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REGULAR MEETING
Piedmont City USD
October 28, 2015 7:00PM
Council Chambers, City Hall 120 Vista Avenue, Piedmont Closed Session: 6:00 p.m. Regular Session:7:00 p.m.

Mission Statement:
We are committed to cultivate a learning community where students are engaged in their learning, strive for excellence, and are supported to achieve to their potential.
I. CALL TO ORDER
Time Certain:
6:00 PM
Minutes:
Meeting called to order at 6:02pm
II. ESTABLISHMENT OF QUORUM
Quick Summary / Abstract:
A majority of the Governing Board must be present in order to establish a quorum, allowing the Board to conduct business.
III. ADJOURN TO CLOSED SESSION
Time Certain:
6:01 PM
Quick Summary / Abstract:
Members of the public may speak to any Closed Session item on the agenda. The Board President may limit speaker time.
III.A. Consideration of Student Expulsion [Education Code Section 48918]
Quick Summary / Abstract:

Stipulated Agreement for Expulsion, Case # EXP01-2015-16
IV. REGULAR OPEN SESSION
Time Certain:
7:00 PM
Minutes:
7:06pm
IV.A. Call to Order
IV.B. Pledge of Allegiance
IV.C. Report of Action Taken in Closed Session
Actions:
Motion
Move to approve stipulated agreement for expulsion (case #EXP 01-2015-16). Passed with a motion by Rick Raushenbush and a second by Sarah Pearson.
Vote:
Yes Doug Ireland.
Yes Sarah Pearson.
Yes Rick Raushenbush.
Absent Amal Smith.
Yes Andrea Swenson.
Minutes:
No action taken.
Approval of Stipulated Agreement for Expulsion (case #EXP01-2015-16) Approved by Roll Call Vote:
Ayes: Swenson, Pearson, Ireland and Raushenbush
Absent: Smith
IV.D. Agenda Adjustments
Minutes:
None
V. COMMUNICATIONS / ANNOUNCEMENTS (COMMUNITY)
Time Certain:
7:05 PM
Quick Summary / Abstract:
The comments are informational only, covering items of interest to the Board, staff and community.
Minutes:
None
V.A. Association of Piedmont Teachers (APT)
Minutes:
None present
V.B. California School Employees Association (CSEA)
Minutes:
None present.
V.C. Parent Clubs
Minutes:
None present.
V.D. Student Representative to the Board
Minutes:
Jenny Hosler provided the Board with updates pertaining to PHS/MHS.
V.E. Persons Wishing to Speak to Any Item Not Listed on the Agenda
Quick Summary / Abstract:
Board members or staff may not discuss or take action on any item that does not appear on the posted agenda. Board members and staff may briefly respond to statements or answer questions.
Minutes:
Sophie Reynolds and Maryse Suppiger (both class of 2016) discussed their concerns with the AP English course. They also discussed the collaboration between the English and social studies departments.

Emma Seevak (class of 2016) discussed the school motto, "Achieve the Honorable."
V.F. Superintendent Announcements
Minutes:
Superintendent Booker presented announcements.
Attachments:
Superintendent Announcements
V.G. Board President Announcements
Minutes:
President Swenson announced the Kick-Off of the 2nd Annual Book Drive to begin the day before Thanksgiving at Turkey Trot bib pick-up.
VI. PRESENTATION
Time Certain:
7:20 PM
VI.A. Facilities Master Planning - Quattrocchi Kwon Architects
Speaker:
Randall Booker, Superintendent
Minutes:
Mark Quattrocchi and Debra McGuire, Architects from Quattrocchi Kwok Architects, presented a progress report of the Facilities Master Planning Process.
Attachments:
Background on Facilities Master Planning Process
VII. INFORMATION/DISCUSSION
VII.A. LCAP Development
Time Certain:
8:00 PM
Minutes:
Superintendent Booker provided the Board with an overview of the PUSD LCAP parent engagement process.
Attachments:
Background on LCAP 10-28-15
VIII. REVIEW AND ACTION ITEMS
Time Certain:
8:10 PM
Quick Summary / Abstract:
(The Board President may limit speaker time)
VIII.A. Interdistrict Transfer Board Policy and Administrative Regulation Review
Actions:
Motion
Move to direct Superintendent Booker to draft an amendment to Administrative Regulation 5117 to allow any and all students of the PEF Executive Director to attend Piedmont Schools under an interdistrict transfer. Passed with a motion by Rick Raushenbush and a second by Sarah Pearson.
Vote:
Yes Doug Ireland.
Yes Sarah Pearson.
Yes Rick Raushenbush.
Absent Amal Smith.
Yes Andrea Swenson.
Minutes:
Superintendent Booker presented a background on Interdistrict Transfer Policy and Administrative Regulation.
Attachments:
Background on Interdistrict Attendance Policy
BP 5117 Interdistrict Attendance
VIII.B. Approve Resolution 11-2015-16, "Appointment of School District Representative to the Northern Alameda County Regional Consortium for Adult Education Block Program Grant Decision-Making Body."
Time Certain:
8:25 PM
Actions:
Motion
Adopt Resolution 11-2015-16, "Appointment of School District Representative to the Northern Alameda County Regional Consortium for Adult Education Block Program Grant Decision-Making Body." Passed with a motion by Sarah Pearson and a second by Doug Ireland.
Vote:
Yes Doug Ireland.
Yes Sarah Pearson.
Yes Rick Raushenbush.
Absent Amal Smith.
Yes Andrea Swenson.
Minutes:
Resolution approved by Roll Call:

Ayes- Swenson, Pearson, Ireland and Raushenbush
Absent - Smith
Attachments:
1. Background NACRCAE Appointment
2. 11-2015-16 Appointment to NACRCAE
VIII.C. Review the 2015-16 General Fund Working Budget and Multi-Year Projections; and, Authorize Appropriate Budget Transfers
Time Certain:
8:35 PM
Quick Summary / Abstract:
Review the 2015-16 General Fund Working Budget. The Working Budget encompassed the analysis of staffing changes since the Adopted Budget and other operational budget items. The Working Budget plus any new budget changes will become the 2015-16 First Interim report in December 2015. The Board will authorize the appropriate budget transfers.
Actions:
Motion
Move to Authorize Appropriate Budget Transfers. Passed with a motion by Sarah Pearson and a second by Rick Raushenbush.
Vote:
Yes Doug Ireland.
Yes Sarah Pearson.
Yes Rick Raushenbush.
Absent Amal Smith.
Yes Andrea Swenson.
Minutes:
Assistant Superintendent Song Chin-Bendib provided a review of the 2015-16 General Fund Working Budget.
Attachments:
Background - Working Budget
IX. ANNOUNCEMENTS
Time Certain:
8:55 PM
Minutes:
None
X. CORRESPONDENCE
Time Certain:
9:00 PM
Minutes:
Correspondence received regarding PEF and AHT.
XI. BOARD REPORTS
Time Certain:
9:05 PM
Minutes:
Board Member Raushenbush attended the Steering Committee meeting, Speaker Series, Piedmont East Bay Children's Choir Concert.
Board Member Ireland attended the Special Education Advisory Committee meeting, Facilities Master Planning meeting, PHS Site Council, meetings with Superintendent Booker and spoke at Ms. Kashani's Economics class.
Vice President Pearson attended the PMS Parent Club meeting, Homecoming, Consent Assembly, Speaker Series, PHS/PMS Site Tours, PPN meeting, PHS Site Council and PMS Administrators/Counselors meeting for 7th grade parents.
President Swenson attended the Tri-School Site Council
XII. CONSENT CALENDAR: ACTION ITEMS
Time Certain:
9:15 PM
Quick Summary / Abstract:

The following items are considered routine and can be handled with one action since it is recommended that all items be approved unanimously.

Board members may request any item(s) be removed from the Consent Calendar and considered separately.
Actions:
Motion
Move to approve the Consent Calendar as presented. Passed with a motion by Sarah Pearson and a second by Doug Ireland.
Vote:
Yes Doug Ireland.
Yes Sarah Pearson.
Yes Rick Raushenbush.
Absent Amal Smith.
Yes Andrea Swenson.
XII.A. Approve Minutes of Board of Education Meeting for October 14, 2015.
Attachments:
10-14-15 Board Agenda Minutes
XII.B. PERSONNEL ACTION REPORT
Attachments:
Personnel Action Report
XII.C. Approve and Ratify Contracts and Agreements - Business Services
Attachments:
Contract and Agreements - Business Services
XII.D. Approve and Ratify Contracts and Agreements - Special Education
Attachments:
Contracts and Agreements - Special Education
XII.E. Accept Donation from the Piedmont Language School to Piedmont High School in the amount of $2000 to assist with the cost of the professional development from the Berkeley World Language Project.
XII.F. Accept Donation from the Piedmont Education Fund to Piedmont USD in the amount of $21,148 for general spending.
XII.G. Approve Tentative Agreement for Personnel Attendance/Substitute Secretary Job Classification Between the Piedmont USD and the California State Employees Association (CSEA) (Chapter 60)
XII.H. Ratify Proposal by Crisis Management Solutions, Inc. to Piedmont USD for site security assessment at 5 school sites, staff and administration training. Cost: $7,200 Funding Source: General Fund
Attachments:
Crisis Management Solutions Proposal
XII.I. Approve Field Trip Request from Piedmont HS for 5 Students to attend the Fall State Junior State of America (JSA) Convention in Santa Clara, CA, November 15, 2015. Cost: $175 per student Funding: Parent Donations
Attachments:
Field TRip Request - JSA 11-15-15
XII.J. Approve Field Trip Request from Millennium HS for 10 Students to attend Camp Everytown (Harmon) 11/11-11/14/15. Cost: $3000 Funding Source: Family Donations, MHS Parents Club
Attachments:
Field Trip Request - MHS Camp Everytown 11-11-15
XII.K. Approve Field Trip Request from Piedmont HS for 34 students to attend Camp Everytown 11/11-11/14/15. Cost: $12,000 Funding Source: Parent Donations
Attachments:
Field Trip Request - PHS Camp Everytown
XII.L. Approve Field Trip Request from Piedmont HS for 34 students to attend Camp Everytown 2/17-2/20/16. Cost: $12,000 Funding Source: Parent Donations
Attachments:
Field Trip Request - PHS Camp Everytown 2-17-16
XIII. FUTURE BOARD AGENDA ITEMS
Time Certain:
9:20 PM
Minutes:
R. Raushenbush wants to add an update (decision/action plan) of a Master Testing Schedule at PHS.
XIII.A. Approve 2016-17 and 2017-18 Instructional Calendars (November 10)
XIII.B. Single Plans for Student Achievement (November/December)
XIII.C. First Interim District Budget (December)
XIII.D. Evaluation Process Update (TBD)
XIII.E. Common Core Math Implementation Update (TBD)
XIII.F. Elementary Instruction Design Process Update (TBD)
XIV. ADJOURNMENT
Time Certain:
9:25 PM
Quick Summary / Abstract:

Next Regular Board of Education Meeting: 

November 10, 2015

City Hall, Council Chambers, 120 Vista Avenue, Piedmont

Please be advised that any communication sent to the Board of Education is subject to the Freedom of Information Act and can be viewed by the public, unless is is of a confidential issue covered under the Brown Act.
Minutes:
Board Meeting adjourned at 9:18pm.
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (510) 594-2614. Notification by Monday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
10/28/2015 6:02:00 PM ( Original )
PresentRandall Booker
AbsentSong Chin-Bendib
PresentDoug Ireland
PresentSarah Pearson
PresentRick Raushenbush
AbsentAmal Smith
PresentAndrea Swenson

The resubmit was successful.