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REGULAR BOARD MEETING
Scotts Valley USD
April 11, 2017 6:00PM
PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. OPENING PROCEDURES FOR PUBLIC SESSION
B.1. CALL TO ORDER
B.2. FLAG SALUTE
B.3. SET THE AGENDA
C. BOARD UPDATE/DISCUSSION
D. SUPERINTENDENT’S REPORT
E. STUDENT ADVISORY MEMBER’S REPORT
F. SCZCSBA REPORT
G. SVEA REPORT
H. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


I. EDUCATIONAL SERVICES
Quick Summary / Abstract:

  


I.1. 2nd Annual Technology Symposium Presentation
Speaker:
Michelle Stewart
Quick Summary / Abstract:

This professional development day was designed to increase teacher proficiency and engagement in using and teaching technology skills.   The day began with a keynote speech and included differentiated options for a variety of learning through workshops taught by our own teachers and staff, as well as professionals from various technology venues.  Workshops included: Illuminate, both assessment building in DnA, (Data and Analysis) and an introduction to the new ISI, (Illuminate Student Information); all things Google, including sheets, forms and sites; and a collection of STEAM electives. It proved to be a collaborative and informative day!




Attachments:
Technology Symposium Presentation
I.2. Scotts Valley High School Choir Trip to Carnegie Hall for Performance on April 8, 2018
Speaker:
Beth Hollenbeck
Financial Impact:

Scotts Valley High School

New York City Performance Tour

April 5 – 9, 2018

  •  PERFORMANCE with DCINY at Carnegie Hall
  •  Four Night’s Accommodations at a Deluxe Midtown Manhattan Hotel
  •  Round Trip Airfare from San Jose to New York City *Estimated. Other airports available.
  •  Round Trip Ground Transportation to/from Airport and Hotel in New York City
  •  POST CONCERT RECEPTION for all Performers and VIP Patrons
  •  All taxes, gratuities and mandatory fees.
  •  Sightseeing, Group Meals and Broadway Show Tickets are optional and at additional cost.

Prices are per person:

Registration Type                         Quad                     Triple                     Double                 Single

Performer                                  $ 1,665.00            $ 1,775.00            $ 1,980.00           $ 2,535.00

VIP Patron (Non-Performer)      $ 1,270.00           $ 1,380.00           $ 1,585.00            $ 2,140.00

Note: The above prices include DCINY Registration Fees ($790.00 Performer and $395.00 VIP Patron), all hotel taxes, mandatory baggage handling, gratuity and mandatory fees. Airfare quoted is based on current industry standard. Actual airfare will be confirmed 10 months prior to arrival and a price adjustment +/- may be applicable. Hotels are centrally located within walking distance to Performance and Rehearsal Venues, sightseeing, restaurants and more. A $300.00 per person deposit is required to secure concert and travel arrangements. ($200 for DCINY and $100 for ATC). Prices and availability are subject to change until a deposit is received.

Attachments:
DCINY Benefits
SVHS Choir Invitation to Carnegie Hall
SVHS Choir Press Release
SVHS New York City Performance Tour Price Quote
J. ADMINISTRATION
J.1. Ratification of Construction Contract between SVUSD and Overaa Construction
Speaker:
Tanya Krause
Attachments:
A. Lease-Leaseback Agreement between SVUSD and Overaa
B. General Conditions Under Lease-Leaseback Agreement
C. Lease-Leaseback Sublease Agreement between SVUSD and Overaa
D. Lease-Leaseback Site Agreement between SVUSD and Overaa
J.2. SVSC Committee Proposal: Follow-up information since March 14th Board presentation
Speaker:
Corbett Wright and Allison Niday
Financial Impact:

The financial impact is not yet known.  The intent is through a variety of efforts, the money necessary to pay off a 15 or 30-year loan debt with the interest rates that are in place at the time of signing the loan, will be paid for from SVSC and the Falcon Club.  


Attachments:
Declaration of Mutual Intent between SVUSD and SVSC/Falcon Club
SVSC Board Presentation 04112017
J.3. SVUSD Water Testing Results conducted by Scotts Valley Water District and Santa Cruz Water District
Speaker:
Mike Smith
Rationale:

The Scotts Valley Water District (SVWD)  partnered with the Scotts Valley Unified School District (SVUSD) to test drinking water at the local schools for lead. (SVHS, SVMS, and VH elementary).  Santa Cruz Water District (SCWD) provided the water testing for Brook Knoll School.

The sampling is a proactive measure, spurred by a new State Water Resources Control Board requirement that the water agencies provide water testing for lead if requested by the school districts.  The sampling will include drinking fountains, the cafeteria and food preparation areas, and reusable water bottle filling stations.





 
Quick Summary / Abstract:

From SVWD:

15 lead samples were recently collected from our 3 local schools for analysis. All 5 Vine Hill Elementary School samples showed no detection. SV Middle School had 3 non-detects and 2 positive samples, one at 5 parts per billion (ppb) and one at 1.1 ppb.

SV High School had 4 non-detects and one positive at 0.72 ppb.

The 3 positive samples are all well below the maximum contaminant level (mcl) of 15 ppb for Lead as set by the EPA. 

From SCWD:  Test results for Brook Knoll Elementary were also positive.  There was only one area of detection at 0.51 ppb - all other test results were negative.

Mike Smith will provide an analysis of the water testing results received by both SVWD for 3 sites as well as for Brook Knoll Elementary.





J.4. Receive for First Reading Revisions to Board Policy BP 2121(a)
Quick Summary / Abstract:

This policy was updated to clarify the conditions under which the Governing Board may meet in closed session under the "labor exception" (Government Code 54957.6) of the Ralph M. Brown Act to discuss superintendent contract, salary, or compensation paid in the form of fringe benefits.

Attachment A is SVUSD's current policy, which was last updated May 8, 2012.

Attachment B is CSBA's proposed/recommended updates.





Attachments:
A. Current BP2121 - Last Updated 5-8-2012
B. Recommended/Proposed BP2121
K. BUSINESS
K.1. Approve resolution authorizing participation in the Santa Cruz County Temporary borrowing pool.
Speaker:
Rudolph Ramirez
Rationale:

Education Code Section 42620 allows local educational agencies to borrow from the county treasurer.  This type of borrowing requires the approval of the governing board by formal resolution.  The loan cannot exceed 85% of the amount of money which will accrue to the school district during the fiscal year.  However, the county treasurer cannot loan a district money after the last Monday in April. 

This year’s cash flows were positive and the district did not need to borrow any external funds.  Cash balances are also expected to be positive throughout 2017-2018. However, since the timing of allocations from the State of California is not in the District’s control and the State of California budget is not yet adopted, it is prudent to have a borrowing mechanism in place. 

This resolution authorizes the district to borrow up to $1,000,000 should the need arise.  Interest would be charged at the pooled treasury rate.


 
Financial Impact:

If borrowing became necessary, the fiscal impact would be the cost of the interest that would be incurred.




Quick Summary / Abstract:

Per the Education Code, the District is allowed to borrow cash from the County Treasurer if needed during the year.  Although the District has not used this option in the past seven years, it is a no cost insurance policy to have the ability to borrow in an extreme circumstance.


Attachments:
SC County Borrowing Resolution 17 018
K.2. Review and Discuss Revenues and Expenditures for Fiscal Year 2017-18
Speaker:
Rudolph Ramirez / Mary Navas
Rationale:

This presentation covers the projected revenues and expenditures for the upcoming fiscal year.  

These numbers will be used for the Fiscal Year 2017-18 Adopted Budget. 



 
Financial Impact:

The fiscal impact will be determined as the final Adopted Budget is calculated.

Attachments:
Projected Revenue and Expenditures Presentation
Revenue and Expenditure Budget by Funding Source
L. CONSENT AGENDA
L.1. Approve the contract with Cooperative Strategies for a Developer Fee Study.
Speaker:
Rudolph Ramirez
Rationale:

The District is required by State code to perform a developer fee study in order to change developer fee rates charged for residential and commercial development.  

 The District is contracting with Cooperative Strategies, formerly the Dolinka Group, which has performed developer fee studies for the District in the past.

District staff will provide information to Cooperative Strategies within the next two weeks and the company will provide a draft study two weeks after receiving the data for comment.


 
Financial Impact:

The cost of the contract is $3,400 and will be paid for out of the Developer Fee fund 25.

Quick Summary / Abstract:

The contract is per direction received from the Board at the March 28, 2017 meeting 

Attachments:
Developer Fees study contract
L.2. Approve the Sixth-Grade Student Trip to the Yosemite Institute for the 2017-18 School Year
Financial Impact:

Spaces are available for 94 students. The cost is approximately $850 per student. Fundraising opportunities are available if parents wish to facilitate them.



Quick Summary / Abstract:

This has been an annual trip that started in 2008.  Based on the success of this trip, we would like to continue it for the 2017-18 school year.  



L.3. Approve the Warrant Register for the April 11, 2017 Board Meeting
Attachments:
Warrant Register for 4-11-2017
L.4. Certificated Personnel Action Report
Rationale:

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.       

DESCRIPTION DETAILS:
















 
Financial Impact:
None
Attachments:
Certificated Action Report
L.5. Classified Personnel Action Report
Rationale:

Pursuant to Education Code 45195, after exhausting all leave entitlements, employees will be placed on a reemployment list for a period of thirty-nine (39) months.  During the thirty-nine months, such employees will have preference to be reemployed in the first vacancy in the classification of their previous assignment.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.








 
Financial Impact:
None



Attachments:
Classified Action Report
L.6. Approve the Minutes of the March 28, 2017 Board Meeting
Attachments:
Minutes of the March 28, 2017 Board Meeting
L.7. Disposal of Science, English and Math Textbooks for Scotts Valley Middle School
Rationale:

Because of the new adoptions and Common Core State Standards, there are numerous books that are in need of disposal.

 
Quick Summary / Abstract:

Middle School Science Books:  118

Middle School English Books:  124

Middle School Math Books:  757

Attachments:
List of Science, English and Math Books for Disposal
M. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
N. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
O. ADJOURNMENT

The resubmit was successful.