Scotts Valley USD
October 10, 2017 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

B.1. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
Quick Summary / Abstract:

This meeting is being conducted by teleconference at the following locations: Hampton Inn & Suites

Hartford/East Hartford, 351 Pitkin Street, East hartford, CT 06108, (860) 282-2500

This teleconference location is open to the public and any member of the public has an opportunity to address the School Board from the teleconference location in the same manner as if that person attended the regular meeting location.  The School Board will control the conduct of the meeting and determine the appropriate order and time limitations on public comments from the teleconference location. 

C.4.a. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.

J.1. California Assessment of Student Performance and Progress (CAASPP) Annual Results
Michelle Stewart

The CAASPP is a computer-based assessment in English Language Arts/Literacy (ELA) and Math. The online Smarter Balanced Summative Assessments (SBAC) are comprehensive, end-of-year assessments of grade-level learning that measure progress toward college and career readiness. Each test, English Language Arts/Literacy (ELA) and Mathematics is comprised of two parts: (1) a computer adaptive test and (2) a performance task.  It is administered within a 12-week window beginning at 66 percent of the instructional year for grades three through eight, or within in a 7-week window beginning at 80 percent of the instructional year for grade eleven.

The summative assessments are aligned with the Common Core State Standards (CCSS) for ELA and Mathematics. The tests capitalize on the strengths of computer adaptive testing—efficient and precise measurement across the full range of achievement and timely turnaround of results.

The CAST (California Science Test) is given in grades five and eight, and to a specific grade level in high school. A field test was given in 2017 to students in 5th, 8th and 10th grades, with no student results.  A new field test will be administered in 2018 in grades five, eight and twelve, again with no student results.  In 2019, districts will administer the test to 5th and 8th graders, and will determine which grade will receive the test in high school.  Currently, SVHS science teachers are collecting data on the Next Generation Science Standards in order to determine the best course of action for SVUSD.

Financial Impact:

Included in LCAP funding sources

Quick Summary / Abstract:

The results show both areas of strength and areas of need throughout the district. Because this is the third year of administering the SBAC, results include changes over time, and we are starting to be able to see some trends in the results. Our Local Control Accountability Plan (LCAP) outlines the goals and the areas that we will focus on, including full implementation of  Common Core State Standards in Math and ELA, providing intervention and differentiation where needed, focusing on the Next Generation Science Standards, and continuing integrating technology into our teaching.

CAASPP Results Presentation
K.1. Adjourn Regular Board Meeting and Open Public Hearing - Public Hearing to Hear Comments on the Initial Proposal for the Sunshine Negotiations Process with the Scotts Valley Education Association

The Board receives information from SVEA regarding the Articles in the Collective Bargaining Agreement, or subsections of Article(s), to be 'sunshined' for the 2017-18 negotiations.  The Board acknowledges receipt of these Articles after a Public Hearing has been held to receive comments from the public.  

K.2. Public Hearing for the Board to Hear Public Comments on the Initial Proposal for the Sunshine Negotiations Process with the Scotts Valley Education Association.

Scotts Valley Education Association will open the automatic opener of Salary and Benefits, Article 18. In addition, we will open Adjunct Duty, Article 8.4.

Financial Impact:

To be determined

Quick Summary / Abstract:

John Magliato, Lead Negotiator for the Scotts Valley Education Association, presents the SVEA's negotiation openers. 

K.3. Adjourn Public Hearing and Reconvene Regular Board Meeting
K.4. Accept and Approve the Initial Proposal for the District's Sunshine Negotiations Process with the Scotts Valley Education Association
Tanya Krause

Following the Scotts Valley Education Association’s presentation of their openers and the accompanying Public Hearing, the Board will present and adopt the district’s openers.

Along with reopening Article 18 related to total compensation, the District will open the following for 2017-18:

14.2.2 Benefits Only Option

10.2.5 Special Day Classes

Financial Impact:

Because this is an initial proposal for collective bargaining, fiscal impact is yet to be determined. Upon settlement, financial implications related to the agreements with all bargaining groups will be publicized for the community to review and for the Santa Cruz County Office of Education to approve. At this time, it is not possible to determine the fiscal impact.

Quick Summary / Abstract:

Government Code 3547(a) states that, “All initial proposals of exclusive representatives and of the public school employer (Board of Trustees) which relate to the matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be a public record.”

K.5. Approve Letter of Agreement for Gene Bregman and Associates to Conduct a Public Opinion Survey
Tanya Krause

The Parcel Tax Sub-Committee reviewed three (3) proposals from polling entities and unanimously selected GBA to conduct public opinion research for SVUSD.

Financial Impact:
The cost of the survey will not exceed $16,500 for 250 completed interviews, $15,000 for up to 210 completed interviews. Completions between 210 and 250 will be prorated at a cost of $30 per completed interview.
Gene Bregman LOA
K.6. Adopt Resolution 18-007 in Support of the Annual Week of the School Administrator October 8, 2017 through October 14, 2017

In observance of the importance of educational leadership at the school, school district, and county levels, the second full week in the month of October of each year shall be designated as “Week of the School Administrator.” Schools, school districts, and county superintendents of schools are encouraged to observe the week with public recognition of the contribution that school administrators make to successful pupil achievement and positive educational experiences.

Resolution 18-007 Week of the Administrator
K.7. Adopt Resolution 18-008 in Support of Red Ribbon Week October 22, 2017 through October 28, 2017

During Red Ribbon week, each school within the District conducts events promoting the benefits of being drug-free.

Financial Impact:


Resolution 18-008 Red Ribbon Week
L.1. Adopt Resolution Number 18-009 Gann Limit
Rudolph Ramirez

School agencies are required to perform Gann limit calculations as required by the state constitution.  Also, it is important that school agencies do these calculations to identify how much state aid counts toward the agency’s Gann limit, so that the State of California knows how much state aid counts toward its own Gann limit.  Nearly every school district is exactly at its Gann limit.  Below are the inflation and population factors used in performing this calculation:

                                                   2016-17         Projected 2017-18

Inflation Adjustment                   1.0537                     1.0369                              

Population Adjustment               0.9797                     1.0115

Quick Summary / Abstract:

In 1979 Paul Gann, co-author of Proposition 13, continued the spirit of the “taxpayers’ revolt” with his own initiative designed to limit growth in government spending.  This initiative, enacted as Proposition 4 in 1979, did not require cuts in government spending, but rather established constitutional limits on the allowable growth in government spending.  These appropriations limits, commonly called Gann limits, allow spending to grow at a rate no faster than inflation and the growth in population.

Resolution 18-009 Gann Limit
Tanya Krause

M.1. Accept for First Reading Board Policies as Listed in the Rationale
Tanya Krause

BP 0410 - Nondiscrimination in District Programs and Activities (BP revised)

Policy updated to reflect NEW LAW (AB 30, 2015) which, effective January 1, 2017, prohibits the use of any racially derogatory or discriminatory school or athletic team name, mascot, or nickname. Policy also adds language regarding the use of uniform complaint procedures to investigate and resolve any allegation of unlawful discrimination, expands the means by which notice of the district's nondiscrimination policy will be distributed, reflects NEW LAW (SB 1375, 2016) which requires districts to post specified information regarding Title IX on their web site by July 1, 2017, and adds the district's responsibility to make its web site accessible to individuals with disabilities.

BP/AR 1312.3 - Uniform Complaint Procedures (BP/AR revised)

Policy and regulation updated to reflect NEW LAW (AB 2306, 2016) which authorizes the use of uniform complaint procedures for complaints alleging noncompliance with requirements related to course credit transfer and exemption from local graduation requirements for former juvenile court school students. Regulation also references NEW LAW (SB 1375, 2016) which requires districts, on or before July 1, 2017, to post information relating to Title IX, including specified information about complaint procedures, on their web sites.

BP 1340 - Access to District Records (BP revised)

Policy updated to reflect NEW COURT DECISION (City of San Jose v. Superior Court) which held that using a personal account or device to send or receive communications regarding public business does not categorically exclude those records from disclosure in response to a request under the California Public Records Act and that public agencies are obliged to disclose applicable records that they can locate with reasonable effort.

BP 2121 - Superintendent's Contract  (BP revised)

Policy updated to reflect NEW LAW (SB 1436, 2016) which requires the board, prior to taking final action on the superintendent's salary or benefits, to orally report a summary of the recommended action during open session of a board meeting. Updated policy also clarifies that deliberations regarding the superintendent's salary or other compensation cannot be held during a special meeting of the board.

BP/AR 4127/4227/4327 - Temporary Athletic Team Coaches (BP/AR revised)

Policy and regulation updated to reflect NEW LAW (AB 1639, 2016) which requires coaches, beginning July 1, 2017, to complete a training course related to the nature and warning signs of sudden cardiac arrest and to retake such a course every two years thereafter. Policy also allows a coach to submit either the Activity Supervisor Clearance Certificate or the Department of Justice and Federal Bureau of Investigation criminal background check. Material regarding certification of coaches' qualifications to the board and the State Board of Education moved from AR to BP.

BP/AR 5145.3 - Nondiscrimination/Harassment  (BP/AR revised)

Mandated policy revised to clarify (1) that the policy is applicable to off-campus conduct that may have a continuing impact on a student at school, and (2) that the district must investigate all allegations of discrimination of which it has notice, regardless of whether a formal written complaint is filed, and must take action to address any effect of discrimination found.  Mandated administrative regulation updated to ensure consistency of reporting procedure with formal complaint process in the UCP and to clarify various provisions in the section on "Transgender and Gender-Nonconforming Students."

BP/AR 5145.7 - Sexual Harassment  (BP/AR revised)

Mandated policy revised to clarify that the district must investigate every allegation of sexual harassment of which it has notice, whether or not a formal written complaint is filed, and, when needed, must take interim measures to ensure safety of any student complainant or victim of sexual harassment. Mandated administrative regulation revised to recommend how the district may address a report of off-campus sexually harassing conduct.

BP 7212 - Mello-Roos Districts (BP revised)

Policy updated to reflect NEW LAW (AB 1666, 2016) which requires an agency that has formed a community facilities district (CFD) to post specified financial reports on its web site. Policy also expanded to include additional requirements regarding the submission of a petition to form a CFD, timelines for proceedings to form a CFD, consistency with the district's debt management policy, attendance priority for students residing within the CFD, and procedures for levying special taxes or incurring bonded indebtedness.

BP 7214 - General Obligation Bonds  (BP revised)

Policy updated to reflect NEW LAW (SB 1029, 2016) which requires the board to adopt a debt management policy prior to issuing any debt, including a general obligation bond, and to certify to the California Debt and Investment Advisory Commission that any proposed issuance of debt is consistent with the district's policy. Policy also reflects NEW LAW (AB 2116, 2016) which requires the board to obtain reasonable and informed projections of assessed valuations that take into consideration projections of assessed property valuations made by the county assessor, and NEW LAW (AB 2738, 2016) which prohibits districts from withdrawing proceeds from bond sales at any time for the purpose of making investments outside the county treasury. Policy also adds caution that some uses of bond proceeds that are specified in the Education Code for bond elections with a 66.67 percent threshold may be inconsistent with the California Constitution and encourages consultation with legal counsel.

a. BP 0410 CURRENT Nondiscrimination in District Programs
b. BP 0410 REDLINE Nondiscrimination in District Programs
c. BP 1312.3 CURRENT Uniform Complaint Procedures
d. BP 1312.3 REDLINE Uniform Complaint Procedures
e. BP 1340 CURRENT Access to District Records
f. BP 1340 REDLINE Access to District Records
g. BP 2121 CURRENT Superintendent's Contract
h. BP 2121 REDLINE Superintendent's Contract
i. BP 4127 CURRENT Temporary Athletic Team Coaches
j. BP 4127 REDLINE Temporary Athletic Coaches
k. BP 5145.3 CURRENT Nondiscrimination-Harassment
l. BP 5145.3 REDLINE Nondiscrimination-Harassment
m. BP 5145.7 CURRENT Sexual Harassment
n. BP 5145.7 REDLINE Sexual Harassment
o. BP 7212 CURRENT Mello Roos Districts
p. BP 7212 REDLINE Mello Roos Districts
q. BP 7214 CURRENT General Obligation Bonds
r. BP 7214 REDLINE General Obligation Bonds
N.1. Board Meeting Minutes for the September 26, 2017 Board Meeting
Board Meeting Minutes 092617
N.2. Approve the Warrant Register for October 10, 2017
Warrant Register for 10-10-17
N.3. Approve and Adopt Board Policies Presented for First Reading on September 26, 2017
1. BP 2140 Evaluation of the Superintendent
2. BP 6161.1 Selection and Evaluation of Instructional Materials
3. AR 6161.1 Selection and Evaluation of Instructional Materials
N.4. Accept for Information the Quarterly Williams Uniform Complaint Form for the Third Quarter of 2017

Under legislation enacted as a result of the Williams lawsuit settlement, all school districts are required to produce quarterly reports concerning complaints filed related to the issues pertinent to the Williams lawsuit. EC35186 requires each district to address issues regarding sufficiency of instructional materials, urgent threats to health and safety regarding facility conditions, and teacher vacancy and misassignments. EC35I86(d) requires each district to prepare a quarterly report summarizing data on the nature and resolution of complaints and report that information to the local district governing board and the County Superintendent of Schools.

The attached report for the quarter ending September 30, 2017 reflects that the district has no Williams-related complaints to report. 

Williams Quarterly Report
N.5. Certificated Personnel Action Report

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.  


Financial Impact:
Included in 2017-18 budget

Certificated Action Report
Upcoming Activities in the District
Future Board Meetings 2017

The resubmit was successful.