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REGULAR BOARD MEETING & PUBLIC HEARING
Scotts Valley USD
September 26, 2017 5:30PM
CLOSED SESSION: 5:30 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


J. ADMINISTRATION
J.1. Presentation from ForeFront Power Regarding Solar Energy
Speaker:
Brian Taylor and Tanya Krause
Rationale:

SVUSD is interested in exploring placing solar panels at some our of school sites.  We are researching solar options in order to off-set our PG&E costs and also for environmental purposes.

 
Financial Impact:

Potentially dependent on usage.

Attachments:
Forefront Power Presentation
J.2. Update on Positive Behavior Interventions and Support (PBIS) Program
Speaker:
Sharlene Ames, Michael Hanson & PBIS Team
Attachments:
PBIS PowerPoint Presentation
K. EDUCATIONAL SERVICES
K.1. Adjourn Regular Board Meeting and Open Public Hearing - Public Hearing to Consider Resolution 18-006 Williams Act Assuring Compliance with California Education Code 60119(c) for Adequacy of Instructional Materials and Content Alignment
K.2. Adjourn Public Hearing and Reconvene Regular Board Meeting
K.3. Resolution 18-006 Williams Act Assuring Compliance with California Education Code 60119(c) for Adequacy of Instructional Materials and Content Alignment
Rationale:

In accordance with Education Code 60119, each school district’s governing board must hold a public hearing no later than the eighth week of the school year to determine, through a resolution, whether each pupil in the district has sufficient textbooks or instructional materials, or both, in the following subjects:   mathematics, science, history/social science, and English language arts.  According to Williams Legislation, sufficient textbooks or instructional materials means each pupil, including English learners, must have a district-adopted textbook or instructional materials, or both, to use in class and to take home.  Access to two sets of instructional materials is not required.

The proposed resolution affirms that the District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycle and content of the curriculum frameworks. Notice of Public Hearing was posted at the Scotts Valley Unified School District office, Brook Knoll Elementary, Vine Hill Elementary, Scotts Valley Middle School, Scotts ValleyHigh School and the District website.


 
Attachments:
Resolution 18-006 Sufficiency of Instructional Materials
L. BUSINESS
L.1. Unaudited Actual Financial Report for 2016-17
Rationale:

As of June 30, 2017, all funds of the district have a positive fund balance. The district continues to meet its required 3% reserve for economic uncertainties. A presentation will be made at the board meeting highlighting key aspects of the district's budget and the year-end closing numbers for the 2016-2017 fiscal year. 



 
Financial Impact:

The district has met its fiscal obligations as required under Assembly Bill 1200.

Quick Summary / Abstract:

Education Code requires that school districts submit their unaudited financial reports to the County Office of Education in September of each year and that the report is approved by the district’s governing board. Ed Code 42100.


Attachments:
1. Unaudited Actual Presentation
2. Unaudited Actual Financial Report 2016-17
3. SACS Unaudited Actuals 1 of 3
4. SACS Unaudited Actuals 2 of 3
5. SACS Unaudited Actuals 3 of 3
M. BOARD POLICIES - FIRST READING
M.1. Accept for First Reading Board Policies as Listed in the Rationale
Speaker:
Tanya Krause
Rationale:

BP 2140 - Evaluation of the Superintendent (BP revised)

Policy updated to provide that the responsibility for determining the criteria, schedule, method(s), and instrument(s) for superintendent evaluation rests with the board, although input may be sought from the superintendent. Updated policy clarifies that, although the evaluation may be discussed in closed session, the law does not permit discussion or action on any proposed change in compensation during closed session, with limited exceptions. Policy also reflects court decision holding that personal performance goals are not subject to disclosure to the public unless they are specifically stated in the employment contract.

BP 6145 - Extracurricular and Cocurricular Activities (BP revised)

Policy updated to reflect law which provides that a homeless student must be immediately deemed to meet all residency requirements for participation in extracurricular activities. Legal cites added for the prohibition against student fees and the requirement to annually review the policy.

BP/E 6161.1 - Selection and Evaluation of Instructional Materials (BP/E revised)

Policy and exhibit updated to delete material defining the "sufficiency" of instructional materials as meaning that students enrolled in the same course have identical materials from the same adoption cycle, and to delete optional material reflecting the authorization to purchase the newest adopted materials for schools in deciles 1-3 of the Academic Performance Index, as those laws have repealed on their own terms.  Updated policy also reflects the requirement to address the sufficiency of instructional materials in the district's LCAP and reflects NEW LAW (AB 575, 2016) which provides that the State Board of Education may adopt instructional materials for grades K-8 at least once, but not more than twice, every eight years.






 
Attachments:
a. BP 2140 CURRENT Evaluation of the Superintendent
b. BP 2140 REDLINE Evaluation of the Superintendent
c. BP 6145 CURRENT Extracurricular and Cocurricular Activities
d. BP 6145 REDLINE Extracurricular and Cocurricular Activities
e. BP 6161.1 CURRENT Selection and Evaluation of Instructional Materials
f.. BP 6161.1 REDLINE Selection and Evaluation of Instructional Materials
N. CONSENT AGENDA
N.1. Board Meeting Minutes for the September 12, 2017 Board Meeting
Attachments:
Board Meeting Minutes 091217
N.2. Approve the Warrant Register for September 26, 2017
Attachments:
Warrant Register for 09-26-17
N.3. Approve and Adopt Board Policies Presented for First Reading on September 12, 2017
Attachments:
a. BP 0460 Local Control and Accountability Plan
b. AR 0460 Local Control and Accountability Plan
c. BP 3260 Fees and Charges
d. AR 3260 Fees and Charges
e. BP 5111 Admission
f. AR 5111 Admission
g. BP 5111.1 District Residency
h. AR 5111.1 District Residency
i. BP 5113 Absences and Excuses
j. AR 5113 Absences and Excuses
k. BP 5141.52 Suicide Prevention
l. AR 5141.52 Suicide Prevention
m. BP 6111 School Calendar
n. BP 6142.2 World-Foreign Language Instruction
o. 6142.2 World-Foreign Language Instruction
p. BP 6144 Controversial Issues
q. AR 6144 Controversial Issues
r. BP 6174 Education for English Language Learners
s. AR 6174 Education for English Learners
t. BP 6176 Weekend-Saturday Class
u. AR 6176 Weekend-Saturday Classes
N.4. Memorandum of Understanding between Scotts Valley Unified School District, San Lorenzo Valley Unified School District and Pacific Elementary School District for Title III Funds for English Learners
Rationale:

Part A of Title III is officially known as the English Language Acquisition, Language Enhancement, and Academic Achievement Act. The overarching purpose is to ensure that limited-English-proficient (LEP) students (called English learners under California laws), including immigrant children and youths, attain English proficiency and meet the same challenging academic content and achievement standards that other students are expected to meet. 

LEAs must use Title III funds to implement language instruction educational programs designed to help LEP students achieve standards. The state educational agency (SEA), LEAs, and schools are accountable for increasing the English proficiency and core academic content knowledge of LEP students.

The U.S. Department of Education determines the grant award to the states by using a formula based on the number of LEP and immigrant students enrolled in the state. (Title III, Section 3111(c)(3)) There are additional set-aside subgrants for immigrant students: LEAs that have experienced a significant increase (at least two percent) in the number of immigrant children enrolled in public and nonpublic schools in their jurisdiction are eligible for subgrants.

To be eligible for a direct-funded LEP student subgrant, LEAs must be scheduled to receive a subgrant of $10,000 or more. LEAs that are scheduled for a subgrant of $10,000 or more will apply though the Consolidated Application, Part I. If an LEA is projected to receive an LEP student subgrant of less than $10,000, the LEA must enter into an agreement to form and/or join a consortium in which the total amount of the subgrants of members of the consortium collectively total $10,000 or more. In the case of a consortium of LEAs, only the lead LEA is the grantee. (Title III, Section 3114). 

The consortium lead LEA will be responsible for acting as the fiscal and programmatic agent for the consortium, and will file the required expenditure reports and maintain fiscal records. The lead provides the member LEAs with programs, services, and products.

 


 
Quick Summary / Abstract:

The Scotts Valley Unified School District will be the lead for the Santa Cruz County Consortium for Title III, including Scotts Valley Unified School District, San Lorenzo Valley Unified School District, and Pacific Elementary School District. 

Funds will be spent as follows:

EL Expenditure

SV

SLV

Pacific

Totals

Allocation

4669

4669

1401

10739

Administrative costs

214

0

0

214

Materials

500

500

150

1150

Salary for Instructional Assistant

2500

2500

5000

Professional Development

1455

1669

1251

4375


Immigrant Funds

2342

Summer program (staff)

1842

Materials

500


Attachments:
MOU with SLV and Pacific for Title III
N.5. Disposal of Math Textbooks for Scotts Valley Middle School
Rationale:

These textbooks were replaced by our current math adoption CPM (College Prepatory Mathmatics)



 
Financial Impact:

Textbooks to be donated: 

California Algebra 1 
Holt
978-03-092339-5
Quantity: 30

California Pre-Algebra
Prentice Hall
978-0-13-203120-2
Quantity: 1




N.6. Approve the Memorandum of Understanding with California State University Fresno CHHS/School of Nursing to Provide Intern Placements for Nursing Students.
Rationale:

This agreement, which is valid for three years, will allow the Nursing Students from California State University, Fresno to obtain practical field experience by working within the Scotts Valley Unified School District.

 

 
Attachments:
MOU CSUF Nursing
N.7. Classified Personnel Action Report
Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.














 
Financial Impact:
Included in 2017-18 budget.




Attachments:
Classified Action Report
N.8. Certificated Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.  



  























 
Financial Impact:
Included in 2017-18 budget

Attachments:
Certificated Action Report
O. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
P. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
Q. ADJOURNMENT

The resubmit was successful.