No action taken, information item only.

Project Manager, Mike Smith, will provide an update on the SVMS project of the activities and progress since the last report.  

It is recommended that the Board select and approve one of the calendar options provided for the 2017-18 school year.

The District solicited input from staff and parents via a survey.  The Superintendent also met with SVEA representatives, classified representatives, and administrators to solicit input and preferences.

 All three calendar options include:

• moving a professional development day from October to before school in August
• last student day on Thursday, June 7th
• spring break first week in April

 Variances:

Version A:  Most similar to prior school calendars - student start date, Wednesday, August 23rd.  Winter break is aligned with other schools in the county.

Version B:  Extends Thanksgiving break to the full week and shifts those 2 school days to August with students starting on Monday, August 21st.  Thanksgiving break is consistent with SLV.  Winter break is aligned with other schools in the county.

Version C:  Add two days to the winter break instead of Thanksgiving break - same start and end date as Version B.  Winter break is not aligned with other districts in the county.

Depending on which calendar is selected, the District has lost money due to ADA loss, when there are partial holiday weeks.  In the past two years, the district has lost $20,000 each year for the two days prior to Thanksgiving break due to excessive absenteeism.  

Given the input and feedback provided, the calendar preferred by most is Version B. 

It is recommended that the Board take action to select a CSBA Delegate to represent Region/subregion 9a for  2017.

CSBA Delegate elections occur annually.  Each delegate serves a two-year term.

None, Information only.

This presentation covers the projected staffing for each school for the upcoming fiscal year.   These number will be used for both 2nd Interim calculations and the Adopted Fiscal Year 2017-18 budget.

The financial impact will be determined as 2nd Interim and Adopted Budget are calculated.

This resolution recommends reducing or eliminating specified particular kinds of services performed by certificated employees for the 2017-18 school year.

In order to meet notification deadlines for certificated personnel, the Board must act to direct the Superintendent or designee to determine which employees are to receive notice of layoff as a result of service reduction or elimination.  The Superintendent or designee will follow applicable Education Codes and Board Policies in issuing appropriate notices to specific personnel on or before March 15, 2017.      

The Superintendent will recommend to the Board that they take action on the proposed resolution reducing or eliminating certain certificated positions.

Potential savings reflected in the 2017-18 budget to address projected deficit.

As the District prepares to implement program reductions necessary to balance the budget, Education Code 44955 requires Board approved criteria for determining priority status of certificated employees with the same date of seniority.  These specific criteria are to be used in determining the order of termination and subsequent reinstatement of certificated employees who have the same seniority date.

The attached resolution outlines the criteria to be taken into consideration when the need arises to break seniority ties and best meet the needs of the district.

It is recommended that the Board of Trustees approve the Board Resolution 17-017, which allows teachers to teach in a subject area according to Ed Code Section 44256(b).

Board Resolutions are required by the California Commission on Teacher Credentialing for teachers who hold a credential in one subject area but are teaching in another subject area.

Ed Code Section 44256(b) allows, by resolution of the Governing Board, the holder of a multiple subject teaching credential, or a standard elementary credential, to teach any subject in the departmentalized classes to a given class or group of students below grade 9, provided that the teacher has completed at least 12 semester units, or six upper division or graduate units, of coursework at an accredited institution in each subject to be taught.  The authorization shall be with the teacher’s consent.

It is recommended that the Board approve the Minutes of the January 24, 2017 Board Meeting.

It is recommended that the Board of Trustees approve the Memorandum of Understanding with the Scotts Valley Little League for the use and maintenance of three District fields at Vine Hill Elementary.

The Scotts Valley Little League uses three fields at Vine Hill Elementary between mid-January and the end of July each year.  Under this memorandum of understanding, the District will not charge the Little League for the use of the fields during the season.  The Little League will mow and maintain all three fields year round and pay half of the cost to water the fields (recycled water).  

The District retains the rights to use all of the fields during the school day and also to change or reduce the size of the fields to add structures if necessary in the future. 

This memorandum of understanding will be ongoing, from year to year, unless there is a significant change to the agreement.  At that time the memorandum of understanding will be brought back to the Board with the needed changes.

Both the District and the Scotts Valley Little League will benefit financially from this agreement.  The Little League will not pay facility use fees for the entire season.  The District will have the cost of watering the fields reduced by half.

It is recommended that the Board approve the CIF Ratification of Reps Form 2016-2017

It is recommended that the Board approve the Warrant Register for February 14, 2017.

It is recommended that the Board of Trustees approve the agreement with the State of California Department of Toxic Substance Control for the monitoring of the school clean up at the Scotts Valley Middle School reconstruction project.

As part of the California Environmental Quality Act review of the Scotts Valley Middle School Reconstruction Project, the Department of Toxic Substances Control (DTSC) required the complete testing of the school site and the creation of a plan to remove the limited contamination found on site.  

This agreement with the DTSC pays for the departments oversight of the cleanup process.  DTSC must verify the school site cleanup has been successfully completed and issue a site certification, before the District can apply to the Office of Public School Construction for funding.

The cost of this contract is $60,278 based on the Department of Toxic Substance Control estimation of the number of hours their oversight will take and their estimated hourly staff costs (see exhibit F).  

DESCRIPTION DETAILS:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.

As per the agreement between Scotts Valley Education Association and the District, “an applicant for a paid or unpaid Maternity Leave of Absence shall submit to the District Personnel Office a written statement from her physician indicating the last day the employee is able to work and the expected date of return to duty.”