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REGULAR BOARD MEETING AND PUBLIC HEARING
Scotts Valley USD
January 24, 2017 5:30PM
CLOSED SESSION: 5:30 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Consideration of the Employment, Evaluation of Performance, Discipline, or Dismissal of A Public Employee - Pursuant to Government Code Section 54957.
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


J. INFORMATIONAL ITEM ON SVEA SUNSHINE NEGOTIATIONS
Rationale:

The Board receives information from SVEA regarding the Articles in the Collective Bargaining Agreement, or subsections of Articles, to be 'sunshined' for the 2016-17 negotiations.  The Board acknowledges receipt of these Articles after a Public Hearing has been held to hear from the public.  No vote needs to be taken. 

 
K. OPEN PUBLIC HEARING
K.1. Public Hearing for the Board to Hear Public Comments on the Initial Proposal for the Sunshine Negotiations Process with the Scotts Valley Education Association.
Rationale:

A Public Hearing must be held for the public to comment on the items 'sunshined' for negotiations from the Association.  

 
Attachments:
SVEA Sunshine Openers
L. ACCEPT AND APPROVE THE INITIAL PROPOSAL FOR THE DISTRICT'S SUNSHINE NEGOTIATIONS PROCESS WITH THE SCOTTS VALLEY EDUCATION ASSOCIATION
Recommended Motion:

It is recommended that the Board accept and approve the initial proposal for the District's Sunshine Negotiations Process with the Scotts Valley Education Association.




Attachments:
Initial Proposal for the District's Negotiations Process with SVEA
M. ADMINISTRATION
M.1. Presentation regarding District Nursing/Medical Services
Recommended Motion:
It is recommended that the Board of Trustees of Scotts Valley Unified School District receive information regarding school nursing services.
Rationale:
Healthy Students are Successful Learners.  School nursing is a specialized practice that advances the well-being, academic success, achievement, and health of students.  The nursing services in Scotts Valley Unified School District support all students in a variety of ways, and with current and cutting edge resources.  This presentation will highlight our nursing practice with a focus on both direct student support, and maximizing efficiency in the delivery and implementation of services.



 
Quick Summary / Abstract:
Information/presentation regarding nursing services across SVUSD
Attachments:
SVUSD Nursing Services Presentation Outline
M.2. Approve an Ad Hoc Committee; the Financial Advisory Committee, to include one Board member as the primary, as well as an alternate Board member to this committee
Recommended Motion:

It is recommended that the Board approve an Ad Hoc Committee; Financial Advisory Committee, to include one Board member as the primary as well as an alternate Board member to this committee.




Rationale:

Superintendent Krause is recommending approval of an Ad Hoc Committee, a Financial Advisory Committee.   This committee would meet quarterly.  It is recommended that we 'pilot' this committee, and make a determination prior to the December 2017 Board Reorganization meeting whether to maintain this committee.  This committee would also include representatives from employee groups as well as invite an ASB student.


 
N. BUSINESS
N.1. Receive for Information a Report of the Governor's Proposals for the 2017-2018 State Budget and K-12 Education.
Recommended Motion:

None, this item is informational only.

Rationale:

Each January the governor presents a budget proposal for the coming fiscal year.  Following the governor’s budget proposal, the legislative analyst will provide an opinion regarding the proposal, and the legislature will begin the process of developing the adopted budget.  The legislature must present a state budget for the governor’s signature by June 15, 2017.

A presentation will be made at the board meeting on the K-12 education budget for 2017-18 as proposed by the governor. 


 
Financial Impact:

None.

Attachments:
Governor's Proposal for 2017-18 State Education Budget
N.2. Approve the Annual Audit Report
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE AUDIT REPORT AS PREPARED BY CHAVAN & ASSOCIATES LLP, CERTIFIED PUBLIC ACCOUNTANTS, FOR THE 2015-16 FISCAL YEAR.


Rationale:

The accounting system used to record the financial transactions of any school district is in accordance with the definitions, instructions, and procedures published in the California School Accounting Manual as approved by the State Board of Education and furnished by the Superintendent of Public Instruction. The annual audit examines the financial statements and transactions of the district to assure that they comply with the applicable policies and procedures and that those statements fairly present the financial position of the District.   The audit must comply fully with the Governmental Auditing Standards issued by the Comptroller General of the United States, and the provisions of the California Code of Regulations Title 5 Education.  The audit must include all funds of the School District including Student Body Funds as well as an audit of pupil attendance procedures.   An additional function of the audit is to examine the District’s internal control over financial reporting and to advise the District as to any improvements which should be adopted. 




 
Financial Impact:

None

Quick Summary / Abstract:

The external auditors are required to express an opinion on the financial statements as presented by the District.  As noted on the first page of the audit report, in their opinion, the financial statements accurately disclose the financial position of the district, with no material errors or misstatements. One of the purposes of the external audit is to examine the District’s procedures and financial transactions for compliance with certain provision of laws, regulations, contract, grants agreements and other matters.  The report validates that prior year findings or deficiencies were addressed and mitigated by the district. 

There are no findings or recommendations in this audit.



Attachments:
Rudolph Ramirez
N.3. Enrollment projections for Fiscal Year 2017-18 and report on Attrition for current fiscal year.
Recommended Motion:

None, this item is Informational only.




Rationale:
This presentation covers the projected enrollment for the next three school years which will be used for both budget calculations in the Adopted Fiscal Year 2017-18 budget and staffing at each school site.

 
Financial Impact:

To be determined based on increases or decreases in enrollment.


Attachments:
Rudolph Ramirez
O. CONSENT AGENDA
Recommended Motion:
It is recommended that the Board approve the Consent Agenda as presented.
O.1. Approve and Adopt Board Policy 4112.2 Certification
Recommended Motion:

It is recommended that the Board approve and adopt Board Policy 4112.2 Certificated Personnel.

Attachments:
4112.2 BP Certification
O.2. Illuminate Student Information System Contract
Recommended Motion:

It is recommended that the Board of Trustees approve a contract for a student information system between Illuminate Education and the Scotts Valley Unified School District.



Rationale:

Scotts Valley Unified School District purchased the Illuminate data system in 2015 for use by teachers and administrators. The system allows users to analyze student data across grade levels and years, as well as the option to customize reports. Students can be grouped or sorted by skills, standards-based performance, or other measures automatically, and can be used for both summative and formative assessments.  State and Federal reports, include testing and demographic information, are uploaded.

Moving to Illuminate has been a work in progress.  The districts in Santa Cruz County have been discussing using a common system for the last three years, in order to share data as well as move students seamlessly from one district to another. Teachers, administrators and staff have been included in reviewing the program.  A cost analysis has been produced, and teachers have begun to use the system in multiple capacities.  For instance, Elementary Report Cards have been created on Illuminate. We have determined that using the Illuminate Student Information System, alongside the Data and Analysis system, will improve teacher performance and staff efficiency.



 
Financial Impact:

 

Yearly Cost

Cost over 3 years

Power School

Student cost $21,316

School registration system $8715

Other fees $400

(This cost shows no yearly increase)

$90,093

 

Illuminate

Year 1

Student cost $11,443.50

Data migration $7500

Trainings $20,2015

Year 2

Trainings $3000

Student cost $13,986.50

Year 3

Student cost $17,801

$73,945

 


Quick Summary / Abstract:

The IT department will be primarily responsible for the migration from Power School to Illuminate.  The process will take six months in order for schools to be ready for the start of school in 2017-18.


Attachments:
Illuminate ISI Contract
O.3. School Accountability Report Cards (SARCs)
Recommended Motion:

It is recommended that the Board approve the 2015-2016 School Accountability Report Cards for Brook Knoll, Vine Hill, Scotts Valley Middle and Scotts Valley High Schools.


Rationale:

Since November 1988, state law has required all public schools receiving state funding to prepare and distribute a School Accountability Report Card (SARC). A similar requirement is also contained in the federal No Child Left Behind Act (NCLB). The purpose of the report card is to provide parents and the community with important information about each public school. A SARC is intended to be an effective way for a school to report on its progress in achieving goals. The intent is that the public can also use a SARC to evaluate and compare schools on a variety of indicators.  Since implementation in 1988, additional requirements have been added to the SARC almost annually.


 
Financial Impact:

None

Quick Summary / Abstract:

State law requires that the SARC contain all of the following: demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, fiscal and expenditure data, and adequate yearly progress. By law, SARCs must be posted annually online by February 1st.

The entire SARC can be viewed online, and sites are required to provide printed copies for those who request them.          


Attachments:
BK SARC for 2015-16
SVHS SARC for 2015-16
SVMS SARC for 2015-16
VH SARC for 2015-16
O.4. Certificated Personnel Action Report
Recommended Motion:

It is recommended that the Board of Trustees approve the Certificated Action Report.



Rationale:

 As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.         

DESCRIPTION DETAILS:















 
Financial Impact:
None
Attachments:
Certificated Personnel Action Report
O.5. Classified Personnel Action Report
Recommended Motion:
Staff recommends that the Board of Trustees Approve the Classified Action Report.

Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.





 
Financial Impact:
None



Attachments:
Classified Personnel Action Report
O.6. Approve the Warrant Register for 1-24-17
Recommended Motion:

It is recommended that the Board approve the Warrant Register for 1-24-17.

Attachments:
Warrant Register for 01-24-17
O.7. Approve the Minutes of the January 10, 2017 Board Meeting.
Recommended Motion:

It is recommended that the Board approve the Minutes of the January 10, 2017 Board Meeting.

Attachments:
Minutes of the January 10, 2017 Board Meeting
P. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities 01-24-17
Q. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
R. ADJOURNMENT

The resubmit was successful.