Scotts Valley USD
September 12, 2017 5:15PM
CLOSED SESSION: 5:15 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

B.1. Public Employee Performance Evaluation - Superintendent (Government Code Section 54957)
B.2. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
C.3.a. Public Employee Performance Evaluation - Superintendent (Government Code Section 54957)
C.3.b. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.

J.1. Contract for Inspector of Record (IOR) Rodger Ludlow

The current Inspector (contract approved May 31, 2017) will assume a part-time position as an Assistant Inspector of Record. Mr. Ludlow will be the lead IOR.

Contract - Rodger Ludlow IOR
J.2. Resolution 18-005 Authorizing Proceedings to Enter into a Lease-Leaseback Arrangement to Raise Funds to Refinance 2007 Lease Payments and 2007 Certificates of Participation, and Approving Related Documents and Actions
Tanya Krause and Rudolph Ramirez

The agreement allows the District to refinance the 2007 lease agreement so as to secure a lower interest rate on the lease payments.  A lease for the use of property does not have to be approved by a public vote.  

a. Resolution 18-005 COP
b. Lease Agreement
c. Escrow Agreement
J.3. Update on Enrollment Numbers and Interdistrict Transfer Numbers
Sharlene Ames and Mary Navas
Financial Impact:

The district projected an overall increase in 2017-18 enrollment due to projections using the cohort model.  There are decreases in projected enrollment at two sites whcih will have a budgetary impact in the future.

a. Enrollment and IDT Powerpoint
b. Attendance Tracking Spreadsheet
K.1. Resolution 18-004 in Support of College Awareness Week October 23, 2017 through October 27, 2017
Tanya Krause

College Awareness Week is observed annually during the full week prior to Cabrillo College's College & Career Night, usually the first Monday in November. This year, College Awareness Week is October 23 to October 27, 2017 culminating with College & Career Night on Monday, October 30, 2017. This event is sponsored by the Santa Cruz County College Commitment (S4C) which offers additional resources to students and families related to college and career readiness.

Not just during this week, but throughout the months of September through November, students at Scotts Valley High School have the opportunity to hear presentations from colleges and universities such as Vanderbilt, Western Washington, Oregon State University, University of Oregon, Evergreen, Saint Mary's, Colorado Mesa University and University of Southern California. Additionally, students receive assistance on completing their college applications and filling for FAFSA from the College & Career Counselors at SVHS, and they can attend a free personal statement workshop sponsored by the Santa Cruz County Office of Education.

At Scotts Valley Middle School, the college awareness curriculum spans most of the school year. The 6th grade students write letters to their future selves about their dreams and aspirations.  The 7th grade students engage in a curriculum regarding college life, financial planning for college, and investigating different types of colleges and career paths.  Additionally, the 7th grade students participate in online interest inventory surveys. The 8th grade students work on how to write resumes and cover letters.

Both Vine Hill and Brook Knoll participate in read-a-thons in which community members read to students. At that time, a variety of careers are discussed.

Quick Summary / Abstract:

Santa Cruz County College Commitment (S4C) is a collaborative of educators, administrators, and counselors including ten K-12 school districts, three colleges, and the County Office of Education.

The goal of S4C is to increase post-secondary access and attainment for students in Santa Cruz County.

Resolution Number 18-004 College Awareness Week
K.2. Illuminate Student Information System - Transition and Professional Development Day
Michelle Stewart and Kat Beebee

After investigating various data systems, the district, in conjunction with neighboring districts, purchased the Illuminate Data and Assessment System in 2015. In the Spring of 2017, the district added the Student Information System.

Quick Summary / Abstract:

Transitioning to a student information has taken a great deal of effort, including the site administration, office staff, directors and IT.   Feedback from the latest Professional Development Day was positive.  Teachers appreciated learning how to set up the gradebooks, creating reports and having time to practice.  There are plans to provide follow-up training throughout the year.

Illuminate Update Presentation
L.1. Accept for First Reading Board Policies as Listed in the Rationale

BP 0460 - Local Control and Accountability Plan (BP revised)

Policy updated to reflect NEW LAW (Proposition 58, 2016) which requires the local control and accountability plan (LCAP) development process to include solicitation of parent/guardian and community input on effective and appropriate instructional methods, including language acquisition programs. Policy also reflects the State Board of Education's (SBE) adoption of evaluation rubrics (the "California School Dashboard") that will assist districts in evaluating progress toward their LCAP goals.

BP/AR 3260 - Fees and Charges (BP/AR revised)

Policy reorganized and updated to reflect a California Department of Education (CDE) management advisory regarding the prohibition against requiring parent/guardian volunteer hours or payment as a condition of the student's enrollment or participation in educational activities. Regulation updated to reflect NEW LAW (AB 2615, 2016) which permits districts to charge a fee for participation in After School Education and Safety (ASES) programs, 21st Century Community Learning Center (21st CCLC) programs, and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. Regulation also clarifies the permissibility of charging a fee for in-state field trips in accordance with CDE's interpretation of law, provided that no student is prevented from participating based on a lack of funds.

BP 5111 - Admission (BP revised)

Policy updated and released on GAMUT in February, in conjunction with new CSBA Legal Guidance, to clarify that, under state compulsory education laws and the U.S. Supreme Court decision in Plyler v. Doe, students cannot be denied a free public education on the basis of their citizenship or immigration status, including their status as undocumented children. Policy includes direction not to inquire into a student's citizenship or immigration status nor deny enrollment on the basis of citizenship or immigration status. Policy also reflects NEW LAW (AB 2308, 2016) which extends the requirement that the district's enrollment forms include an informational item about affordable health care options and available enrollment assistance through the 2020-21 school year.

BP 5111.1 - District Residency (BP revised)

Policy updated and released on GAMUT in February, in conjunction with new CSBA Legal Guidance, to clarify that, under state compulsory education laws and the U.S. Supreme Court decision in Plyler v. Doe, districts cannot deny enrollment on the basis of citizenship or immigration status and therefore should not request visas, passports, or other documentation that would discourage undocumented children from enrolling in school.

BP/AR 5113 - Absences and Excuses

(BP/AR revised)

Policy updated to reflect the requirement for a board resolution approving reasonable methods by which students can verify absences due to illness or quarantine. Policy also deletes section on "Effect of Absence on Grades/Credits," as that material is covered in BP/AR 5121 - Grades/Evaluation of Student Achievement and BP 6154 - Homework/Makeup Work. Regulation updated to reflect NEW LAW (AB 1593, 2016) which provides that a student's attendance at his/her own naturalization ceremony constitutes an excused absence. Regulation also includes parent notification requirement formerly in BP, and adds notifications that a student may be excused for religious exercises or instruction and that a student's grade will not be lowered following an excused absence provided that missed schoolwork is completed within a reasonable period of time.

BP/AR 5141.52 - Suicide Prevention

(BP/AR revised)

Policy and regulation substantially revised to reflect NEW LAW (AB 2246, 2016) which mandates districts serving grades 7-12 to adopt policy on suicide prevention, intervention, and postvention by the beginning of the 2017-18 school year. Policy and regulation reflect the mandate to address any related staff development to be provided to teachers in grades 7-12 and to address the needs of specified high-risk student populations. In addition, policy and regulation add best practices in prevention, intervention, and postvention, including, but not limited to, student instruction, crisis intervention procedures, follow-up care for a student who threatens or attempts suicide, and the provision of counseling and other postvention strategies to reduce suicide contagion.

BP 6111 - School Calendar (BP revised)

Policy updated to clarify that a district must offer a minimum of 175 instructional days per school year until it meets or exceeds its funding target under the local control funding formula, at which time the minimum required number of instructional days is 180. Policy also adds reference to the requirement for a minimum of 163 instructional days per year for multitrack year-round schools.

 BP/AR 6142.2 - World/Foreign Language Instruction (BP/AR revised)

Policy and regulation updated to reflect NEW LAW (Proposition 58, 2016) which authorizes the establishment of dual-language immersion programs that provide integrated language learning and academic instruction for English learners and native speakers of English. Policy also reflects NEW LAW (AB 2290, 2016) which requires the SBE to consider revisions to the state content standards for world languages by March 31, 2019. Regulation reflects provisions of Proposition 58 which (1) delete the requirement that a parent/guardian request a waiver of structured English immersion instruction so that an English learner may participate in a dual-language immersion program, (2) require dual-language immersion programs in grades K-3 to meet class size requirements, and (3) require a parental notice with information on the district's dual-language and other language acquisition programs.

BP 6144 - Controversial Issues (BP revised)

Policy updated to provide that parents/guardians may be given an opportunity to opt out of instruction on controversial issues only when required by law, not at the discretion of a teacher or administrator. Policy also clarifies the district's right to limit teacher expressions of personal opinion when teachers are in the classroom and therefore acting on behalf of the district.

BP/AR/E 6174 - Education for English Learners (BP/AR revised; E deleted)

Policy and regulation substantially revised to reflect NEW LAW (Proposition 58) which  authorizes parents/guardians to select a language acquisition program that best suits their child and eliminates the requirement for parents/guardians to request a waiver from the district if they want to enroll their child in a program other than a structured English immersion program. Policy reflects provisions of Proposition 58 that require districts to (1) offer, at a minimum, a structured English immersion program; (2) seek parent/guardian and community input on language acquisition programs during development of the district's LCAP; and (3) to the extent possible, offer a language acquisition program requested by parents/guardians of 30 or more students at a school or 20 or more students in any grade level at the school. Policy and regulation also reflect revisions in Title III English learner programs, including renumbering of accountability requirements and changes in the required parental notification, pursuant to the Every Student Succeeds Act. Title of policy and regulation updated to reflect current terminology. Exhibit deleted as districts no longer need a sample form for the parental exception waiver.

BP 6176 - Weekend/Saturday Classes

(BP revised)

Policy updated to reflect NEW LAW (AB 2659, 2016) which authorizes makeup classes for any type of absence, including excused absences, to be offered during the weekend. Policy also adds material regarding the circumstances under which teachers cannot be assigned to work on a weekend.

a. BP 0460 CURRENT Local Control and Accountability Plan
b. BP 0460 REDLINE Local Control and Accountability Plan
c. BP 3260 CURRENT Fees and Charges
d. BP 3260 REDLINE Fees and Charges
e. BP 5111 CURRENT Admission
f. BP 5111 REDLINE Admission
g. BP 5111.1 NEW District Residency
h. BP 5113 CURRENT Absences and Excuses
i. BP 5113 REDLINE Absences and Excuses
j. BP 5141.52 NEW Suicide Prevention
k. BP 6111 CURRENT School Calendar
l. BP 6111 REDLINE School Calendar
m. BP 6142.2 NEW World-Foreign Language Instruction
n. BP 6144 CURRENT Controversial Issues
o. BP 6144 REDLINE Controversial Issues
p. BP 6174 CURRENT Education for English Language Learners
q. BP 6174 REDLINE Education for English Language Learners
r. BP 6176 CURRENT Weekend-Saturday Classes
s. BP 6176 REDLINE Weekend-Saturday Class
M.1. Board Meeting Minutes for the August 22, 2017 Board Meeting
Board Meeting Minutes 082217
M.2. Approve the Warrant Register for August 22, 2017
Warrant Register for 09-12-17
M.3. Disposal of Spanish Textbooks for Scotts Valley Middle School

The new Spanish textbooks Pearson Autentico Levels 1, 2 and 3 were adopted on August 8, 2017. 

Financial Impact:

Spanish Books to be donated: 

Buen Viaje - Level 1
Glencoe/McGraw -Hill
ISBN 0-02-641219-5

128 Books

M.4. Approve and Adopt Certificated Job Description

According to Board Policy 4119.3(a) “the Superintendent or designee shall prepare and regularly update job descriptions for all positions.”

A new job description has been created for Behavior Intervention Specialist, to reflect the necessary duties, responsibilities and qualifications required to hold this position.  This is not an additional position but rather, an update to an existing position.

Financial Impact:
Behavior Intervention Specialist Job Description
M.5. Classified Personnel Action Report

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

Financial Impact:
Included in 2017-18 budget.

Classified Action Report
Upcoming Activities in the District
Future Board Meeting Dates for 2017

The resubmit was successful.