09-13-18 Regular Session Board Meeting
San José USD
September 13, 2018 6:00PM
Board Room
855 Lenzen Avenue
(District Administration Building)
| Uniting as one community, we elevate opportunities for all. Vision Statement:
Preparing today’s students to be the thinkers, leaders, and creators of tomorrow. |
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| With Trustees Foley, Meek and Melillo present at the dais, Board President Ellenberg called the meeting to order in open session at 5:01 PM. |
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To adopt the closed session agenda as amended. Passed with a motion by Michael Melillo and a second by Kimberly Meek. |
Absent Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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Board Vice President Meek moved to adopt the closed session agenda. Trustee Foley seconded the motion.
Superintendent Albarrán announced one change to the closed session agenda.
Amend Item E.2. Conference with Legal Counsel - Anticipated Litigation to three (3) potential cases rather than two (2) potential cases.
Trustee Melillo moved to adopt the closed session agenda as amended. Board Vice President Meek seconded the motion.
The closed session agenda was adopted as amended. |
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Members of the public who wish to speak prior to the Board's consideration of items on the posted closed session agenda must complete the appropriate CITIZEN'S REQUEST TO SPEAK card and indicate the item number to be addressed. For comments in favor of an agenda item, speakers must complete the green CITIZEN'S REQUEST TO SPEAK card. For comments in opposition to an agenda item, speakers must complete the red CITIZEN'S REQUEST TO SPEAK card. Each speaker is allocated a total of two (2) minutes to address the Board for a maximum of ten (10) minutes on each subject matter at the discretion of the Board President.
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Public comments opened at 5:01 PM.
There were no public comments regarding closed session items.
Trustee Castellanos arrived at the meeting at 5:01 PM.
Public comments closed at 5:01 PM. |
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| The Board adjourned to closed session at 5:02 PM. |
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RECOMMENDATION: That the Board of Education approve the following Personnel Items:
A. Public Employee Appointment
B. Public Employee Discipline/Dismissal/Release/Reassignment
C. Layoffs/Leaves of Absence/Resignation
D. Public Employee Contracts
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Significant exposure to litigation pursuant to subdivision (d)(2) or (3) of section 54956.9: Two (2) potential cases
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Claimant: Maureen Campbell for Jack Harris (minor)
Agency claimed against: San José Unified School District
Claimant: Jennifer Teixeira
Agency claimed against: San José Unified School District
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Agency designated representatives: Stephen McMahon and J. Dominic Bejarano
Employee Organizations: SJAA, SJTA, CSEA, AFSCME, AFT, Trades
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| With Trustees Castellanos, Foley, Meek and Melillo present at the dais, Board President Ellenberg reconvened the meeting in open session at 6:00 PM. |
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| Student Board Member Robert Gamble led the Pledge of Allegiance. |
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To adopt the open session agenda. Passed with a motion by Teresa Castellanos and a second by Pamela Foley. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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Current Board Policy provides members of the public the opportunity to bring before the Board, at a regular meeting, matters that are not listed on the agenda. The Board may refer such matters to the Superintendent or designee or take it under advisement, but shall not take action at that time as provisions of the Brown Act (Government Code 54954.2(a)(3) and 54954.3) preclude any action being taken on any item not appearing on the posted agenda for action.
Members of the public who wish to directly address the Board on any item of interest to the public must complete the appropriate CITIZEN'S REQUEST TO SPEAK card and bring it to the Executive Assistant to the Board prior to the conclusion of Public Comments. Speakers must clearly identify whether they are speaking to an agenda item or to a matter not on the agenda. For comments in favor of an agenda item, speakers must complete the green CITIZEN'S REQUEST TO SPEAK card. For comments in opposition to an agenda item, speakers must complete the red CITIZEN'S REQUEST TO SPEAK card. For comments on matters not on the posted agenda, the yellow CITIZEN'S REQUEST TO SPEAK card must be completed. Time limits are two minutes at the discretion of the Board President. As permitted by current policy, the Board President will limit the total time for public comments on each agenda item to 20 minutes. The Board President may take a poll of speakers in support of or opposed to a particular issue if there are more speakers than time allows. (BB 9323)
Each SJUSD bargaining group president is given five minutes to address the Board of Education. The appropriate CITIZEN’S REQUEST TO SPEAK card must be completed and given to the Executive Assistant to the Board prior to the conclusion of public comments. Bargaining group presidents who wish to speak during the discussion of an item on the posted agenda must complete the appropriate CITIZEN’S REQUEST TO SPEAK card and clearly identify the agenda item number.
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Public comments opened at 6:01 PM.
There were four individuals that requested to speak in regard to topics not on the agenda. Each speaker was allocated two (2) minutes to address the Board.
Speaker: Andrea Reyna, teacher, Hoover Middle School
Topic: Revisit the subject of a name change for Burnett Middle School
Speaker: Cap Wilhelm-Safian, teacher, Peter Burnett Middle School
Topic: Possible name change for Burnett Middle School, request for advice on next steps to officially start the process
Speaker: Melissa Urbain, teacher, John Muir Middle School
Topic: EL programs, celebrating the growth of EL Learners and the supports provided by the District
Superintendent Albarrán responded in regard to the subject of a name change for Peter Burnett Middle School indicating that she has spoken with Principal Castro about initiating the process for submitting a proposal to the Board.
Speaker: Julia Casto, parent, Willow Glen Elementary
Topic: Food waste, request that the Board pass a resolution to reduce food waste at the school level
Public comments closed at 6:11 PM.
Complete public comments are located at 1:43 - 11:45 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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RECOMMENDATION: That the Board of Education and the San José Unified School District declare their support for Measure V - City of San José Affordable Housing Bond on the November 6, 2018 ballot.
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That the Board of Education and the San José Unified School District declare their support for Measure V - City of San José Affordable Housing Bond on the November 6, 2018 ballot.
Passed with a motion by Pamela Foley and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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Measure V, the "Affordable Housing Bond", is a bond measure placed on the ballot by the San José City Council. If approved, Measure V would authorize the City to issue up to $450,000,000 in general obligation municipal bonds (the "Bonds") to fund housing affordable for working families; veterans; seniors; teachers; nurses, paramedics, and other workers; individuals with disabilities; domestic violence survivors; and the homeless. The City Council has determined that funding affordable housing is necessary to address San José's need for affordable housing and the preservation of public health, peace, and safety. Prepared by
Stephen McMahon
Deputy Superintendent Approved by
Nancy Albarrán
Superintendent
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Deputy Superintendent Stephen McMahon provided context on the recommendation, which included a brief background on the resolution addressing housing affordability that was passed by the Board of Education in October 2017 and information on the ballot measure that the City of San José has placed on the November ballot. The Board of Education asked questions about Measure V, discussed the issue of affordable housing, and indicated their support for Measure V - City of San José Affordable Housing Bond.
Discussion is located at 11:52 - 19:11 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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RECOMMENDATION: That the District identify a set of properties that meet the following criteria: (1) properties that have the potential to better serve students, (2) properties that have the potential to positively address enrollment imbalances across schools, and (3) properties that have the potential to support employee housing projects.
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That the District identify a set of properties that meet the following criteria: (1) properties that have the potential to better serve students, (2) properties that have the potential to positively address enrollment imbalances across schools, and (3) properties that have the potential to support employee housing projects.
Passed with a motion by Pamela Foley and a second by Michael Melillo. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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On October 19, 2017, the Board of Education discussed enrollment and facilities. Also on October 19, 2017, the Board of Education adopted Resolution 2018-10-19-01 on the Affordable Housing Crisis. On August 23, 2018, the Board of Education discussed enrollment and properties. This action item is Step 1 in developing and implementing a Master Plan for San José Unified Properties.
Prepared by
Stephen McMahon
Deputy Superintendent
Approved by
Nancy Albarrán
Superintendent
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Deputy Superintendent Stephen McMahon introduced the recommendation providing context and clarifying that following Board approval, staff would come back to the Board with a small subset of sites that meet the three criteria.
Deputy Superintendent Stephen McMahon's introduction and discussion by the Board of Education is located at 19:20 - 30:05 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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| Board members may report on visits to schools, conferences and meetings attended and items of interest to the public.
Susan Ellenberg, President
Kimberly Meek, Vice President
Teresa Castellanos, Member
Pamela Foley, Member
Michael Melillo, Member
Robert Gamble, Student Board Member
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Board Members reported on visits to schools and committee and community meetings attended.
Student Board Member Robert Gamble announced that the ILC meeting dates have been set and that the first meeting would be held at Pioneer High School on October 22nd. He reported that students are currently experiencing a problem due to The College Board's switch to electronic fee waivers and that students at San José High School are not receiving their fee waivers. He plans to reach out to the other schools to see if they are experiencing the same issue.
Superintendent Albarrán added clarification that the District pays for the SAT for all of the juniors. She requested that Associate Superintendent Jodi Lax follow up. She let Student Board Member Robert Gamble know that he would receive an update from staff so that he could provide an update to the student leaders.
Trustee Castellanos announced that she attended the SAAG (Station Area Advisory Group) Meeting. She updated the Board on the MetroED Master Agreement announcing that it expires this year. She requested that a study session be scheduled to discuss the District's relationship and history with MetroED, the current funding situation and the achievement gap.
Board Vice President Meek reported on her attendance at the PTA Council Meeting.
Trustee Foley announced that Supreme Court Justice Sonia Sotomayor recently paid a visit to Willow Glen Middle School. She explained that Justice Sotomayor's visit came about as a result of a partnership between the Willow Glen Education Foundation and Hicklebee's Book Store. She also announced that the Willow Glen High School Homecoming Parade would be held on Saturday, September 22nd.
Trustee Melillo reported that he attended the Pioneer High School Back to School Night, Reed, Pioneer, and John Muir PTA meetings and the Pioneer/Gunderson football game.
Board President Ellenberg reported that she attended a community meeting at Hester where the County Office of Education Special Needs Program is located. The meeting was in regard to neighborhood concerns about access to the property. She requested that staff review the food waste resolution that was proposed and the resolution she forwarded on suicide prevention for the Board's consideration. Addressing concerns about behaviors that are being observed in younger and younger children, she announced that Children's Hospital of Orange County recently opened the state's first in-patient program for children. She suggested having a discussion with the County about expanding or increasing school linked services to be able to offer more intensive counseling and services for younger kids.
Complete announcements and reports by the Board of Education are located at 30:10 - 53:35 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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| The Superintendent and Executive Staff may provide reports and updates to the Board on schools, programs, departments and various key areas of significance.
Nancy Albarrán, Superintendent
Stephen McMahon, Deputy Superintendent
Jodi Lax, Associate Superintendent, Instruction
J. Dominic Bejarano, Assistant Superintendent, Administrative Services
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Assistant Superintendent J. Dominic Bejarano gave an update on the work Human Resources staff is doing to fill vacancies for classroom positions.
Associate Superintendent Jodi Lax gave an update on the 66 San José Unified high school students that participated in the Strive Summer Internship Program. She said, "It was a successful program. Students felt supported and appreciated the connection between their school work and the real world."
Deputy Superintendent Stephen McMahon recognized Student Board Member Robert Gamble for the "fabulous job" he is doing representing and advocating for the students in San José Unified.
Superintendent Albarrán announced that she and Deputy Superintendent Stephen McMahon were in Sacramento on Monday continuing their advocacy in support of AB 1951 the Pathways to College Bill. She also addressed concerns about the extraordinary behaviors that are being observed in young children, particularly in K-2nd grade. She announced that the District is willing to commit resources to provide support to families but the services that are needed have not been located. She asked that anyone that knows of any services to contact her.
Reports and updates the Superintendent and Executive Staff are located at 53:45 - 1:04:09 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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To approve the minutes of the Regular Session Meeting held August 23, 2018. Passed with a motion by Michael Melillo and a second by Teresa Castellanos. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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Minutes of August 23, 2018 Regular Session Meeting
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| All Agenda items listed under the Consent Calendar will be enacted in one motion. There will be no discussion of these items prior to consideration of the motion, unless a member of the Board of Education or the Superintendent request that an item be removed from the Consent Calendar. |
To approve consent calendar items M.1 through M.29 with the exception of items M.13 and M.17. Passed with a motion by Teresa Castellanos and a second by Michael Melillo. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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| Items M.13 and M.17 were pulled from the consent calendar. The consent calendar was approved with the exception of the pulled items. |
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| RECOMMENDATION: That the Board of Education accept, with thanks, the gifts to the District as specified. |
Prepared by
Nancy Albarrán
Superintendent
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Gifts to SJUSD 09.13.18
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RECOMMENDATION: That the Board of Education approve the Certificated Personnel Actions as specified.
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| Approved by
Jacqueline Murphy, Director
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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HR Certificated 09.13.18
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RECOMMENDATION: That the Board of Education approve the Classified Personnel Actions as specified.
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| Approved by
Jacqueline Murphy, Director
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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HR Classified 09.13.18
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| RECOMMENDATION: That the Board of Education approve the Short-term Limited Services Agreements for $25,000 or less as specified. |
| Prepared by
Jacqueline Murphy, Director
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Short-term Limited Services 2018-19 Agreements - 09.13.18
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RECOMMENDATION: That the Board of Education approve the revised TRADES job description for the Low Voltage Technician.
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| The District periodically revises and updates job descriptions and job titles to accurately reflect the changing responsibilities of our varied programs. The revised job description contents have been reviewed with related bargaining unit officers.
Prepared by
Jacqueline Murphy, Director
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Job Description - Low Voltage Technician
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Claremont Partners, Inc. in an amount not to exceed $78,288 to provide professional services to the District's Health and Welfare Benefits Board for the 2018-19 fiscal year.
Budget Source: Self Insurance [Fund 672]
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Claremont Partners, Inc. will continue services including implementation of strategic roadmap and associated Health and Welfare Benefits policy, procedure, and infrastructure; clarification of expectations and support from Gallagher; and measurement of outcomes through the 2018-2019 fiscal year. Prepared by
Paula Warren, Administrator
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Self-Insurance [Fund 672]
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Service Agreement - Claremont Partners
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RECOMMENDATION: That the Board of Education approve the corrected effective dates for the Service Agreement with Interactive Health Solutions, Inc., in an amount not to exceed $148,000 to provide a healthy advantage package, which includes finger stick biometrics and online health risk assessments to District employees effective July 1, 2017 through June 30, 2020 rather than through June 30, 2018. Budget Source: Self Insurance [Fund 672]
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| The Board of Education approved the Interactive Health Service Agreement at the June 15, 2017 board meeting to be effective July 1, 2017 through June 30, 2018. The service agreement was negotiated for a three (3) year term. This item is being sent to correct the effective dates.
The Health and Welfare Benefits Board conducted an RFP to contract a wellness consultant to provide a comprehensive workplace wellness program for the District employees. Interactive Health will continue to provide a comprehensive workplace wellness program for District employees through June 30, 2020. Interactive Health will also assist the Health and Welfare Benefits Board (HWBB) in customizing wellness strategies, create ongoing reporting and analytics and dedicated teams to help reduce medical spending and improve employee health and well-being.
Prepared by
Paula V. Warren, Administrator
Human Resources
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Self-Insurance [Fund 672]
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Service Agreement - Interactive Health Solutions, Inc.
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RECOMMENDATION: That the Board of Education approve the Agreement between San José-Evergreen Community College District (SJECCD) and San José Unified School District (SJUSD) to provide the use of SJUSD's Early Education Preschool facilities to students enrolled in SJECCD’s Early Childhood Education Program for their learning experience from September 2017 to September 2022.
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San José Unified School District provides classroom practicum experiences for students enrolled in the Early Childhood Education Program at San José City College or Evergreen Valley College. This agreement, if approved, will continue this educational arrangement with the San José-Evergreen Community College District through the end of the 2021-22 school year.
Prepared by
Claudia Paterson, Manager
Early Education
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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No Cost to District
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Agreement - SJECCD Early Education Program
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RECOMMENDATION: That the Board of Education approve an Amendment to the Service Agreement with JAMF Software, LLC to allow SJUSD to participate in the Release Candidate Software Program at no additional cost for the life of the contract.
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| JAMF is allowing SJUSD to participate in the Release Candidate (RC) program to test RC software in our environment for the sole purpose of providing feedback on the quality and usability prior to its release to general audiences.
Prepared by
Emalie McGinnis
Director, Technology & Data Services
Approved by
Stephen McMahon
Deputy Superintendent
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Amendment - JAMF Software
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| RECOMMENDATION: That the Board of Education ratify a Service Agreement with Republic Services in an amount not to exceed $2,500,000 to provide waste disposal and recycling services commencing on August 1, 2018 and continuing through June 30, 2023.
Budget Source: Unrestricted General [Fund 031]
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| The District's current contract expires July 31, 2018. Staff will procure an amended or new agreement for these services pursuant to Board Policy and applicable codes and regulations including the California Integrated Waste Management Act of 1989, Section 40059. The Board approved the delegation of authority on June 28, 2018.
Prepared By
Kelly Cefalu, Manager
Operations
Reviewed By
Steve Adamo, Director
Operations, Facilities and Construction
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Unrestricted General [Fund 031]
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Agreement - Republic Services
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RECOMMENDATION: That the Board of Education authorize the specified school personnel to make expenditures of student body funds within the policies and regulations established by Education Code 42632 and the San José Unified School District during the 2018-19 school year.
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As Education Code 42632 places the responsibility for the expenditures of all funds, including student body funds, on the Board of Education, it is necessary that the Board of Education designate persons who are authorized to make these expenditures.
Prepared by
Arthur Cuffy, Director of Finance
Fiscal Services
Approved by
Stephen McMahon
Deputy Superintendent
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Student Body Signers 2018-19
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RECOMMENDATION: That the Board of Education, based upon review of the monthly reports for July 2018, accept the following reports:
Approved Purchase Order Report
Accounts Payable Commercial Warrant Report
Payroll Warrant Report
Cash Flow
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In accordance with District Disbursement Officer duties under the authority of Fiscal Accountability a review, acceptance and certification must be performed to:
Forecast and determine the availability of funds to cover the payment of claims;
Determine that adequate documentation exists to substantiate the appropriateness and authenticity of financial transactions;
Determine that there has been compliance with budgetary, legal, procedural and specifically funded program requirements.
The above items support internal controls maintained by the District in accordance with Fiscal Accountability requirements.
Prepared by
Arthur Cuffy, Director of Finance
Fiscal Services
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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1) July 2018 Approved Purchase Order Report
2) July 2018 AP Commercial Warrant Report
3) July 2018 Payroll Warrant Report
4) July 2018 General Fund Cash Flow
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RECOMMENDATION: That the Board of Education receive and file the June 2018 Detailed Investment Portfolio Listing as submitted by Emily Harrison, Director of Finance, County of Santa Clara.
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That the Board of Education receive and file the June 2018 Detailed Investment Portfolio Listing as submitted by Emily Harrison, Director of Finance, County of Santa Clara.
Passed with a motion by Pamela Foley and a second by Teresa Castellanos. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Yes Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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The San José Unified School District invests its daily cash balances with the Santa Clara County Treasury. In compliance with the State of California Government Code as amended by Chapters 783 and 784, Statutes of 1995 and in compliance with County Policy, the Santa Clara County Treasury Investment Portfolio Report as of June 30, 2018 is submitted for your review and acceptance.
The attached detailed investment reports list each investment of the County Treasury Pool as well as individual reports for specific investment funds that each school district or special district has in the County Treasury.
The yield of the pool on June 30, 2018 was 1.79%. As a comparison, on June 30, 2018 the yield of a 6-month Treasury Bill was 2.11%. A two-year Treasury Note was 2.53%. The State of California Local Agency Investment Fund (LAIF) yield was 1.85%.
Prepared by
Arthur Cuffy, Director of Finance
Fiscal Services
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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Item M.13 was pulled from the consent calendar for discussion.
Deputy Superintendent Stephen McMahon responded to Board Member comments regarding the under performance of certain funds in the Santa Clara County Treasury Investment Portfolio.
Discussion of item M.13 is located at 1:04:59 - 1:08:33 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
June 2018 Quarterly Investment Report
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| RECOMMENDATION: That the Board of Education approve the field trips for elementary and secondary students as specified. |
Approved by
Jodi Lax, Associate Superintendent
Instruction
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09.13.18 Field Trips
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RECOMMENDATION: That the Board of Education approve acceptance of the City of San José D3 Decides Participatory Budgeting Program Grant Award of $44,000 to be used for sports and library improvements at the 11 schools within District 3's boundaries.
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| The funding for this grant from the City of San José comes from District 3's 2nd annual D3 Decides Participatory Budgeting Program. Each of the 11 San José Unified Schools within District 3's boundary will receive $3,000 to be allocated to purchasing sports equipment and $1,000 to be allocated to the school library. The following schools will receive $4,000 each: Anne Darling Elementary, Bachrodt Elementary, Empire Gardens Elementary, Gardner Elementary, Grant Elementary, Horace Mann Elementary, Lowell Elementary, Olinder Elementary Washington Elementary, Peter Burnett Middle School and San José High School.
Prepared by
Lili Smith
Public Information Officer
Approved by
Nancy Albarrán
Superintendent
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Grant Award letter and Agreement - City of San Jose D3 Decides
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RECOMMENDATION: That the Board of Education approve a Master Contract with Foundation for Hearing Research DBA Weingarten Children’s Center in an amount not to exceed $80,000 for educational services provided to a special education student during the 2018-19 school year. Budget Source: Special Education [Fund 062]
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| The District contracts with Weingarten Children’s Center to provide education services to a special education student per their IEP. This student was placed at a non-public school due to their bilateral sensor neural hearing loss and is eligible for special education services as a deaf student. This contract will cover costs for the 2018-19 school year. Prepared by
Seth Reddy, Director
Special Education Approved by
Jodi Lax, Associate Superintendent
Division of Instruction
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Special Education [Fund 062]
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Service Agreement - Foundation for Hearing Research
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| RECOMMENDATION: That the Board of Education approve a Service Agreement with the Fresno County Office of Education in the amount of $63,246.12 to provide unlimited online use for the Cyber High program to all SJUSD school students during the 2018-19 school year.
Budget Source: TIIG Flexibility [Fund 032]
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That the Board of Education approve a Service Agreement with the Fresno County Office of Education in the amount of $63,246.12 to provide unlimited online use for the Cyber High program to all SJUSD school students during the 2018-19 school year.
Passed with a motion by Teresa Castellanos and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Absent Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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The online program Cyber High offered through the Fresno County Office of Education is available to all district high school students in comprehensive and alternative school settings. The program offers 60 courses all aligned to the Common Core State Standards, 24 of which are A-G aligned and unlimited student licenses. These courses are offered primarily to students in need of credit recovery and students needing to accelerate their education. Prepared by
Cecilia Molina, Principal
Learning Options Approved by
Jodi Lax, Associate Superintendent
Instruction
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TIIG Flexibility [Fund 032]
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Item M.17 was pulled from the agenda for discussion. One green request to speak card was submitted for this item.
Speaker: Kristen Brown
Topic: Cyber high concerns
Kristen Brown's comments are located at 1:08:52 - 1:10:08 on the 09.13.18 Board Meeting Recording.
Trustee Foley left the meeting at 7:11 PM.
Deputy Superintendent Stephen McMahon responded to some of the questions raised by the speaker.
Board President Ellenberg asked Associate Superintendent Jodi Lax to include information about Cyber High in her report at the next meeting.
Discussion of Item M.17 is located at 1:08:34- 1:12:59 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
Service Agreement - Fresno County Office of Education
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RECOMMENDATION: That the Board of Education approve a Service Agreement with GreeneSport Association in the amount of $74,220 to provide sports officials for all middle school basketball games from July 1, 2018 through June 30, 2021.
Budget Source: ASB - Middle Schools [Fund 061]
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All six comprehensive middle schools participate in the district basketball league, both boys and girls. Officials are required for each game and are funded by the site ASB fund. The cost of these officials is supported through the gate at each of the games. Prepared by
Deepa Mukherjee, Director
Secondary Curriculum & Instruction Approved by
Jodi Lax, Assistant Superintendent
Instruction
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ASB - Middle Schools [Fund 061]
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Service Agreement - GreeneSport Association
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| RECOMMENDATION: That the Board of Education approve a Service Agreement with Kaplan K12 Learning Services, LLC in the amount of $52,150 to provide services to prepare San José High School students for standardized testing during the 2018-19 school year.
Budget Source: Supplemental [Fund 032]
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| Kaplan K12 Learning Services, LLC provides, owns and has developed proprietary programs to prepare students for state standardized testing and state standardized requirements that include direct instruction to students.
Prepared by
Gloria Marchant, Principal
San José High School
Approved by
Jodi Lax, Associate Superintendent
Instruction
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| Supplemental [Fund 032]
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Service Agreement - Kaplan K12 Learning Services
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Little Heroes in the amount of $27,000 to provide a fun fitness program for students at Horace Mann Elementary School during the 2018-19 school year.
Budget Source: Title I [Fund 061]
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Little Heroes Coach will organize and model appropriate peer interactions during recess in order to improve peer relationships, increase inclusivity amongst peers, and reduce the number of Student Referrals by 20 percent and increase percentage of students feeling safe at school by 10 percent. Times of service will be during recess Monday – Friday and two days of the week after school for one hour and a half from September 13 to June 6, 2019.
Prepared by
Claudia Corpus, Interim Principal
Horace Mann Elementary School
Approved by
Jodi Lax, Associate Superintendent
Instruction
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Title I [Fund 061]
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Service Agreement - Little Heroes (Horace Mann)
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Little Heroes to provide a recess development program at Trace Elementary School during the 2018-19 school year. Budget Source: Title I [Fund 061]
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Contract recess coach provider to organize and model appropriate peer interactions during recess in order to improve peer relationships, increase inclusivity amongst peers, and reduce the number of suspensions by 15 percent and increase percentage of students feeling safe at schools by 10 percent.
Prepared by
Maria Rodriguez, Principal
Trace Elementary School
Approved by
Jodi Lax, Associate Superintendent
instruction
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Title I [Fund 061]
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Service Agreement - Little Heroes (Trace)
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Rhythm and Moves, Inc. to provide music education to students in grades TK-5 at Booksin Elementary School during the 2018-19 school year.
Budget Source: Fundraiser [Fund 061]
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The Rhythm and Moves, Inc. will provide 15 hours per week of music education throughout the school year for all classrooms, grades TK-5 plus performances showcasing students' growth and development.
Prepared by
Loretta Gustafson, Principal
Booksin Elementary School
Approved by
Jodi Lax, Associate Superintendent
instruction
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Fundraiser [Fund 061]
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Service Agreement - Rhythm and Moves, Inc. (Booksin)
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RECOMMENDATION: That the Board of Education approve a Service Agreement with Schmahl Science Workshops in the amount of $51,075 to provide science education to students in grades TK-5 at Booksin Elementary School during the 2018-19 school year. Budget Source: Fundraiser [Fund 061]
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Schmahl Science will provide 227 science workshops throughout the school year for all classrooms of students in grades TK-5.
Prepared by
Loretta Gustafson, Principal
Booksin Elementary School Approved by
Jodi Lax, Associate Superintendent
Instruction
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Fundraiser [Fund 061]
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Service Agreement - Schmahl Science Workshops
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| RECOMMENDATION: That the Board of Education approve a Service Agreement with Starting Arts, Inc. in the amount of $27,750 to provide theater production services for the fall play and spring musical at Willow Glen Middle School during the 2018-19 school year.
Budget Source: Fundraiser [Fund 061]
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Starting Arts will provide theatrical services to all the students who would like to audition throughout the school year.
Prepared by
Paul Slayton, Principal
Willow Glen Middle School
Approved by
Jodi Lax, Associate Superintendent
Instruction
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Fundraiser [Fund 061]
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Service Agreement - Starting Arts, Inc.
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| RECOMMENDATION: That the Board of Education approve a Service Agreement with SportsLine Software/RegisterMyAthlete in the amount of $10,935 to provide services for all comprehensive middle and high school athletic programs from June 2018 to June 30, 2020.
Budget Source: Unrestricted General [Fund 031]
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| The SJUSD student athlete contract has always required parents to complete a 12-page packet of information before allowing the student to participate. RegisterMyAthlete is designed to streamline the process of student/athlete registration for students, parents, coaches and school administrators. From signing documents online to creating team rosters and tracking eligibility, RegisterMyAthlete provides a one-stop solution. This contract will provide all secondary schools that offer athletics access to RegisterMyAthlete.com through the 2018-19 school year.
Prepared By
Deepa Mukherjee, Director
Secondary Curriculum & Instruction
Approved By
Jodi Lax, Assistant Superintendent
Instruction
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Unrestricted General [Fund 031]
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Service Agreement - SportsLine Software
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RECOMMENDATION: That the Board of Education ratify a contract with ICC General Contractors, Inc., the responsible bidder submitting the lowest responsive bid meeting the specifications, in the amount of $1,475,140 to provide general construction services for the Re-Roof and Exterior Improvements at the District Office (Project Z0500).
Budget Source:
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Long Term Maintenance [Fund 211]
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Routine Maintenance [Fund 061] |
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The District will be completing a roofing and exterior improvements project at the District Office in San José. In keeping with District policy and applicable law, this contract shall be let by formal public bid, per Public Contract Code section 20111. A Delegation of Authority was approved for this project by the Board of Education on June 14, 2018, item M.51. Prepared by
Amy Ruffo, Manager
Facilities and Construction
Reviewed by
Steve Adamo, Director
Operations, Facilities and Construction
Approved by
Stephen McMahon
Deputy Superintendent
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Long Term Maintenance [Fund 211]
Routine Maintenance [Fund 061]
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Agreement - ICC General Contractors Project Z0500
Z0500 Bid Tab
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| RECOMMENDATION: That the Board of Education approve the following Change Order, amending the contract amount to $2,306,341 rather than $2,241,971 for Contract 3037C - RC Benson & Sons, Inc. (Project 80035).
Budget Source: Measure H [Fund 215]
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| The change order listed above is for an additional scope of general construction work for the completion of the WGHS Multi-Purpose Building Modernization Project. The referenced change order exceeds the 8% contingency allowed for approval by the Director of Operations, Facilities and Construction. In accordance with Board Policy 3312.3, the referenced change order must be brought to the Board of Education for approval.
Prepared by
Amy Ruffo, Manager
Facilities and Construction
Reviewed by
Steve Adamo, Director
Operations, Facilities and Construction
Approved by
Stephen McMahon
Deputy Superintendent
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Measure H [Fund 215] |
Change Order 3 RC Benson Project 80035
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| RECOMMENDATION: That the Board of Education approve the following Change Order, amending the contract amount to $1,409,357.55 rather than $1,313,044.34 for Contract 3028RFP - Radonich Corp DBA Cal Coast Telecom, Inc. (Project 80012).
Budget Source: Measure H [Fund 215]
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The change order listed above is for an additional scope of general construction work, for the completion of the Security Alarm Systems Upgrade Project at District Wide Sites. The referenced change order exceeds the 8% contingency allowed for approval by the Director of Operations, Facilities and Construction. In accordance with Board Policy 3312.3, the referenced change order must be brought to the Board of Education for approval. Prepared by
Amy Ruffo, Manager
Facilities and Construction Reviewed by
Steve Adamo, Director
Operations, Facilities and Construction Approved by
Stephen McMahon
Deputy Superintendent
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Measure H [Fund 215] |
Change Order 6 Radonich Corp DBA Cal Coast Telecom, Project 80012
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RECOMMENDATION: That the Board of Education ratify District staff’s approval of Contracts, Change Orders, and Amendments referenced in the attached list.
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The approval of the Contracts, Change Orders, and Amendments was delegated by the Board to District staff pursuant to Educ. Code §§17604 and 17605. District staff requests that the Board ratify the approval of these Contracts, Change Orders, and Amendments.
Prepared by
Amy Ruffo, Manager
Facilities and Construction Reviewed by
Steve Adamo, Director
Operations, Facilities and Construction Approved by
Stephen McMahon
Deputy Superintendent
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See Attached Ratification List |
Ratification List - September 2018
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INFORMATIONAL: That the Board of Education review the proposed amendment to Administrative Regulation 1220 - Community Relations - Citizen Advisory Committees and vote to approve the revised regulation at the September 27, 2018 meeting.
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| Changes are based on California School Board Association's recommendation in order to update our policies to align with current EdCode.
Approved by
Jodi Lax, Associate Superintendent
Instruction
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This item is informational.
One green request to speak card was submitted for this item.
Speaker: Sue Pavlik
Topic: In support of the Amendment to Administrative Regulation 1220, requested a work study session between CAC-SE and the Board
Sue Pavlik's comments are located at 1:15:25 - 1:17:08 on the 09.13.18 Board Meeting Recording.
Trustee Castellanos left the meeting at 7:13 PM. She returned to the meeting at 7:14 PM.
Discussion of Item N.1 is located at 1:13:05 - 1:17:13 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
AR 1220 - Community Relations - Citizen Advisory Committees
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INFORMATIONAL: That the Board of Education review and consider the adoption of the Orange County Office of Education ELD Connections Toolkit as a Supplemental ELD Instructional Resource and vote to approve the adoption of this resource at the September 27, 2018 Board Meeting. Provider
| Cost | Orange County Office of Education
| $5,000
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Budget Source: Supplemental [Fund 032]
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| The California Framework for ELA/ELD has established very clear guidelines with regard to alignment between Designated ELD and the ELA curricula used by districts. In 2012-2014, Elementary teachers in SJUSD developed district ELA/SLA Scope and Sequences, TK-5 which included the supporting ELD standard for each Focal ELA/SLA standard to be taught in each unit. The ELD Connections Tool resource is intended to support teachers in schools that have less than 25 EL students across two grade levels. It will support teachers in the planning and delivery of a daily, Designated ELD small group instruction for their English Learners within the context of Integrated ELA/ELD. The ELD Connections Tool provides teachers with defined content objectives for language, clearly leveled prompts across different depths of knowledge and parallel sentence frames for the Emerging, Expanding and Bridging proficiency levels of the English Learner students in their classrooms. Ultimately, this tool supports the small group Designated ELD instruction that will serve to create access for the English Learners to the Language Arts content. Teachers will be provided either a K-3 or a 3-5 edition, depending upon the grade level they teach.
Sample & explanation of the ELD Connections Toolkit can be found here.
Prepared by
Margaret Petkiewicz, Manager
Curriculum, Instruction, and EL Services PK-5
Approved by
Jodi Lax, Associate Superintendent
Instruction
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Supplemental [Fund 032]
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This item is informational.
Associate Superintendent Jodi Lax responded to Board Member questions about the Orange County Office of Education Connections Toolkit.
Discussion of item N.2 is located at 1:17:14 - 1:19:16 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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RECOMMENDATION: That the Board of Education approve and adopt Resolution 2019-09-13-01 - Gann Appropriations Limit to identify the 2017-2018 actual and 2018-2019 estimated Appropriations Limit pursuant to the requirements of Division 9 (commencing with Section 7900) of Title I of the Government Code.
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That the Board of Education approve and adopt Resolution 2019-09-13-01 - Gann Appropriations Limit to identify the 2017-2018 actual and 2018-2019 estimated Appropriations Limit pursuant to the requirements of Division 9 (commencing with Section 7900) of Title I of the Government Code.
Passed with a motion by Teresa Castellanos and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Absent Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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"Each school district shall report to the Superintendent of Public Instruction and to the Director of Finance at least annually its appropriations limit." Education Code Section 42132 specifies that, by September 15, district governing boards shall adopt a resolution to identify, pursuant to Division 9 (commencing with Section 7900) of Title I of the Government Code, their estimated appropriations limit for the current year and their actual appropriations limit for the preceding year. The documentation used in the identification of the appropriations limit shall be made available to the public. San José Unified School District appropriations subject to limitation are within the appropriations limit, and subsequently a transfer of limit from the state to the district will not be needed. No further action will be required as of this date. Worksheets substantiating the District's compliance with the limitations as stated above are on file in the Fiscal Services Office, 855 Lenzen Avenue, San José, CA 95126. Prepared by
Arthur Cuffy, Director of Finance
Fiscal Services
Approved by
J. Dominic Bejarano, Assistant Superintendent
Administrative Services
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| There was no discussion. |
FY 2017-18 Gann Appropriations Limit Calculations
Resolution 2019-09-13-01 - Gann Appropriations Limit
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RECOMMENDATION: That the Board of Education approve the 2017-2018 Unaudited Financial Statement and have it filed with the county superintendent of schools.
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That the Board of Education approve the 2017-2018 Unaudited Financial Statement and have it filed with the county superintendent of schools.
Passed with a motion by Teresa Castellanos and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Absent Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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Education Code 42100 (a) requires that the governing board of a school district approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and that the statement be filed with the county superintendent of schools on or before September 15. The 2017-2018 Unaudited Financial Statement can be accessed at: https://sjusd.box.com/v/2017-2018-Unaudited-Actuals
Prepared By
Arthur Cuffy
Director of Fiscal Services
Approved By
Stephen McMahon
Deputy Superintendent
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Deputy Superintendent Stephen McMahon gave an overview of the 2017-18 Unaudited Financial Statement. Following his presentation he responded to questions and comments from the Board.
Discussion of Item N.4 is located at 1:19:50 - 1:43:38 on the 09.13.18 Board Meeting Recording. https://sjusd.app.box.com/v/boardmeetingaudio |
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Superintendent Nancy Albarrán gave the closed session report: In closed session the Board discussed and authorized moving forward with personnel items by a vote of 5:0.
Yes Teresa Castellanos
Yes Susan Ellenberg
Yes Pamela Foley
Yes Kimberly Meek
Yes Michael Melillo
The Board held a conference with legal counsel on anticipated litigation three (3) cases.
The Board denied liability claims by Maureen Campbell for Jack Harris (minor) and Jennifer Teixeira by a vote of 5:0.
Yes Teresa Castellanos
Yes Susan Ellenberg
Yes Pamela Foley
Yes Kimberly Meek
Yes Michael Melillo
The Board held a conference with labor negotiators and the Board discussed the Superintendent's evaluation.
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To adjourn the meeting. Passed with a motion by Teresa Castellanos and a second by Kimberly Meek. |
Yes Teresa Castellanos.
Yes Susan Ellenberg.
Absent Pamela Foley.
Yes Kimberly Meek.
Yes Michael Melillo.
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| The meeting adjourned at 7:43 PM. |
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| All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act. Anyone planning to attend a meeting who has a disability and needs special assistance should call the Superintendent’s Office, 408-535-6078, at least three (3) days in advance to make special arrangements. ----- Todas las juntas de la Mesa Directiva están abiertas al público en general con la excepción de las sesiones privadas, las cuales se llevan a cabo para considerar los asuntos específicamente exentos por la Ley Ralph M. Brown. Cualquier persona con una discapacidad para la cual necesita ayuda especial y planea asistir a una junta, debe llamar a la Oficina de la Superintendente al 408-535-6078, por lo menos con tres (3) días de anticipacion para hacer los preparativos necesarios. ----- Spanish interpretation is available at Board Meetings. To arrange for interpretation services or to request a translated version of the printed agenda outline, please call the Superintendent’s Office, 408-535-6078, at least three (3) days in advance. [Se ofrece interpretación simultánea al español en las juntas de la Mesa Directiva. Si desea solicitar interpretación al español o si desea solicitar una copia impresa en español del orden del dia, por favor llame a la Oficina de la Superintendente, al 408-535-6078, por lo menos con tres (3) días de anticipación.] |
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| Present | Teresa Castellanos |
| Present | Susan Ellenberg |
| Present | Pamela Foley |
| Present | Kimberly Meek |
| Present | Michael Melillo |
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