banner

REGULAR BOARD MEETING
Scotts Valley USD
January 09, 2018 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 Case
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. ADMINISTRATION
K.1. Approve the Student Calendars for 2018-2019 and 2019-2020
Rationale:

Input has been received from the teachers and the teacher's union, the classified employee representatives, and the leadership team.  The results of this collaborative effort are displayed in the two calendars being presented for approval.  

 
Attachments:
Draft 2018-19 Student Calendar
Draft 2019-20 Student Calendar
K.2. Resolution Number 18-011 Full and Fair Funding of California's Public Schools
Speaker:
Tanya Krause
Rationale:
California has the world's sixth-largest economy and the highest gross domestic product of any state. Yet, we rank near the bottom nationally in funding for public schools, a status that threatens the prosperity of our state and the strength of our communities. 

While California lags behind most of the country in public school funding, school districts and county offices of education are facing increased financial pressure from rapidly rising costs. It's time that California end decades of underinvestment in public schools and provide the resources needed to offer all students a high-quality education. 

To that end, school districts across the state are adopting this resolution urging the State Legislature to fund California's public schools at the national average or higher by the year 2020, and at a level equal to or above the average of the top 10 states by 2025.


 
Attachments:
Resolution Number 18-011 Full and Fair Funding of CA Public Schools
L. EDUCATIONAL SERVICES
L.1. California School Dashboard Presentation
Speaker:
Michelle Stewart
Quick Summary / Abstract:

"The Dashboard is an online tool that shows how local educational agencies and schools are performing on the state and local indicators included in California's school accountability system. The Dashboard is a key part of major shifts in California K-12 schools, changes that have raised the bar for student learning, transformed testing and placed the focus on equity for all students. The Dashboard provides information that schools can use to improve." - California Dashboard FAQs

The Dashboard replaces the Academic Performance Index (API).


Attachments:
SVUSD Dashboard Presentation 010918
M. BOARD POLICIES - FIRST READING
Speaker:
Tanya Krause
Rationale:

BP 0500 – Accountability (BP revised) Policy updated to reflect the new state accountability system (the California School Dashboard), which consists of both state and local indicators to assist districts in identifying strengths and areas in need of improvement in each priority area addressed by the LCAP.

BP/E 3515.7 - Firearms on School Grounds (new BP for SVUSD) Policy updated to reflect NEW LAW (AB 424) which eliminates the authority of the superintendent or designee to permit a person with a concealed weapons permit to possess a firearm on school grounds. 

BB 9150 - Student Board Members (BB revised) Bylaw updated to reflect NEW LAW (AB 261 and SB 468) which eliminates the requirement that students petition in order to receive preferential voting rights for student board members. Bylaw also reflects requirement of SB 468 that the district provide student board members with materials and briefings, except those related to closed session, at the same time as other board members.




 
Attachments:
a. BP 0500 REDLINE Accountability
b. BP 3515.7 NEW Firearms on School Grounds
c. BB 9150 REDLINE Student Board Members
N. BUSINESS
N.1. Approve the Annual Audit Report
Speaker:
Rudolph Ramirez
Rationale:

The accounting system used to record the financial transactions of any school district is in accordance with the definitions, instructions, and procedures published in the California School Accounting Manual as approved by the State Board of Education and furnished by the Superintendent of Public Instruction.

The annual audit examines the financial statements and transactions of the district to assure that they comply with the applicable policies and procedures and that those statements fairly present the financial position of the District.   The audit must comply fully with the Governmental Auditing Standards issued by the Comptroller General of the United States, and the provisions of the California Code of Regulations Title 5 Education.  The audit must include all funds of the School District including Student Body Funds as well as an audit of pupil attendance procedures.   An additional function of the audit is to examine the District’s internal control over financial reporting and to advise the District as to any improvements which should be adopted. 

Per state regulatory deadline, the audit was sent to the Santa Cruz County of Education prior to December 15, 2017 to be reviewed and forwarded to the state.




 
Quick Summary / Abstract:

The external auditors are required to express an opinion on the financial statements as presented by the District.  As noted on the first page of the audit report, in their opinion, the financial statements accurately disclose the financial position of the district, with no material errors or misstatements. One of the purposes of the external audit is to examine the District’s procedures and financial transactions for compliance with certain provision of laws, regulations, contract, grants agreements and other matters.  The report validates that prior year findings or deficiencies were addressed and mitigated by the district.

There are no findings or deficiencies relative to the 2016-17 year. 


Comments:

None

Attachments:
2016-17 SVUSD Audited Financial Statement
N.2. Resolution Number 18-010 Developer Fees
Speaker:
Rudolph Ramirez
Rationale:

Developer Fees are deposited into the Capital Facilities Fund, a fund used primarily to account separately for moneys received from fees levied on developers or other agencies as a condition of approving a development.  Expenditures in the Capital Facilities Fund are restricted to school facilities as specified in both Government and Education Code. All Developer Fees collected were deposited into the Capital Facilities Fund and were expended within a five year period of deposit.  All fees collected were used to finance the costs related to the acquisition, construction or modernization of permanent or relocatable school facilities. The fees have not been levied, collected, or imposed for general revenue purposes.

The Board approved an increase in developer fees on May 23, 2017.  This increase took effect sixty days later on July 23, 2017 and did not impact the amount of fees collected in Fiscal Year 2016-17.

The following resolution fulfills both the annual and five year reporting requirements.


 
Financial Impact:

The fiscal impact varies based on the number of developments, their size,  and the whether the developments are residential or commercial. 





Quick Summary / Abstract:

The Board of Trustees enacted developer fees to provide for construction or reconstruction of school facilities.  Under Government Code 66006(b), each school district which imposes developer fees is required to annually review the revenue and the amount of expenditures from developer fees. In addition, Government Code section 66001(d) requires that for the year following the first deposit into each fund, and every five years thereafter, the District make findings with respect to the portion of the fund remaining unexpended.


Attachments:
Resolution Number 18-010 Developer Fees
O. CONSENT AGENDA
O.1. Board Meeting Minutes for the December 12, 2017 Board Meeting
Attachments:
Board Meeting Minutes 121217
O.2. Approve the Warrant Register for January 9, 2018
Attachments:
Warrant Register 010918
O.3. Approve and Adopt Board Policies Presented for First Reading on December 12, 2017
Attachments:
a. BP 0400 Comprehensive Plans
b. BP 0460 Local Contol and Accountability Plan
c. AR 0460 Local Control and Accountability Plan
d. BP 3280 Sale or Lease of District-Owned Real Property
e. AR 3280 Sale, Lease, Rental of District-Owned Real Property
f. BP 6170.1 Transitional Kindergarten
g. BP 6173.2 Education of Children of Military Families
h. AR 6173.2 Education of Children of Military Families
O.4. Accept for Information the Quarterly Williams Uniform Complaint Form for the Fourth Quarter of 2017
Rationale:

Under legislation enacted as a result of the Williams lawsuit settlement, all school districts are required to produce quarterly reports concerning complaints filed related to the issues pertinent to the Williams lawsuit. EC35186 requires each district to address issues regarding sufficiency of instructional materials, urgent threats to health and safety regarding facility conditions, and teacher vacancy and misassignments. EC35I86(d) requires each district to prepare a quarterly report summarizing data on the nature and resolution of complaints and report that information to the local district governing board and the County Superintendent of Schools.

The attached report for the quarter ending December 31, 2017 reflects that the district has no Williams-related complaints to report. 



 
Attachments:
Williams Quarterly Report
O.5. Accept Donations for the Period of October 6, 2017 through December 20, 2017
Attachments:
Donations for the Period of 10/6/17-12/20/17
O.6. Certificated Personnel Action Report
Rationale:

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.  

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date. 






  
































 
Financial Impact:
None




Attachments:
Certificated Action Report
O.7. Classified Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.





 
Financial Impact:
None

Attachments:
Classified Personnel Action Report
P. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
Q. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates
R. ADJOURNMENT

The resubmit was successful.