by:  Mary Jude Doerpinghaus, Director of Special Education

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. PUSD Support Svcs Master List and Rates 102219
12.8. Approval of Notice of Completion for Artificial Field Turf Replacement at Foothill High School
Speaker:
Myla Y. Grasso
Rationale:

On March 24, 2019, the Board approved the use of National IPA Contract #162201 to replace the artificial turf at Foothill High School.  The project was completed on September 30, 2019.

The Administration recommends that the Board approve the Notice of Completion for the artificial turf project at Foothill High School (Attachment A).

Organizational Goal for 2019-2020: 5. To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.



 
Recommended Motion:
The Administration recommends that the Board approve the Notice of Completion for the artificial turf project at Foothill High School.
Financial Impact:
This item has no financial impact.
Comments:
Prepared by: Myla Y. Grasso, Director of Operations
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Notice of Completion
12.9. Approval of Ratification of Contract between Felipe Garcia and the Pleasanton Unified School District for the Mariachi Music Instruction Program for the 2019-20 School YearWas edited within 72 hours of the Meeting
Speaker:
Heather Pereira
Rationale:

Attachment A is presented as a ratified contract for services between Felipe Garcia and the Pleasanton Unified School District for Mariachi Music Instruction Program for the 2019-2020 school year.

This attached contract provides 31 days of instruction for 4 instruments and voice as part of the Mariachi Music Program. 

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.









 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the ratified contract with Felipe Garcia. 




Financial Impact:
The contract for services is $56,800, LCAP Supplemental Funding (Local Control and Accountability Plan) and Donations.

Comments:

Prepared by:  Heather Pereira, Coordinator of Extended Day Academic Interventions

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning

Reviewed by:  David Haglund, Ed.D., Superintendent




Attachments:
A. Quote for Services
B. Contract for Services
C. Certificate of Insurance
12.10. Approval of the Board MinutesWas edited within 72 hours of the Meeting
Recommended Motion:

That the Board approve the following minutes:

  • September 10, 2019, Regular Board Meeting
  • September 24, 2019, Regular Board Meeting



Comments:

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant

Attachments:
A. Board Minutes for September 10, 2019
B. Board Minutes for September 24, 2019
13. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
13.1. Report, Discussion, and Update on Kids Club, STEAM Preschool, and Horizon Early Education Center Programs (20 Minutes)
Speaker:
Traci Peterson
Rationale:

Staff and Student will provide an update for the Kids Club, STEAM Preschool and Horizon Early Education Center Programs.  The presentation will share updates from the last year and more detailed information about the programs.  

Organizational Goal for 2019-2020: 5. To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.





 
Recommended Motion:

The Administration recommends that the Board receive information about the Kids Club, STEAM Preschool and Horizon Early Education Center Programs.



Financial Impact:

There is no financial impact to Pleasanton Unified School District.  

Comments:

Prepared by: Traci Peterson, Coordinator I, Kids Club

Reviewed by: Kathleen Rief, Director Student Services

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed. D., Superintendent






Attachments:
Presentation Kids Club, STEAM, and Horizon Early Ed Programs.
13.2. Report, Discussion, and Possible Action to Approve the District's Commitment to Equity and Diversity in Recognizing Sikh Awareness and Appreciation Month (SAAM) (5 Minutes)
Speaker:
Janelle Woodward
Rationale:

Pleasanton Unified School District Board Policy 0410 outlines our commitment to nondiscrimination based on "gender, sex, race, color, religion, ancestry, national origin, ethnic group identification, marital or parental status, physical or mental disability, sexual orientation, or the perception of one or more of such characteristics."

Further, on January 12, 2016, the Board adopted Resolution 2015-16.23 "Equity & Diversity" (the Resolution), which supports this policy.

As stated in the first paragraph of the Equity and Diversity Resolution, "The Board of Trustees affirms its commitment to continuing the District's systemic efforts to build a society free of hatred, bigotry, and racism."

In spirit of the Diversity Resolution, we bring forward a Resolution No. 2019-20.14 "Recognizing the Month of Sikh Awareness and Appreciation Month" (SAAM) for the month of November 1-30, 2019.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.












 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution No. 2019-20.14 "Recognizing Sikh Awareness and Appreciation Month" (SAAM).


Financial Impact:

There is no financial impact for this agenda item.

Comments:

Prepared by:  Tamara Danieslen, Administrative Assistant, Teaching and Learning Division

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. Resolution for Sikh Awareness and Appreciation Month
13.3. Report, Discussion, and Possible Action to Approve the California Accountability Dashboard Local Indicators (20 Minutes)
Speaker:
Pam VandeKamp, Ed.D.
Rationale:

Each year the California Department of Education prepares and releases the California Accountability Dashboard, consisting of state and local indicators of status and growth for California schools and Districts.  The State Board of Education (SBE) has approved standards for the local indicators that support local educational agencies (LEAs) in measuring and reporting their progress within the appropriate priority area. For each local indicator, the approved standard includes: measuring LEA progress on the local indicator based on locally available information, and reporting the results to the LEA's local governing board at a regularly scheduled meeting and to stakeholders and the public through the Dashboard.

Organizational Goal 1: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.


 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the California Accountability Dashboard Local Indicators for the Pleasanton Unified School District.




Financial Impact:

There is no financial impact for this Board item.



Comments:

Prepared by: Pam VandeKamp, Ed.D., Director of Assessment and Accountability

Reviewed by: Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. PowerPoint Presentation Dashboard Local Indicators
Updated PPT - Page 16 Only
13.4. Report, Discussion and Possible Action to Approve Resolution 2019-20.13, Pleasanton Unified School District Membership in the Ed Tech Joint Powers Authority (JPA) (10 Minutes)
Speaker:
Amy Nichols
Rationale:

The Pleasanton Unified School District desires to become a Member of the Education Technology Joint Powers Authority (EdTech JPA). EdTech JPA acts as a procurement vehicle for technology goods and allows EdTech JPA Members to leverage contracts established through the Request for Proposal (RFP) process, thus alleviating Members’ administrative costs and overhead.  Each EdTech JPA contract leveraged by the District must be Board approved and executed prior to any obligation to the District.  

Membership in the EdTech JPA will begin as soon as the Ed Tech JPA Board approves our member application, and will continue for one year.  Membership will renew each year unless terminated by either party. 

There is no cost to the District for JPA membership at this time. The JPA may introduce membership fees in the future, but will notify the District in advance of such fees being implemented, and the District would have the opportunity to withdraw membership prior to any fee assessment.  Vendors will be required to pay an Administrative fee to the JPA when any contracts are leveraged by member districts.  Vendors may choose to pass this cost onto Districts, but Districts are under no obligation to leverage the contracts that are procured by the JPA.  Membership affords Districts the opportunity to review the potential contracts and their terms, including pricing, and to make choices about whether to utilize the contracts or pursue individual District procurement strategies instead of or in addition to being provided access to the JPA contracts.

This item aligns with Organizational Goal for 2019-2020: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:
The Administration recommends the Board approve Resolution 2019-20.13 and the attached membership agreement with the Ed Tech Joint Powers Authority.

Quick Summary / Abstract:


Financial Impact:
No cost to District to apply for or become a member of the Ed Tech JPA.  Significant savings for future potential purchases are anticipated as a result of consortium pricing.
Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Resolution 2019-20.13 EdTech JPA Membership
13.5. Report and Discussion to Review Resolution 2019-2020.17 Supporting Award of Lease-Leaseback Agreements and Site and Facilities Lease Agreement with Robert A. Bothman Construction for the Lydiksen Elementary School Rebuild and Modernization Project, Funded by Measure I1 (5 Minutes)
Speaker:
Michael Rice
Rationale:

In June 2017, the Pleasanton Unified School District Board of Trustees (Board) approved the list of projects for the 1st issuance of the Measure I1 Bond which included $30M for the Lydiksen Elementary School Project.

In November 2017, the Board approved Aedis Architects for the Lydiksen Elementary School Modernization and Rebuild Project.

In December 2017, Aedis Architects and the Lydiksen Elementary School Campus Committee started the Conceptual Design process.

In March 2018, the Board approved the Conceptual Design for the Lydiksen Elementary School Modernization and Rebuild Project.

On December 11, 2018, the Board appointed Board Vice-President Steve Maher and Board Member Jamie Yee to serve on the Board Facility Subcommittee.  On February 8, 2019, the Board Facility Subcommittee met to discuss action required to move forward with the Lydiksen Elementary School Measure I1 Project.  Specifically, the Administration discussed the need to make a decision to either move forward with building Lydiksen for 700 students, or given the enrollment projections, to build for a larger school (more than 700 students). As you may recall, the original Board direction and approval kept schools under 700 students (reduced 5 classrooms).

At the February 8, 2019 Board Facility Subcommittee meeting, the Administration presented data and information relevant to the project.  Following a recap of the prior presentations and some additional information and discussion, Trustee Yee made the motion to:

  • Proceed with approving modular bid without the alternates (without additional new buildings)
  • Maintain Building B and the number of classrooms at Lydiksen
  • Proceed with the redesign of site work
  • Continue to stub out for a potential future building, as resources become available

On February 26, 2019, the Board approved the Board Facility Subcommittee recommendation of maintaining building B and the number of classrooms at Lydiksen. 

On March 8 and March 15, 2019, the District’s Purchasing Department advertised the Notice to Bidders for Increment 1 Lydiksen Rebuild and Modernization Site Work portion of the project only.  On March 15, 2019, the Bid Manual, drawings and specifications were available for download on the District’s website.

On March 18, 2019 and March 29, 2019, a mandatory pre-bid walk was conducted at Lydiksen Elementary School by the District’s Facilities and Construction (F&C) staff and Architet of Record (AOR) to explain the scope of work.

On April 23, 2019, the final bids were received at 10:00 AM at the District’s Purchasing Department.  The Bid Opening for Lydiksen Elementary School Rebuild and Modernization was held at 10:00 AM at the District’s F&C conference room.  The District received one (1) bid which was recorded per California Public Records Act (PRA). The bid came in over budget.

On July 2, 2019, the F&C Department and Deidree Y.M.K. Sakai with Dannis Woliver Kelley, presented to the Board the Lease Leaseback (LLB) delivery method and explained what LLB is, the benefits and process. The Board approved the use of the LLB Delivery Method and adopted Board Resolution 2019-2020.01, Best Value Procedure guidelines.

On August 2 and August 9, 2019, the District’s Purchasing Department advertised the Request for Qualifications and Proposals (RFQ/P) Lease-Leaseback Construction Services RFQ/P # 2019-20.08 for the Lydiksen Elementary School Rebuild and Modernization Site Work portion of the project.  On August 2, 2019, the RFQ/P, drawings and specifications were available for download on the District’s website.

On September 10, 2019 the RFQ/P Responses (Attachment B) were received at 2:00 PM at the District’s Purchasing Department.  Two (2) RFQ/P packages were received.  A summary of the responses is included in Attachment C.

On September 23, 2019, the RFQ/P packages from Alten Construction, Inc, and Robert A. Bothman Construction Inc. presented to:

  • David Haglund Ed.D., Superintendent
  • Steve Maher, Board Vice President
  • Jamie Yee, Board Trustee
  • Jacob Berg, Lydiksen Elementary School, Principal
  • Nicholas Olsen, Former Executive Director, Facilities and Construction
  • Laura Peters, Facilities and Construction, Account Technician
  • Thang Do, Aedis Architects
  • Afsha Ali, Aedis Architects

The panel recommend Robert A. Bothman Construction Inc. for the LLB Contractor to perform Preconstruction Services. A summary of the interview evaluation is attached to this document (Attachment D)

Attached is Robert A. Bothman RFQ/P Response (Attachment E), the Facilities Lease Agreement and Site Lease Agreement (Attachment F and G), which includes the Preconstruction service for $52K for with an option to extend the Agreement for the Construction with a Guaranteed Maximum Price (GMP).  Resolution 2019-2020.17 Supporting Award of Lease-leaseback Agreements (Attachment H) which cover the processes that was taken for the LLB with the scores.

On October 22, 2019, the Administration recommends that the Board review the Lease Leaseback Agreement, Site and Facilities Lease Agreement with Robert A. Bothman Construction for the Lydiksen Elementary School Rebuild and Modernization Project funded by Measure I1.

On November 12, 2019, the Administration will return for the Board approval of the award of the LLB Agreement, Site and Facilities Lease Agreement with Robert A. Bothman Construction for the Lydiksen Elementary School Rebuild and Modernization Project funded by Measure I1. The Board will need to approve Resolution 2019-2020.17 at that time.

Attachment F and G will be uploaded after final Negotiation on October 21, 2019. 

Organizational Goal 4. To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends that the Board review the Lease Leaseback  Agreement, Site and Facilities Lease Agreement with Robert A. Bothman Construction for the Lydiksen  Elementary School Rebuild and Modernization Project funded by Measure I1.




Financial Impact:

$52K from Measure I1 (Fund 210) 


Comments:

Prepared by: Michael Rice, Project Manager, Facilities and Construction

Reviewed by: Amy Nichols, Senior Director of Procurement and Technology  

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. Project Update Slides
A. Project Update Slides-Bluesheeted
B. Request for Qualification and Proposal 2019-20.8
C. RFQ/P Responses
D. RFQ/P Evaluation
E. Robert A. Bothman RFQ/P Response Part 2
F. Facilities Lease
G. Site Lease
H. Resolution 2019-2020.17
13.6. Report, Discussion, and Possible Action to Approve Resolution 2019-20.15, Approval of Official Signatures through Alameda County Office of Education (5 Minutes)
Speaker:
Ahmad Sheikholeslami
Rationale:

Education Code section 42632 provides for the Governing Body of the Pleasanton Unified School District (District) to authorize a person or persons to sign orders drawn on the funds of the District.  The Governing Board wishes to designate certain persons employed by the District to sign orders drawn on the funds of the District on its behalf.  Education Code 42633 requires that the Governing Board file with the County Superintendent of Schools verified signatures of all persons authorized by the Governing Board to sign orders drawn on the funds of the District.

The October 22, 2019 Resolution 2019-2020.15 (Attachment A) replaces and supersedes the September 10, 2019 Resolution 2019-2020.09 (Attachment B).

Organizational Goal 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board of Trustees adopt Resolution 2019-2020.15, Approval of Official Signatures, for authorized individuals to sign orders drawn on the funds of the District on the Board's behalf.


Financial Impact:

This item has no financial impact on the District.

Comments:

Prepared by: Janet Wolfinger, Coordinator, Purchasing, Warehouse, and Graphics
Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Resolution 2019-20.15 (New)
B. Resolution 2019-2020.09 (Old)
13.7. Report, Discussion and Possible Action to Approve a Provisional Internship Permit (5 Minutes)
Speaker:
Julio Hernandez
Rationale:

The District occasionally has the need to fill a classroom in a shortage area with a qualified teacher who has not yet completed his or her California credential program.

The Office of Administrative Law approved the addition of Title 5 Sections 80021 and 80021.1 pertaining to Multiple Subject, Single Subject and Education Specialist Provisional Internship Permits on June 4, 2005. The expectation is that an employee on a Provisional Internship Permit is moving toward verification of subject matter for a credential program.

Rebekah Lawrence was hired to be a Mild/Moderate Resource teacher in the District for the 2019-2020 school year.  Rebekah currently has earned the Early Childhood Special Education credential and is planning to enroll in a Mild/Moderate program to earn the Education Specialist Mild/Moderate credential.

Additional time is needed to complete requirements for the Education Specialist Mild/Moderate credential. The District can apply for a Provisional Internship Permit, allowing Ms. Lawrence time to complete these requirements and continue to provide services as a Resource teacher.

Assignment Name:  Mild/Moderate Resource Teacher

FTE: 1.0

Location: Lydiksen Elementary School

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.



 
Recommended Motion:

The Administration recommends that the Board of Trustees approve a Provisional Internship Permit in Mild/Moderate disability area, to the Commission on Teacher Credentialing (CTC) for Rebekah Lawrence.

Financial Impact:

There is no financial impact to the District.

Comments:

Prepared by:    Lisa Hansen, Administrative Assistant, Human Resources 

Reviewed by:  Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by:  David Haglund, Ed.D, Superintendent

13.8. Report, Discussion and Possible Action to Award of RFP 2019-20.04, Special Education Transportation Services to Multiple Vendors (5 Minutes)
Speaker:
Myla Y. Grasso
Rationale:

California Education Code Section 56040 states that every individual with exceptional needs, who is eligible to receive special education instruction and related services shall receive the services at no cost to his or her parents.  Special education transportation is defined in federal regulation [34 CFR Section 300.34(c)(16 )] as a related service.  Transportation is required to be provided if it is required to assist a child with a disability to benefit from special education and must meet the criteria for a free, appropriate public education as defined in federal regulation 34 CFR Section 300.17.

Currently, the Pleasanton Unified School District (District) transports the majority of special education students on District buses.  Some students who attend non-public schools in other cities or need transportation to locations that do not coordinate with current, established routes on District buses, are transported using passenger vehicles or vans operated by a vehicle-for-hire, or taxi, company. 

The District believes it is in its best interest to use the Request for Proposal (RFP) process on a regular basis to ensure that the District is receiving the best possible services at a competitive price.

On September 6, 2019, the District issued RFP 2019-20.04 for Special Education Student Transportation Services.  A copy of the bid packet is available on request.  The RFP was distributed to seven firms and posted on the District website.  The award will be from November 1, 2019, through June 30, 2021, with the option to renew for three additional one-year terms by mutual agreement.

On September 30, 2019, five responses were received.  A summary of responses is below:

Vendor Name

Cost per Mile (ambulatory)

Cost per Mile (non-ambulatory)

ALC Schools

$2.50 per mile with $65 minimum

$2.50 per mile with $90 minimum

De Soto Cab Company

$2.50 per mile with $20 minimum

$2.50 per mile with $50 minimum

Golden State Management Group

$4 per mile with $85 minimum

$5 per mile with $125 minimum

HopSkipDrive

$2.50 per mile with $18 base fee

$2.50 per mile with $45 base fee

Zum

$2 per mile with $24 base fee

$2.50 per mile with $50 base fee

The responses were reviewed by the Director of Special Education and the Director of Operations.  References were checked.

The Administration recommends that the RFP be awarded and agreements ratified for the following four vendors:
     ALC Schools
     De Soto Cab Company
     HopSkipDrive
     Zum

Copies of responses are attached to this item (Attachments A - D).  ALC Schools and De Soto Cab Company are current providers.  Awarding the RFP to multiple vendors will allow the District to best meet the needs of our students.

Organizational Goal for 2019-2020: 5. To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.




 
Recommended Motion:
The Administration recommends that RFP 2019-20.04 Special Education Student Transportation Services be awarded to ALC Schools, De Soto Cab Company, HopSkipDrive, and Zum, and that the agreements for services be ratified.
Financial Impact:
Estimated at $372,000 from the General Fund (Fund 01) for FY20

Comments:

Prepared by:  Myla Y. Grasso, Director of Operations
Prepared by:  Amy Nichols, Senior Director of Procurement and Technology
Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. ALC Response
B. De Soto Response
C. HopSkipDrive Response
D. Zum Response
14. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
15. UPCOMING BOARD MEETINGS - The next board meeting will take place on November 12, 2019.
16. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: October 17, 2019, 7:05 PM

The resubmit was successful.