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REGULAR BOARD MEETING
Scotts Valley USD
February 27, 2018 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
B.2. Conference with Legal Counsel Regarding -Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: 1 Case
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
C.3.b. Conference with Legal Counsel Regarding -Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: 1 Case
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. ADMINISTRATION
K.1. Comprehensive Safe Schools Plan
Speaker:
Tanya Krause
Rationale:

California Education Code § 32280-32289 requires all schools to have a Comprehensive School Safety Plan which includes district policies, yearly strategies to address priority areas, disaster/earthquake preparedness procedures and crisis response plan. This plan is brought to the Board of Trustees for approval in February of each school year, and it will be submitted to the County Office of Education by March 1st of each year.  The document is not attached for public view due to the sensitive and confidential information contained in it. The Trustees have been provided the entire document, including the site emergency plans.  Once the document is approved by the Board of Trustees, the sections which do not contain confidential information will be posted on the district website.  





 
Comments:


L. BUSINESS
L.1. Review and Discuss 2018-19 Staffing Allocations
Speaker:
Rudolph Ramirez and Mary Navas
Rationale:

This presentation covers the projected staffing for each school for the upcoming fiscal year.   These staffing  calculations are used to determine FTE (full time equivalency) at each respective site.

These numbers will also be used for both 2nd Interim calculations and the Adopted Fiscal Year 2017-18 budget.



 
Financial Impact:

The financial impact will be determined as 2nd Interim and Adopted Budget are calculated.


Attachments:
Staffing Allocations Presentation
M. PERSONNEL
Minutes:

M.1. Approve the Board Resolution #18-014, which Directs the Superintendent to Reduce or Eliminate Certain Certificated Services
Speaker:
Carolyn Lewis
Rationale:

This resolution recommends reducing or eliminating specified particular kinds of services performed by certificated employees for the 2018-19 school year.

In order to meet notification deadlines for certificated personnel, the Board must act to direct the Superintendent or designee to determine which employees are to receive notice of layoff as a result of service reduction or elimination.  The Superintendent or designee will follow applicable Education Codes and Board Policies in issuing appropriate notices to specific personnel on or before March 15, 2018.      

The Superintendent will recommend to the Board that they take action on the proposed resolution reducing or eliminating certain certificated positions.



 
Financial Impact:

Potential savings reflected in the 2018-19 budget to address projected deficit.



Attachments:
Resolution #18-014 Reduction of Certificated Services
M.2. Approve Board Resolution #18-013, Determination of Seniority Among Certificated Employees with the Same Seniority Date (Tie-Breaker Resolution)
Speaker:
Carolyn Lewis
Attachments:
Resolution #18-013 Tie Breaking Criteria
M.3. Approve the Board Resolution 18-015, which Directs the Superintendent to Release Temporary Certificated Employees
Speaker:
Carolyn Lewis
Rationale:

This resolution recommends releasing temporary certificated employees, in accordance with the Education Code Section 44954, effective June 30, 2018.

Pursuant to the Education Code, temporary employees have reemployment rights in certain circumstances when they work more than 75% of the school year.

In 1993, the Education Code was amended to allow governing boards of school districts to release temporary certificated employees at the pleasure of the Board, even when the temporary employees have worked for more than 75% of the school year.  Temporary employees may be released and served notice to that effect at any time before the end of their temporary contract.  The release process does not require a hearing and the District is not required to show cause.







 
Financial Impact:




Attachments:
Resolution 18-015 Release of Temporary Employees
N. CONSENT AGENDA
N.1. Board Meeting Minutes for the February 13, 2018 Board Meeting
Attachments:
Board Meeting Minutes 021318
N.2. Approve the Warrant Register for February 27, 2018
Attachments:
Warrant Register 022718
N.3. Approve and Adopt Board Policies Presented for First Reading on February 13, 2018
Attachments:
a. BP 1325 Advertising and Promotion
b. BP 3100 Budget
c. BP 3550 Food Service-Child Nutrition Program
d. AR 3550 Food Service-Child Nutrition Program
N.4. Equipment Disposal e-Waste
Rationale:

The attached list itemizes those computers and peripherals which are inoperable. It is recommended that the District dispose of this inoperable equipment at a designated e-waste center. 


 
Quick Summary / Abstract:

When district-owned books, equipment and supplies becomes unusable, obsolete or no longer needed, the Superintendent or designee shall identify these items to the Governing Board together with a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulation. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. (E.C. 60500, 60510-60511, 17545-17546)




Attachments:
Equipment to Dispose
N.5. Gratefully Accept Donation from Bay Area Mind and Music Society (BAMMS)
Attachments:
BAMMS Donation Letter
N.6. Certificated Personnel Action Report
Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment. 

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.  

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date. 






  


































 
Financial Impact:
Included in 2018-19 budget







Attachments:
Certificated Action Report
N.7. Classified Personnel Action Report
Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.







 
Financial Impact:
Included in 2017-18 budget.


Attachments:
Classified Personnel Action Report
O. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
P. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates
Q. ADJOURNMENT

The resubmit was successful.