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Organizational / Regular Board Meeting
Pleasanton USD
December 10, 2019 5:15PM
District Board Room 4665 Bernal Avenue Pleasanton, CA 94566

1. OPEN CEREMONY - 5:15 p.m.
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 5:15-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Quick Summary / Abstract:
Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session.

2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.3. Readmission Recommendation: Pursuant to Section 48916 of the Education Code, Case No. 2018-2019.010
2.4. Readmission Recommendation: Pursuant to Section 48916 of the Education Code, Case No. 2018-2019.011
2.5. Readmission Recommendation: Pursuant to Section 48916 of the Education Code, Case No. 2018-2019.012
2.6. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2): One case
2.7. Conference with Legal Counsel Pursuant to Government Code Section 54956.95 Liability Claims: Claimant: Lisa Taw: Agency claimed against: Pleasanton Unified School District
3. RECONVENE TO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Valerie Arkin, Vice President: Steve Maher, Members: Joan Laursen, Mark Miller and Jamie Yee
3.3. Student Board Member: Mailyna Mayate, Village High School
4. APPROVAL OF THE AGENDA FOR THE ORGANIZATIONAL/REGULAR BOARD MEETING
4.1. Approval of the Agenda
5. ELECTION OF OFFICERS (5 Minutes)
5.1. Election of President
5.2. Election of Vice President
5.3. The newly appointed President of the Board of Trustees assumes the chair at this time. The Board will take a brief recess.
6. ACTION OF CLOSED SESSION (5 Minutes)
6.1. Report on Action Taken in Closed Session
7. RECOGNITIONS AND INTRODUCTIONS (5 Minutes)
7.1. Golden Bell Award Recipient: Local Leaders of the 21st Century Club
8. ORGANIZATION CONSENT AGENDA - The Board will discuss and take action on the items below as a consent list.
8.1. Approval of the Organization Consent Agenda (Items 8.1-8.7)Was edited within 72 hours of the Meeting
Speaker:
Governing Board and David Haglund
Rationale:

The Board will discuss and take action on the items below as a consent list.

8.1 Authorization to Sign Purchase Orders

It is recommended that the Board approve the Superintendent, Assistant Superintendent of Business Services, Executive Director of Fiscal Services, and the Purchasing/Warehouse/Graphics Coordinator be authorized to sign purchase orders.

8.2 Authorization to Sign Contracts after Board Approval

It is recommended that the Superintendent, Assistant Superintendent of Business Services, Assistant Superintendent of Teaching and Learning, Assistant Superintendent of Human Resources, Director of Human Resources, Assistant Superintendent of Student Support Services, and Director of Special Education be authorized to sign all contracts and agreements approved by the Board, and, if those named are absent, a majority of Board members be required to sign.

8.3 Authorization to Accept Resignations

It is recommended that the Superintendent, Assistant Superintendent of Human Resources, Director of Human Resources, and District appointed legal counsel be authorized to sign and accept resignations on behalf of the Board of Trustees and to certify the effective date of those resignations as of the date of receipt.

8.4 Appointment of Title IX Officer

It is recommended that the Assistant Superintendent of Human Resources be appointed by the Board as Title IX Officer of the District.

8.5 Inclusion of Volunteers Under Workers’ Compensation Plan

It is recommended that the Board approve the inclusion of  volunteers in the District during the 2019-2020 school year in the District’s workers’ compensation coverage.

8.6 Authorization to Approve Inter-District Agreements

It is recommended that the Assistant Superintendent of Teaching and Learning, Assistant Superintendent of Student Support Services, Director of Support Services and the Director of Special Education be authorized to approve inter-district agreements.

8.7 Authorization to Sign Special Education Mediation Agreements

It is recommended that the Superintendent, Assistant Superintendent of Teaching and Learning, Assistant Superintendent of Student Support Services and Director of Special Education be authorized to sign special education mediation agreements.

Organizational Goal for 2019-2020: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.







 
Recommended Motion:
It is recommended that the Board approve the Organization Consent list.
Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent

9. ORGANIZATION ITEMS SCHEDULED FOR POSSIBLE ACTION
9.1. Adoption of Resolution 2019-2020.23, Approval of Signature Certification and Filing with the County Superintendent of Schools
Speaker:
David Haglund
Rationale:

Education Code Section 42632 for K-12 requires that signatures of all governing board members and signatures of persons authorized by the governing board to sign orders must be filed with the County Superintendent of Schools.

The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633.

It is recommended that the Board certify and file with the County Superintendent of Schools the signature of each person as a member presently serving on the Governing Board. 

Organizational Goal for 2019-2020: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

That the Governing Board approve the Adoption of Resolution 2019-2020.23 for Approval of Signature Certification and Filing with the County Superintendent of Schools.







Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
Resolution for Board Signatures 2019-2020.23
9.2. Appointment of Representatives (Items 9.2.1-9.2.10) (15 Minutes)Was edited within 72 hours of the Meeting
Speaker:
Governing Board and David Haglund
Rationale:

9.2.1 Appointment of Representative to the Tri-Valley Special Education Local Plan Area (TV-SELPA)

A member of the Pleasanton Unified School District Governing Board is appointed as representative of the Board of Trustees to the Tri- Valley Special Education Local Plan Area Board. 

(Current Representative: Laursen, Alternate: Arkin)

9.2.2 Appointment of Representative to the Regional Occupational Program (ROP) Joint Powers Board

A member of the Pleasanton Unified School District Governing Board is appointed as a representative to the Regional Occupational Program Joint Powers Board.

(Current representative: Arkin, Alternate: Laursen)

9.2.3 Appointment of Representative and Alternate to the Alameda County School Board Association (ACSBA)

Members of the Pleasanton Unified School District Governing Board are appointed as representative and alternate to the Alameda County School Boards Association. 

(Current Representatives: All)

9.2.4 Appointment of Representative and Alternate to the City of Pleasanton Liaison Committee

Two members of the Pleasanton Unified School District Governing Board are appointed as representatives to the City of Pleasanton Liaison Committee.          

(Current Representatives: Maher, Miller Alternate: Arkin)

9.2.5 Appointment to the PUSD Audit Committee

Two members of the Pleasanton Unified School District Governing Board are appointed as representatives to the PUSD Audit Committee.

(Current Representatives: Maher, Miller, Alternate: Yee)

9.2.6 Appoint of Representative and Alternate to the City of Pleasanton Economic Vitality Committee

Members of the Pleasanton Unified School District Governing Board are appointed as Representative and alternate to the City of Pleasanton Economic Vitality Committee. 

(Current Representative: Yee, Alternate: Arkin)

9.2.7 Appointment of Representative and Alternate to the TEC (Tri-Valley Education Coalition) of the Pleasanton Unified District Governing Board as Representative and alternate to the TEC.

(Current Representative: Arkin, Alternate: None) 

9.2.8 Appointment of the PUSD Board Facility Subcommittee

Two Members of the Pleasanton Unified District Governing Board are appointed as representatives to the PUSD Facility Subcommittee.

(Current Representative: Yee, Maher Alternate: None) 

9.2.9 Appointment of the PUSD Board Policy Subcommittee

Two Members of the Pleasanton Unified District Governing Board are appointed as representatives to the PUSD Board Policy Subcommittee.

(Current Representative: Yee, Laursen Alternate: Arkin) 

9.2.10 Appointment of the PUSD Board Budget Subcommittee Two Members of the Pleasanton Unified District Governing Board are appointed as representatives to the PUSD Board Budget Subcommittee.

(Current Representatives: Joan Laursen, Mark Miller ) 

Organizational Goal for 2019-2020: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.





 
Recommended Motion:

The Administration recommends that the Board determine the members who will serve as the 2020 Representatives to the Organizations and Committees listed within this agenda item.




Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent


9.3. Adoption of Resolution No. 2019-2020.22, Approval of the Use of the Alameda County Office of Education Cooperative Bids, the State of California Bids and other Cooperative Purchasing Organizations
Speaker:
Amy Nichols
Rationale:

Per Education Code 38110 and Public Contract Code Sections 20118, 20190, and 12101.5, school districts have the option of purchasing school and maintenance supplies, materials, food, equipment, and/or other items through existing, competitively bid contracts available through purchasing cooperatives or other public entities in the State of California.  Use of such contracts can provide better pricing based on volume and can streamline the procurement process.  Examples of such contracts include the California Multiple Award Schedules (CMAS), Sourcewell (formerly National Joint Powers Alliance), the Ed Tech Joint Powers Authority, the School Project for Utility Rate Reduction Joint Powers Authority (SPURR JPA) and contracts designated as piggybackable by other school districts in California.  


Organizational Goal 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.



 
Recommended Motion:

The Administration recommends that the Board approve Resolution 2019-2020.22, Approval of the Use of the Alameda County Office of Education Cooperative Bids, the State of California Bids and Other Cooperative Purchasing Organizations.


Financial Impact:

There is no direct financial impact to the District.  Savings are anticipated for future potential purchases as a result of the reduced administrative overhead required for procurement activities.


Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
Resoluton 2019-2020.22
10. ANNUAL ORGANIZATION MEETING ADJOURN
11. OPENING OF THE REGULAR BOARD MEETING
12. ASSOCIATIONS - Representatives from the Associations may address the Board (10 Minutes)
12.1. California School Employees Association (CSEA)
12.2. Association of Pleasanton Teacher (APT)
13. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 8:15 p.m., or as close to that time as possible.
Quick Summary / Abstract:

School Board Meeting Procedures

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3.  In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. 


14. STUDENT BOARD MEMBER REPORT (5 Minutes)
15. SUPERINTENDENT REPORT (5 Minutes)
16. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:

The Pleasanton Unified School District Governing Board utilizes a consent calendar for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. Board members receive their agendas and backup materials five days in advance of our meetings. They have the opportunity to ask questions, and to do research prior to our meeting. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.



16.1. Approval of Donations
Speaker:
David Haglund
Rationale:

Donations contribute to supporting our students and building their foundation for life-long learning and education. 

Organizational Goal: 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.













 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the following donations.





Financial Impact:

This item has no financial impact on the District.


Comments:

Prepared by: Roseanne Pryor, Administrative Assistant

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
Approval of Donations
16.2. Approval of November 2019 Warrants
Speaker:
Tom Gray
Rationale:

The Board is presented with warrants for the month of November, 2019.  This approval represents the warrants produced and amounts expended from various funds.

The following reports for November are included:

1. Accounts Payable Warrant Register for the Month, the summary report (Attachment A) provides the following information:

  • A recap by Fund of all warrants generated for the month
  • The individual production dates and warrant sequence numbers
  • The total of all expenditures for all Funds

2. Board Report (Escape Report ReqPay12c), (Attachment B) provides the following information

  • Details of all payments during the month sorted by Check Number
  • Fund Summary by Fund with Check Count and Expended Amount
  • Some information has been redacted to protect Student Privacy
  • On PO's issued after February 1, 2019 the comment field provides more relevant data than in the past. 

The Fund Summary can also be found on page 41 of 41 on Attachment B.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources. 



 
Recommended Motion:

The Administration recommends that the Board approve the attached warrants for the month of November, 2019.


Financial Impact:

$ 4,300,554.71 from the Funds noted in Attachment A. 


Comments:
Prepared by: Cathy McKim, Coordinator, Fiscal Services
Reviewed by: Tom Gray, Executive Director, Fiscal Services
Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Warrant Register- November 2019
B. Board Report- November 2019- Final
16.3. Approval of November Purchase Orders
Speaker:
Amy Nichols
Rationale:

Monthly, District staff will include approval of purchase orders as part of the Consent Agenda.  In a manner similar to the approval of warrants, a Purchase Order (PO) Board Report will be presented at the first meeting of the month for the month preceding the meeting.  This report includes purchase orders for November 2019 (Attachment A).

The report provides the following information:

  • PO number
  • Vendor name
  • Description of items purchased
  • Location
  • Fund
  • Account Amount
  • PO Changes

This report includes a list of previously issued purchase orders where any changes were made. It lists the change made by comparing old/new items and indicating if there was a change in the amount of the PO. The PO's are listed by site and provides detail under the description column of the report.

Payment for these purchase orders will be reflected in the warrant reports as items are received and invoiced.  Some vendor names may have been redacted to ensure student privacy.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board approve the attached purchase orders for November 2019.


Financial Impact:

$1,757,550.84 from various funds as indicated.


Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent of Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. November 2019 Purchase Orders
16.4. Ratification of November Contracts
Speaker:
Amy Nichols
Rationale:

In May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts).  The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.

Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification.  Copies of the full documents are available on request.

The Administration recommends that the Board ratify the attached contracts and agreements under $45,000.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources. 


 
Recommended Motion:

The Administration recommends that the Board ratify the attached contracts and agreements for November 2019.




Financial Impact:

$119,936.45 from various funds.


Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent of Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. November 2019 Contracts
16.5. Approval of Notice of Completion for Roofing Project at Three Sites (Donlon Elementary, Pleasanton Middle, and Amador Valley High)
Speaker:
Myla Y. Grasso
Rationale:

On May 7, 2019, the Board of Trustees approved the award of Bid 2018-19.19 Roofing at Various Sites to State Roofing.

Work at Donlon Elementary, Pleasanton Middle, and Amador Valley High schools commenced during Summer 2019.  Final punch list items have been completed.

The Administration recommends that the Board approve the Notice of Completion for the roofing project at three sites.

Organizational Goal for 2019-2020: 5. To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.


 
Recommended Motion:
The Administration recommends that the Board approve the Notice of Completion for the roofing projects at three sites.
Financial Impact:
This item has no financial impact.
Comments:
Prepared by: Myla Y. Grasso, Director of Operations
Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent
Attachments:
A. Notice of Completion State Roofing
16.6. Approval of Change Order 1 for the Mohr Elementary School Security Fencing Project, Funded by Measure I1
Speaker:
Michael Rice
Rationale:

On July 7, 2016, the Board of Trustees (Board) approved the bond project list to build, modernize, and upgrade existing school buildings and classrooms.  On November 8, 2016, Measure I1 was passed by the Pleasanton voters. On June 27, 2017, the Board reviewed a list of Projects that would be funded from the first issuance of bond funds.  On August 8, 2017, the Board approved the first bond issuance. In October 2017, the first issuance of bond funds was received.

On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  The Projects that were included were the $10 million dollars for Modernization Projects and $1.5 million dollars to install security fencing at Fairlands Elementary School (FES), Mohr Elementary School (MES), and Harvest Park Middle School (HPMS).

On January 29, 2018, the Facilities Master Plan (FMP) Committee agreed to recommend the amount of $1.5 million dollars from the first issuance of Measure I1 bond funds to install security fencing at FES, MES, and HPMS.

On March 27, 2018, District’s Facilities and Construction (FC) staff presented the recommendation of the FMP Committee regarding the Security Fencing Projects at FES, MES, and HPMS to the Board.  Due to the time sensitivity of the Security Fencing Projects, the Board agreed to separate the approval of the Security Fencing Projects from the FMP Measure I1 process.

On April 10, 2018 at a Special Board Meeting, the Board voted unanimously to approve the Security Fencing Projects at FES, MES, and HPMS.

On April 20, 2018, the Board approved $1.5 million dollars from Measure I1 for the Security Fencing Projects at FES, MES, and HPMS.   

On February 26, 2019, the Board approved the Security Fencing Project at MES, Item 12.8.

Change Order 1 (Attachment A) is an Increase of $6,348.

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.



 
Recommended Motion:

The Administration recommends that the Board Approve the Change Order 1 for Mohr Elementary School Site Fencing Project, Funded by Measure I1.

Financial Impact:

$6,348 of Measure I1 Bond Funds (Fund 21)



Comments:

Prepared by: Michael Rice, Project Manager, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Mohr Change Order 1
16.7. Approval of the Notice of Completion at Mohr Elementary School Security Fencing Project, Funded by Measure I1
Speaker:
Michael Rice
Rationale:

On July 7, 2016, the Board of Trustees (Board) approved the bond project list to build, modernize, and upgrade existing school buildings and classrooms.  On November 8, 2016, Measure I1 was passed by the Pleasanton voters. On June 27, 2017, the Board reviewed a list of Projects that would be funded from the first issuance of bond funds.  On August 8, 2017, the Board approved the first bond issuance. In October 2017, the first issuance of bond funds was received.

On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  The Projects that were included were the $10 million dollars for Modernization Projects and $1.5 million dollars to install security fencing at Fairlands Elementary School (FES), Mohr Elementary School (MES), and Harvest Park Middle School (HPMS).

On January 29, 2018, the Facilities Master Plan (FMP) Committee agreed to recommend the amount of $1.5 million dollars from the first issuance of Measure I1 bond funds to install security fencing at FES, MES, and HPMS.

On March 27, 2018, District’s Facilities and Construction (FC) staff presented the recommendation of the FMP Committee regarding the Security Fencing Projects at FES, MES, and HPMS to the Board.  Due to the time sensitivity of the security fencing Projects, the Board agreed to separate the approval of the fencing Projects from the FMP Measure I1 process.

On April 10, 2018 at a Special Board Meeting, the Board voted unanimously approved the security fencing Projects at FES, MES, and HPMS.

On April 20, 2018, the Board approved $1.5 million dollars from Measure I1 for the Security Fencing Projects at FES, MES, and HPMS.   

On February 26, 2019, the Board approved the Security Fencing Project at MES, Item 12.8.

As of September 24,  2019, the Security Fence Project has been completed.  The District is required to file a Notice of Completion (NOC) (Attachment A) with Alameda County Clerk to signify the completion of the project.

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.


 
Recommended Motion:

The Administration recommends that the Board Approve the Notice of Completion for Mohr Elementary School Security Fencing Project, Funded by Measure I1.

Financial Impact:

$318,748 of Measure I1 Bond Funds (Fund 21)

Comments:

Prepared by:  Michael Rice, Project Manager, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Notice of Completion
16.8. Approval of Change Order 1 for the Harvest Park Middle School Security Fencing Project, Funded by Measure I1
Speaker:
Michael Rice
Rationale:

On July 7, 2016, the Board of Trustees (Board) approved the bond project list to build, modernize, and upgrade existing school buildings and classrooms.  On November 8, 2016, Measure I1 was passed by the Pleasanton voters. On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  On August 8, 2017, the Board approved the first bond issuance. In October 2017, the first issuance of bond funds was received.

On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  The projects that were included were the $10 million dollars for modernization projects and $1.5 million dollars to install security fencing at Fairlands Elementary School (FES), Mohr Elementary School (MES), and Harvest Park Middle School (HPMS).

On January 29, 2018, the Facilities Master Plan (FMP) Committee agreed to recommend the amount of $1.5 million dollars from the first issuance of Measure I1 bond funds to install security fencing at FES, MES, and HPMS.

On March 27, 2018, District’s Facilities and Construction (FC) staff presented the recommendation of the FMP Committee regarding the security fencing projects at FES, MES, and HPMS to the Board.  Due to the time sensitivity of the security fencing projects, the Board agreed to separate the approval of the fencing projects from the FMP Measure I1 process.

On April 10, 2018 at a Special Board Meeting, the Board voted five (5) to zero (0), to approve the security fencing projects at FES, MES, and HPMS.

On April 20, 2018, the Board approved $1.5 million dollars from Measure I1 for the security fencing projects at FES, MES, and HPMS.

On May 22, 2018, the Board approved HKIT Architects as the Architect of Record (AOR) for the security fencing projects at FES, MES, and HPMS.  To plan the projects, in the summer of 2018, the District’s FC staff and HKIT Architects held several design and programming meetings with the stakeholders.  The stakeholders included District and Campus administration, City of Pleasanton, Zone 7 Water District, District’s Maintenance & Operations Department, Kids’ Club, and the Board Facilities Sub-Committee.

On September 17, 2018, the District’s FC staff met with the District’s maintenance administration and staff, District’s supervising custodial staff, District’s technology administration, and AOR to review and discuss the camera, buzzer, intercom system.

On September 18, 2018, the District’s FC staff met with HPMS’ Principal, Vice-Principal, and Physical Education (PE) teachers to discuss and review the fencing Project drawings including answering questions and addressing their concerns.

On January 9, 2019, District’s FC staff attended the appointment with the Division of the State Architect (DSA) and the AOR.  On January 10, 2019, the District and AOR received DSA approval of the HPMS drawings and specifications.

On January 4, 2019 and January 11, 2019, the District’s Purchasing Department advertised the Notice to Bidders (NTB).  On January 18, 2019, the Bid Manual and DSA approved drawings and specifications were available for download on the District’s website.

On January 28, 2019, a mandatory pre-bid walk was held at HPMS.  Sign-in sheets captured the interested Contractors including their times in and times out.  District’s FC staff and AOR walked the Campus to show where the new security fencing would be installed including re-grading and re-striping the access compliance parking stalls in the parking lot.

On February 8, 2019, the vendor, Aiphone, provided a demonstration of the camera/buzzer intercom system to HPMS’ Principal, Vice-Principal, Office Assistant, Administrative Secretary, and District’s FC staff to address questions and concerns regarding the intercom system.

On February 8, 2019, the final bids were due at 8:30 AM at the District’s Purchasing Department.  The Bid Opening for HPMS was held at 11:00 AM at the District’s FC conference room. The District received five (5) bids which were recorded per California Public Records Act (PRA), Government Code section 6250 to 6270.  Since the District is a public agency, District is required to select the lowest, responsive bidder. The lowest, responsive bidder was Arktos Incorporated (Arktos) with a bid of $336,000 dollars.

A meeting was held at the District Office on February 19, 2019 with the classified union representative of the California State Employees Association (CSEA), District’s CSEA President, District’s Assistant Superintendent of Human Resources, District’s Director of Human Resources, HPMS’ Principal, HPMS’ Assistant Principal, and District’s FC Project Manager to discuss the camera/buzzer intercom system.

On February 20, 2019, a meeting with HPMS’ Principal, HPMS’ Assistant Principal, HPMS’ Front Office Classified Staff, District’s Director of FC, and District’s FC Project Manager met at HPMS to review the location of the fence and camera / buzzer system.  Various solutions were discussed and thought out with the conclusion that the existing design was the best solution. Additional directional signage will be included based on the outcome of the discussion. 

On February 26, 2019, the Board approved the Security Fencing Project at MES, Item 12.9.

Change Order 1 (Attachment A) is an Increase of $15,960.70.

Facilities Staff is moving the Change Order forward because we are having trouble agreeing on the cost of work at the handicap parking stalls and withholding of liquidated damages.

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.

 
Recommended Motion:
The Administration recommends that the Board Approve the Notice of Completion for Harvest Park Middle School Security Fencing Project.

Financial Impact:

$350,960.70 of Measure I1 bond Funds (Fund 21)


Comments:

Prepared by:  Michael Rice, Project Manager, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Harvest Park Fence Project Change Order 1
16.9. Approval of the Notice of Completion at Harvest Park Middle School Security Fencing Project, Funded by Measure I1
Speaker:
Michael Rice
Rationale:

On July 7, 2016, the Board of Trustees (Board) approved the bond project list to build, modernize, and upgrade existing school buildings and classrooms.  On November 8, 2016, Measure I1 was passed by the Pleasanton voters. On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  On August 8, 2017, the Board approved the first bond issuance. In October 2017, the first issuance of bond funds was received.

On June 27, 2017, the Board reviewed a list of projects that would be funded from the first issuance of bond funds.  The projects that were included were the $10 million dollars for modernization projects and $1.5 million dollars to install security fencing at Fairlands Elementary School (FES), Mohr Elementary School (MES), and Harvest Park Middle School (HPMS).

On January 29, 2018, the Facilities Master Plan (FMP) Committee agreed to recommend the amount of $1.5 million dollars from the first issuance of Measure I1 bond funds to install security fencing at FES, MES, and HPMS.

On March 27, 2018, District’s Facilities and Construction (FC) staff presented the recommendation of the FMP Committee regarding the security fencing projects at FES, MES, and HPMS to the Board.  Due to the time sensitivity of the security fencing projects, the Board agreed to separate the approval of the fencing projects from the FMP Measure I1 process.

On April 10, 2018 at a Special Board Meeting, the Board voted five (5) to zero (0), to approve the security fencing projects at FES, MES, and HPMS.

On April 20, 2018, the Board approved $1.5 million dollars from Measure I1 for the security fencing projects at FES, MES, and HPMS.

On May 22, 2018, the Board approved HKIT Architects as the Architect of Record (AOR) for the security fencing projects at FES, MES, and HPMS.  To plan the projects, in the summer of 2018, the District’s FC staff and HKIT Architects held several design and programming meetings with the stakeholders.  The stakeholders included District and Campus administration, City of Pleasanton, Zone 7 Water District, District’s Maintenance & Operations Department, Kids’ Club, and the Board Facilities Sub-Committee.

On September 17, 2018, the District’s FC staff met with the District’s maintenance administration and staff, District’s supervising custodial staff, District’s technology administration, and AOR to review and discuss the camera, buzzer, intercom system.

On September 18, 2018, the District’s FC staff met with HPMS’ Principal, Vice-Principal, and Physical Education (PE) teachers to discuss and review the fencing Project drawings including answering questions and addressing their concerns.

On January 9, 2019, District’s FC staff attended the appointment with the Division of the State Architect (DSA) and the AOR.  On January 10, 2019, the District and AOR received DSA approval of the HPMS drawings and specifications.

On January 4, 2019 and January 11, 2019, the District’s Purchasing Department advertised the Notice to Bidders (NTB).  On January 18, 2019, the Bid Manual and DSA approved drawings and specifications were available for download on the District’s website.

On January 28, 2019, a mandatory pre-bid walk was held at HPMS.  Sign-in sheets captured the interested Contractors including their times in and times out.  District’s FC staff and AOR walked the Campus to show where the new security fencing would be installed including re-grading and re-striping the access compliance parking stalls in the parking lot.

On February 8, 2019, the vendor, Aiphone, provided a demonstration of the camera/buzzer intercom system to HPMS’ Principal, Vice-Principal, Office Assistant, Administrative Secretary, and District’s FC staff to address questions and concerns regarding the intercom system.

On February 8, 2019, the final bids were due at 8:30 AM at the District’s Purchasing Department.  The Bid Opening for HPMS was held at 11:00 AM at the District’s FC conference room. The District received five (5) bids which were recorded per California Public Records Act (PRA), Government Code section 6250 to 6270.  Since the District is a public agency, District is required to select the lowest, responsive bidder. The lowest, responsive bidder was Arktos Incorporated (Arktos) with a bid of $336,000 dollars.

A meeting was held at the District Office on February 19, 2019 with the classified union representative of the California State Employees Association (CSEA), District’s CSEA President, District’s Assistant Superintendent of Human Resources, District’s Director of Human Resources, HPMS’ Principal, HPMS’ Assistant Principal, and District’s FC Project Manager to discuss the camera/buzzer intercom system.

On February 20, 2019, a meeting with HPMS’ Principal, HPMS’ Assistant Principal, HPMS’ Front Office Classified Staff, District’s Director of FC, and District’s FC Project Manager met at HPMS to review the location of the fence and camera / buzzer system.  Various solutions were discussed and thought out with the conclusion that the existing design was the best solution. Additional directional signage will be included based on the outcome of the discussion. 

On February 26, 2019, the Board approved the Security Fencing Project at MES, Item 12.9.

As of October 7,  2019, the Security Fence Project has been completed.  The District is required to file a Notice of Completion (NOC) (Attachment A) with Alameda County Clerk to signify the completion of the project.

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys



 
Recommended Motion:

The Administration recommends that the Board Approve the Notice of Completion for Harvest Park Middle School Security Fencing Project.

Alternatives:


Comments:

Prepared by:  Michael Rice, Project Manager, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by:  David Haglund, Ed.D., Superintendent


Attachments:
A. Notice of Completion
16.10. Approval of the Notice of Completion for Indoor Environmental Services (IES) for the Construction of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School
Speaker:
Michael Rice
Rationale:

Proposition 39, the California Clean Energy Jobs Act passed by the voters in 2012, allocates $550M annually to California's General Fund and the Clean Energy Jobs Creation Fund for five fiscal years. The funds are to be utilized for energy efficiency measures and clean energy generation in K-12 schools. Eligible local education agencies (LEA's) can request funding by submitting an Energy Expenditure Plan (EEP) application to the California Energy Commission (CEC).

On April 27, 2015, the District issued a Request for Qualifications (RFQ) for Energy Conservation, Engineering, and Expenditure Planning Services for Proposition 39 Projects.

On May 26, 2015, the Board approved the Award of RFQ 2014-15.10 Energy Conservation, Engineering, and Expenditure Planning Services for Proposition 39 Projects to Terra Verde Renewable Partners (Terra Verde).

To receive approval, an EEP must specify an overall Savings to Investment Ratio (SIR). In September 2016, the CEC revised the EEP calculators and the overall SIR requirement from 1.05 to 1.01, allowing our District's EEP to expand the scope of work.

On February 15, 2017, Terra Verde submitted the District's finalized EEP to the CEC for approval.

On March 17, 2017, staff received notification from the CEC that the District's "2016-17 Energy Expenditure Plan" was approved in the amount of $1,490,384. The CEC also sent approval notification to the California Department of Education (CDE). 

On April 18, 2017, the Board ratified the CEC Approved EEP. 

On November 14, 2017, staff received notification that the District has a remaining allocation of $1.58M. 

On January 25, 2018, Terra Verde submitted the District's amendment request to the EEP requesting additional Prop 39 funding from CEC in the amount of $1.58M to cover the cost of the added projects listed below. The District's costs were estimated to be approximately $286K from Measure I1 Bond Funds. The Amendment requested the following two changes from the prior EEP:

          1. Add approximately 50 HVAC unit replacements at Pleasanton Middle School

          2. Solar PPA Buy-Down project at Amador Valley High School 

On August 29, 2018, Terra Verde issued an RFP to General Contractors for the Design-Build HVAC unit replacement project at Pleasanton Middle School.

On September 26, 2018, Terra Verde received three (3) proposals from EMCOR, Matrix, and Indoor Environmental Services (IES).

On October 2, 2018, Nick Olsen, Director of Facilities and Construction, and Terra Verde interviewed EMCOR and IES. District staff was satisfied with the bid received from Indoor Environmental Services (IES), and recommended the firm to perform the functions of the design/build contractor to construct the project.

On October 23, 2018, staff presented Resolution No. 2018-2019.09 and Agreement for the Design of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School.

On November 13, 2018, the Board approved Resolution No. 2018-2019.09 and Agreement for the Design of the Pleasanton Unified School District's (District) Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School. The Resolution and Agreement have both been reviewed by DWK Attorneys at Law.

In January 2019, the District executed an Energy Services Agreement with Indoor Environmental Services, Inc. (IES) to begin pre-construction and design of Phase 2 of the District’s Prop 39 funded energy efficiency project. The Phase 2 project scope includes Prop 39 funded measures, including 42 HVAC units across Pleasanton Middle School. IES has prepared a Guaranteed Maximum Pricing (“GMP”) package for construction services for the Prop 39 scope at one school site.

As of December 1,  2019, the Proposition 39 Funded Energy Project, HVAC Replacement Project has been completed.  The District is required to file a Notice of Completion (NOC) (Attachment A) with Alameda County Clerk to signify the completion of the project.

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.


 
Recommended Motion:

The Administration recommends that the Board Approves the Notice of Completion for Indoor Environmental Services (IES) for the Construction of the Pleasanton Unified School District's Proposition 39 funded Energy Project, HVAC Replacement at Pleasanton Middle School.

Comments:

Prepared by:  Michael Rice, Project Manager, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Notice of Completion Prop 39 HVAC at Pleasanton Middle School
16.11. Approval of Agreement with Galileo Learning LLC for Use of Donlon Elementary School for a Summer Science Camp and Provision of Scholarships
Speaker:
Myla Y. Grasso
Rationale:
During Summer 2019, Galileo Learning LLC conducted a six week science summer camp at Fairlands Elementary School under an agreement approved by the Board on January 29, 2019.  That agreement provided for 50 student-weeks of scholarships for Pleasanton USD students.

Feedback from Galileo, program participants, and the site was positive.  Galileo has again requested use of District facilities to offer a seven week science camp (with an extended day care option) this summer at Donlon Elementary School.   

This year, Galileo has worked with our Teaching and Learning Division to offer 60 scholarship student-weeks this year, valued at $618 each (this includes the extended day care option and meals).  Students will be identified and invited to apply by Teaching and Learning.  The value of the scholarships will offset the use fees charged to for-profit companies.  The program is compatible with other summer opportunities offered by the District and will benefit our students through the scholarship opportunities.
 
Donlon has been identified as the site for the camp this year.  The net income to the District is estimated at $44.5K.   A copy of the agreement is attached to this item (Attachment A).

Organizational Goal for 2019-2020: 5. To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.






 
Recommended Motion:
The Administration recommends that the Board approve the agreement with Galileo Learning LLC for use of District facilities for a summer science camp and provision of sixty scholarships for PUSD students.
Financial Impact:
Net income of $44.5K to the District (Fund 01)
Comments:
Prepared by:  Myla Y. Grasso, Director of Operations
Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Reviewed by: David Haglund, Ed.D., Superintendent
Attachments:
A. Galileo Agreement
16.12. Approval of Overnight and Out-of-State Field Trips for Students
Speaker:
Janelle Woodward
Rationale:

Administrative Regulation 6153.1 requires that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.  The Board approves field trips as necessary to allow for changes or additional trips that arise during the year.

Organizational Goal 3:  To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.


 
Recommended Motion:

The Administration recommends that the Board of Trustees approve all school sponsored overnight and out- of-state field trips.

Financial Impact:

The cost of each field trip will be covered by voluntary donations.  If sufficient donations to cover the cost of the field trip for all students participating in the field trip are not collected, the field trip will be canceled.

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Teaching and Learning Division

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Additional Overnight and Out-of-State Field Trips 2019-20
16.13. Approval of the Personnel Document
Speaker:
Julio Hernandez
Rationale:

The December 10, 2019 Personnel Document (Certificated and Classified) includes:  New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.



 
Recommended Motion:

The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 



Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
Bluesheet Personnel Document
Personnel Document
16.14. Approval of the Memorandums of Understanding between Pleasanton Unified School District and Classified School Employees Association
Speaker:
Julio Hernandez
Rationale:

The Pleasanton Unified School District and Classified School Employees Association (CSEA), Chapter 155, have agreed upon the attached Memorandums of Understanding:

  • Contract with DeBella Mechanical
  • Contract with Troxell
  • Contract with EKC
  • Contract with J.D. Cahill Electric
  • Employer participation in the Summer Assistance Benefits for Classified Employees

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends the Board of Trustees approve the Memorandums of Understanding:

  • Contract with DeBella Mechanical
  • Contract with Troxell
  • Contract with EKC
  • Contract with J.D. Cahill Electric
  • Employer participation in the Summer Assistance Benefits for Classified Employees



Financial Impact:

This item has no financial impact to the District.



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. MOU's PUSD - CSEA
16.15. Approval of the Student Teacher/Intern Agreement between Pleasanton Unified School District and Santa Clara County Office of Education
Speaker:
Julio Hernandez
Rationale:

School districts routinely enter into agreements with colleges and universities approving Student Teaching and Internship Agreements.  The agreements are for a one-to-five year term and may be terminated at the District's discretion.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the attached Student Teaching/Internship Agreements.



Financial Impact:

This item has no financial impact to the District.



Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. MOU PUSD - SCCOE
16.16. Approval of Contract with Ellen Hoke Corporation for Orientation and Mobility Services for Students with Special Needs
Speaker:
Mary Jude Doerpinghaus
Rationale:

In order to meet the diverse needs of students in special education, at times, the district is in need of contracting services with Nonpublic schools (NPS), Nonpublic agencies (NPA), private evaluators, consultants and transportation companies.  Nonpublic schools provide academic, therapeutic, mental health and behavioral support services for students in need of a more restrictive educational setting due to their disability. Nonpublic agencies provide services such as occupational therapy, physical therapy, speech therapy, transportation and other designated instructional services.  Private evaluators provide assessment services for students in special education in need of independent educational evaluations. 

Attachment A is presented as a contract for services between Ellen Hoke Corporation and the Pleasanton Unified School District for Orientation and Mobility Services.

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.











 
Recommended Motion:

The Administration recommends the Board approve the contract for services between the Ellen Hoke Corporation and the Pleasanton Unified School District for Orientation and Mobility Services for the 2019-2020 school year. 







Financial Impact:

The fee is based on daily or hourly rate for services provided and paid by Special Education funds.

Agencies and consultants may request to renegotiate rates.


Comments:

Prepared by:  Ann Brady, Executive Secretary

Reviewed by:  Mary Jude Doerpinghaus, Director of Special Education

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed.D., Superintendent



Attachments:
Attachment A. Ellen Hoke Corporation Contract for Services
16.17. Approval of the Board Policies for Series 5000: BP 5145.7 Sexual Harassment and BP 5145.12 Search and Seizure
Speaker:
Kathleen Rief
Rationale:

The Student Support Services Division reviews and updates Pleasanton Unified School District Board Policies and Administrative Regulations that reflect current laws.  Our team examines recommended language from the California School Board Association (CSBA).  We closely monitor CSBA’s recommended policy updates and make changes as needed.

On Tuesday, November 5, 2019 the Board Policy Subcommittee met and reviewed these Board Policies and Administrative Regulations. 

The Student Support Services team will continue to update policies throughout the 2019-2020 school year and bring them to the Board of Education for review, discussion, and approval.

The following Board Policies are being presented for review, discussion, and approval.

  • BP 5145.7 Sexual Harassment 
  • BP 5145.12 Search and Seizure

The following Administrative Regulation are also being updated and presented to the Board as information only. 

  • AR 5145.7 Sexual Harassment
  • AR 5145.12 Search and Seizure

This agenda item aligns with District Organizational Goal 3:

To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

















 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the attached Board Policies.



Financial Impact:
There is no financial impact to the District.

Comments:

Prepared by: Kathleen Rief, Director, Student Services

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed. D., Superintendent





Attachments:
A. BP 5145.7 Sexual Harassment
AR5145.7 Blue sheet page 4 only
B. BP 5145.12 Search and Seizure
BP 5145.12 Search and Seizure Blue Sheet
BP 5147.7 Sexual Harassment - Blue Sheet
C. AR 5145.7 Sexual Harassment (Information Only)
D. AR 5145.12 Search and Seizure (Information Only)
16.18. Approval of Updated Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List, Rates and Master Contract for 2019-2020
Speaker:
Mary Jude Doerpinghaus
Rationale:

In order to meet the diverse needs of students in special education, at times, the district is in need of contracting services with Nonpublic schools (NPS), Nonpublic agencies (NPA), private evaluators, consultants and transportation companies.  Nonpublic schools provide academic, therapeutic, mental health and behavioral support services for students in need of a more restrictive educational setting due to their disability. Nonpublic agencies provide services such as occupational therapy, physical therapy, speech therapy, transportation and other designated instructional services.  Private evaluators provide assessment services for students in special education in need of independent educational evaluations. 

Currently, we create one annual contract for each NPS, NPA, private evaluators or other service providers. The costs of each contract is an estimate for the fiscal year.  In order to better track the monetary costs of student's placements, services and progress we will create annual master contracts with each. Individual service agreements and purchase orders will be submitted for each student in need of identified service(s).

Staff seeks to add the following agency to the Nonpublic schools (NPS), Nonpublic agencies (NPA), private evaluators, and consultants list: 

Purple Communications

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.





 
Recommended Motion:
The Administration recommends the Board approve the Updated Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List and Rates and Master Contract for 2019-2020

Financial Impact:

The fee is based on daily or hourly rate for services provided and paid by Special Education funds.

Agencies and consultants may request to renegotiate rates.



Comments:

Prepared by:  Ann Brady, Executive Secretary

Reviewed by:  Mary Jude Doerpinghaus, Director of Special Education

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
Student Support Services Master List and Rates Updated November 2019
16.19. Approval of the Board Minutes
Recommended Motion:

That the Board approve the following minutes:

  • October 7, 2019, Regular Board Meeting
  • October 22, 2019, Regular Board Meeting



Comments:

Prepared by: Janet Wolfinger, Administrative Assistant, Business Services Division

Prepared and Reviewed by: Roseanne Pryor, Administrative Assistant, Superintendent's Office


Attachments:
A. Board Minutes for October 7, 2019
B. Board Minutes for October 22, 2019
17. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
17.1. Report, Discussion and Update on the Concept Designs for Bernal/1st Street Intersection (10 Minutes)
Speaker:
Ahmad Sheikholeslami
Rationale:
The City of Pleasanton is planning for upgrades to the intersection at Bernal Avenue and 1st Street. Concept designs have been developed. Staff from the City of Pleasanton will present the designs, and the preferred option will be discussed. 

 
Recommended Motion:
The Administration recommends that the Board of Trustees Review and Discuss the Concept Designs for the Bernal/1st Street Intersection.
Financial Impact:
Depending on the reconfiguration option, there will be an impact to District property and loss of frontage trees.  District will need to negotiate the transfer of property and improvements with the City of Pleasanton.

Comments:

Prepared by:  Myla Y. Grasso, Director of Operations
Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Intersection Concept Designs
B. Landscape Concepts
Updated PPT 121019
17.2. Report, Discussion, and Possible Action To Approve Board Resolution 2019-2020.21 Census 2020 (5 Minutes)
Speaker:
Janelle Woodward
Rationale:

Resolution 2019-2020.21 Census 2020 is an opportunity for Alameda County Districts to promote the 2020 Census with district families to ensure that our communities are completely and accurately counted in the upcoming Census.  The Census is critically important to make certain our districts receive fair federal funding for all students and that California is adequately represented in Congress.

Holding Census week activities during March and April of 2020, when the Census is being conducted, will be of assistance to Alameda County.  More information regarding Alameda County's Office of Education's (ACOE) efforts to promote the Census can be found at:  https://www.acoe.org/census.  ACOE will have resources to support Alameda County school districts in their Census outreach activities, specifically during each district's designated Census Week.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.








 
Recommended Motion:

The Administration recommends that the Board of Trustees approve Resolution 2019-2020.21 to promote the 2020 Census to ensure that our communities are completely and accurately counted.

Financial Impact:

There is no financial impact for this Board item.

Comments:

Prepared by:  Tamara Danielsen, Administrative Assistant, Teaching and Learning Division

Prepared by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent

Attachments:
A. Census Board Resolution
17.3. Report, Discussion, and Possible Action to Approve the Summer Programs 2020 Planning (10 Minutes)
Speaker:
Heather Pereira
Rationale:

The Summer Programs 2020 will provide credit recovery and academic intervention instructional opportunities:

  • Students in grades 9-12 credit recovery and intensive academic intervention high school classes 
  • Students in grades K-8 requiring intensive academic intervention in the areas of English/Language Arts and Mathematics
  • Special Day Class, Extended School Year Program for identified students in grades Pre-K-12
  • Pre-K for incoming Kindergarten students who have not attended pre-school

Additionally, in partnership with the Adult and Career Ed Department, fee-based enrichment classes will be offered to interested students.

This agenda item aligns with the following District Organizational Goals:

Organizational Goal 1: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.














 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the Pleasanton Unified School District Summer Programs 2020.



Financial Impact:

Summer School is funded through General Education, LCAP, Title I, and Title III funds. The projected cost of $798,090 for Summer School is included in the approved District Budget. Extended School Year is funded from the Special Education Budget. Summer Enrichment Program is funded fully from student fees and LCAP (Local Control and Accountability Plan) budget assistance for students with demonstrated financial need.






Comments:

Prepared by:  Heather Pereira, Coordinator of Extended Day Academic Intervention Programs

Reviewed by:  Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning Division

Reviewed by:  David Haglund, Ed.D., Superintendent



Attachments:
A. Summer School PPT Presentation
17.4. Report, Discussion and Possible Action to Approve the Measure I1 Purchase of Classroom AV Pilot Equipment (5 Minutes)
Speaker:
Amy Nichols
Rationale:

The Measure I1 Bond project list includes item 2C - 21st Century Classroom Technology. An objective of this project is to outfit each classroom with standardized audio visual presentation equipment, including a digital display, audio amplification and a document camera.  

In order to determine the best equipment for this purpose, the District Technology Committee has been reviewing and evaluating equipment to recommend for pilot testing in our schools and classrooms. There are a variety of display equipment options available including projectors, interactive flat panels and non-interactive flat panels. Projectors and non-interactive flat panels are currently installed in some locations throughout the district and are familiar to most district staff. The District Technology Committee has reviewed options for the digital display that would best meet the long term instructional needs of the district and recommends the pilot of interactive flat panels and more advanced projectors that we currently utilize in District Facilities.

The Administration recommends the purchase of 15 Casio bulbless projectors (Attachment B) and 15 Viewsonic Interactive Flat Panels and mobile carts (Attachment C) for pilot evaluation in all schools. The total cost of the recommended purchase of pilot equipment is $76K.

Feedback from these pilots will be collected from Principals and District Technology Committee members during the Spring 2020. The Administration anticipates returning to a subsequent Board of Trustees meeting to present the recommended solution as a district-wide Measure I1 project pending the results of the pilot feedback.

This Measure I1 project aligns with LCAP Goal 1:  All students, regardless of race, ethnicity, socioeconomic status, or gender will be proficient/advanced and college/career ready upon graduation.  We will optimize student learning by utilizing innovative technologies.

History:

July 7, 2016

The Board approved bond project list Item 2C - 21st Century Learning Classroom Technology, including an allocation of funding for classroom audio visual technology to enhance teaching and learning

November 8, 2016

Measure I1 was passed by Pleasanton voters

March 27, 2018

The Board approved the Facilities Master Plan (FMP), which specified project item 2c for 21st Century Classrooms and allocated a $7700 budget (per classroom) to provide each classroom with audio-visual equipment, including a large screen digital display, a document camera and a voice amplification system. The FMP estimates a total Measure I1 expenditure of approximately $6M to provide this equipment to all district classrooms.

January 15, 2019

The Board approved the Measure I1 purchase of pilot audio amplification and interactive flat panel equipment for evaluation in all schools. The interactive flat panel vendor subsequently cancelled the interactive flat panel line we had selected for pilot, and the equipment was not received by the District.  Pilots for the audio amplification system are underway.

Spring & Fall 2019

The District Tech Committee reviewed and selected a new vendor for an interactive flat panel pilot.











 
Recommended Motion:

The Administration recommends approval of the purchase of the interactive flat panel and projector pilot equipment.

Financial Impact:

$76K from Measure I1 funds


Comments:

Prepared by: Amy Nichols, Senior Director of Procurement and Technology

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent of Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Presentation
B. CDWG Quote for Casio Bulbless Projector
C. CDWG Quote for Viewsonic Flat Panels
17.5. Report, Discussion and Possible Action to Certify a Positive Certification First Interim Budget (15 Minutes)
Speaker:
Tom Gray
Rationale:

The First Interim Report is the first of two updates to the 2019/20 Adopted Budget.  The Board of Trustees is required to certify the financial condition of the District for the current and two subsequent fiscal years when the budget is adopted (June) and at the two interim reporting periods during the school year (December and March).

The First Interim Report typically reflects the most changes of the two interim reports.  Since the budget was adopted in June, the State enacted its 2019/20 budget, the District’s financials for the prior fiscal year were closed and balances carried forward into the current year, and enrollment and staffing were finalized with the start of school.  These changes are highlighted below and details are included in the attached reports.

The First Interim Report also reflects the District’s larger ending fund balance from the 2018/19 unaudited actuals which resulted in increased expenditures for 2019/20.  

The Interim Report indicates that the District can maintain the required 3% reserves for economic uncertainties for the current fiscal year and through 2021/22 meeting the required budget certification requirement. The First Interim Budget further indicates that pending ratification and approval of the negotiated compensation increases with APT, the Undesignated/Unappropriated General Fund balance will be 3.07% above the minimum 3% for economic uncertainty, for a total of 6.07%.   However, in the out years the balance will be spent down with only about 0.20% above the minimum 3% (total 3.20%) for economic uncertainty in 2021/22.

The District’s total First Interim General Fund revenue is $169,372,213 of which $25,814,227 is restricted. The District is heavily dependent on State funding with the Local Control Funding Formula (LCFF) / Property Tax making up 80.5% of the funding.


As part of the first interim the following attachments are included:

Presentation - Attachment A
Narrative - Attachment B
Multi-Year Projection - Attachment C
Changes since Adopted Budget - Attachment D
Other Funds - Attachment E
SACS Reports - Attachment F


Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.



 
Recommended Motion:

The Administration recommends that the Board approve the First Interim Report with a positive certification as presented.  It is further recommended that the Board approve the First Interim Projection as the revised Operating Budget for FY19/20 for all Funds.

Financial Impact:
As noted in all reports

Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Review by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Review by: David Haglund, Ed.D., Superintendent 


Attachments:
A. Presentation
B. Budget Report
C. Multi-Year Projection
D. Changes to Budget
E. Other Funds
F. SACS Reports
17.6. Report and Discussion of FY18/19 Capital Funds Financial Report (10 Minutes)Was edited within 72 hours of the Meeting
Rationale:

The Capital Facilities Fund is used for developer fees. The Fees provide for the construction of school facilities necessitated by the growth in enrollment.

Government Code Section 66006 requires that school districts that collect statutory school facilities fees (developer fees) make an annual accounting of those fees available to the public within 180 days of the end of the fiscal year.  In addition, Government Code Section 66001 requires that each school district make an additional finding(s) every five years for any fund in which those fees remained unexpended at the end of the fiscal year.

The capital lease payments are for classroom portables at various sites such as Fairlands Elementary School, Lydiksen Elementary School, Valley View Elementary School, Vintage Hills Elementary School, Hart Middle School, Harvest Park Elementary School, Amador Valley High School and Foothill High School. Also, there is the expense of the annual debt service payments for the 2010 Certificates of Participation. This debt service amount was significantly reduced in the 2018/19 budget year since Measure I1 has retired a large portion of this debt. For 2019/20, debt payments will be the last made from the Capital Fund. 

The revenue listed is from the developer fees collected for each fiscal year.

The attached information and back-up documents are provided to satisfy the requirements in Government Code Sections 66006  (Attachment A). The Fund 25 SACS Form is included for reference (Attachment B).


Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.




 
Recommended Motion:

The Administration recommends that the Board of Trustees review the FY18/19 Capital funds Financial Report and the five year expenditure report.



Financial Impact:
As noted in the report.

Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Reviewed by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent 




Attachments:
A. Developer Fee Report
B. SACS Forms
17.7. Report and Discussion of the 2018-2019 PUSD Stakeholder Survey Results (15 Minutes)
Speaker:
Patrick Gannon
Rationale:

In Spring 2019, the District administered its second annual PUSD School Quality Stakeholder Survey. The survey focused on aspects of school climate including academic support, student support, school leadership, family involvement, safety and behavior, communication and community building, as well as overall school quality. In response to input from our community, PUSD also added sections for Special Education and 504 Plans for staff who are involved with these services and parents/guardians of students who utilize them. To make the Stakeholder Survey more inclusive, the District also added a survey option for community members who do not currently have students enrolled in school. The District again partnered with national educational research and communication organization, K12 Insights, to administer the survey to all staff, parents and students in grades 6 - 12.  

The District received 5,731 total responses, an increase of 67% over the 2017-2018 participation rate: 

  • 1,581 Student responses (grades 6-12) 

  • 707 Staff responses 

  • 3,485 Parent/Guardian responses 

The District would like to provide an overview of survey results.




 
Recommended Motion:

The District recommends that the Board of Trustees receive an update on the responses received through the PUSD School Quality Stakeholder survey.



Quick Summary / Abstract:

The District will provide a summary of results from the second annual PUSD School Quality Survey. 

Financial Impact:
This item has no financial impact on the District.

Comments:

Prepared by: Patrick Gannon, Coordinator of Communication and Community Engagement 

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
2018-2019 PUSD Stakeholder Survey
17.8. Report and Discussion on the First Reading on the Tentative Agreement with the Association of Pleasanton Teachers (APT) for the 2019-2020 Fiscal Year (10 Minutes)
Speaker:
Julio Hernandez
Rationale:

The Association of Pleasanton Teachers (APT) and the District have reached a Tentative Agreement. After receiving input resulting from the Public Hearing, the Board of Trustees will have the opportunity to ratify the Tentative Agreement at the next regularly scheduled Board Meeting on January 14, 2020, making it a legal agreement under laws related to the collective bargaining process. 

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.





 
Recommended Motion:

The Administration recommends that the Board of Trustees receive the Public Disclosure of Collective Bargaining Agreement, hold a  public hearing and approve the tentative agreement for APT bargaining unit members.



Financial Impact:

Public disclosure of the costs that would be incurred by the District as a result of the Certificated compensation increase is contained in the AB 1200 document. 





Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. PUSD-APT Tentative Agreement 11.15.19
17.9. Report, Discussion and Hold a Public Hearing: AB 1200 Disclosure of Collective Bargaining Agreement between the District and the Association of Pleasanton Teachers (APT) for the 2019-2020 Fiscal Year (10 Minutes)
Speaker:
Julio Hernandez
Rationale:

Government Code Section 3547.5 states that before a public school employer enters into a collective bargaining agreement, the major provisions of the agreement, including the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting.

The superintendent of the school district and chief business official shall certify in writing that the costs incurred by the school district under the agreement can be met by the district during the term of the agreement and shall itemize any budget revision necessary to meet the costs of the agreement in the year of its term.

The District has reached a tentative agreement with the Association of Pleasanton Teachers (APT) bargaining unit. The tentative agreement includes a 2.75% increase to the 2019-2020 salary schedule, effective July 1, 2019.  

The Public Disclosure of the Collective Bargaining Agreement and Certification of the District's Ability to Meet the Costs of the Collective Bargaining Agreement is attached.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.







 
Recommended Motion:

The Administration recommends that the Board of Trustees receive the Public Disclosure of Collective Bargaining Agreement and Certification of the District's Ability to Meet the Costs of the Collective Bargaining Agreement for Association of Pleasanton Teachers (APT), hold a public hearing and accept public input on the proposed compensation increase.

Financial Impact:

Public disclosure of the costs that would be incurred by the District as a result of the Certificated compensation increase is contained in the AB 1200 document. 

Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



Attachments:
A. AB 1200 Disclosure
17.10. Report, Discussion and Possible Action to Approve Payment to the TVTIP District Partners for the 2018-2019 Fiscal Year (10 Minutes)
Speaker:
Julio Hernandez
Rationale:

The Pleasanton Unified School District has a strong desire to continue the positive relationships and collaboration efforts that have made the Pleasanton Induction Program (known also as the Tri-Valley Teacher Induction Project or TV-TIP, hereinafter, the “Program”) a model program in California.  

As Pleasanton continues discussions with partner districts to review the overall structure of the Program and the related financial implications, we are recommending the release of the 2018-19 fiscal/academic year allocation which are reimbursements of a portion of the full release coaching costs encumbered by the participating districts:  Castro Valley Unified, Dublin Unified and Livermore Valley Joint Unified School Districts (Sunol is a participating district receiving coaching support from Pleasanton).  

The proposed release of these reimbursements does not concede or waive any right on the part of the District to properly account for the proportional contributions that each district should be making to sustain the program, nor does this reimbursement in anyway establish a base relating to funds received by the State attributable solely to this Program.  

Furthermore, the release of the reimbursements in no way reflects a waiver of the District’s position that the funds provided to the District through the Local Control Funding Formula (LCFF) or the Economic Recovery Target (ERT). These State funding disbursements are fully flexible and may be spent in any manner at the full discretion of the District. By releasing these reimbursements, the District is making no commitment, nor should one be inferred, as to the distribution of additional reimbursements beyond 2018-2019. Rather, it is our intent to develop a memorandum of understanding between all partner districts regarding a plan forward.

This agenda item aligns with District Organizational Goal 4:

To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.


 
Recommended Motion:

The Administration recommends the release of the 2018-19 fiscal/academic year allocation to Partner districts.

Financial Impact:

The financial impact to the District is as follows:

Reimbursement 2018-19

Castro Valley Unified School District

$120,900

Dublin Unified School District

$132,600

Livermore Valley Joint Unified School District

$176,044

Partner District Total

$429,544






Comments:

Prepared by: Lisa Hansen, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D, Superintendent



18. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
19. UPCOMING BOARD MEETING - The next board meeting will take place on Tuesday, January 14, 2020, Regular Board Meeting
20. Adjournment
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: December 5, 2019, 4:38 PM

The resubmit was successful.