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Board of Education Study Session
Rowland USD
April 22, 2021 4:30PM
Virtual Meeting https://rowlandschools-org.zoom.us/webinar/register/WN_vUIoPIoKRCaiyO0Dyu596g For further information, please visit www.rowlandschools.org.

I. OPENING (Procedural Item)
Speaker:
Cary C. Chen, Board President
I.A. Call to Order (Procedural Item)
Speaker:
Cary C. Chen, Board President
I.B. Roll Call and Attendance (Procedural Item)
Speaker:
Julie Mitchell, Ed.D., Superintendent and Secretary of the Board
I.C. Adoption of the Agenda of the Board of Education Study Session of Thursday, April 22, 2021 (Action Item)
Speaker:
Cary C. Chen, Board President
Quick Summary / Abstract:

Adopt the Agenda of the Board of Education Study Session of Thursday, April 22, 2021.

or

Adopt the Agenda of the Board of Education Study Session of Thursday, April 22, 2021, with the following corrections/modifications:

I.D. Flag Salute (Procedural Item)
Speaker:
Cary C. Chen, Board President
Quick Summary / Abstract:

All in attendance will be led in the Pledge of Allegiance to the flag by Board Clerk, Erik Venegas.

II. PUBLIC COMMENTS (Procedural Item)
II.A. Written Requests to Address the Board must be received 30 minutes prior to the meeting by going to https://forms.gle/bpxpqVYG1agTRPpeA and completing the form (Information Item)
Speaker:
Cary C. Chen, Board President
Quick Summary / Abstract:

PLEASE NOTE: The public is welcome to provide comment to the Board. Remarks are limited to three (3) minutes, unless extended or limited by vote of the Board. A maximum of twenty (20) minutes, unless extended by the Board, is allocated for each subject discussed. The Brown Act open meeting regulations under which the Board must operate do not allow Board Members to comment on non-agenda items or information you may bring up that are not on the agenda. Additionally, no action can be taken. However, the Board may give direction to Staff following a comment.

III. REPORTS (Procedural Item)
III.A. 2020-2021 RUSD Learning Continuity and Attendance Plan Review (Information Item)
Quick Summary / Abstract:
This overview of the 2020-2021 RUSD Learning Continuity and Attendance Plan offers an opportunity to review and assess the stakeholders’ expectations for focus and spending prior to submitting the draft proposal for the next school year’s budget, aligned to the 2021-2022 Local Control and Accountability Plan.
Rationale:

As part of the Local Control Funding Formula (LCFF), school districts, county offices of education and charter schools are required to develop, adopt, and annually update a Local Control Accountability Plan (LCAP). Due to the impact of COVID-19 on public schools during the 2020-2021 academic year, Senate Bill 98 required school districts to develop a one-year Learning Continuity and Attendance Plan. On March 25, 2021, the RUSD Board of Education received an update on the actions implemented from this plan.

Starting in 2021-2022, school districts are required to resume the implementation of the LCAP. To prepare, Educational Services has been gathering feedback from stakeholders in order to develop an LCAP for the 2021-2022 academic year. A requirement in the development of the LCAP is to solicit input from parents, teachers, students, local bargaining units, staff and other community members to determine which goals would be most effective for implementation in our schools to assist us in reaching the eight state priorities. 

This study session will provide an update on the feedback collected to date from stakeholders, along with outcomes on the current plan. This feedback will be used to develop a draft LCAP plan for the board to review on May 27, 2021. The LCAP is required to identify annual goals, specific actions geared toward implementing those goals, and must measure progress for student subgroups across multiple performance indicators based on eight priorities set by the State. The priorities must be aligned to the district’s spending plan. 

A final plan will be submitted to the board for approval on June 10, 2021, in advance of the state deadline of June 30, 2021. The LCAP must be approved before the annual district budget can be adopted. Once the budget and LCAP are adopted at the local level the plan will be reviewed by the County Superintendent and ensure alignment of projected spending toward goals and services.

 
Financial Impact:
No financial impact.
Attachments:
Learning Continuity Plan Update 2021-2022
IV. DISCUSSION/ACTION ITEMS (Action Item)
Speaker:
Cary C. Chen, Board President
IV.A. Resolution No. AS-20-21:13 - Emergency Procurement Authorization for School Safety Projects (Action Item)
Quick Summary / Abstract:

Adopt Resolution No. AS-20-21:13 in Support of the Emergency Arising from Coronavirus (COVID-19) and for School Safety Projects – authorizing emergency procurements for school Safety Projects in order for the District to fully utilize the Relief Funds and AB 86 funding to make District schools as safe as possible while ensuring that the Safety Projects are done timely and efficiently to meet educational needs.

Rationale:

The COVID-19 relief funding available to the District for school Safety Projects (defined below) is as follows: 

  • On March 27, 2020, Congress approved the Coronavirus Aid, Relief and Economic Security Act (CARES Act), which allocates a combined Federal and State aid to the District. The main funding sources are the Elementary and Secondary School Emergency Relief Fund (ESSER Fund) and the Governor's Emergency Education Relief Fund (GEER Fund) (“Fund I”).

  • On December 27, 2020, Congress approved the Coronavirus Response and Relief Supplemental Appropriations (CRRSA Act), which allocates funds to the District. The main funding sources are the Elementary and Secondary School Emergency Relief (ESSER II) Fund and the Governor's Emergency Education Relief (GEER II) (“Fund II”).

  • On March 5, 2021, Governor Newsom signed AB 86 into law, which allocates $2 billion for In-Person Instruction and $4.6 billion for Expanded Learning Opportunities to school districts.

  • On March 11, 2021, Congress approved the American Rescue Plan Act (ARP Act), which allots funds to the District. The main funding source is the ARP Elementary and Secondary School Emergency Relief Fund (ARP ESSER) (“Fund III”). Funds I, II, and III are collectively referred to herein as “Relief Funds.”

As specified in the Relief Fund bills, Relief Funds can generally be used for school facility repairs and improvements to reduce the risk of virus transmission and exposure to environmental health hazards, and to support student health needs, including projects to improve the indoor air quality in school facilities (“Safety Projects”).  This includes improvements to mechanical and nonmechanical heating, ventilation, air conditioning systems, filtering, purification, and other air cleaning, fans, control systems, window and door repair, and replacement. 

Public Contract Code section 20111 requires a school district to competitively bid a contract for the purchase of equipment, materials, supplies, services, repairs, and routine maintenance, exceeding $96,700 and construction services exceeding $15,000. The District has opted to comply and be subject to the California Uniform Public Construction Cost Accounting Act (Pub. Con. Code §§ 22000 et seq.) (the “Act”).

An exception to sections 20111 and the Act exists “[i]n cases of emergency when repair or replacements are necessary the governing body may proceed at once to replace or repair any public facility…without… notice of bids to let contracts” (Pub. Con. Code § 22035(a)), “pursuant to a four-fifths vote of its governing body” the District, “may … take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts” (Pub. Con. Code § 22050(a)(1), emphasis added).

An emergency is a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services (Public Contract Code § 1102), including the continuance of existing school classes (Public Contract Code § 20113).

Resolution No. SO-20-21:01 was Board approved on July 23, 2020, which delegates authority to the Superintendent to take all appropriate action to respond to the COVID-19 pandemic, including to declare an emergency and to make further declarations of emergency, and to take emergency action as permitted by law.  By approving this resolution, the Board would further authorize emergency procurements for Safety Projects and reiterate and reconfirm the delegation of power for such emergency procurements, including, most urgently, for air conditioning systems, filtering and purification (including MERV 1 Air Scrubbers), and other air cleaning, fans, control systems, to make District schools as safe as possible while ensuring that the Safety Projects are done timely and efficiently to meet educational needs with the Relief Funds available to the District.

Approval of the Resolution is recommended as an emergency situation exists where the District will have to make purchases of equipment and supplies and enter into contracts for construction services that exceed the bid limits set forth in the Public Contract Code in order for the District to fully utilize the Relief Funds and AB 86 funding to make District schools as safe as possible while ensuring that the Safety Projects are done timely and efficiently to meet educational needs.

 
Financial Impact:
No financial impact.
Attachments:
Resolution AS-20-21-13
V. ADJOURNMENT (Action Item)
Speaker:
Cary C. Chen, Board President
Quick Summary / Abstract:

Adjournment of the Board Study Session of the Rowland Unified School District Board of Education.

Disability Information:
Individuals requiring disability-related accommodations may contact the District Office at (626) 965-2541 at least 48 hours before the meeting.

Published: April 17, 2021, 10:25 AM

The resubmit was successful.