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REGULAR BOARD MEETING
Scotts Valley USD
November 14, 2017 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: One potential case
B.2. Expungement of Pupil Records – Educ. Code section 48917(e)
B.3. Superintendent's Goals for 2017-18 (Government Code Section 54957)
B.4. Update on Collective Bargaining Proceedings, Pursuant to Government Code Section 3549.1(d). Executive session between the public school employer and it's designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups.
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: One potential case
C.3.b. Expungement of Pupil Records – Educ. Code section 48917(e)
C.3.c. Superintendent's Goals for 2017-18 (Government Code Section 54957)
C.3.d. Update on Collective Bargaining Proceedings, Pursuant to Government Code Section 3549.1(d). Executive session between the public school employer and it's designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups.
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. EDUCATIONAL SERVICES
K.1. International Baccalaureate Data Results
Speaker:
Michelle Stewart and Dave Crawford
Rationale:

The International Baccalaureate program is a demanding pre-university course of study designed for highly motivated secondary school students aged 16 to 19. The program has earned a reputation for rigorous assessment, giving IB diploma holders access to the world’s leading universities. The program’s grading system is criterion-referenced: each student’s performance is measured against well-defined levels of achievement consistent from one examination session to the next. The program has been in place at Scotts Valley High School since the school’s inception, and it is the only International Baccalaureate school in Santa Cruz County.




 
Quick Summary / Abstract:

David Crawford, IB coordinator at Scotts Valley High School, will present the status of the IB program, including IB exam results from 2017, and the goals for the 2017-18 academic year.


Attachments:
IB Data Results 2017-18
L. STUDENT SERVICES
L.1. Interdistrict Transfer Data for the 2017-18 School Year
Speaker:
Sharlene Ames
Rationale:

In 2016-2017, SVUSD approved an updated Board Policy regarding Inter-District transfers.  At that time, it was discussed that in 2017-18, a comprehensive report regarding IDT's in and out of the district by school site would be provided. This is the first comprehensive report provided on Scott's Valley's IDT data to date.

 
Financial Impact:

The financial impact is difficult to quantify.  The number of students transferring out and into the district, and the financial impact, is partially quantified by the LCFF grade span adjustment.  When additional services are provided to students in addition to the basic services that we offer, this also adjusts the overall financial impact.


Attachments:
IDT Data 2017-18
M. BUSINESS
M.1. Budget Development Calendar 2018-19
Speaker:
Rudolph Ramirez and Mary Navas
Rationale:

School Districts are required to adopt a budget by June 30th of each fiscal year.  This calendar notes the process and timelines involved in developing the budget for the ensuing fiscal year.


 
Financial Impact:

None

Quick Summary / Abstract:

The Budget Calendar is essential in developing the school district budget.  It informs the Board of Trustees, staff, and the community of important dates for the budget development process.


Attachments:
Budget Development Calendar 2018-19
N. ADMINISTRATION
N.1. Scotts Valley Middle School Construction Project Update
Speaker:
Mike Smith
Rationale:

Periodically throughout the course of the SVMS Project, SVUSD brings updated reports on the progress to date on the Project.

 
Attachments:
SVMS Construction Update
O. BOARD POLICIES - FIRST READING
Speaker:
Tanya Krause
Rationale:

BB 9121 - President (BB revised): Bylaw updated to reorganize and revise the duties of the board president for consistency with information provided in CSBA's Board President's Workshop, and to add an optional component on providing training for the president to enhance his/her leadership skills.

BB 9400 - Board Self-Evaluation (BB revised): Bylaw updated for consistency with CSBA's online board self-evaluation tool and facilitator services.  Bylaw also links board self-evaluation to the identification of strategies for strengthening board performance, including board trainings.







 
Attachments:
b. BB 9121 REDLINE President
c. BB 9400 REDLINE Board Self-Evaluation
P. CONSENT AGENDA
P.1. Board Meeting Minutes for the October 23, 2017 Board Workshop
Attachments:
Board Meeting Minutes 102317
P.2. Board Meeting Minutes for the October 24, 2017 Board Meeting
Attachments:
Board Meeting Minutes 102417
P.3. Approve the Warrant Register for November 14, 2017
Attachments:
Warrant Register 111417
P.4. Approve and Adopt Board Policies Presented for First Reading on October 24, 2017
Attachments:
a. BP 3551 Food Service Operations/Cafeteria Fund
b. BP 6142.93 Science Instruction
P.5. Certificated Personnel Action Report
Rationale:
As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

As per the agreement between Scotts Valley Education Association and the District, “an applicant for a paid or unpaid Maternity Leave of Absence shall submit to the District Personnel Office a written statement from her physician indicating the last day the employee is able to work and the expected date of return to duty."

Employees eligible for CFRA (California Family Rights Act) leave may choose to take up to twelve (12) workweeks of parental leave under the CFRA. 

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.





  


























 
Financial Impact:
Approximately $36,000



Attachments:
Certificated Action Report
Q. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
R. FUTURE MEETING DATES
Attachments:
Future Board Meetings 2017
S. ADJOURNMENT

The resubmit was successful.