banner

REGULAR BOARD MEETING
Scotts Valley USD
February 14, 2017 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
B.2. Collective Bargaining Session (Government Code Section 3549.1(d)) Executive session between the public school employer and its designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups
B.3. Conference with Legal Counsel Regarding Existing Litigation. OAH #2016120831 (Govt. Code Section 54956.9)
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
C.3.b. Collective Bargaining Session (Government Code Section 3549.1(d)) Executive session between the public school employer and its designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups
C.3.c. Conference with Legal Counsel Regarding Existing Litigation. OAH #2016120831 (Govt. Code Section 54956.9)
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


J. ADMINISTRATION
J.1. Update on SVMS Project
Rationale:

Project Manager, Mike Smith, will provide an update on the SVMS project of the activities and progress since the last report.  

 
J.2. 2017-2018 Student Calendar
Rationale:

The District solicited input from staff and parents via a survey.  The Superintendent also met with SVEA representatives, classified representatives, and administrators to solicit input and preferences.

 All three calendar options include:

  • moving a professional development day from October to before school in August
  • last student day on Thursday, June 7th
  • spring break first week in April

 Variances:

Version A:  Most similar to prior school calendars - student start date, Wednesday, August 23rd.  Winter break is aligned with other schools in the county.

Version B:  Extends Thanksgiving break to the full week and shifts those 2 school days to August with students starting on Monday, August 21st.  Thanksgiving break is consistent with SLV.  Winter break is aligned with other schools in the county.

Version C:  Add two days to the winter break instead of Thanksgiving break - same start and end date as Version B.  Winter break is not aligned with other districts in the county.





 
Financial Impact:

Depending on which calendar is selected, the District has lost money due to ADA loss, when there are partial holiday weeks.  In the past two years, the district has lost $20,000 each year for the two days prior to Thanksgiving break due to excessive absenteeism.  

Quick Summary / Abstract:

Given the input and feedback provided, the calendar preferred by most is Version B. 

Comments:

The Superintendent will review more details and discussions held about the areas of concern and preferences for the calendars presented.  

Attachments:
2017-2018 Student Calendar Version A
2017-2018 Student Calendar Version B
2017-2018 Student Calendar Version C
J.3. 2017 CSBA Delegate Assembly Election
Quick Summary / Abstract:

CSBA Delegate elections occur annually.  Each delegate serves a two-year term.

Attachments:
CSBA Delegate Assembly Ballot
K. BUSINESS
K.1. Review and Discuss 2017-18 Staffing Allocations
Speaker:
Rudolph Ramirez, Chief Business Official, Acting
Rationale:

This presentation covers the projected staffing for each school for the upcoming fiscal year.   These number will be used for both 2nd Interim calculations and the Adopted Fiscal Year 2017-18 budget.

 
Financial Impact:

The financial impact will be determined as 2nd Interim and Adopted Budget are calculated.

Attachments:
Projected Staffing Presentation Feb 2017
L. PERSONNEL
L.1. Approve the Board Resolution #17-015, Which Directs the Superintendent to Reduce or Eliminate Certain Certificated Services
Rationale:

This resolution recommends reducing or eliminating specified particular kinds of services performed by certificated employees for the 2017-18 school year.

In order to meet notification deadlines for certificated personnel, the Board must act to direct the Superintendent or designee to determine which employees are to receive notice of layoff as a result of service reduction or elimination.  The Superintendent or designee will follow applicable Education Codes and Board Policies in issuing appropriate notices to specific personnel on or before March 15, 2017.      

The Superintendent will recommend to the Board that they take action on the proposed resolution reducing or eliminating certain certificated positions.


 
Financial Impact:

Potential savings reflected in the 2017-18 budget to address projected deficit.


Attachments:
Resolution #17-015 Reduction of Certificated Services
L.2. Approve Board Resolution #17-016 Determination of Seniority Among Certificated Employees with the Same Seniority Date (Tie-Breaker Resolution)
Attachments:
Resolution #17-016 Tie Breaking Criteria
L.3. Approve Board Resolution #17-017 Teaching Under EdCode Assignment
Speaker:
Carolyn Lewis
Rationale:

Board Resolutions are required by the California Commission on Teacher Credentialing for teachers who hold a credential in one subject area but are teaching in another subject area.

Ed Code Section 44256(b) allows, by resolution of the Governing Board, the holder of a multiple subject teaching credential, or a standard elementary credential, to teach any subject in the departmentalized classes to a given class or group of students below grade 9, provided that the teacher has completed at least 12 semester units, or six upper division or graduate units, of coursework at an accredited institution in each subject to be taught.  The authorization shall be with the teacher’s consent.




 
Financial Impact:
None
Attachments:
Resolution #17-017 Teaching Under EdCode Assignment
M. CONSENT AGENDA
M.1. Equipment Disposal
Rationale:
When district-owned books, equipment and supplies becomes unusable, obsolete or no longer needed, the Superintendent or designee shall identify these items to the Governing Board together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulation. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. (E.C. 60500, 60510-60511, 17545-17546)

 
Financial Impact:
No Fiscal Impact

Attachments:
Surplus Cover Sheet
Surplus Equipment
M.2. Approve the Minutes of the January 24, 2017 Board Meeting
Attachments:
Minutes of the January 24, 2017 Board Meeting
M.3. Scotts Valley Little League Contract for use of District Fields
Speaker:
Rudolph Ramirez, Chief Business Official, Acting
Rationale:

The Scotts Valley Little League uses three fields at Vine Hill Elementary between mid-January and the end of July each year.  Under this memorandum of understanding, the District will not charge the Little League for the use of the fields during the season.  The Little League will mow and maintain all three fields year round and pay half of the cost to water the fields (recycled water).  

The District retains the rights to use all of the fields during the school day and also to change or reduce the size of the fields to add structures if necessary in the future. 

This memorandum of understanding will be ongoing, from year to year, unless there is a significant change to the agreement.  At that time the memorandum of understanding will be brought back to the Board with the needed changes.




 
Financial Impact:

Both the District and the Scotts Valley Little League will benefit financially from this agreement.  The Little League will not pay facility use fees for the entire season.  The District will have the cost of watering the fields reduced by half.

 

 



Attachments:
MOU SV Little League
M.4. CIF Ratification of Reps Form 2016-2017
Attachments:
CIF Ratification of Reps Form 2016-2017
M.5. Approve the Warrant Register for February 14, 2017
Attachments:
Warrant Register for 02-14-17
M.6. Agreement with Department of Toxic Substances Control for School Cleanup Oversight
Speaker:
Rudolph Ramirez, Chief Business Official, Acting
Rationale:

As part of the California Environmental Quality Act review of the Scotts Valley Middle School Reconstruction Project, the Department of Toxic Substances Control (DTSC) required the complete testing of the school site and the creation of a plan to remove the limited contamination found on site.  

This agreement with the DTSC pays for the departments oversight of the cleanup process.  DTSC must verify the school site cleanup has been successfully completed and issue a site certification, before the District can apply to the Office of Public School Construction for funding.


 
Financial Impact:

The cost of this contract is $60,278 based on the Department of Toxic Substance Control estimation of the number of hours their oversight will take and their estimated hourly staff costs (see exhibit F).  

Attachments:
DTSC contract for MS cleanup oversight
M.7. Approve the Certificated Personnel Action Report
Rationale:

DESCRIPTION DETAILS:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.

As per the agreement between Scotts Valley Education Association and the District, “an applicant for a paid or unpaid Maternity Leave of Absence shall submit to the District Personnel Office a written statement from her physician indicating the last day the employee is able to work and the expected date of return to duty.”





 
Financial Impact:
None
Attachments:
Certificated Action Report
M.8. Approve the Classified Personnel Action Report
Rationale:
As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.



 
Financial Impact:
None

Attachments:
Classified Personnel Action Report
N. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities 02-14-17
O. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
P. ADJOURNMENT

The resubmit was successful.