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REGULAR BOARD MEETING
Scotts Valley USD
June 27, 2017 5:30PM
CLOSED SESSION: 5:30 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov’t Code §54957
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov’t Code §54957
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


J. EDUCATIONAL SERVICES
J.1. Regional Occupational Program (ROP) Music Production Class
Recommended Motion:

It is recommended that the Board of Trustees receive information regarding the Scotts Valley High School's Music Production Class which is part of the Regional Occupational Program (ROP).



Attachments:
ROP Music Production PowerPoint
J.2. Adopt the Scotts Valley Unified School District 2017-2018 Local Control Accountability Plan (LCAP)
Recommended Motion:

It is recommended that the Board of Trustees adopt the 2017-2018 Local Control Accountability Plan for Scotts Valley Unified School District.



Rationale:

The current LCAP was developed during the 2016-2017 year with staff, parent, and community member input. A public hearing was held on June 13, 2017 and the LCAP draft was presented during the same public Board meeting. Having received no further comment or questions, the staff present the LCAP and recommend adoption by the Board.

Next steps include rolling out the LCAP to all staff members and implementing the action steps which are aligned to carry out the Board’s Strategic Plan, as well as the individual school Single Plans for Student Achievement. Progress on meeting the success indicators are monitored and reported throughout the year. The LCAP will be updated annually.


 
Financial Impact:

The financial impact is included in the LCAP.



Quick Summary / Abstract:

Through LCFF districts are required to provide a Local Control Accountability Plan (LCAP) that is written from stakeholder feedback. Stakeholders include parents, students, staff, and community members. Funding as an input to support students to a resource that is linked to performance expectations.

LCFF also emphasizes equity and provides funding for English Learners, Low Income Students, and Foster Youth referred to as supplemental and concentration grants.  Scotts Valley Unified School District does not meet the minimum percentage requirement to receive concentration grant funds.  The State budget projects the timeframe for full implementation of LCFF to be eight years beginning in 2013-2014.

The Local Control and Accountability Plan (LCAP) provides an opportunity for districts to share their stories of how, what, and why programs and services are selected and provided to support positive student outcomes across a broad spectrum of areas. SVUSD’s Draft LCAP was developed through feedback at multiple meetings as well as from on-line responses from our stakeholders.

The LCAP must include annual goals in each of the eight areas of state priority.  These areas include:

  • Student Achievement
  • Student Engagement
  • Other Student Outcomes
  • School Climate
  • Parental Involvement
  • Basic Services
  • Implementation of Common Core State Standards (CCSS)
  • Course Access

Specific measures as to how the District identifies success in each of the eight areas with associated data are to be included in the LCAP. The plan must include both District-wide goals and goals for each numerically significant student subgroup in the District. (To be numerically significant, a district must have at least 30 students in a subgroup, with the exception of foster youth, for which districts must have at least 15 students)

The student subgroups to be addressed in the SVUSD LCAP include: Race/Ethnic Subgroups, English Learners, Socio-Economically Disadvantaged Students, Students with Disabilities and Foster Youth




Attachments:
LCAP 2017-2018
K. BUSINESS
K.1. Approve Resolution 17-025 Authorizing The Issuance and Sale of General Obligation Bonds, Election OF 2014, Series B, in the Principal Amount Not to Exceed $20,000,000, and Approving Documents and Official Actions Relating Thereto
Recommended Motion:

It is recommended that the Board of Trustees adopt Resolution Number 17-025 approving issuance of Election of 2014, Series B Bonds.


Rationale:

The resolution for Board consideration sets forth all of the terms and conditions of the issuance of a second series of bonds pursuant to the District’s successful November June 3, 2014 Bond Measure in the amount of $20 million in order to provide financing for voter-approved capital projects.  The Bonds are proposed to be issued as traditional, tax-exempt current interest Bonds pursuant to the terms of the California Government Code.  Capital appreciation bonds are not authorized.  The Resolution authorizes the sale of the bonds by negotiation to the underwriting firm of RBC Capital Markets, LLC, which will buy all of the bonds from the District, and thereafter have the responsibility of placing the bonds with separate investors and bond funds.  The terms of the sale will be documented in the Bond Purchase Agreement, which is approved as to form in the Resolution.  The resolution authorizes the Superintendent and Chief Business Official to finalize other items relating to the issuance of the Bonds.  This includes the Preliminary Official Statement (the “POS”), which is the document that will be used to provide disclosure to potential investors regarding the repayment terms and security features of the bonds (ad valorem property tax collections) and other matters meeting industry standards.  The District’s obligation under federal securities laws is to ensure that the POS contains all material information for making an investment and does not contain any material misstatements or omissions.  District staff is authorized in the Resolution to work with the financing team following approval to ensure the POS is complete and accurate before it is circulated to bond investors.  It is currently expected that the Bonds will be delivered and funds available for projects in early August, 2017.


 
Attachments:
Resolution 17-025 Authorize Issuance and Sale of General Obligation Bonds
K.2. Presentation of 2014 Bond Measure A Citizens' Oversight Committee 2016-2017 Annual Report
Recommended Motion:

It is recommended that the Board of Trustees accept for information a report from the Independent Citizens' Bond Oversight Committee.


Rationale:

One of the accountability measures required by State law, an independent citizens' bond oversight committee is required to be appointed by the Board of Trustees to advise the Board on the expenditures funded by the bond in order to help ensure that said funds are spent for the purposes approved by the voters.  A committee  was  appointed on August 12, 2014.  The current membership of the committee is below.

The committee has met as required to monitor the expenses charged to the Measure A bond fund source.  The committee will report to the Board on the bond revenue and expenses.

Member, Representative of:

Rocco Chappie, Chair

Meghan lbano, Community Member

Jeanette Anderson, Parent, Parent-Teacher Organization

Kanan Gajjar, Parent

Denice Grogan, Parent

Brad Haratung, Parent, Business Community

Edward Harmon, Community Member

Stephen Hoversten, Parent, Business Community

Selene Lenox, Parent

Jill Margolis, Parent, Parent-Teacher Organization

Gia Schwarzer, Parent

Michael Ulwelling, Community Member

Jeff Wickum, Parent





 
Financial Impact:

No fiscal impact

Attachments:
Bond Oversight Report
K.3. Adopt the Scotts Valley Unified School District 2017-2018 Budget
Recommended Motion:

It is recommended that the Board of Trustees adopt the Scotts Valley Unified School District 2017-2018 budget.



Rationale:

In accordance with the guidelines set forth in law by the State of California and further guidance provided by the County Office of Education, the 2017-2018 budget has been prepared. This proposed budget is aligned with the proposed Local Control Accountability Plan (LCAP), but also contains elements that are not a part of that plan, including the District’s core instructional programs and operational departments.

The budget has been developed using information provided in the State of California January Governor’s Budget Proposal and the subsequent May Revision to the Governor’s proposal. This is a zero-based budget, reflecting the best current information. At Board meetings throughout the ensuing year, the Board of Trustees will be provided with information regarding any necessary revisions.


 
Financial Impact:

 All funds of the District will be in a positive financial position for the 2017-2018 fiscal year.


Attachments:
1. Estimated Actuals 2016-17
2. Adopted Budget & MYP 2017-18
3. Adopted SACS Part 1
4. Adopted SACS Part 2
K.4. Approve Resolution 17-026 Education Protection Account (EPA) Spending Determination
Recommended Motion:

It is recommended that the Board of Trustees approve Resolution 17-026 for the EPA Spending Determination.

Rationale:

The Board will receive information on the estimation of revenues to be received as Education Protection Account distributions for Fiscal Year 2016-2017.

 
Quick Summary / Abstract:

On November 6, 2012, the voters approved Propostion 30: Temporary Taxes to Fund Education, Guaranteed Local Public Safety Funding Initiative Constitutional Amendment, which added Article XIII, Section 36 to the California Constitution.  A requirement of this Article is that the Board of Education shall make spending determinations with respect to monies received from the Education Protection Account in open session of a public meeting of the Governing Board.

Attachments:
Education Protection Act Expenditure Report
Resolution 17-026 Education Protection Account
K.5. Approve Resolution 17-027 Authorizing Year End Budget Adjustments for the 2016-2017 Budget Closing Process
Recommended Motion:

It is recommended that the Board of Trustees approve Resolution Number 17-027 authorizing year end budget adjustments for the 2016-17 budget closing process.

Rationale:

The district performs budget actions on a daily basis to maintain the integrity of account coding or financial reporting requirements as well as to stay aligned with actual expenditures. During the fiscal year closing process, it is necessary to make final budget adjustments in order to meet financial obligations and respond to changes in reporting requirements.

 
Quick Summary / Abstract:

Between the June 27, 2017 Board Meeting and the first August Board Meeting, District business staff will be closing Fiscal Year 2016-17. The pre-approval of these budget adjustments will assure the district remains in compliance with the requirement for a Board Approved Operating Budget.

Attachments:
Resolution 17-027 Authorize Year End Budget Transfers
L. ADMINISTRATION
L.1. Update on Scotts Valley Unified School District's Strategic Plan
Recommended Motion:

It is recommended that the Board of Trustees receive information and hold a discussion regarding Scotts Valley Unified School District's strategic plan, including a description of the process of developing the prior plan, the District's current engagement process, and an update on the current status.


Rationale:

SVUSD has Mission and Vision statements, along with Core Values that guide our work.  In the 2014-15 Strategic Plan process, 5 Goal Areas were outlined:  Student Achievement, Fiscal Stability, Facility Needs, Human Resources, and Public Relations.  Since the inception of the LCAP, a stakeholder engagement process has occurred and this process is far more in-depth and ongoing than the previous Strategic Plan process. 

The Superintendent would like the Board to have a discussion about adopting the Goal Areas of the LCAP as the District's ongoing Strategic Plan and focus areas, as well as a discussion regarding the Mission and Vision statements and Core Values.



 
Quick Summary / Abstract:

Scotts Valley Unified School District's first strategic plan was adopted by the Board of Trustees on May 23, 2006.  This document reflected the commitment of the school district to the students, staff, and community members.  Staff, students, parents and community volunteers all gave valuable input to assist the school district in defining a clear sense of direction.  The plan includes a Mission, Vision, Beliefs, Action Plans and a list of participating members.

Attachments:
SVUSD Mission, Vision and Beliefs
L.2. Board Goals and Self-Evaluation 2017-2018
Recommended Motion:

It is recommended that the Superintendent and the Board of Trustees discuss the Board goals for 2017-2018, the self-evaluation process for the Trustees, and the timeline for these items.  

M. CONSENT AGENDA
Recommended Motion:
It is recommended that the Board approve the Consent Agenda as presented.
M.1. Approve the Minutes from the June 13, 2017 Board Meeting
Recommended Motion:

It is recommended that the Board of Trustees approve the minutes from the June 13, 2017 board meeting.

Attachments:
Minutes of the June 13, 2017 Board Meeting
M.2. Approve the Warrant Register for June 27, 2017
Recommended Motion:

It is recommended that the Board of Trustees approve the Warrant Register for the June 27, 2017 board meeting.

Attachments:
Warrant Register for 06-27-17
M.3. Approve and Adopt Board Policies, Administrative Regulations and Board Bylaws from June 13,2017 Meeting
Recommended Motion:

It is recommended that the Board of Trustees approve and adopt the following Board Policies, Administrative Regulations and Board Bylaws which were presented for the first reading on June 13, 2017.

Rationale:

As recommended by the Board of Trustees on June 13, 2017 the following change was made to Board Bylaw 9012 Electronic Communications:

Add the words "or account" to the last sentence as follows: "When any such communication is transmitted through a Board member's personal device or account, he/she shall copy the communication to a district electronic storage device or account for easy retrieval."



 
Attachments:
a. BP 3553 Free and Reduced Price Meals
b. AR 3553 Free and Reduced Price Meals
c. BP 3470 Debt Issuance and Management
d. AR 4112.22 Staff Teaching English Learners
e. BP 4151 Employee Compensation
f. AR 4157.1, 4257.1, 4357.1 Work Related Injuries
g. BP 5123 Promotion Acceleration Retention
h. AR 6158 Independent Study
i. BB 9012 Board Electronic Communications
j. BB 9321 Closed Session Purposes and Agendas
M.4. District Office Lease Agreement
Recommended Motion:

It is recommended that the Board of Trustees approve the Lease Agreement for the District Office facility located at 4444 Scotts Valley Drive, Suite 5B, Scotts Valley, CA 95066.

Attachments:
District Office Lease Agreement
M.5. Contract for Jarvis Engineering Company, Incorporated
Recommended Motion:

It is recommended that the Board of Trustees approve the contract between Jarvis Engineering Company, Incorporated and Scotts Valley Unified School district  for the fiscal year July 1, 2017 through June 30, 2018.


Attachments:
Jarvis Engineering Company, Inc. Contract
M.6. Memorandum of Understanding Between Loma Prieta Joint Union School District and Scotts Valley Unified School District for the Extended School Year 2017
Recommended Motion:

It is recommended that the Board of Trustees approve the Memorandum of Understanding (MOU) between Loma Prieta Joint Union School District and Scotts Valley Unified School District for the Extended School Year 2017.

Attachments:
Loma Prieta MOU ESY
M.7. Classified Personnel Action Report
Recommended Motion:
It is recommended that the Board of Trustees Approve the Classified Action Report.



Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.









 
Financial Impact:

Included in budget





Attachments:
Classified Action Report
M.8. Certificated Personnel Action Report
Recommended Motion:

It is recommended that the Board of Trustees approve the Certificated Action Report.



Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.





















 
Financial Impact:
Included in budget

Attachments:
Certificated Action Report
M.9. Duran & Venables Contract for Soil Removal
Recommended Motion:

It is recommended that the Board of Trustees approve the contract for Duran & Venables Contract for the removal of soil for the SVMS contruction project.

Rationale:

Duran & Venables is the contractor that will be responsible for the soil removal that was dictated by the DTSC in a previous report.  This soil removal will  begin as soon as the Removal Action Workplan (RAW) permit is received from the DTSC, which is estimated to be the second week of July.  The Cornerstone contract that was approved at the June 13, 2017 meeting authorizes the Cornerstone employees to oversee the removal of the soil by Duran & Venables.


 
Attachments:
Duran & Venables Contract
M.10. Approve Part One of the Consolidated Application for Fiscal Year 2017-2018
Recommended Motion:

It is recommended that the Board of Trustees approve Part One of the Consolidated Application for Fiscal Year 2017-2018.

Rationale:

This year the deadline for Part I of the Consolidated Application is June 30, 2017. The District has filed its application, which reflects the amount that the district can expect to receive for each of the included categorical programs, including Title I, Title II, and Title III. From each program entitlement the district then allocates funds to the appropriate school sites, in some cases to private schools, and sets aside funds for district-wide programs and administrative costs. As part of the consolidated application, the district is also required to report prior year expenditures and outcomes for some programs.


 
Financial Impact:
Reflected in District Budget

Quick Summary / Abstract:

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to school districts. The Consolidated Application is submitted in two parts.


Attachments:
Consolidated Application 2017-2018
N. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
O. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
P. ADJOURNMENT

The resubmit was successful.