08-17-17 Regular Session Board Meeting
San José USD
August 17, 2017 6:00PM
Board Room
855 Lenzen Avenue
(District Administration Building)
| Uniting as one community, we elevate opportunities for all. Vision Statement:
Preparing today’s students to be the thinkers, leaders, and creators of tomorrow. |
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| With Trustees Ellenberg, Meek and Zarghami at the dais Board President Mrs. Foley called the meeting to order at 5:00 PM. |
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| Members of the public who wish to speak prior to the Board's consideration of items on the posted closed session agenda must complete the CITIZEN'S REQUEST TO SPEAK card and indicate the item number to be addressed. Each speaker is allocated a total of two (2) minutes to address the Board for a maximum of ten (10) minutes on each subject matter at the discretion of the Board President. |
| There were no public comments on closed session items E.1 through E.6. |
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| The Board adjourned to closed session at 5:00 PM. |
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RECOMMENDATION: That the Board of Education approve the following Personnel Items:
A. Public Employee Appointment
B. Public Employee Discipline/Dismissal/Release/Reassignment
C. Layoffs/Leaves of Absence/Resignation
D. Public Employee Contracts
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RECOMMENDATION: That the Board of Education consider and approve the recommendation of legal counsel.
Number of Potential Cases: One (1)
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RECOMMENDATION: That the Board of Education consider and approve the recommendation of legal counsel.
OAH Case Number 2017050065
OAH Case Number 2017060141
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Claimant: Irma Palma
Agency claimed against: San Jose Unified School District
Claimant: Rachel Cretcher
Agency claimed against: San Jose Unified School District Claimaint: Han Nguyen
Agency claimed against: San Jose Unified School District
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Agency designated representatives:
Stephen McMahon and J. Dominic Bejarano
Employee Organizations:
SJTA, CSEA, AFSCME, AFT, Trades
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| Board President Mrs. Foley reconvened the meeting in open session at 6:03 PM. |
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| Student Board Member Ethan Dang led the Pledge of Allegiance. |
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Passed with a motion by Teresa Castellanos and a second by Susan Ellenberg. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Paymon Zarghami.
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The agenda was adopted.
Following the adoption of the agenda Board President Mrs. Foley moved ahead in the agenda to the approval of the minutes of the Regular Session Meeting held August 3, 2017. |
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| Every year, the Santa Clara County Office of Education (SCCOE) invites students in grades TK-12 countywide to participate in the Young Artists Showcase and New Museum Los Gatos (NUMU) High School Art Competition. A committee of art specialists from throughout the community select the elementary and middle school winners and local university art professors choose the high school winners through the ArtNow contest held earlier this year. These students from San José Unified were among the 2017 winners. |
| Announcing the recognition of the 21st Annual Young Artists Showcase winners, Board President Mrs. Foley read a brief summary about the Young Artists Showcase and New Museum Los Gatos (NUMU) High School Art Competition. She extended congratulations to the winners and invited each of them to come to the podium to tell the audience about their winning art piece. Adrian Mendez Monsivais from Willow Glen High School spoke about his art piece titled Light and Darkness explaining that it is a photo of a friend under a light post, which he darkened to create contrast. Aerin Tsai, a 4th grade student from Williams Elementary School told Board President Foley about her art piece, which was a drawing of rams. Julia Rose Joroski from Pioneer High School spoke about her painting done in acrylics titled Immerse, which symbolizes isolation and experiencing new things. Mrs. Foley thanked the winners for sharing their artistic talents and announced that the winning art pieces are currently on display at the Santa Clara County Office of Education. |
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| Board members may report on visits to schools, conferences and meetings attended and items of interest to the public.
Pamela Foley, President
Susan Ellenberg, Vice President
Teresa Castellanos, Member
Kimberly Meek, Member
Paymon Zarghami, Member Ethan Dang, Student Board Member
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Student Board Member Ethan Dang announced that yesterday was the first day of instruction and reported that he has been busily working to complete his homework prior to the start of this evening's meeting.
Ms. Meek extended congratulations to everyone that helped make the first day of school successful. She said that two of her children, one a sixth grade student at Castillero and the other a third grade student at Gardner both came home excited and happy after their first day of school yesterday. She announced that Gardner held a back to school barbecue on Tuesday and acknowledged and thanked Board President Foley for making sure that the school got solar eclipse glasses. She said, "The principal put together a little curriculum and all of the kids are going to get to go outside and have safe viewing of the Sun. Thank you for taking that extra step and making sure something happened." She reported on her attendance at an education summit last week where she heard Jeff Duncan-Andrade speak about the importance of embracing cultural diversity. She said, "I am curious to learn more about what we are doing in that area."
Mrs. Ellenberg commented on the events that took place in Charlottesville, Virginia over the weekend saying, "Much of this week has been clouded and marred by the actions and violence in Charlottesville. It is yet another challenge for our teachers and school site personnel to have to address the hatred and ugliness that is in so many of our communities. Thank you to the teachers who will likely have to address that with their students." She reported that she attended a countywide civics initiative program along with Director of Student Support Services Dane Caldwell-Holden where educators, elected officials and other leaders discussed the need for more civics education in communities and in schools. This morning she attended the Lincoln High School Foundation meeting where the members learned that this year the school site budget is down by about 45 percent. She said, "It is going to be tough for all of our schools. The schools that have strong foundations or alumni support or family support are going to fare fairly well. I am concerned about the schools that don't have strong parent booster groups and [what can be done at the District level] to make sure that everyone has the opportunity to rise together. I look forward to visiting my other schools in the next couple of weeks."
Ms. Castellanos commented that over the summer she has been thinking about the important role of schools and how especially important that role is now in building community and creating safety. She said, "I think we have to keep supporting our staff to be able to talk about these situations because they are not going to go away. I would be interested in seeing how we continue the discussion on creating support in the schools so that some dialogue can happen. The key thing about community building is [that it should be] something that we are conscious [of], planning for, and preparing for because our schools are going to continue to be the safe space and we have to make sure that we give our kids and the teachers and our community that support." Concluding her report, Ms. Castellanos said that she had not visited any schools in the last couple of days but that she had received a lot of positive feedback from parents about how happy they were with the first day of school. She said, "I wanted to let you know that you guys did such a great job. The parents are happy because their kids are happy. You guys did good."
Mr. Zarghami also commented on the events that took place in Virginia over the weekend saying, "I am thinking a lot about our black and brown children who come to school every day and how they are feeling and the amount of trauma that might have been felt from them seeing what happened over the weekend." Referring to Trustee Meek's report on hearing Jeff Duncan-Andrade speak about embracing cultural diversity, Mr. Zarghami said, "I have had the pleasure of listening to Jeff Duncan-Andrade. One of the central tenets of his educational philosophy is that teaching math, reading and writing is not enough. I am thinking a lot about Jeff Duncan-Andrade's philosophy of education and how to create a robust TK through 12 educational program that teaches children appreciation of difference and appreciation of cultures. I think it is a charge that we could leverage in this district especially because this is one of the most diverse districts in the country and that is a major asset. I would say the same about our teaching force, extremely diverse. How do we leverage those assets to be a model district of what it looks like to educate children beyond math, reading and writing and in topics related to ethnic studies." Concluding his report Mr. Zarghami welcomed students and teachers back to school.
Mrs. Foley began her report saying, "I appreciate the social commentary from my fellow Board Members and these truly are troubling times, but what I would like to focus on a little bit is the hope that we offer in public education and the safety net that we provide for our students. We must be kind to the people around us. We must engage each other with hope when it feels as if there isn't any. We must make sure that our schools are safe and that they are safe for all of our employees and our children. We must be focused on our core business, which is to provide the best education we can for all 32,000 of our children." Thanking Trustee Meek for her comments about the solar eclipse glasses she said, "I really have to give credit where credit is due." She announced that the Rotary Club of San José had purchased 10,000 solar glasses and that she was able to get the amount needed for Gardner Elementary at a Rotary Meeting she attended last week. Concluding her report she welcomed everyone back to school. |
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| The Superintendent and Executive Staff may provide reports and updates to the Board on schools, programs, departments and various key areas of significance.
Nancy Albarrán, Superintendent
Stephen McMahon, Deputy Superintendent
Jackie Zeller, Associate Superintendent, Instruction
J. Dominic Bejarano, Assistant Superintendent, Administrative Services |
Superintendent Nancy Albarrán also began her report commenting on the events that took place over the weekend. She said, "I too am incredibly troubled by the events that happened in the last few days in this country. As a parent and as an educator I am incredibly heartbroken to see those things happening. Every employee in this organization is committed to creating a culture of high expectations and academic optimism for all. In San José we are going to continue to work around these perceptions that people have because we have to value diversity. We are so fortunate to live in an area that is so diverse and we have to continue to leverage this opportunity to build understanding with our students. I am excited about that possibility." Reporting on her visits to multiple schools on the first day of school, she said, “It was a really successful opening." She gave a brief report in regard to receiving an invitation from Senate President Pro Tem Kevin de León to participate in a discussion along with representatives from CSBA, ACSA and CTA about support for probationary teachers and professional development. She said, "We were the only district invited to this session. I appreciate that invitation and look forward to continuing to participate." She announced that she is one of two superintendents who received an invitation to participate on the California School Boards Association planning committee to help plan the conference. She reported on the work she has been doing on the District's charter authorization process and following through on the commitment to engage in a dialogue about the process with charter operators that are interested in bringing a petition forward. She and her staff recently met with Eureka Charter School representatives Tiffany Maciel and Vanessa Wallace to discuss the process including the quality of the application and moving forward with confirming meaningful interest. In regard to San José Unified being the authorizer of ACE Charter School, she announced that the District gets a seat on the ACE Charter School Board. She said, "I want to thank Jill Case for being our representative.” She concluded her report with a brief update on the roll out of the strategic plan and the re-branding of San José Unified.
Deputy Superintendent Mr. McMahon commented in regard to the national impact of recent events saying, "I am super proud of this community. We shouldn't forget what our students are already empowered to do. We recognize differences of opinion and we work together to value that diversity." Referring back to Trustee Meek's report about the education summit where he represented the District's recruitment and retention practices, He said, "We were invited to share that work very publicly and it was a good opportunity for us to talk about what we do and also hear from others about what they are doing and how we can get even better." He gave an update on the District's construction projects including some challenges with the contractors resulting in delays. Mr. McMahon concluded his report emphasizing some long-term projects related to the change in the allocation of resources, the full implementation of changes in classified positions and changes in the use of the district's facilities.
Assistant Superintendent J. Dominic reported that he visited Simonds Elementary School where Stephanie Monroe is the interim principal and Willow Glen Elementary where Kelli Knapp is the interim principal. He said, "Parents and staff gave positive feedback on our selection and on the work they are doing to start the school year." Acknowledging the hard work of staff in filling vacancies by the start of school, he said, "I want to thank Jacqueline Murphy, Human Resources staff, directors, managers and the site administrators for all of their hard work in recruitment and interviewing and for really trying to meet one of our goals, our new measures as far as having all of our classrooms filled at 100 percent at the first day of school. We opened this year with only three vacancies, which is an improvement from last year where we had six. We are moving in the right direction."
Associate Superintendent Jackie Zeller reported that on August 10th and 11th Curriculum and Instruction held professional development at the school sites for all of the teachers in the district, which was a huge endeavor. She said, “Our C&I department did a phenomenal job and got great reviews. It always gets us off to a really good start to have those days." She announced that Human Resources held training for Campus Supervisors and the Instructional Associates on August 15th and that the Special Education Department trained 180 Instructional Associates. She said, "Each segment was two hours and it really opened a door to our Instructional Associates. During that time there were some questions and answers about what we could do in the future to improve our support of them in their jobs.” Reporting on her attendance along with other San José Unified directors and managers at last night's Santa Clara County Board of Education meeting, she announced that the Santa Clara County Board denied the Perseverance Charter by a vote of 4 to 2. She said, "[We] represented the San José Unified [School] Board's unanimous vote to deny the perseverance charter. Teresa [Castellanos] was with us as well. Teresa started us off and did a great job. I know I speak for everybody on the council that I am very proud to be part of San José Unified and to work with such dedicated awesome people."
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This portion of the Agenda provides an opportunity for members of the public to directly address the Board on any item of interest to the public; however, provisions of the Brown Act [Government Code 54954.2(a) and .3] preclude any action being taken on any item not appearing on the posted agenda for action. A CITIZEN'S REQUEST TO SPEAK card must be completed and given to the Board Secretary prior to the conclusion of Oral Petitions. Members of the public who wish to speak during the discussion of an item on the posted agenda must indicate the item number on the CITIZEN'S REQUEST TO SPEAK card. Time limits are two minutes at the discretion of the Board President.
Each SJUSD bargaining group president is given five minutes to address the Board of Education. A CITIZEN’S REQUEST TO SPEAK card must be completed and given to the Board Secretary prior to the conclusion of Oral Petitions. Bargaining group presidents who wish to speak during the discussion of an item on the posted agenda must indicate the item number on the CITIZEN’S REQUEST TO SPEAK card.
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Board President Foley opened public comments at 6:45 PM. She announced that she has one comment card from a member of the public who would like to speak and that the time limit is 2 minutes.
Speaker: Tiamatha Thomas, parent, Willow Glen Middle School
Topic: Concerning the 504 and programs to help
Board President Mrs. Foley requested that Director of Educational Equity and Leadership Development Shannon McGee speak with Ms. Thomas.
Public comments closed at 6:48 PM.
Mr. Zarghami left the meeting at 6:49 PM.
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To approve the minutes of the Regular Session Meeting held on August 3, 2017 with a correction to reflect that in closed session the Board discussed the Superintendent's performance evaluation. Passed with a motion by Susan Ellenberg and a second by Pamela Foley. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Paymon Zarghami.
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| Following the adoption of the agenda, the minutes of the Regular Session Meeting held August 3, 2017 were approved with the following correction: Superintendent Albarrán announced that the August 3, 2017 minutes should reflect that in closed session the Board discussed the Superintendent's performance evaluation. |
Minutes of August 3, 2017 Regular Session Meeting
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| All Agenda items listed under the Consent Calendar will be enacted in one motion. There will be no discussion of these items prior to consideration of the motion, unless a member of the Board of Education or the Superintendent request that an item be removed from the Consent Calendar. |
To approve consent calendar items M.1 through M. 26. Passed with a motion by Teresa Castellanos and a second by Susan Ellenberg. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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| Consent calendar items M.1 through M.26 were approved. |
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RECOMMENDATION: That the Board of Education approve the Certificated Personnel Actions as specified.
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| Approved By
Jacqueline Murphy, Director
Human Resources
Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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HR Certificated 08.17.17
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RECOMMENDATION: That the Board of Education approve the Classified Personnel Actions as specified.
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| Approved By
Jacqueline Murphy, Director
Human Resources
Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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HR Classified 08.17.17
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| RECOMMENDATION: That the Board of Education approve the Short-term Limited Services Agreements for $25,000 or less as specified. |
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Jacqueline Murphy, Director
Human Resources
Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Short-term Limited Services 2017-18 Agreements - 08.17.17
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RECOMMENDATION: That the Board of Education approve the updated hourly rate for Painter and Plumber.
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Painter and Plumber hourly rates are updated on the Substitute/Short Term Rates for 2017-2018 to align with the current hourly rate. Approved By
Jacqueline Murphy
Director, Human Resources Approved By
Stephen McMahon
Deputy Superintendent
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Substitute Short Term Rates 2017-2018 rev 8.17.17
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RECOMMENDATION: That the Board of Education approve the revised SJTA job description for the following position: Science Resource Teacher
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San Jose Unified has a need to reorganize department structures in order to fulfill the District's Strategic Plan and Policies. The job description has been reviewed with appropriate staff and the San Jose Teachers Association. Approved By
Jacqueline Murphy, Director
Human Resources Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Revised Job Description - Science Resource Teacher
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RECOMMENDATION: That the Board of Education approve a Memorandum of Understanding (MOU) with University of California, Santa Cruz to provide student teaching services and placements effective August 1, 2017 through June 30, 2019.
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In accordance with the San Jose Unified School District Strategic plan objective 4.1 is to develop calibrated criteria for teacher hiring in the following domains: values and beliefs (equity mindset) and core competencies for effective instruction; identify current teacher preparation programs from which to attract top talent. The District participates and partners with neighboring institutes of higher education to recruit and select the most promising teacher candidates. Approved By
Jacqueline Murphy, Director
Human Resources Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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MOU between SJUSD and UCSC - Student Teaching Agreement
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Alliant Insurance Services, Inc. in an amount not to exceed $1,457,233 for insurance renewal premiums during the 2017-18 school year.
Budget Source:
| Unrestricted General [Fund 031]
| | | Workers' Compensation [Fund 671]
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Alliant Insurance Services, Inc. will purchase Insurance for Workers' Compensation, Property/Boiler and Machinery, and CSAC/EIA, including Crime, Cyber and Pollution, on the District's behalf. Excess Workers Compensation: State National Insurance Company renewal quotes are the most competitive with no long term commitment and a guaranteed premium with an A rated insurer. Statutory limit Excess Workers' Compensation Insurance with a Self Insured Retention (SIR) of $500,000. Property/Boiler and Machinery: San Jose Unified School District broker's with Alliant Insurance Services in order to get the best premium costs. Travelers Property Casualty Company of America covers the District for a reported insurable value of $812,992,676. CSAC/EIA Liability: The California State Association of Counties Excess Insurance Authority (CSAC/EIA) Liability Fund provides liability insurance for the District with liability coverage of $25,000,000 with the Self Insurance Retention (SIR) of $100,000.
Insurance
| Premium
| Pollution*
| $0
| Crime
| $7,125
| Cyber
| $10,735
| Excess Workers' Compensation
| $349,613 | Property/Boiler and Machinery
| $527,218
| CSAC/EIA Liability
| $562,542
| Total
| $1,457,233
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*Pollution Insurance is paid every three (3) years. The next due date is July 2018.
Prepared By
Sergio Gomez, Manager
Risk Management Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Unrestricted General [Fund 031]
Workers' Compensation [Fund 671]
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Service Agreement - Alliant Insurance Services, Inc.
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RECOMMENDATION: That the Board of Education approve a Three Year Service Agreement with Azdoc, Inc. dba HazMat Doc in an amount not to exceed $96,000 for the required inspections and preparation of reports for asbestos management services and water sampling/testing for lead content during the 2017-18, 2018-19 and 2019-20 school years.
Budget Source: Unrestricted General [Fund 031]
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Azdoc, Inc. will provide the required inspections and reports for asbestos management services - AHERA services, water sampling/testing for lead content and staff training during the 2017-18, 2018-19 and 2019-20 school years to meet the Federal Register 40 CFR final rule 763.84. The total amount of the contract is $96,000 ($15,500 for each of the Six-Month Surveillances and $18,500 for the Triennial Inspection.) HazMat Doc will invoice the SJUSD upon completion of the inspections.
Prepared By
Sergio Gomez, Manager
Risk Management
Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Unrestricted General [Fund 031]
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Service Agreement - Azdoc, Inc. dba HazMat Doc
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Myers-Stevens & Toohey & Co., Inc. in an amount not to exceed $55,500 to provide student accident insurance and student athlete insurance during the 2017-18 school year.
Budget Source: Unrestricted General [Fund 031]
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Myers-Stevens & Toohey & Co., Inc. provides accident insurance for students who attend non-sponsored field trips as well as student athlete insurance.
Prepared By
Sergio Gomez, Manager
Risk Management
Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Unrestricted General [Fund 031]
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Service Agreement - Myers-Stevens & Toohey & Co., Inc.
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RECOMMENDATION: That the Board of Education authorize the specified school personnel to make expenditures of student body funds within the policies and regulations established by Education Code 42632 and the San Jose Unified School District during the 2017-18 school year.
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| As Education Code 42632 places the responsibility for the expenditures of all funds, including student body funds, on the Board of Education, it is necessary that the Board of Education designate persons who are authorized to make these expenditures. Prepared By
Arthur Cuffy, Director of Finance
Fiscal Services Approved By
Stephen McMahon
Deputy Superintendent
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Student Body Signers 2017-18
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RECOMMENDATION: That the Board of Education approve the adoption and purchase of the TeachTown Basics and Social Skills for Special Day Severely Handicapped classrooms and the TeachTown Social Skills for Emotionally Disturbed and Autism Resource Program classrooms.
Resource
| Provider
| Cost
| Basics and Social Skills
| TeachTown, Inc.
| $77,494.97
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Budget Source: State Lottery Restricted [Fund 061]
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In spring 2017, three SDC teachers piloted TeachTown in different SDC settings. Based on the success of both students and teachers with the use of TeachTown, we have decided to move forward with a purchase of Teach TownBasics and Social Skills for Special Day Severely Handicapped classrooms, and TeachTown Social Skills for Emotionally Disturbed and Autism Resource Program classrooms. TeachTown Basics provides discreet trial work around pre-academics and basic academic skills. TeachTown Social Skills is for students who need support in learning how to interact with the community and school setting. The materials are available for review in CI and EL Services PK-5. Prepared By
Jodi Lax, Director
Curriculum, Instruction & EL Services PK-5
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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State Lottery Restricted [Fund 061]
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Service Agreement - TeachTown, inc.
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Little Heroes in the amount of $32,000 to provide a youth and recess development program, an after school program, and teacher trainings related to a fun fitness program at Willow Glen Elementary School during the 2017-18 school year.
Budget Source: Fundraiser [Fund 061]
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Little Heroes will provide a youth and recess development program, an after school program, and teacher trainings related to a fun fitness program. Prepared By
Kelli Knapp-Rahn, Interim Principal
Willow Glen Elementary School Approved By
Jodi Lax, Director
Curriculum, Instruction & EL Services, PreK-5 Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Fundraiser [Fund 061]
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Service Agreement - Little Heroes (Willow Glen Elementary)
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RECOMMENDATION: That the Board of Education approve an Amendment to the Service Agreement with the County of Santa Clara Behavioral Health Services Department to update Exhibit E Client Rights and Exhibit G Notice of Privacy documentation from July 1, 2017 through June 30, 2019.
Budget Source: No cost to District
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The County of Santa Clara Behavioral Health Services Department provides Substance Use Treatment Services (SUTS) to students at Broadway and Lincoln High Schools. Updated Exhibit E will reflect name change to County of Santa Clara Behavioral Health Services Department, Substance Use Treatment Services, Adolescent Treatment Program/Children, Family and Community Services Division, Notice of Client Rights and Consent for Treatment. Exhibit G will reflect name change to Notice of Privacy Practices Santa Clara Valley Health and Hospital System. Originally Board approved June 15, 2017. Approved By
Dane Caldwell-Holden, Director
Student Support Services Approved By
Jackie Zeller, Associate Superintendent
Instruction
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No cost to District
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Amendment - County of Santa Clara Behavioral Health Services Dept.
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Education Solutions in an amount not to exceed $53,900 to provide professional development for schools and administrators during the 2017-18 school year.
Budget Source: Title II [Fund 061]
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Equity Leadership Coaches from Education Solutions (ES) will provide one-to-one coaching to eight (8) SJUSD school administrators at a cost of $5,500 each in the areas of communication, instructional leadership, supervision, and evaluation. ES will provide up to 10 half day professional development sessions, the equivalent of 3 half day cohort support sessions and up to 5 half day topic specific professional development sessions for schools and administrators at a cost of $550 per session. Coaches will meet with each principal at their school site for 4 - 6 hours per month.
Prepared By
Shannon McGee, Director
Educational Equity and Leadership Development
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Title II [Fund 061] |
Service Agreement - Education Solutions
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Environmental Systems, Inc. in the amount of $88,300 for maintenance and repair of refrigeration and freezer units at all school site kitchens, and at the Culinary Kitchen during the 2017-18 school year. Budget Source: Student Nutrition [Fund 131]
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Environmental Systems, Inc. inspects, troubleshoots and repairs refrigerators, freezers, milk coolers and speed line coolers at all of our kitchen sites, as well as the Culinary Center. Prepared By
Ann Puth, Manager
Student Nutrition Approved By
Stephen McMahon
Deputy Superintendent
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Student Nutrition [Fund 131]
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Service Agreement - Environmental Systems, Inc.
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Jamie Smith dba The Internal Potential in an amount not to exceed $26,180 to provide consulting and training services to TK and SDC PreK teachers during the 2017-18 school year. Budget Source: Educator Effectiveness [Fund 061]
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The contractor will provide consulting and training services for TK teachers in the area of social emotional development, developmentally appropriate practice (DAP), Preschool Learning Foundations, and classroom environments in order to increase the quality of instruction in TK classrooms. During 2017-18, the services will include teacher support in the areas listed above through coaching cycles, site visits, and appropriate resources. Contractor will support the administrator with site visits, partnerships with site instructional coaches, and school site leadership including communication around early childhood education best practices. Contractor will also provide coaching support to SDC PreK teachers around environment, Applied Behavior Analysis, and DI to meet children’s learning needs.
Prepared By
Jodi Lax, Director
Curriculum, Instruction, and English Learner Services PK-5 Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Educator Effectiveness [Fund 061]
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Service Agreement - Jamie Smith dba The Internal Potential
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RECOMMENDATION: That the Board of Education approve a Service Agreement with New Teacher Center (NTC) in an amount not to exceed $130,000 to provide one to one coaching to 26 administrators in the areas of communication, instructional leadership, and evaluation during the 2017-18 school year.
Budget Source: Title II [Fund 061]
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Equity Leadership Coaches from New Teacher Center (NTC) will provide coaching to 26 SJUSD school administrators at a cost of $5,000 each, 1 District Manager, 7 Principals and 18 Assistant Principals in the areas of communications, instructional leadership, and supervision and evaluation. Coaches will meet with each principal 4 - 6 hours per month at their school site.
Prepared By
Shannon McGee, Director
Educational Equity and Leadership Development
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Title II [Fund 061]
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Service Agreement - New Teacher Center
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Research for Better Teaching, Inc. (RBT) in an amount not to exceed $42,450 to provide the Analyzing Teaching for Student Results course and handbook packet for 25 participants during the 2017-18 school year.
Budget Source: Title II [Fund 061]
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Research for Better Teaching (RBT) will provide one 42 hour course entitled, "Analyzing Teaching for Student Results" at a cost of $950 per participant and the ATSR handout packet at a cost of $180 each for 25 participants. San Jose Unified agrees to provide physical space, photocopy and A-V support and to reimburse RBT for travel and expenses up to $14,200.
Prepared By
Shannon McGee, Director
Educational Equity and Leadership Development
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Title II [Fund 061]
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Service Agreement - Research for Better Teaching, Inc.
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Ronald B Herring in an amount to not exceed $67,000 to provide the Equity and Access Professional Development Conference during the 2017-18 school year.
Budget Source: Title II [Fund 061]
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Ronald B. Herring will provide six (6) days of Equity and Access Professional Development Conference at the District Office for 30 teachers and staff from various middle and high schools and a one (1) day program at Bret Harte Middle School. Prepared By
Shannon McGee, Director
Educational Equity and Leadership Development
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Title II [Fund 061]
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Service Agreement - Ronald B. Herring
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RECOMMENDATION: That the Board of Education approve a Service Agreement with YWCA of Silicon Valley in the amount of $180,000 to provide behavioral interventions, assessment, problem-solving, referral services, and individual and group counseling to students during the 2017-18 school year. Budget Source: TIIG Flexibility [Fund 032] and LEA [Fund 061]
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With parent permission intern counselors will provide behavioral interventions, assessment, problem-solving, referral services and individual and group counseling to students at Anne Darling, Burnett, Galarza, Hammer, Lincoln, Olinder, River Glen, San Jose and Willow Glen High schools. Prepared By
Melani Amaris, Manager
Guidance
Melinda Landau, Manager
Health & Family Support
Approved By
Dane Caldwell-Holden, Director
Student Support Services
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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TIIG Flexibility [Fund 032]
LEA [Fund 061]
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Service Agreement - YWCA of Silicon Valley
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RECOMMENDATION: That the Board of Education approve a Master Contract with The Devereux Foundation, DBA Devereux TX in an amount not to exceed $525,000 for educational services provided to special education students during the 2017-18 school year. Budget Source: Special Education [Fund 062]
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The District contracts with The Devereux Foundation to provide educational, mental health and residential services (room & board) to special education students who have these services identified on their IEP’s. The IEP team agreed that these students require the highly structured environment with therapeutic component in order to meet their academic and emotional needs. This contract will cover costs for the 2017-18 school year.
Approved By
Jackie Zeller, Associate Superintendent
Instruction
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| Special Education [Fund 062]
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Master Agreement - The Devereux Foundation [NPS]
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RECOMMENDATION: That the Board of Education approve a Master Contract with Heritage Schools, Inc. in an amount not to exceed $750,000 for educational services provided to special education students during the 2017-18 school year.
Budget Source: Special Education [Fund 062]
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| The District contracts with Heritage Schools, Inc. to provide educational, mental health and residential services (room & board) to special education students who have these services identified on their IEP’s. The IEP team agreed that these students require the highly structured environment with therapeutic component in order to meet their academic and emotional needs. This contract will cover costs for the 2017-18 school year and includes ESY (June 2018). Approved By
Jackie Zeller, Associate Superintendent
Instruction
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Special Education [Fund 062]
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Master Contract - Heritage Schools, Inc. [NPS]
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RECOMMENDATION: That the Board of Education approve the following Change Order, amending the contract amount to $829,759 rather than $761,399 for Contract 2088C - Environmental Systems, Inc. (Project 80027). Budget Source: Measure H [Fund 215]
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| The Change Order listed above is for an additional scope of General Construction work for the completion of the Gunderson High School Boiler Replacement Project. The referenced Change Order exceeds the 8% contingency allowed for approval by the Director of Operations, Facilities and Construction. In accordance with Board Policy 3312.3, the referenced Change Order must be brought to the Board of Education for approval. Prepared By
Amy Ruffo, Manager
Facilities and Construction Reviewed By
Steve Adamo, Director
Operations, Facilities and Construction Approved By
Stephen McMahon
Deputy Superintendent
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Measure H [Fund 215] |
Change Order 2 for ESI Project 80027
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RECOMMENDATION: That the Board of Education ratify a contract to Construction Testing Services in the amount of $39,257 to provide Special Testing and Inspection Services as required for the Athletics Project at San Jose High School (Project Z0483). Budget Source: Developer Fees [Fund 251]
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| The Board of Education approved a Delegation of Authority for this project on April 6, 2017. In keeping with District policy and applicable law, this contract shall be let pursuant to a fair, competitive selection process. Government Code Section 4529.12 requires a “competitive selection process” in the selection of all professional services. The District solicited Requests for Qualifications (RFQ) for professional services. Responses were received and independently paper screened. Individual firms were interviewed, scored and ranked and an eligibility pool was approved by the Board. Staff considered the scope, schedule and staffing needs of this project including the prospective leveraging of resources and selected Construction Testing Services from the above mentioned pool and negotiated this contract with Construction Testing Services to provide the resources necessary. Prepared By
Amy Ruffo, Manager
Facilities and Construction
Reviewed By
Steve Adamo, Director
Operations, Facilities and Construction
Approved By
Stephen McMahon
Deputy Superintendent
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Developer Fees [Fund 251] |
Agreement for Construction Testing Services Project Z0483
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RECOMMENDATION: That the Board of Education approve Amendment 3 to R & H Wholesale Supply, Inc. revising the contract amount to $584,047.85 rather than $544,836.65 for Locksmith Services for the Safety & Security Upgrades Project District Wide (Project 80012). Budget Source: Measure H [Fund 215]
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| The original contract was submitted to the Board of Education on December 8, 2016 in the amount of $444,033.13. Amendment 3 includes materials and services adjustments based on field conditions and additional sites bringing current contract amount to $584,047.85. Prepared By
Amy Ruffo, Manager
Facilities and Construction Reviewed By
Steve Adamo, Director
Operations, Facilities and Construction Approved By
Stephen McMahon
Deputy Superintendent
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Measure H [Fund 215] |
Amendment - R & H Wholesale Supply, Inc. 3 Project 80012
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RECOMMENDATION: That the Board of Education ratify District staff’s approval of Contracts, Change Orders, and Amendments referenced in the attached list.
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The approval of the Contracts, Change Orders, and Amendments was delegated by the Board to District staff pursuant to Educ. Code §§17604 and 17605. District staff requests that the Board ratify the approval of these Contracts, Change Orders, and Amendments.
See attached ratification list.
Prepared By
Amy Ruffo, Manager
Facilities and Construction Reviewed By
Steve Adamo, Director
Operations, Facilities and Construction Approved By
Stephen McMahon
Deputy Superintendent
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See Attached Ratification List |
Ratification List - 08.17.17
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INFORMATIONAL: That the Board of Education review and consider the adoption of Common Sense Media and vote to approve the adoption of this resource at the September 7, 2017 Board Meeting.
Resource Provider
| Cost
| Common Sense Education
| Free of charge
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To help our students to learn, communicate, and collaborate responsibly on the internet, it is crucial that we explicitly teach all of our students the 21st century skill of digital citizenship. Common Sense Media has developed a scope and sequence, which includes complete, grade appropriate, lesson plans on how to use technology responsibly, safely, and effectively. There are also professional development videos and class resources, in English and Spanish, for teachers on the Common Sense Media website. Teaching these skills to our students allows us to address concerns and to be proactive as opposed to reactive. After a thorough review of the content and lessons by Elementary Curriculum & Instruction and Technology & Data Services, we recommend approval by the Board of Education for use in elementary classrooms. Prepared By
Jodi Lax, Director
Curriculum, Instruction & EL Services PK-5 Approved By
Jackie Zeller, Associate Superintendent
Instruction
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No Cost to District
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Responding to Board Member questions in regard to the agreement with Common Sense Media, Director of Elementary Curriculum and Instruction Jodi Lax explained that the materials provided by Common Sense Media are free online resources that have been vetted by the Curriculum and Instruction staff and that the resources meet staff's expectations for quality of curriculum.
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INFORMATIONAL: That the Board of Education review and consider the adoption of Health Lessons and vote to approve the adoption of this resource at the September 7, 2017 Board Meeting. Budget Source: No Cost to District
Health Lessons are available for review at the following link: https://sjusd.box.com/s/htsjo915l0se43wusbqt4o6zo2eu9c1o
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In fall 2015, a committee of teachers represented from across the district and programs, worked together to create health lessons for grades 1-5, which address the CA Health Ed Content Standards. Each lesson is detailed, grade level appropriate, and written in the SJUSD Instructional Framework format. Topics include: Health Map and Community Helpers (1st grade), Influential Person (2nd grade), Students Change (3rd grade), Internal External Factors (4th grade), and Decisions and Influences (5th grade). All lessons have been translated into Spanish. Elementary Curriculum & Instruction recommends approval by the Board of Education for teaching health. Health Lessons are available for review at the following link: https://sjusd.box.com/s/htsjo915l0se43wusbqt4o6zo2eu9c1o Prepared By
Jodi Lax, Director
Curriculum, Instruction & EL Services PK-5 Approved By
Jackie Zeller, Associate Superintendent
Instruction
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No Cost to District
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RECOMMENDATION: That the Board of Education approve and adopt Resolution 2018-08-17-01 authorizing the Superintendent or his designee to eliminate effective October 18, 2017 for lack of work and/or lack of funds the following: Campus Supervisor, 1.875 FTE
Child Welfare & Attendance Liaison, 1.0 FTE
Categorical Program Assistant II, 0.25 FTE
Clerical Office Assistant II, 0.50 FTE
Instructional Associate - General, 0.125 FTE
Parent Liaison, 0.375 FTE
Program Assistant/Primary Language, 0.375 FTE
Staff Secretary I, 4.0 FTE
Staff Secretary II, 1.0 FTE
Student Nutrition Services Assistant II, 2.375 FTE
Technology Services Coordinator, 0.125 FTE
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That the Board of Education approve and adopt Resolution 2018-08-17-01 authorizing the Superintendent or his designee to eliminate effective October 18, 2017 for lack of work and/or lack of funds the following: Campus Supervisor, 1.875 FTE
Child Welfare & Attendance Liaison, 1.0 FTE
Categorical Program Assistant II, 0.25 FTE
Clerical Office Assistant II, 0.50 FTE
Instructional Associate - General, 0.125 FTE
Parent Liaison, 0.375 FTE
Program Assistant/Primary Language, 0.375 FTE
Staff Secretary I, 4.0 FTE
Staff Secretary II, 1.0 FTE
Student Nutrition Services Assistant II, 2.375 FTE
Technology Services Coordinator, 0.125 FTE
Passed with a motion by Susan Ellenberg and a second by Teresa Castellanos. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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The Education Code 45117 authorizes layoff of classified personnel for lack of work and/or lack of funds. San Jose Unified School District's combination of reductions and reorganization in restricted and unrestricted programs necessitates the reduction in force for lack of work and lack of funds in order to meet the District's budgetary goals.
Approved By
Jacqueline Murphy, Director
Human Resources Approved By
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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| In response to a Board Member question, Deputy Superintendent Stephen McMahon clarified that people are not losing jobs, but are changing positions. |
Resolution 2018-08-17-01 - Classified Personnel Layoff
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RECOMMENDATION: That the Board of Education appoint additional members to the Citizens' Bond Oversight Committee for a two-year term commencing immediately and ending on June 30, 2019. | Name | Category | Trustee Area | | Jill Kieslich | Parent/PTA | 3
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That the Board of Education appoint additional members to the Citizens' Bond Oversight Committee for a two-year term commencing immediately and ending on June 30, 2019. | Name | Category | Trustee Area | | Jill Kieslich | Parent/PTA | 3
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Passed with a motion by Teresa Castellanos and a second by Susan Ellenberg. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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In accordance with Proposition 39, the District is required to have a Citizens' Bond Oversight Committee for Measure H proceeds. The committee is to have a representative from each of the following categories: 1) parent of a SJUSD student, 2) parent and active in PTA, 3) member of a taxpayers association, 4) member of a senior citizens organization and 5) business organization. Candidates for the CBOC must live within SJUSD boundaries, may not be SJUSD employees and may not be doing business with SJUSD. At their meeting of June 15, 2017, the Board of Education re-appointed eight (8) previous committee members to an additional term. This recommendation is for applicants recruited after the start of the new committee term on July 1.
Prepared By
Peter Allen
Public Information Officer
Approved By
Stephen McMahon
Deputy Superintendent
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RECOMMENDATION: That the Board of Education appoint additional members to the Parcel Tax Oversight Committee for a two-year term commencing immediately and ending on June 30, 2019.
Name
| Category
| Trustee Area
| Catherine Graham
| Community Organization
| 3 | Dona Martin
| Parent/Former Teacher
| 4
| Darlene Marshall
| Parent of former SJUSD Students
| 3
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That the Board of Education appoint additional members to the Parcel Tax Oversight Committee for a two-year term commencing immediately and ending on June 30, 2019.
Name
| Category | Trustee Area
| Catherine Graham
| Community Organization
| 3
| Dona Martin
| Parent/Former Teacher
| 4
| Darlene Marshall
| Parent of former SJUSD Students
| 3
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Passed with a motion by Kimberly Meek and a second by Susan Ellenberg. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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Measure Y was placed on the ballot by the Board of Education and approved by voters in November 2016. This qualified special tax authorizes the District to annually levy a special tax of $72 per Parcel of Taxable Real Property beginning July 1, 2017, and continuing for a period of eight (8) years. In accordance with Measure Y, the District is required to have a Parcel Tax Oversight Committee. This independent citizens' oversight committee shall oversee the funds collected pursuant to the Measure to ensure that moneys raised under this Measure are spent only for the purposes described in this Measure.
Following appointment of members to this committee, staff will work with the committee to finalize the committee’s formation and operation, including necessary governance documents.
Prepared By
Peter Allen
Public Information Officer
Approved By
Stephen McMahon
Deputy Superintendent
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| Board President Foley clarified that the appointment is for additional members to the Parcel Tax Oversight Committee. |
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| RECOMMENDATION: That the Superintendent appoint and convene an advisory committee to gather facts and make a recommendation limited to possible next steps to the Board of Education on the District’s current enrollment, enrollment projections, and utilization of District facilities.
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That the Superintendent appoint and convene an advisory committee to gather facts and make a recommendation limited to possible next steps to the Board of Education on the District’s current enrollment, enrollment projections, and utilization of District facilities.
Passed with a motion by Kimberly Meek and a second by Susan Ellenberg. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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| It has been nearly 15 years since the District last examined school consolidation and a reexamination is warranted for a variety of reasons. The advisory committee will gather facts on current enrollment, projected enrollment, and the District’s utilization of facilities and, based on that gathering of facts, make a recommendation limited to possible next steps to the Board of Education. The Superintendent will make every effort to ensure that the advisory committee is comprised of a diverse group of stakeholders from throughout the District. Prepared By
Stephen McMahon
Deputy Superintendent Approved By
Nancy Albarrán
Superintendent
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| Responding to questions from the Board Members, Deputy Superintendent Mr. McMahon and Board President Foley explained that representatives would be selected from each of the existing committees, which include PTA, DAC and other District committees as well as from the community at large. The role of the advisory committee is not to make any recommendations but to analyze the demographic reports and present the enrollment and facilities utilization data to the Board. Potential next steps include forming a larger and more inclusive committee of staff and stakeholders with a goal of bringing recommendations to the Board within a month. |
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| Superintendent Nancy Albarrán gave the closed session report: In closed session the Board discussed personnel items and decided to move forward by a vote of 5:0. The Board held a conference with legal counsel on anticipated litigation. The Board also held a conference with legal counsel on existing litigation case number 2017050065 and case number 2017060141. The Board denied liability claims by Irma Palma, Rachel Cretcher and Han Nguyen by a vote of 5:0. The Board also held a conference with labor negotiators and discussed the performance evaluation of the Superintendent. |
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Passed with a motion by Susan Ellenberg and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Absent Paymon Zarghami.
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| The meeting adjourned at 6:58 PM. |
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| All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act. Anyone planning to attend a meeting who has a disability and needs special assistance should call the Superintendent’s Office, 408-535-6078, at least three (3) days in advance to make special arrangements. ----- Todas las juntas de la Mesa Directiva están abiertas al público en general con la excepción de las sesiones privadas, las cuales se llevan a cabo para considerar los asuntos específicamente exentos por la Ley Ralph M. Brown. Cualquier persona con una discapacidad para la cual necesita ayuda especial y planea asistir a una junta, debe llamar a la Oficina de la Superintendente al 408-535-6078, por lo menos con tres (3) días de anticipacion para hacer los preparativos necesarios. ----- Spanish interpretation is available at Board Meetings. To arrange for interpretation services or to request a translated version of the printed agenda outline, please call the Superintendent’s Office, 408-535-6078, at least three (3) days in advance. [Se ofrece interpretación simultánea al español en las juntas de la Mesa Directiva. Si desea solicitar interpretación al español o si desea solicitar una copia impresa en español del orden del dia, por favor llame a la Oficina de la Superintendente, al 408-535-6078, por lo menos con tres (3) días de anticipación.] |
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| Present | Teresa Castellanos |
| Present | Susan Ellenberg |
| Present | Pamela Foley |
| Present | Kimberly Meek |
| Present | Paymon Zarghami |
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