Board of Education Regular Board Meeting - 6PM Closed Session, 7PM Open Session
San Carlos ESD
May 28, 2015 6:00PM
San Carlos School District Board Room
1200 Industrial Road, Unit 9B, San Carlos, CA 94070
Closed Session 6PM / Open Session 7PM
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| Comments from the Public for any Items not on the Agenda: Persons wishing to address the Board on any item except personnel are invited to do so.In the interest of time and order, presentations from the public are limited to 3 minutes per person, per topic. |
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Consent agenda items are those considered routine and for which general agreement among board members is expected, and as such do not need discussion before a vote. Unless a board member requests that an item be removed for discussion, the entire package is voted on at once without explanation or comments.
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| Tom Keating, Director of 21st CL & Ed Tech |
| Trustees are asked to review and consider approving renewal of Tierra Linda charters authorization.
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Charter petitions must be approved by the Governing Board of the chartering agency every five years. The school charters have been reviewed and signed by a majority of the Tierra Linda's teachers and School Site Council.
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| Motion to approve the renewal of Tierra Linda Charter for 2015-2016 through 2019-2012 School Years.
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| Uncertain at this time. There is potential for positive revenue impact as State revises policies regarding Charter status.
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Tierra Linda Middle School Charter Renewal
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| Mary Jude Doerpinghaus, Assistant Superintendent |
Staff seeks approval of Administrative Regulations 5141.21 - Administering Medication and Monitoring Health Conditions
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Board approved the board policy in June, 2014; however, requested staff to bring the Administrative Regulations back with additional information regarding processes and practices. Staff is providing additional information at this time regarding medication management, administration and training for Board consideration.
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Staff recommends approval of the presented board policy.
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Administration of Medication Sample Information
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| Staff seeks Board approval of revised contract with PALS for behavioral services. |
| Student is a special needs student who requires specialized behavioral support. IEP team recommended continued support and services and continuation of contract is recommended. |
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Staff recommends Board approval of revised contract.
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| This was included in the adopted budget. |
Revised contract with PALS for student # 10
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| Staff seeks Board approval of revised contract with ALLS for behavioral services. |
Student is a special needs student who requires specialized behavioral support. IEP team recommended continued support and services and continuation of contract is recommended.
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Staff recommends Board approval of revised contract.
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| This was a new mid-year contract and given the extension of services, this has a negative impact on the adopted budget. |
Revised contract with All Hands In for student # 35
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| Staff seeks Board approval of revised contract with All Hands In for behavioral services. |
Student is a special needs student who requires specialized behavioral support. IEP team recommended continued support/services and thus continuation of contract is recommended.
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Staff recommends Board approval of revised contract.
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| This was a mid-year contract that was not in the adopted budget and thus the extension of this contract has a further negative impact on the budget. |
Revised contract with All Hands In for student # 15a.
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| Staff seeks Board approval of revised contract with All Hands In for behavioral services. |
Student is a special needs student who requires specialized behavioral support. IEP team recommended continued support/services and thus continuation of contract is recommended.
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Staff recommends Board approval of revised contract.
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| This is an unexpected increase on the budget and thus, has a negative impact not he budget. |
Revised contract with All Hands In for student # 14
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revision to BP 4121- Temporary/Substitute Personnel. |
BP 4121 - Temporary/Substitute Personnel - language reflects New law (AB 1522) which requires districts to grant paid sick leave to all employees who work 30 or more days per year, including temporary and substitute employees.
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| Staff recommends approval of the presented board policy. |
BP 4121 - Temporary Substitute Personnel-Clean.pdf
BP 4121- Temporary Substitute Personnel- Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent of Educational Services |
| The Board will consider the deletion of AR 4112.62, 4212.62 and 4312.62. |
AR 4112.62 - recommended for deletion - language covered in both revised AR 4112.5 and E 4112.5.
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| Staff recommends the deletion of this administrative regulation. |
To Delete - AR 4112.62 - Maintenance of Criminal Records.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the renumbering of Exhibit 4112.62 to 4112.5, 4212.62 to 4212.5 and 4312.62 to 4312.5. |
Ex 4112.62 [...] - was renumbered to 4112.5 [...] to be directly linked to the AR 4112.5.
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| Staff recommends renumbering of presented exhibit. |
E 4112.5 - Maintenance of Criminal Records-Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revision to AR 4112.5 - Criminal Record Check. |
AR 4112.5 - Criminal Record Check - regulation deletes references to outdates process based on fingerprint identification cards and reflects law requiring the district to notify the DOJ when an applicant/employee whose fingerprints are maintained by DOJ is not hired/terminated. Also reflects law requiring the district to notify an applicant/employee when it receives notification from DOJ of the applicant/employee's criminal record. Language on annual notification to DOJ regarding identify of custodian of records was deleted.
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| Staff Recommends approval of the revision to the presented administrative regulation. |
AR 4112.5 - Criminal Record Check - Clean.pdf
AR 4112.5 - Criminal Record Check - Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revision to AR 4112.4 - Health Examinations. |
AR 4112.4 - Health Examinations - reflects New law (AB 1667) which require employees to complete a tuberculosis risk assessment and provides that a tuberculosis test will only be necessary if risk factors are identified. The faith-based Tuberculosis testing exception was also deleted.
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| Staff recommends approval of the presented revision to the administrative regulation. |
AR 4112.4 - Health Examinations-Clean.pdf
AR 4112.4 - Health Examinations-Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent of Educational Services |
| The Board will consider approving exhibit 4319.21 - Professional Standards. |
Ex 4319.21 - Professional Standards - is added to reflect the revised California Professional Standards for Educational Leaders as adopted by the CTC in Feb 2014.
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| Staff recommends approval of the presented exhibit. |
EX 4319.21 - CA Prof Standards Mgmt.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revision to BP/AR 4112.21 - Interns. |
BP 4112.21 - Interns - The policy updates reflect the New Title 5 regulations addressing the qualifications and support/supervision of interns and reflect a new Federal Law (P.L. 113-46) which extends the authority of the districts to assign interns to teach core academic subjects if they meet the State "Highly Qualified Teacher" requirements. The New regulations also reorganized and deleted language sections for university interns since now all programs are subject to the CTC standards.
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| Staff recommends approval of the revision to the presented board policy and administrative regulation. |
BP-AR 4112.21 - Intern-Clean.pdf
BP-AR 4112.21 - Interns-Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revision to BP/AR 4112.2 - Certification. |
BP 4112.2 - Certification - Adds clarifying Ed Code language on priorities for hiring when a teacher with a preliminary or clear credential is unavailable. The policy also reflects New Title 5 regulations which provides that the provisional internship permit is not renewable and change the timeliness for reissuance of emergency permits. There was also a deletion of language regarding the visiting faculty permits pursuant to the sunset of Education Code 44300.1
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| Staff recommends approval of the revision to the presented Board Policy and Administrative Regulation. |
BP-AR 4112.2 - Certification-Clean.pdf
BP-AR 4112.2 - Certification-Redline.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| The Board will consider approving the revisions to BP 4315 - Management/Confidential Evaluation. |
BP 4315 - Management/Confidential Evaluation - Reflects current practice and the professional standards for educational leaders where added to the policy.
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| Staff recommends approval of presented revision to the board policy. |
BP 4315 - Mngmt,Conf, Evaluation-Clean.pdf
BP 4315 - Mngmt,Conf, Evaluation-Redline.pdf
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| Robert Porter, Chief Operations Officer |
| Staff seeks Board approval of proposal from Cumming for construction cost estimate of new CLC facility. |
Staff is seeking second opinion of direct and indirect construction cost for the new CLC facility based on latest design information provided from QKA. Cumming was asked to perform this service base on recommendation from the District's Owner's Representative who has worked with the film on SUHSD facility projects.
Staff and the FMP Steering Committee in addition to CLC project leadership team believe the project would benefit from a third party, neutral opinion regarding the costs of this critical project. QKA and Blach Construction have been informed of this request for an additional touchpoint to gauge the estimated direct and indirect construction expenses.
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Board approval needed for service agreements/proposals.
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| Staff request that Trustees approve this service agreement with Cumming. |
| $3,850 to be funded through the Measure H Facilities Bond. |
Proposal from Cumming for Cost Management Fee at Charter Learning Center
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| Robert Porter, Chief Operations Office |
Staff seeks approval of the Revised Personnel Report.
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Staff seeks approval from Board of Trustees for employees hired to perform various services throughout the District, terminations or a change in their status.
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| Staff recommends approval of the presented Personnel Report. |
Personnel Report 52815.pdf
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| Mary Jude Doerpinghaus, Assistant Superintendent |
Staff seeks Board approval of AR 5111 - Age of Admission
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| Staff brought this administrative regulation to the Board on April 16, 2015. Board directed staff to bring this back on consent. |
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Staff recommends approval of the presented administrative regulation.
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| No direct fiscal impact. |
AR 5111 - Age of Admission
AR 5111 - Age of Admissions - Redline
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| Mary Jude Doerpinghaus, Assistant Superintendent |
Staff requests approval from Board of Trustees for Disposal of Obsolete Textbooks/Instructional Materials from Central Middle School.
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The attached list of textbooks and instructional materials have all been superseded by more recent adoptions, are obsolete, and are no longer used for instruction. Many are single copies and/or are incomplete.
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Staff seeks Board approval for discarding of obsolete materials.
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CMS Surplus Materials
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| Jeff Maltbie, City Manager |
School Board Members will hear a presentation on a potential bond measure to acquire Black Mountain properties in the City of San Carlos and will be given the opportunity to provide feedback on this proposal. Presenter will be Jeff Maltbie, City Manager for the City of San Carlos.
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Located along Alameda de las Pulgas between Madera Avenue and Melendy Drive, the area known as Black Mountain includes some of the last remaining undeveloped residential land in San Carlos. The nearly 25-acre site, which includes multiple parcels, is centrally located in San Carlos and is home to an array of wildlife, trees and beautiful views of our area. It also offers the potential for tranquil walking paths, trails, recreation and park space, all easily accessible to residents. In fact, the Black Mountain Spring Water Company was named after the underground spring still actively flowing there. The City of San Carlos is considering acquiring Black Mountain to permanently protect this area for open space, parks, trails and recreational access in the heart of our community, and to preserve this land from the potential development of up to 100 homes.
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City of San Carlos Presentation
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| Mary Jude Doerpinghaus, Assistant Superintendent |
| Staff will update the Board with a summary of the Design Team's work and accomplishments during the 2014-2015 school year and outcomes for future planning
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On November 6, 2014, staff presented to the Board anticipated Design Team outcomes and projects for the 2014-2015 school year. The Designed comprise of three administrations (P-3, 4-5 and 6-8) as well as 18 educators.The team members completed research about innovative school structures and teaching practices. This laid a necessary foundation for the work during the year. In addition to several after school meetings, the team met for two full days and one "study tour" day. This evening, the staff will update the Board on the progress made on the targeted goals, the challenges faced during the year, expectations and next steps for future work.
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Design Team Report
Learner Outcomes - Beginning K-3
Learner Outcomes - Middle School 6th -8th
Learner Outcomes 4th & 5th
SCSD Design Principles for New Schools - Draft
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| Mary Jude Doerpinghaus, Assistant Superintendent |
Staff will update the Board on the naming process for the new 4/5 school.
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At the April 16, 2015 Board meeting, staff provided the Board with an update on the timeline, components and process to generate names for the new 4/5 school. This evening, staff will share an update since that last meetings, as we as provide the Board with the outcomes of this work. This will included secreted names, including "types of schools" for the Board's consideration in selecting the new 4/5 school's name.
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School Naming Notes from Joint PTA Meeting 5-15-15
School Naming Update
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Staff seeks discussion and direction from Board regarding 2015-16 Budget priorities and potential program enhancements.
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Staff will present to Trustees backdrop and certain budget assumptions (attachment) that have been made in light of passage of Measure P (parcel tax) and Governor's May Budget revision. In addition a multiyear forecast will be presented which will include anticipated reserve levels out to 2017-18.
** 5/28/15 at 11:10AM - Craig's List was replaced with an updated version that will be presented to the board. In addition, document F01 MYP 2015-2016 was posted for presentation at meeting.
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The Board is required to adopt a budget by June 30, 2015 with both a public hearing for both the Budget and Local Control Accountability Plan (LCAP). This is the first discussion of the 2015-16 budget and will reflect the latest available information included in the Governor's May Budget revision.
In light of the favorable news in State funding levels, staff has updated potential program enhancements and budget priorities ("formally known as Craig's List) to present Trustees for discussion and direction. The Superintendent, Cabinet and Administrative Council have reviewed these items and have determine their priorities which will be part of this discussion.
Staff will provide a multi-year projection and estimated cost for these identified priorities at the time the Board meets. Based on the outcome of this Board review, staff will return with a 2015-16 Budget Proposal for the June 11, 2015 Board meeting.
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Staff seeks input and direction from Trustees regarding 2015-16 Budget priorities and program enhancements.
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| State deadline for 2015-16 Budget Adoption is June 30, 2015. |
F01 MYP - 2015-2016
Revised Craig's List
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| Mary Jude Doerpinghaus, Assistant Superintendent |
Staff seeks Board input on revision of BP 5131.2 - Bullying
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Staff brought this policy to the Board at the April 16, 2015 board meeting. Board requested additional jurisdictional language to be added. Board further directed staff to bring back this policy to the Board on consent with proposed changes. However, staff is seeking specificity from the Board on depth of specificity desired in the language. Legal counsel will be available this evening to answer Board questions in regards to the jurisdictional language.
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| No direct fiscal impact |
5131.2 Proposed language from 4-16-15 Board Meeting
BP 5131.2 Revised Language for Board Consideration
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| Robert Porter, Chief Operations Officer |
| Staff requests Board approval of the formation of a Surplus Property (7-11) Advisory Committee. |
At its May 14, 2015 meeting, Trustees discussed the formation of a Surplus Property Committee. The Board asked that the area where the tennis courts are located at upper Arundel Elementary School and the District Office at 1200 Industrial, Unit 9 be included in the Committee's scope along with the western sloping side of Heather Elementary School (attachment).
Staff will return with a slate of candidates for Board consideration and approval to form the Committee. It is expected that the Committee would return to the Board with its recommendations in a 9 to 12 month time frame depending on the frequency of Committee meetings and collection of needed data/information.
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| Board approval needed for the formation of a Surplus Property (7-11) Advisory Committee. |
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| Staff recommends that Trustees approve the formation of a Surplus Property (7-11) Advisory Committee and adopt its Protocols and Scope (attached). |
| To be determined. |
Surplus Property Committee Protocols and Scope
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| Robert Porter, Chief Operations Officer |
Staff recommends Board approval of Resolution 21: 14/15 - resolution authorizing the District to enter into a lease-purchase agreement with Wells Fargo Equipment Finance for large passenger school bus.
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At its meeting of February 12, 2014, Trustees approved the purchase of a large passenger school bus through a lease purchase plan. This plan is being financed through Wells Fargo Equipment Finance which requires a lease purchase agreement with the District among other documentation items which County Counsel has reviewed. A Board authorizing resolution is needed which staff is recommending the Board pass.
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| Board approval of Authorizing Resolution. |
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| Staff recommends that Trustees approve Board Resolution 26:14/15. |
| 10 year lease term at $18,734.77 annually which is included in the 2nd interim budget. |
Resolution Authorizing the Execution and Delivery of Lease-Purchase Agreement of Bus and Supporting Documents
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