It is recommended that the Board of Trustees approve the 2016-17 First Interim Financial Report

The first interim report provides a comparison of the General Fund budget as adopted in June, with the most current budget projections. Also provided are actual revenues and expenditures for the period of July 1^st through October 31^st. 

The multi-year projection demonstrates that the district will be in a qualified position because we may not meet the financial obligations in the third year of the multi-year projection.  The state definition of qualified certification is when the district may not meet its financial obligations for the current or in the two subsequent fiscal years. 

A presentation will be made at the Board Meeting outlining the finances of the First Interim Report and the future impacts on the District.

It is recommended that the Board of Trustees receive information regarding the College Readiness Block Grant.

The College Readiness Block Grant (CRBG), established by Chapter 29, Statues of 2016 (Senate Bill 828, Committee on Budget and Fiscal Review), requires (as a condition of receiving funds) local educational agencies (LEAs) to report to the State Superintendent of Public Instruction, by January 1, 2017,on how LEAs will measure the impact of the funds received on their unduplicated pupils’ access and successful matriculation to institutions of higher education, as identified within their plan (as required by Education Code (EC) Section 41580.

The CRBG funds in Scotts Valley will be used to ensure that students have equity and access.  The money will be used for the following:

• Supplement costs for low-income students to pay for International Baccalaureate tests
• Pay teachers to create and certify classes that are A-G, focusing particularly on honors classes and career pathways. By increasing the number of A-G classes, students have increased opportunity for college readiness and acceptance.
• Purchase computers and other materials to create a lab in order to support:

1. A new Career and Technical Education (CTE) pathway in Digital Media Arts (2-4 course pathway that allows students to work with industry to gain a CTE certificate).  The purpose of a CTE certificate is to provide students with academic, technical and employability skills and knowledge to pursue postsecondary training or higher education and enter a career field prepared for ongoing learning.
2. Pay for certification of teachers for the CTE pathway
3. Create opportunity for concurrent enrollment, which allows students to take courses at an external institution i.e. community college, university or extension program, while also enrolled in high school.

*These plans are aligned with the goals and services included in the Local Control Accountability Plan, Goal 3.

It is recommended that the Board approve the RAW Contract between Cornerstone Earth Group and SVUSD.

$15,000.00.

It is recommended that the Board approve for second reading BP 6179 Supplemental Instruction.

It is recommended that the Board will approve the School Emergency/Crisis Plans for 2016-17.

Annually, each site updates components of the emergency/crisis plans.  These plans outline positions and assignments for the Incident Command System (ICS).  The plans also include the frequency of emergency drills, emergency procedures, and evacuations plans.  Confidential information such as school maps with evacuation plans and staff names with cell phone numbers are included.  This information is not shared with the general public, only with district staff and emergency personnel.  Thus, the actual plans themselves are not included for this item.

Approve Agreement for Professional Services

Infinity Communications and Consulting Services has provided Scotts Valley USD Erate services for the past three years.  They ensure all documentation is submitted and process for services complies with Erate requirements.  This agreement defines the scope and cost of the services for three years.

The cost is $4,000 per year for an annual, typical Erate application, yearly process.

The estimated total revenue from Erate dollars is $40,000 to $90,000 for Internet connectivity.

Approve the Letter of Agency 

None

Staff Recommends that the Board of Trustees Approve the Classified Action Report

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.               

DESCRIPTION DETAILS:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

As per the agreement between Scotts Valley Education Association and the District, “an applicant for a paid or unpaid Maternity Leave of Absence shall submit to the District Personnel Office a written statement from her physician indicating the last day the employee is able to work and the expected date of return to duty.”

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE A FIVE (5) YEAR LEASE OF TWELVE (12) SHARP COPIERS.

Scotts Valley Unified School District spent $44,631 annually ($3,719 monthly) in fiscal year 2015-16 on copier costs, overage charges, maintenance agreements and delivery of toner charges for the fourteen (14) copiers throughout the district.

Sharp Business Systems will provide the district with twelve (12) new copiers for $41,617 annually ($3,468 monthly).  This includes toner, staples, all maintenance and a copy capacity of 300k monthly/900k quarterly district wide, before any overage charges are incurred. Sharp will also buy out the one leased copier which is in its final year and dispose of all copiers at the sites.

Four vendors were solicited to submit a quote for a district-wide solution to our copier needs.   

1. Palace (later withdrew; “beyond their scope’)
2. Caltronics (a current provider)
3. Sharp Business Systems
4. Zoom Imaging Solutions                 

Each representative visited the sites to get a better understanding of the district’s needs.  Each vendor was provided information on copy counts from the 2015-16 school year, and the attributes each site needed in a copier, per site staff.  After reviewing the three (3) proposals, it was determined that Sharp Business Systems offers the best solution for our needs and has the reputation for excellent service.