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REGULAR BOARD MEETING
Scotts Valley USD
December 12, 2017 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Deliberation to Consider Expulsion of Student #400393 (Cal Educ. Code Section 48918)
B.2. Anticipated Litigation Pursuant to Government Code Section 54956.9 (c)
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. TELECONFERENCE
Quick Summary / Abstract:

This meeting is being conducted by teleconference at the following location: 

Légère Hotel Luxembourg, 11, Parc d'activité Syrdall, Munsbach, 5365, Luxembourg

This teleconference location is open to the public and any member of the public has an opportunity to address the School Board from the teleconference location in the same manner as if that person attended the regular meeting location.  The School Board will control the conduct of the meeting and determine the appropriate order and time limitations on public comments from the teleconference location. 






C.2. CALL TO ORDER
C.3. FLAG SALUTE
C.4. CLOSED SESSION ACTION REPORT
C.4.a. Deliberation to Consider Expulsion of Student #400393 (Cal Educ. Code Section 48918)
C.4.b. Anticipated Litigation Pursuant to Government Code Section 54956.9 (c)
C.5. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. ADMINISTRATION
K.1. Parcel Tax Survey Results
Speaker:
Tanya Krause and Gene Bregman
Quick Summary / Abstract:

Gene Bregman will provide survey results from the recent poll taken regarding a potential Parcel Tax in 2018.

L. EDUCATIONAL SERVICES
L.1. Next Generation Science Standards (NGSS) Presentation
Speaker:
Michelle Stewart and Team
Rationale:

SVUSD teachers are implementing NGSS standards throughout the district. The level of implementation varies;  however, all teachers are investigating activities and strategies to teach the standards using the dimensions imbedded in the Next Generation Science Standards.


 
Quick Summary / Abstract:

"The Next Generation Science Standards (NGSS) are K–12 science content standards. Standards set the expectations for what students should know and be able to do. The NGSS were developed by states to improve science education for all students.

Three Dimensions of Science Learning (Concepts, Practices, Core Ideas):  Within the Next Generation Science Standards (NGSS), there are three distinct and equally important dimensions to learning science. These dimensions are combined to form each standard—or performance expectation—and each dimension works with the other two to help students build a cohesive understanding of science over time." - NGSS website


Attachments:
NGSS Update
M. FACILITIES
M.1. Scotts Valley Middle School Marquees
Speaker:
Mary Lonhart
Rationale:

The old signage at the Scotts Valley Middle School was taken out as part of the construction project. The placement of two marquees (one near the dropoff/pickup area and one on the science building facing Bean Creek Road) will be necessary to communicate important information to the SVMS families and to the community.


 
Financial Impact:

Approximately $20K to be raised by the Scotts Valley Middle School Parent Teacher Association (PTA).

Quick Summary / Abstract:



Attachments:
SVMS Marquee Draft Proposal
N. GOVERNANCE
N.1. Approve the Updated Mission, Vision, Core Values and Strategic Plan
Speaker:
Tanya Krause
Quick Summary / Abstract:

The Board of Trustees, along with Superintendent Krause and Michelle Stewart, met in public session on October 23, 2017 and November 28, 2017 for the purpose of updating the District's Mission, Vision, Core Values and Strategic Plan. The attachment reflects the collaborative effort of the Board of Trustees.

Attachments:
Proposed Mission, Vision and Core Values
Proposed Strategic Plan
O. BUSINESS
O.1. Approve the 2017-18 First Interim Financial Report
Speaker:
Rudolph Ramirez
Rationale:
Education Code requires that school districts submit their First Interim Reports to the County Office of Education on or before December 15th of each year, and that the report be approved by the District Governing Board.

 
Financial Impact:
The district will submit the report to the Santa Cruz County Office of Education and as required under Assembly Bill 1200.

Quick Summary / Abstract:

The first interim report provides a comparison of the General Fund budget as adopted in June, with the most current budget projections. Also provided are actual revenues and expenditures for the period of July 1st through October 31st

The multi-year projection demonstrates that the district will be in a qualified position because we may not meet the financial obligations in the third year of the multi-year projection.  The state definition of qualified certification is when the district may not meet its financial obligations for the current or in the two subsequent fiscal years. 

A presentation will be made at the Board Meeting outlining the finances of the First Interim Report and the future impacts on the District.

 


Attachments:
a. 1st Interim Budget Presentation 2017-18
b. 1st Interim MYP
c. 1st Interim, part a
d. 1st Interim, part b
e. 1st Interim Sped Form
P. BOARD POLICIES - FIRST READING
Speaker:
Tanya Krause
Rationale:

BP 0400 - Comprehensive Plans (BP revised) Policy updated to include the local control and accountability plan (LCAP) as a comprehensive plan of the district and to emphasize the need for consistency among the documents that set direction for the district.

BP/AR 0460 - Local Control and Accountability Plan (BP/AR revised) Policy and regulation updated to delete references to 5 CCR 15497.5 (repealed) which formerly contained the LCAP template. The LCAP template continues to be approved by the State Board of Education and is available on the California Department of Education (CDE) web site. Policy also adds a definition of "numerically significant student subgroups" whose needs must be addressed in the LCAP. Regulation also deletes requirement to use the state's Academic Performance Index (API) as a measure of student achievement, as the API has been replaced by a new state accountability system.

BP 3280 - Sale or Lease of District-Owned Real Property (BP revised) Policy updated to delete the requirement to first offer surplus property to a charter school with at least 80 students. Material regarding the appointment of the district advisory committee expanded to specify the circumstances under which the district is not required to appoint a committee, including the exception for the sale, lease, or rental of excess property to be used for teacher or other employee housing pursuant to NEW LAW (AB 1157, 2017). Policy expands section on "Use of Proceeds" to reflect additional legal requirements, and deletes the authority (repealed) to use the proceeds from the sale of surplus property for any one-time general fund purpose provided that the district adopted a plan and made certain certifications to the State Allocation Board.

BP 3513.4 - Drug and Alcohol Free Schools (BP added) New policy prohibits the possession, use, or sale of drugs or alcohol by any person on district property and addresses enforcement and discipline for violations of this policy. Policy also reflects NEW LAW (Proposition 64, 2016) which prohibits any person from possessing, smoking, or ingesting cannabis on school grounds while children are present.

BP 6153 - School-Sponsored Trips (BP revised) Policy updated to reflect NEW LAW (AB 341, 2017) which eliminates the prohibition against the use of district funds to pay for the expenses of students participating in field trips or excursions to another state, to the District of Columbia, or to a foreign country.

BP 6170.1 - Transitional Kindergarten (BP revised) Policy updated to reflect NEW LAW (AB 99, 2017) which permits districts to maintain transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites, provided that the length of the school day complies with legal requirements related to the minimum and maximum length of the school day.

BP/AR 6173.2 - Education of Children of Military Families (BP/AR revised) Policy updated to reflect the Every Student Succeeds Act, which provides that military-connected students will be assigned a national identification number to facilitate monitoring of their academic progress and requires districts to issue an annual report card that includes state achievement results for such students. Policy also adds optional language on collaborating with the military's school liaison officers and providing staff development related to the educational rights of military-connected students. Regulation updated to add material regarding the transfer of course credits, exemption from local graduation requirements when a student transfers after the completion of the second year of high school, and use of the uniform complaint procedures for allegations of noncompliance by the district, pursuant to NEW LAW (AB 365, 2017). Regulation also reflects NEW LAW (SB 455, 2017) which provides that a student will be deemed to meet district residency requirements if his/her parent/guardian is transferred or is pending transfer to a military installation within the state, and NEW LAW (AB 2659, 2016) which provides that districts must not prohibit the transfer of a military-connected student out of the district regardless of whether the district has an interdistrict transfer agreement with another district.







 
Attachments:
a. BP 0400 REDLINE Comprehensive Plans
b. BP 0460 REDLINE Local Contol and Accountability Plan
c. BP 3280 REDLINE Sale or Lease of District-Owned Real Property
d. BP 3513.4 NEW Drug and Alcohol Free Schools
e. BP 6153 REDLINE School-Sponsored Trips
f. BP 6170.1 REDLINE Transitional Kindergarten
g. BP 6173.2 REDLINE Education of Children of Military Families
Q. ANNUAL ORGANIZATIONAL MEETING
Q.1. Members of the Board will Select:
Q.1.a. Officers:
Q.1.a.1. President
Q.1.a.2. Vice President
Q.1.a.3. Clerk
Q.2. Acknowledgement of the Superintendent as Secretary to the Board of Trustees (cf. 2111-Superintendent Governance Standards)
Q.3. Regular Board Meeting Schedule, Including Place and Time
Attachments:
Board Meetings: Recommended Schedule for 2018
Q.4. Board President's Appointment to Committees:
Q.4.a. Scotts Valley Joint City/Schools
Q.4.b. SVEF
Q.4.c. SCZCSBA
Q.4.d. Budget Finance Committee (piloted in 2017)
Rationale:

During the 2017 school year, a Budget Finance Committee was piloted with the initial composition of two (2) Trustees, a member of SVEA, a Classified employee, and a student representative.  Over the course of months, the Trustees were the primary regular attendees and while the discussion was informative and helpful, this information could also be provided to Trustees and/or community members by making an appointment with their specific budget questions for the Business Department to answer.

 
R. CONSENT AGENDA
R.1. Board Meeting Minutes for the November 14, 2017 Board Meeting
Attachments:
Board Meeting Minutes 111417
R.2. Board Meeting Minutes for the November 28, 2017 Board Workshop
Attachments:
Board Meeting Minutes 111287
R.3. Board Meeting Minutes for December 7, 2017 Special Board Meeting
Attachments:
Special Board Meeting Minutes 120717
R.4. Board Meeting Minutes for December 8, 2017 Special Board Meeting
Attachments:
Special Board Meeting Minutes 120817
R.5. Approve the Warrant Register for December 12, 2017
Attachments:
Warrant Register 121217
R.6. Approve and Adopt Board Policies Presented for First Reading on November 14, 2017
Attachments:
BB 9121 President
BB 9400 Board Self-Evaluation
R.7. Budget Development Calendar 2018-2019
Rationale:

This agenda item was first presented to the Board of Trustees on November 14, 2017. The changes that the Trustees requested have been incorporated into the document.

 
Attachments:
Budget Development Calendar 2018-19
R.8. Certificated Personnel Action Report
Rationale:
Employees eligible for CFRA (California Family Rights Act) leave may choose to take up to twelve (12) workweeks of parental leave under the CFRA. 






  






























 
Financial Impact:
Included in budget.




Attachments:
Certificated Action Report
R.9. Classified Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

Following the selection of a temporary athletic team coach, the Superintendent shall certify to the Board, at the next regular Board meeting or within 30 days, whichever is sooner, that the coach meets the qualifications and competencies required by 5 CCR 5593.


 
Financial Impact:
Included in budget.
Attachments:
Classified Personnel Action Report
S. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
T. FUTURE MEETING DATES - PROPOSED
Quick Summary / Abstract:

This proposed calendar for the 2018 Board Meetings will be voted on in Item D.3. above.

Attachments:
PROPOSED Future Board Meeting Dates
U. ADJOURNMENT

The resubmit was successful.