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Regular Meeting
San Gabriel USD
September 10, 2019 5:45PM
Board Room 408 Junipero Serra Drive San Gabriel, California 91776 6:00 p.m. Closed Session 7:00 p.m. Open Session

1. RECEPTION (5:45-6:00 P.M.) - San Gabriel Teachers Association Recognition of the San Gabriel Unified School District Governing Board
2. OPENING PROCEDURE
2.a. CALL TO ORDER
2.b. ESTABLISHMENT OF QUORUM
3. REQUESTS TO ADDRESS THE GOVERNING BOARD
3.a. REQUESTS TO ADDRESS THE GOVERNING BOARD regarding Items on the CLOSED SESSION agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board.
Quick Summary / Abstract:
A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers that item.
4. RECESS TO CLOSED SESSION
Quick Summary / Abstract:
(NOTE: If the Governing Board does not complete Closed Session, it will RECONVENE the meeting to open session and RECESS the meeting to closed session after all open session business has been conducted.)
4.a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code §54956.9) Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

Potential exposure to litigation pursuant to paragraph (2) or (3) of Section 54956.9

  • One (1) Potential Case



4.b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code §54957 (b).)
4.c. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6)
Quick Summary / Abstract:
Unrepresented Employee:
  • Acting Superintendent

Negotiator:

  • James Baca, Legal Counsel; Atkinson, Andelson, Loya, Ruud & Romo 

Employee Organizations:

  • San Gabriel Teachers Association
  • Teamsters Local 911

Negotiators:

  • James Symonds, Acting Superintendent
  • Ross Perry, Assistant Superintendent, Human Resource 

Employee Organization:

  • Unrepresented/Confidential 

Agency Designated Representative:

  • James Symonds, Acting Superintendent


5. RECONVENE TO OPEN SESSION approx. 7:00 p.m.
5.a. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
5.b. SWEAR-IN Student Board Members Jocelyn Tan, Gabrielino High School and Cecilia Venegas, Del Mar High School for the 2019-2020 School Year
Rationale:

Gabrielino High School (GHS) has selected Jocelyn Tan as its next Student Board Member to the Governing Board for the 2019-2020 school year. 

Del Mar High School (DMHS) has selected Cecilia Venegas as its next Student Board Member to the Governing Board for the 2019-2020 school year.


STUDENT BOARD MEMBER OATH


Raise your right hand and repeat after me:


I, (student name), hereby swear to fully support the board policies of the San Gabriel Unified School District, to represent students in the District as defined in the Board Bylaws, and offer my preferential vote as appropriate.










 
5.c. PLEDGE OF ALLEGIANCE
5.d. APPROVAL OF AGENDA
Recommended Motion:

Administration recommends approval of the September 10, 2019 Governing Board meeting agenda.



Quick Summary / Abstract:
(This is an opportunity for the Governing Board to adopt the agenda as presented and/or rearrange agenda items to accommodate arrival of audience members.) 
5.e. REQUESTS TO ADDRESS THE GOVERNING BOARD regarding Items on the agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board.
Quick Summary / Abstract:
 A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers that item.
6. MINUTES OF PREVIOUS MEETING(S)
6.a. ACTION - Approve the Minutes of the August 20, 2019 Governing Board Meeting
Recommended Motion:

Administration recommends approval of the August 20, 2019 Governing Board meeting minutes.

Attachments:
0820-2019 Unofficial Minutes
6.b. ACTION - Approve the Minutes of the September 3, 2019 Special Governing Board Meeting
Recommended Motion:

Administration recommends approval of the September 3, 2019 Special Governing Board meeting minutes.


Attachments:
0903-2019 Unofficial Minutes
7. PUBLIC HEARING(S)
7.a. PUBLIC HEARING - Notice of Public Hearing on Sufficiency of Textbooks or Instructional Materials, California Education Code 60119, School Year 2019-2020, to Comply with Williams Legislation, Effective January 1, 2005
Recommended Motion:

Administration recommends accepting the notice of public hearing on Sufficiency of Textbooks or Instructional Materials in compliance with Williams Legislation. 




Rationale:
The Williams Legislation, effective January 1, 2005, altered the previous requirements for district compliance and certification of adequate instructional materials.  Beginning in 2005-06, a school district's Governing Board is required to hold a public hearing to determine whether sufficient instructional materials or textbooks are available for each student, including English Language Learners, within the first eight weeks of the school year.









 
Attachments:
Ad Proof of Publication - EC 60119
8. REPORT(S)/PRESENTATION(S)
8.a. REPORTS - Student Board Members (3 mins)
Rationale:
This agenda item provides an opportunity for both Student Board Members to provide a school report to the Governing Board on their respective schools, as well as, their adopted schools. 

 
Quick Summary / Abstract:
  • Del Mar High School, Cecilia Venegas
  • Gabrielino High School, Jocelyn Tan


8.b. REPORT - Board President (3 mins)
8.c. REPORT - Acting Superintendent (3 mins)
8.d. PRESENTATION - 2018-2019 Unaudited Actuals
Rationale:

The 2018-2019 Unaudited Actuals submission packet includes summary, fund summary with multiple-year data, and SACS forms. The District has met the 3% reserve level for 2018-2019 with a positive unrestricted and restricted ending fund balance.



 
Quick Summary / Abstract:

A presentation on the 2018-2019 Unaudited Actuals will be given by William Wong, Assistant Superintendent, Business Services.



Attachments:
2018-19 Unaudited Actuals Presentation
9. BUSINESS SERVICES
9.a. ACTION - 2018-2019 Unaudited Actuals
Recommended Motion:

The Administration recommends the Governing Board certify the Unaudited Actuals for the 2018-2019 fiscal year as presented and authorize the Administration or designee to submit the financial report to Los Angeles County Superintendent of Schools.




Rationale:

In compliance with Education Code (EC) Section 42100, the Los Angeles County Office of Education (County Office) requests that districts file their Board approved 2018-2019 Unaudited Actuals Financial Report with the County Office by September 15, 2019. The report is required in State SACS software format with original signed governing board certification form.




 
Quick Summary / Abstract:

The 2018-2019 books are officially closed with all operating funds carrying positive fund balances and meeting reserve requirements, if applicable. The Unaudited Actuals packet will be available online and at the District Office by September 6, 2019.




Attachments:
2018-19 Unaudited Actuals Report
9.b. (ROLL CALL) - Adopt Resolution No.6/2019-20, Establish a revised Gann Limit Calculation for 2018-2019 and a Projected Gann Limit Calculation for the 2019-2020 Fiscal Years
Recommended Motion:

The Administration recommends that District staff calculates the Gann Limit appropriations each year in compliance with Article XIII B of the California Constitution. The attached resolution identifies that the District is within the amount subject to appropriations limit. Therefore, it is recommended the Governing Board approve Resolution No. 6/2019-20, Gann Limit Calculations for 2018-2019 and 2019-2020 and authorize the Administration or designee to execute the necessary documents.




Rationale:

In November 1979, the citizens of California approved Proposition 4, commonly known as the Gann Limit. This ballot initiative established a maximum appropriation limit for public agencies. Under this constitutional amendment, districts are required to calculate a maximum appropriation each year. The San Gabriel Unified School District's final 2018-2019 appropriation amount subject to the GANN Limit is $37,996,541.83. The GANN Limit maximum for the 2019-2020 fiscal year is estimated at $39,341,030.46.







 
Quick Summary / Abstract:

The formal adoption of the resolution establishes that the District is in compliance with the mandates of Article XIIIB of the California Constitution.



Attachments:
GANN 18-19 & 19-20
Resolution No. 6_2019/20
10. EDUCATIONAL SERVICES
10.a. (ROLL CALL) - Adopt Resolution No.5/2019-20, Notice Of Public Hearing for Sufficiency of Textbooks or Instructional Materials, School Year 2019-2020
Recommended Motion:

Administration recommends that the Governing Board adopt Resolution No. 5/2019-20 certifying sufficient textbooks or instructional materials for each student in the District pursuant to Williams Legislation and Education Codes Sections 1240 (i) and 60119.









Rationale:
The Williams Legislation, effective January 1, 2005, altered the previous requirements for district compliance and certification of adequate instructional materials.  Beginning in 2005-06, a school district's Governing Board is required to hold a public hearing to determine whether sufficient instructional materials or textbooks are available for each student, including English Language Learners, within the first eight weeks of the school year.

To comply with the Williams Legislation, Resolution No. 5 is being submitted, wherein the Acting Superintendent has determined and certifies that each pupil in the district has, in the 2019-2020 school year, sufficient textbooks or instructional materials or both, in each of the following subjects, consistent with the content and cycles of the curriculum framework adopted by the state board:  reading/language arts, mathematics, science, and history/social science, elective courses in foreign language.  The Acting Superintendent has also determined the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9-12, inclusive.









 
Quick Summary / Abstract:

Resolution No. 5/2019-20 will allow the District to certify to the State that it has met the legal requirements as set out in the Williams Settlement Legislation.





Attachments:
Resolution No. 5 - Sufficiency of Textbooks or Instructional Materials
10.b. ACTION - Approve Consultant Agreement Between San Gabriel Unified School District and The Regents of the University of California on Behalf of UCLA GSE and IS CENTER X for Professional Development-Design Based Learning 2019-2021
Recommended Motion:

Administration recommends approval of the Agreement for Consultant Services between San Gabriel Unified and The Regents of the University of California on behalf of UCLA GSE & IS CENTER X for Professional Development-Design Based Learning



Rationale:

Partnership Goals:

- Teachers will explore the field of Design-Based Learning and explore student-centered methods for teaching higher level thinking skills associated with self-advocacy and social consciousness to support student mastery of the K-12 standards.

- Teachers will collaborate in high functioning professional learning communities to develop a year-long Design-Based Learning Curriculum, including a sequence of Design Challenges and high quality, standards-aligned Guided Lessons.

- Teachers will increase student accessibility to core curriculum through deeper, interdisciplinary learning that addresses the needs of diverse learners.

- Teachers will develop and refine civics connections to promote equity in the existing Design-Based Learning program by analyzing standards and themes in the curriculum.

- San Gabriel Unified School District will become self-sustaining in the Design-Based Learning methodology, utilizing the expertise of the teacher coaches who have completed 120 or more hours of Design-Based Learning professional development.

Ongoing partnership goals:
*Selected teachers may be eligible to become Design-Based Learning trainers through UCLA Center X.







 
Quick Summary / Abstract:

This partnership will support ongoing efforts in San Gabriel Unified School District to improve student achievement by strengthening the knowledge and skills of our classroom teachers. Teachers will receive ongoing professional development in the area of Design-Based Learning.






Attachments:
Consultant Agreement San Gabriel USD
Contract - UCLA GSE & IS Center X
DBL UCLA Center X Proposal
10.c. ACTION - Approve Consultant Agreement with Dr. Deborah Budding for an Independent Educational Evaluation of a Special Education Student, School Year 2019-2020
Recommended Motion:

Administration recommends the approval of the consultant agreement with Dr. Deborah Budding for an Independent Educational Evaluation of a Special Education student. 



Rationale:

The San Gabriel Unified School District needs to provide an independent educational evaluation for a ninth grade student. The parent is in disagreement with the District’s psychoeducational evaluation. In accordance with the West San Gabriel Valley SELPA’s Independent Educational Evaluation Policy, the parent may seek an Independent Educational Evaluation when they are in disagreement with an evaluation completed by the District.  The District is obligated to contract with a specialist who can provide an impartial evaluation.

 
Quick Summary / Abstract:

The San Gabriel Unified School District needs to provide an independent educational evaluation for a ninth grade student.  The District is obligated to contract with a specialist who can provide an impartial evaluation since the parent is in disagreement with the District's psychoeducational evaluation.

Attachments:
Dr. Budding Consultant Agreement
10.d. ACTION – Approve the Lift Enrichment, Inc. Contract Between McKinley Elementary and San Gabriel Unified School District for After School Fee-based Cooking Lessons
Recommended Motion:

Administration recommends approval of the Lift Enrichment, Inc. Contract Between McKinley Elementary and San Gabriel Unified School District for After School Fee-based Cooking Lessons.




Rationale:

Hands-on experience for students in grades K-5 to learn simple cooking techniques.  They will learn measurement and different food complementations.



 
Quick Summary / Abstract:

Lift Enrichment will provide after school fee-based cooking lessons appropriate for students in grades K-5.  There will be 6 sessions every Wednesday from 1:35-2:35pm from September 25th – October 30th.



Attachments:
Contract-Lift Enrichment, Inc.
Lift Enrichment Fall 2019 Cooking Classes flier
Lift Enrichment Fall 2019 Procedures-McKinley E.S.
10.e. ACTION - Approve Consultant Agreement with Dr. Brian McDonald for Special Education Psychological Services, School Year 2019-2020
Recommended Motion:

Administration recommends the approval of the consultant agreement with Dr. Brian McDonald for Special Education Psychological Services for the 2019-2020 school year.




Rationale:

Special education students who attend school in the San Gabriel Unified School District may require counseling services per their IEP. In addition, students need to be assessed in any area of suspected disability, per the IEP team’s recommendation. At this time, it is necessary to contract with an outside agency for one part time psychologist to provide psychoeducational testing and/or counseling services on an as-needed basis for students in the district. Dr. Brian McDonald is able to provide part time support to provide these services.





 
Quick Summary / Abstract:
Special education students who attend school in the San Gabriel Unified School District may require counseling services per their IEP. Students need to be assessed in any area of suspected disability, per the IEP team’s recommendation.  



Attachments:
Dr. Brian McDonald Consultant Agreement 2019-2020
11. HUMAN RESOURCES
11.a. ACTION - Approve Student Teaching Agreement Between San Gabriel Unified School District and Loma Linda University
Recommended Motion:

The formal written agreement has just been received from Loma Linda University and Board approval is needed so that the District master Teachers can be compensated. Therefore, It is recommended that the Governing Board approve the Student Teaching Agreement between the San Gabriel Unified School District and Loma Linda University.



Rationale:

An Agreement with Loma Linda University enables Loma Linda University student teachers to engage in their practice teaching in the District. The District will do their best to provide Master Teachers in those subject areas requested by the University for their student teachers.


 
Quick Summary / Abstract:

An agreement with Loma Linda University enables student teachers to engage in their practice teaching in the District. The term of this agreement is from July 16, 2019 to July 15, 2024. The District will provide Master Teachers for their student teachers.

Attachments:
Loma Linda University
12. SUPERINTENDENT'S OFFICE
13. GOVERNING BOARD
13.a. ACTION - Approve Addendum to Contract of Employment for James G. Symonds, Assistant Superintendent of Educational Services, to Serve as Acting Superintendent
Recommended Motion:

It is recommended that the Addendum to the Contract of Employment for James "Jim" Symonds to serve as Acting Superintendent be approved, which term shall be retroactive and effective July 24, 2019, and shall continue until a permanent Superintendent is selected and reports to duty, or as otherwise determined by the Governing Board.  


Rationale:

At a special Board meeting of July 24, 2019, the Board took action to appoint  James "Jim" Symonds as Acting Superintendent during the period of District Superintendent John Pappalardo’s leave of absence. At a special Board meeting on September 3, 2019, the Board took action to accept the resignation of District Superintendent John Pappalardo. The Board desires to formalize Mr. Symonds’ service as Acting Superintendent with an Addendum to his current Contract of Employment for the position of Assistant Superintendent of Educational Services, which shall set forth the additional duties Mr. Symonds has been and will continue to perform for the term of the Addendum as Acting Superintendent, and provide additional compensation therefore during the term of his service in that position. 


 
Attachments:
Contract Addendum - Acting Superintendent (JGS)
14. BOARD ANNOUNCEMENTS, REPORTS, AND/OR COMMUNICATIONS
Quick Summary / Abstract:
NOTE: (This section provides an opportunity for the Governing Board to share information with other Board Members and members of the public.)
15. CONSENT AGENDA
Quick Summary / Abstract:
NOTE: (The Governing Board may take one (1) vote for all Consent items including: Business Services, Educational Services, Human Resources, and Superintendent's Office. Items may be removed from the Consent agenda and voted on separately.)
15.a. CONSENT - BUSINESS SERVICES
15.a.1. Approve Warrants Issued for Payments of Payroll, Goods and Services Received For August 2019 - Report No. 3
Recommended Motion:

It is recommended that the Administration approve the Warrants Issued for Payments of Payroll, Goods and Services Received For August, 2019 – Report No. 3 and authorize the designee to execute the necessary documents.




Attachments:
BOE2019-AUG
15.a.2. Approve Purchase Orders Issued in Excess of $5,000 Report No. 3
Recommended Motion:

It is recommended that the Administration recommends approval of the Purchase Orders issued in excess of $5,000 Report No. 3.




Attachments:
PO Report 3 (19-20)
15.b. CONSENT - EDUCATIONAL SERVICES
15.b.1. Approve the Gabrielino High School Football Team to Compete in a Football Game with Southwest High School in San Diego, California, September 6-7, 2019
Recommended Motion:

Administration recommends the approval of the Gabrielino High School football team to compete in a game against Southwest High School in San Diego, California, September 6 - 7, 2019   



Rationale:

The Gabrielino High School varsity football team members have the opportunity to play Southwest High School in San Diego, California on Friday, September 6, 2019.  The team will leave Gabrielino at 12:00 noon on Friday, September 6, 2019.  After the game, the Southwest football team will host a dinner for the GHS team.  After dinner, the team will stay at a hotel in San Diego.  On Saturday, September 7, 2019, the team will go to the beach and depart for Gabrielino High School at 3:00 pm.  The players will be supervised by Head Football Coach and Athletic Director, Harold Sanin, and the 7 coaches across the football program, including Mr. Lorenzo Mena, a substitute teacher in the San Gabriel Unified School District.  The team has been fundraising to cover all the costs.



 
Quick Summary / Abstract:
The game will provide the team with the “real world” experience in the areas of service, respect and character.


15.b.2. Approve Renewal of Consultant Agreement with Carole Watanabe-Lee for Induction Professional Development from July 2019 through June 2020
Recommended Motion:

Administration recommends the approval of the Consultant Agreement with Carole Watanabe-Lee for Induction Professional Development from July 2019 through June 2020.



Rationale:

The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.

Carole Watanabe-Lee is a retired teacher and was selected to serve by San Gabriel Unified School District as a Mentor for the San Gabriel Valley Induction Program due to her Adapted Physical Education (APE) credential.



 
Attachments:
Consultant Agreement_Watanabe-Lee 2019-2020
15.b.3. Approve Essential Training Travel Report No. 3
Recommended Motion:

Administration recommends that the following District employees be authorized to attend the events attached. The representative of the District indicated will attend with no loss of salaries for District personnel, and with actual and necessary expenses paid for all attending as authorized by Education Code Sections 35172, 35173 and 44032, and the District's Board policies. Authorization for an advance of funds to cover actual and necessary expenses is hereby granted. Such Advances shall be repaid or adjusted upon filling of a regular claim for the actual and necessary expenses incurred



Attachments:
1. Essential Training Travel Report No. 3
2. Attachments to Report No. 3
15.c. CONSENT - HUMAN RESOURCES
15.c.1. Approve Certificated Personnel Status Report No. 3
Recommended Motion:

Administration recommends the approval of the Certificated Personnel Status Report No. 3.


Attachments:
Certificated PSR No. 3
15.c.2. Approve Classified Personnel Status Report No. 3
Recommended Motion:

Administration recommends the approval of the Classified Personnel Status Report No. 3

Attachments:
Classified PSR No. 3
15.d. CONSENT - SUPERINTENDENT'S OFFICE
15.d.1. Approve Essential Travel Report No. 3
Recommended Motion:

Administration recommends that the Governing Board approve the following District employees to be authorized to attend the events attached. The representative of the District indicated will attend with no loss of salaries for District personnel, and with actual and necessary expenses paid for all attending as authorized by Education Code Sections 35172, 35173 and 44032, and the District's Board policies. Authorization for an advance of funds to cover actual and necessary expenses is hereby granted. Such Advances shall be repaid or adjusted upon filing of a regular claim for the actual and necessary expenses incurred.





Attachments:
1. Conference Report No. 3
2. Conference Request - Educational Excellence: Pathways to Equity Summit
3. Conference Request - Superintendents' Professional Collaborative
16. ADJOURNMENT
16.a. NEXT MEETING REMINDERS
Quick Summary / Abstract:
  • Tuesday, September 24, 2019
  • Tuesday, October 8, 2019
  • Tuesday, October 22, 2019
  • Tuesday, November 19, 2019
  • Tuesday, December 10, 2019

Disability Information:
In compliance with the Americans with Disabilities Act, if any person with a disability residing in San Gabriel and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent’s Office at (626) 451-5400 at least 72-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1) ----- Governing Board meeting agenda and agenda documents are available in the Reception area at the above address, as well as at the Agenda Online website: http://sangabriel.agendaonline.net/public/. Additional (non-exempt) materials and information distributed at a Board meeting will be available at the time of the meeting in the Board Room.

Published: September 6, 2019, 3:45 PM

The resubmit was successful.