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Regular Board Meeting
Pleasanton USD
March 25, 2021 6:00PM
Virtual

1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC (6:00 p.m.)
Rationale:

This Board meeting will be conducted completely online. The Governor's Executive Order N-29-20 relaxes the Brown Act requirements for holding public meetings via teleconference.

This meeting will be recorded, livestreamed and televised. Members of the public may attend via the public viewing link provided below.

Public Viewing Link -  will be provided via TV28 on Cable TV or by streaming from TV28 at www.TV30.org

Community Comments:

There are two types of Comment Forms (speaker cards) for Board meetings:

  • The YELLOW Comment Form is for specific items ON the agenda.
    Yellow comment forms will be addressed following Board discussion of the specific item.

  • The BLUE Comment Form is for items NOT on the agenda.
    Blue comment forms will be addressed at the "Comments from Public" item. By law, trustees may not enter into discussion nor take action on items not previously published on the agenda. Note, Special Board meetings do not have a "Comments from the Public" item.

Virtual meetings: Updated Public Comment Changes Due to COVID-19

  • Online speaker cards are available and the public will be able to call in using a computer/or smartphone via a link which will be provided following submission of a comment form. A telephonic option will also be available.

  • Once connected, the public speaker will be placed in an online waiting room. While in the waiting room, the public speaker should watch or listen to the meeting via the outlets above, as they will not see or hear the meeting while they are connected and waiting to speak.

  • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting as to when it is his/her time to speak to the School Board/Board of Trustees. The speaker will then be moved to the meeting for comment. 

  • TV30 is allowing only "audio" at this time, adding a full screen "public comment" when the speaker is talking.

  • Individual speakers shall be allowed no more than two (2) minutes to address the Board on this item for the sake of time.

Accessing Closed Captioning for Board Meetings:

In an effort to make our Board meetings more accessible to our community we wanted to share new processes for accessing closed captioning and providing input through public comment. 

  • We will follow up via email with a link to access the Board meeting via Zoom 

  • Ensure that you have the most current version of Zoom installed on your computer or mobile device (available in the App store)

  • Click on the Zoom meeting link prior to the start of the Board meeting - please use your full name when entering 

  • You will initially be placed in a waiting room. Once you have been admitted into the meeting, you will be able to view the meeting with Closed Captions by clicking on the CC button on the bottom of your Zoom window

  • Please ONLY use this option if you require closed captioning

 
1.1. Call to Order
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION (6:00 - 7:00 p.m.)
2.1. Personnel Actions: Pursuant to Government Code 54957 and Education Code §44909, §44929.1, and §44954
Quick Summary / Abstract:
Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear "complaints or charges brought against such employee by another person or employee unless the employee requests a public session."
2.1.1. Public Employee Appointment: Appointment of Coordinator I, Fiscal Services
2.2. Conference with Labor Negotiator: Pursuant to Government Code 54957.6 (Agency Negotiator: Julio Hernandez)
2.2.1. Employee Organization: Association of Pleasanton Teachers (APT)
2.2.2. Employee Organization: California School Employees Association (CSEA)
2.3. Compromise and Release Agreement: Anticipated Litigation Pursuant to Government Code Section 54956.9
2.3.1. Case No. 120.20.21
Speaker:
Ken Goeken
3. RECONVENE INTO OPEN SESSION (7:00 p.m.)
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Joan Laursen; Vice President: Mark Miller and Trustees: Mary Jo Carreon, Steve Maher and Kelly Mokashi
3.3. Welcome Executive Cabinet and Staff
3.4. Welcome Student Board Member: Rachel Zhang, Amador Valley High School
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (10 Minutes)
6.1. We the People State Competition
Speaker:
Superintendent Haglund
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. California School Employees Association (CSEA)
7.2. Association of Pleasanton Teacher (APT)
8. PUBLIC COMMENTS FROM THE COMMUNITY (Comments will be taken at 7:15 p.m., or as close to that time as possible)
Rationale:



 
Quick Summary / Abstract:

School Board Meeting Procedures for Public Comments

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3. In addition, on their own initiative, or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.  Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. 

Please use the BLUE Comment Form to submit a request to speak. Speakers will be called upon in random order. This section is provided so the audience may comment on any item that is NOT on the agenda. According to the Brown Act, the Board may listen to comments, but they can neither discuss nor take action on the topics presented to them.

9. STUDENT BOARD MEMBER REPORT (5 Minutes)
10. SUPERINTENDENT'S REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
Quick Summary / Abstract:
The Pleasanton Board of Trustees utilizes a consent agenda for items that require the approval of the Board, but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. Board members receive their agendas and back up materials five days in advance of our meetings. They have the opportunity to ask questions, and to do research prior to our meeting. It is their intent to handle the routine items expeditiously, so they have time to address more serious issues.
11.1. Approval of the Personnel Document
Speaker:
Julio Hernandez
Rationale:

The March 25, 2021 Personnel Document (Certificated and Classified) includes: New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches 

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.

 
Recommended Motion:

The Administration recommends that the Board of Trustees consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document. 

Financial Impact:

This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches. 

Comments:

Prepared by: Jennifer Esparza, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Personnel Document 03-25-2021
11.2. Approval of the Memorandum of Understanding (MOU) between the California School Employees Association (CSEA), Chapter #155 and the Pleasanton Unified School District regarding the COVID-19 Cohort Retention and Recruitment Program ("CCRRP")
Speaker:
Julio Hernandez
Rationale:

The Pleasanton Unified School District (PUSD) has entered into a Memorandum of Understanding (MOU) with the California School Employees Association, Chapter #155 regarding the COVID-19 Cohort Retention and Recruitment Program.  A stipend will be provided to bargaining unit members supporting in-person school site cohorts or the Student Supervision program as outlined in Attachment A.  

Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.

 
Recommended Motion:

The Administration recommends that the Board of Trustees approve the Memorandum of Understanding (MOU) between California School Employees Association (CSEA), Chapter #155 and Pleasanton Unified School District.

Financial Impact:
The financial impact to the District will be a $600.00 stipend for participants of the COVID-19 Cohort Retention and Recruitment Program (CCRRP) as outlined in Attachment A. The total expense of the program will not exceed a total of $45,000.00. The source of funding is the Elementary and Secondary School Emergency Relief (ESSER) Funds.
Comments:

Prepared by: Jennifer Esparza, Administrative Assistant, Human Resources

Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. CSEA-PUSD MOU-COVID-19 Cohort Retention & Recruitment Program
11.3. Approval of Updated Non-Public Schools (NPSs), Non-Public Agency (NPAs), Consultant, Independent Contractor List and Rates for 2020-2021
Speaker:
Ken Goeken
Rationale:

In order to meet the diverse needs of students in special education, at times, the district is in need of contracting services with Non-Public Schools (NPSs), Non-Public Agencies (NPAs), private evaluators, consultants and transportation companies.  Non-Public Schools provide academic, therapeutic, mental health and behavioral support services for students in need of a more restrictive educational setting due to their disability. Non-Public Agencies provide services such as occupational therapy, physical therapy, speech therapy, transportation and other designated instructional services.  Private evaluators provide assessment services for students in special education in need of independent educational evaluations. 

The costs of each contract is an estimate for the fiscal year.  In order to track the monetary costs of student's placements, services and programs we will create annual master contracts with each NPS, NPA, private evaluator or other service provider. Individual service agreements and purchase orders will be submitted for each student in need of identified service(s). The following service providers will be added to the updated list and rates sheet:

*  Dr. Clare Ames-Klein

Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.

 
Recommended Motion:
The Administration recommends that the Board of Trustees approve the Updated Non-Public Schools (NPSs), Non-Public Agency (NPAs), Consultant, Independent Contractor List and Rates for 2020-2021.
Financial Impact:

The fee is based on the daily or hourly rate for services provided and paid by Special Education funds.

Agencies and consultants may request to renegotiate rates.

Comments:

Reviewed by:  Kenneth Goeken, Senior Director, Special Education

Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
Attachment A. Student Support Services Master List and Rates Updated
11.4. Approval of Agreement with United Inspection to perform the Division of the State Architect (DSA) Inspection Services for the New Science Classroom Building at Hart Middle School
Speaker:
John Chwastyk
Rationale:

Background:

As part of Measure I-1 the Pleasanton Unified School District Board of Trustees approved the construction of a new science classroom building at Hart Middle School.  This project will be completed in four phases:

  1. Phase I: Construction of New Parking Lot and Drop Off
  2. Phase II: Site Work for New Building
  3. Phase III: Construction of the New Building
  4. Phase IV: Removal of Portables and Remodel of Existing Science Rooms

Phase I we anticipate will be approved by the Division of the State Architect (DSA) within the month and will require inspection by a qualified Project Inspector certified by DSA.

Current Status:

United Inspection is part of the Districts' pool of qualified inspectors.  The Facilities and Construction Department requested a proposal from them and they had availability to provide services at this time.  This contract will cover the construction of Phase I (Parking Lot and Drop Off Construction).  The Facilities and Construction Department reviewed their proposal and it is fair and within industry standards.  This cost fits within the project budget.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:
The Administration recommends that the Board of Trustees approve the contract with United Inspection for DSA Inspection Services for Phase I Parking Lot for Hart Middle School New Science Building. 
Financial Impact:
$33,500.00 Measure I-1 (Fund 210)
Alternatives:

Prepared by:  Eric Van Pelt, Bond Program Manager

Reviewed by:  John Chwastyk, Director, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. United Inspections Hart MS_3.25.21
11.5. Approval of the Quarterly Investment Report
Speaker:
Thomas Gray
Rationale:

Government Code Section 53646 requires that the District's Chief Fiscal Officer prepare quarterly reports disclosing detailed information on the District's investments.

The following is a Summary of Investments for the quarter ended December 31, 2020 (Attachment A). It provides information on investments grouped by the source of funds invested and indicates the type of investment, yield rate, earnings and valuation. The information presented in this format complies with Board Policy and Administrative Regulation 3430.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:
Administration recommends that the Board of Trustees review the Quarterly Investment Report for December 31, 2020 in compliance with Board Policy 3430.
Financial Impact:

Interest income and investment balances on the District’s records will be adjusted to reflect the amounts shown on the report.

 

Comments:

Prepared by: Tom Gray, Executive Director, Fiscal Services

Review by: Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Review by: David Haglund, Ed.D., Superintendent 

Attachments:
A. Investment Report
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report, Discussion and Possible Action on Letter to Governor Newsom from the Pleasanton Unified School District Board of Trustees (5 Minutes)
Speaker:
Board President Laursen
Rationale:

Attachment A is a formal letter from the Pleasanton Unified School District Board of Trustees to California Governor Newsom requesting clarify related to safe physical distancing requirements.

 
Recommended Motion:
The Administration recommends that the Board of Trustees approve the letter attached to Governor Newsom.
Financial Impact:
There is no financial impact for this agenda item.
Comments:

Prepared by: Lanita Villasenor, Administrative Assistant, Superintendent's Office

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Letter to Governor Newsom 3.25.21
12.2. Report and Discussion on the Overview of Elementary Instructional Minutes Prior to Senate Bill 98 and Remote Instruction (15 Minutes)
Speaker:
Shay Galletti
Rationale:

In planning for the 2021-2022 school year, an audit was completed of the elementary instructional minutes pre-Covid and the onset of Senate Bill 98.  Findings from the audit showed a wide variance across the nine elementary schools on the amount of instructional time students received as well as discrepancy in time for teacher to student contact minutes. This report will provide an overview of  each school’s instructional minutes, define state time requirements for students, and provide a summary of the Curriculum and Instruction Department’s process to align the instructional minutes across the district. 

Organizational Goal 1: To leverage personalized learning strategies and growth assessments to close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.

Organizational Goal 5: To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.

 
Recommended Motion:

The Administration recommends that the Board of Trustees review the elementary instructional minutes overview and discuss alignment of time across the nine elementary schools.

Financial Impact:
There is no financial impact for this agenda item. 
Comments:

Prepared by: Shay Galletti, Director, Elementary Education 

Reviewed by: Janelle Woodward, Ed.D., Assistant Superintendent, Teaching and Learning

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Elementary Instructional Minutes PPT
12.3. Report, Discussion, and Possible Action on Multi-Year Equity Consulting Agreement for Nicole Anderson and Associates Consulting (NAAC) (15 Minutes)
Speaker:
Janelle Woodward and Ed Diolazo
Rationale:

In order to close equity gaps in PUSD and support all learners, it is essential that our educational leaders build capacity and understanding of key practices and core beliefs requiring a paradigm shift. This entails support with various aspects of strategic facilitation and equity impact planning focused on identifying, implementing, and monitoring actions that are contributing to achievement gaps, student disengagement, and dis-proportionality in Special Education and discipline for identified students groups within our district.

Organizational Goal 1:  To leverage personalized learning strategies and growth assessments to close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.

Organizational Goal 2: To improve student interventions and support structures through both on-site and virtual strategies, as evidenced by California Dashboard and internal data sources.

Organizational Goal 5: To improve overall customer service ratings and stakeholder perceptions of the District and of each school within, as evidenced by the ratings on the Annual Benchmark Survey.

 
Recommended Motion:

The Administration recommends that the Board of Trustees review and approve the Multi-Year Equity Consulting Agreement.

Financial Impact:
The cost for this agenda item is: $248,000 for a three year contract.
Comments:

Prepared by: Janelle Woodward, Ed. D., Assistant Superintendent, Teaching and Learning 

Reviewed by: David Haglund, Ed.D., Superintendent

Attachments:
A. Final PPT Presentation for Nicole Anderson March 25, 2021
B. Nicole Anderson and Associates Proposal
C. Final Contract for Nicole Anderson and Associates
12.4. Report, Discussion and Possible Action to Award the Video Surveillance and Access Control Project at Amador Valley High School and Foothill High School to AMS.net (5 Minutes)
Speaker:
John Chwastyk
Rationale:

Background:

As part of Measure I1, funds were allocated for a district wide initiative to improve the safety of all 15  campuses.  In addition, Measure I1 funds were specifically designated for upgrading the existing security infrastructure and deployment of security cameras on all campuses.  The first milestone for this initiative will be establishing and adopting the safety and security standards, which was achieved on November 12, 2020 when the Board of Trustees ratified for the Avigilon platform to be Pleasanton Unified School District’s (‘the District’) standard moving forward.

After this ratification, the District’s construction and program management firm, Van Pelt Construction Services (‘VPCS’) worked with the District leadership closely to evaluate the needs of the campuses and best method for project delivery.  

Due to their immediate needs, Amador Valley High School (‘AVHS’) and Foothill High School (‘FHS’) were designated as the first sites in this safety and security initiative.  The first package is the installation of security surveillance cameras at exterior locations and limited specified interior public spaces as well providing access controls to key buildings. 

As this is the first initiative of its kind at the District and requires a high level of collaboration and flexibility, a design-build option through the California Multiple Award Schedule (‘CMAS’) was selected as the project delivery method.  This CMAS agreement is only available for use by state and local government agencies, which includes K-12 education.  By utilizing CMAS, the District can select and award a qualified and approved contractor as a design-build partner through a best overall value methodology in lieu of lowest competitive bid.

In early January 2021, District partners and security design consultants, Guidepost Solutions, LLC. (‘Guidepost’) completed their basis of design and bridging documents for AVHS and FHS.  These documents were reviewed and incorporated into the Request for the Proposal (‘RFP’) that VPCS issued to qualified CMAS contractors on January 14, 2021.  Prospective contractors were invited to walk the sites and submit questions. These clarifications were addressed along with additional resources via an addendum, issued on January 27, 2021.  The deadline for submission was February 01, 2021 by 5:00 PM and completed proposals were received from 4 contractors: AMS.net, ICS Controls, Johnson Controls, and Ojo Technology.  These proposals were graded objectively for the following attributes: organization experience, experience of the proposed project team, understanding of scope of work, technical design, and cost value of the proposal.  

Current Consideration:

The 3 top performing contractors, AMS.net, Johnson Controls, and Ojo Technology were invited for a confidential interview to further elaborate their RFP response and answer questions from a panel of District leadership and the design and construction team.  This interview round took place on February 09, 2021.  After debriefing and evaluating the performance and strengths of each contractor, the panelists submitted their scoring.  AMS.net was deemed as the design-build partner who would provide the best overall value to the District and construction management team.  On February 11, 2021, a Notice of Intent to Award was issued by VPCS on behalf of the District to AMS.net, initializing further contract negotiations.

After issuing the Notice of Intent to Award, the RFP response submitted by AMS.net underwent additional rounds of review and evaluation by the design and construction management team. On February 22, 2021, AMS.net met with the owner’s representative, VPCS, for additional negotiations and clarification for the terms and conditions of the design-build contract. In addition to agreeing to all the terms and stipulations outlined in the RFP, AMS.net did not raise any objections to the changes and requests of the construction management team on behalf of the District during this meeting. Revised scopes of work and project cost proposals for both access control and video surveillance were submitted on February 26, 2021. Additionally, as an approved and qualified contractor (CMAS number 3-20-70-0291 AG), AMS.net is subjected to all the terms and conditions outlined in their agreement with the agency. The total construction costs for this project after negotiation is $1,131,071.82, this includes a 10% contingency for unforeseen conditions during construction.  The project budget has ample room to cover this expenditure.

Normal school operations are not expected to be impacted or disrupted by this project as cameras and access controls will not be installed in any classrooms.  If access to classrooms is needed, it will be done so only as needed and during non-instructive hours/periods.  Campus administration will be contacted and informed prior to any mobilization on site.  Contractor will be following all protocols for safe working conditions for both employees and the campus population.  

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

 
Recommended Motion:
The Administration recommends that the Board of Trustees approve the award of this contract to AMS.net.
Financial Impact:
$1,131,071.82 Measure I-1 (Fund 210)
Comments:

Prepared by:  Eric Van Pelt, Bond Program Manager

Reviewed by:  John Chwastyk, Director, Facilities and Construction

Reviewed by:  Ahmad Sheikholeslami, Assistant Superintendent, Business Services

Reviewed by: David Haglund, Ed.D., Superintendent


Attachments:
A. AMS.net Proposals for AVHS and FHS Security Project
B. Contractor Proposal and Interview Scoring Summary
C. AMS,net CMAS Agreement
13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on Thursday, April 22, 2021.
15. ADJOURNMENT
Disability Information:
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: March 19, 2021, 5:12 PM

The resubmit was successful.