banner

REGULAR BOARD MEETING
Scotts Valley USD
March 13, 2018 5:30PM
CLOSED SESSION: 5:30 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Conference with Legal Counsel Regarding Pending Litigation pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9.
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. Conference with Legal Counsel Regarding Pending Litigation pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9.
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. ADMINISTRATION
K.1. Parcel Tax Initiative Presentation
Speaker:
Tanya Krause and Derek Timm
Rationale:

SVUSD has been discussing the need for a Parcel Tax.  Save Our Schools Scotts Valley is regrouping in response to recent news that the Scotts Valley Unified District intends to reduce our teachers and staff by 8.8 (FTE) employees.  We understand that the Board intends to place a parcel tax measure on the November 2018 ballot, and we are ready to support that effort with volunteer time, energy and money.  It is critical that our schools prevent cuts to core programs in science, technology, engineering, math & the arts in all grades.  We must maintain our students reading and writing skills, and provide our children access to the technology they will need to be competitive in the world. None of this will be possible if we cannot retain our outstanding teachers which is at the heart of our mission.  We intend to give the School Board a summary of our vision on how to succeed in this effort and provide a beginning timeline for these efforts. We look forward to assisting our Scotts Valley Schools in this critical effort.



 
Quick Summary / Abstract:

Due to increased expenditures that outpace revenues, and minimal assistance from the state and federal governments, we continue to have to look locally for resources.  Unfortunately, due to the disparity in our low state revenues, we are deficit spending.  Consequently, that requires reductions in program and people.  In 2018-19, there will be fewer teaching positions, reduced programs, and a change to the Academy Program at SVMS.

SVUSD has been discussing the District's need for additional revenue for quite some time. This past fall, SVUSD Trustees hired a pollster to implement a survey for a potential parcel tax.  Upon review of the results, the Board gave the Superintendent direction to move forward with pursuing a November 2018 Parcel Tax.

L. PERSONNEL
L.1. Resolution Number 18-017 Final Action to Reduce Particular Kinds of Service and Approve Certificated Layoffs with the California Teachers Association (CTA)
Speaker:
Tanya Krause
Rationale:
On February 27, 2018, the Board adopted Board Resolution No. 18-014, pursuant to Education Code §§ 44949 and 44955, to eliminate particular kinds of services provided by certificated employees beginning with the 2018-19 school year.  Following adoption of this resolution, and before preliminary layoff notices were issued to affected employees, the District and the Scotts Valley Education Association met and reached agreement on measures to reduce the number of employees impacted by the layoff.  As a result, several employees whose positions were eliminated by the resolution agreed to accept transfers to other open positions beginning with the 2018-19 school year, and only two employees will be partially laid off as a result of the elimination of the positions identified in the resolution.  This resolution approves the layoff agreement, memorializes the employee transfers and layoffs, and serves as the preliminary and final layoff notice to affected employees.




 
Financial Impact:

Significant cost savings to avoid layoff hearings and come to an agreement in lieu of certificated layoff hearings.

Attachments:
Resolution 18-017 Final Action - Reduce Particular Kinds of Services
M. BUSINESS
M.1. Approve the 2nd Interim Budget Report for Fiscal Year 2017-18
Speaker:
Rudolph Ramirez
Rationale:

Education Code requires that school districts submit their Second Interim Reports to the County Office of Education on or before March 15th of each year, and that the report be approved by the District Governing Board.


 
Financial Impact:

The district has a positive certification and has met its fiscal obligations as required under Assembly Bill 1200.


Quick Summary / Abstract:

The second interim report provides a comparison of the General Fund budget as adopted in June, with the most current budget projections. Also, provided are actual revenues and expenditures for the period of July 1st through January 31st

The multi-year projection demonstrates that the district will be in a positive position for the current year as well as the next two fiscal years.  Over this time span, the district will continue to meet its required 3% reserve for economic uncertainties.



Attachments:
a. Second Interim Presentation
b. Second Interim MYP 2018
c. SACS pages 1-40
d. SACS Pages 41-78
e. SACS Pages 79-116
M.2. Adopt Resolution Number 18-016 for Bridge Loan Financing
Speaker:
Rudolph Ramirez
Rationale:

The District has identified a need for financing in order to complete the Middle School Project since the promised state funds won't be received in time to complete the project.  It is expected that State funds, (Prop 51) will be available for such purpose, although the timing of receipt of State funds is uncertain.  

The Resolution presented for Board consideration authorizes entering into interim financing for the project with a traditional long-term tax-exempt financing in the form of Certificates of Participation in an amount not to exceed $7.0 million. Under this financing structure, the District will enter into a Site Lease and a Lease Agreement relating to the Vine Hill Elementary site, and in consideration of the up-front financing received, covenant to repay that obligation with semiannual lease payments, payable from the District’s general fund, during the term of the Lease.  The Lease Payments received by the trustee bank will be forwarded to the owners of the related Certificates of Participation, through final maturity or early prepayment.  The Certificates will be structured to have capitalized interest and an early prepayment provision, such that when State funds are received the Certificates can be prepaid.

The documents approved in the Resolution, with final changes to be authorized by District officials working together with the financing team, are a Site Lease, Lease Agreement, Trust Agreement, Official Statement and Bond Purchase Agreement.






 
Financial Impact:
The Certificates of Participation will not exceed $7,000,000 with a buyout clause starting after two years.  This will allow the District to pay off the COP's completely when the State Proposition 51 funds are approved and distributed for the Middle School Reconstruction. 
Quick Summary / Abstract:


Attachments:
Resolution 18-016 Bridge Loan Financing
Site Lease Vine Hill
N. EDUCATIONAL SERVICES
N.1. SVUSD Local Control Accountability Plan Stakeholder Engagement
Speaker:
Michelle Stewart
Rationale:

The Local Control and Accountability Plan (LCAP) provides an opportunity for districts to share their stories of how, what, and why programs and services are selected and provided to support positive student outcomes across a broad spectrum of areas.

Through the LCFF, districts are required to provide a Local Control Accountability Plan (LCAP) that is written from stakeholder feedback.  Stakeholders include parents, students, staff, board and community members.

LCFF also emphasizes equity and provides funding for English Learners, Low Income Students, and Foster Youth referred to as supplemental and concentration grants.  Scotts Valley Unified School District does not meet the minimum percentage requirement to receive concentration grant funds.  

The LCAP must include annual goals in each of the eight areas of state priority.  These areas include:

  • Student Achievement
  • Student Engagement
  • Other Student Outcomes
  • School Climate
  • Parental Involvement
  • Basic Services
  • Implementation of Common Core State Standards (CCSS)
  • Course Access

Specific measures as to how the District identifies success in each of the eight areas with associated data are to be included in the LCAP. The plan must include both District-wide goals and goals for each numerically significant student subgroup in the District

The student subgroups to be addressed in the SVUSD LCAP include:

  • Race/Ethnic Subgroups
  • English Learners
  • Socio-Economically Disadvantaged Students
  • Students with Disabilities
  • Foster Youth

 
Financial Impact:

Included in LCAP

Quick Summary / Abstract:

Board members engaged with current LCAP goals, actions, services, and metrics through strategic planning in the fall of 2017.  They will receive an update including recent stakeholder input, and will be given an opportunity to provide feedback.  The information collected will be consolidated into new and continued goals and action steps for the 2018-19 LCAP. The LCAP, including a public hearing, will be presented at subsequent board meetings in June.



Attachments:
LCAP Stakeholder Engagement 2017-18
O. BOARD POLICIES - FIRST READING
Speaker:
Tanya Krause
Rationale:

BP 6153 - School-Sponsored Trips (BP revised)  Policy updated to reflect NEW LAW (AB 341, 2017) which eliminates the prohibition against the use of district funds to pay for the expenses of students participating in field trips or excursions to another state, to the District of Columbia, or to a foreign country.

This board policy was originally presented for first reading on December 12, 2017 and was shelved for additional staff input.  The district administration has discussed this policy in depth and no additional changes are recommended.







 
Attachments:
BP 6153 REDLINE School-Sponsored Trips
P. CONSENT AGENDA
P.1. Board Meeting Minutes for the February 27, 2018 Board Meeting
Attachments:
Board Meeting Minutes 022718
P.2. Approve the Warrant Register for March 13, 2018
Attachments:
Warrant Register 031318
P.3. Certificated Personnel Action Report
Rationale:

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.  







  




































 
Financial Impact:
Included in 2018-19 budget










Attachments:
Certificated Action Report
P.4. Classified Personnel Action Report
Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.







 
Financial Impact:
Included in 2017-18 budget.


Attachments:
Classified Personnel Action Report
Q. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
R. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates
S. ADJOURNMENT

The resubmit was successful.