It is recommended that the Board of Trustees accept for the first reading, updates to BP and AR 6154 Homework/Makeup Work.

Throughout this school year, stakeholder groups have been asked to provide input on homework practices. Surveys have been administered to staff and parents regarding homework practices.  While there are a lot of varying opinions and philosophies regarding homework, district administration believes we need to update our BP and AR.  We have included CSBA recommendations and also taken into account input received from stakeholder groups.

Board Policy 6154 and the related Administrative Regulation are updated to clarify the District's policies and procedures relating to Homework and Makeup work.

Attachment A reflects the current Board Policy 6154

Attachment B reflects the Proposed Board Policy 6154 1st Reading - Redline version

Attachment C reflects the Proposed Board Policy 6154 1st Reading - Clean version

Attachment D reflects the current Administrative Regulation 6154

Attachment E reflects the Proposed Administrative Regulation 6154 1st Reading - Redline version

Attachment F reflects the  Proposed Administrative Regulation 6154 1st Reading - Clean version

It is recommended that the Board of Trustees receive information from Barclays regarding bond history and bond issuance.

Simon Gutman from Barclays, will provide the District's history on Measure H from 1994, and Measure A, 2014, and the Bond Issuance under those authorizations.  He will review the tax rate impacts, and also provide some comparative tax rate information for the Board.

Mr. Gutman will review the District's Bond ratings over the years and discuss how those ratings can change and the potential costs associated with those rating changes.

It is recommended that the Board approve the contract for Wasinger Inspection Services Inc.to provide a required Inspector of Record (IOR) for the SVMS Project.

Every DSA project requires an IOR.  Our project is on a very tight timeline and will require prudent and efficient inspectors in order to keep the project moving forward in a timely manner and to be a sound facility.

Up to and not to exceed $531,648 for two and a half inspectors for the duration of the project. This fee includes all travel, paperwork, and 50 hours a week of inspector time.  This rate is 1.6% of the total bid amount of the project.  This fee is paid out of Measure A funds.

It is recommended that the Board of Trustees receive information and hold a discussion regarding opportunities to enhance communications with the SVUSD community, as proposed by Trustee Snyder.

Current regular communications between the School Board and the community are limited to the Board meetings themselves, and the published meeting minutes placed on the SVUSD website.  Unfortunately, website data shows that members of the community rarely visit these Board minutes, so the activities of the board go largely unnoticed by the parents, students, teachers, staff, and the community the Board serves.  This pro-active proposal aims to improve outbound communications about the School Board’s activities with the intent to make it easier for parents, teachers, staff, and community members (herein “stakeholders”) to understand these activities and how they connect to the larger picture of the school district.

None

The Board to approve the revised Facilities Use Fees per the attachment.

If this new fee structure is adopted, some fees will increase.  The financial impact will be dependent on usage of the facilities, and the rates that are applied depending on the parties that are approved for use.

The first attachment for review includes the current application and agreement.  A new, updated agreement format with highlighted changes is followed by the same document without the highlights. Both the new and old fee schedules are at the end of this attachment.

The second attachment includes the current version of the general instructions and rules, the proposed version with highlighted changes, and the proposed version without the highlights. 

It is recommended that the Board of Trustees approve the Annual Declaration of Need form for 2017-18.

The Declaration of Need form is required annually, by the California Commission on Teacher Credentialing, for school districts who anticipate hiring any personnel on the basis of an emergency CLAD or Limited Assignment Teaching Permit.  This form is also used for any emergency Resource Specialists and Language Speech and Hearing Specialists. 

It is recommended that the Board of Trustees reclassify Attendance Secretary/Registrar, Elementary School, to Range 25, and approve the classified salary schedule accordingly with that corresponding range change from Range 15 to 25 to be effective July 1, 2017.

Effective, December 8, 2015, the Board of Trustees approved the revised job description for School Clerk II, Range 15, to reflect the current responsibilities and duties performed within the job. These positions are at the elementary sites.

Effective, April 12, 2016, the Board of Trustees approved the revision to the title of School Clerk II to Attendance Secretary/ Registrar, with the Range remaining at 15 on the Classified Salary Schedule. Already included in that same salary schedule in Range 25 was the Attendance Secretary/Registrar, Middle School as well as Attendance Secretary, High School, and Registrar, High School.

During the course of the 2016-17 school year, job duties and responsibilities for these positions were re-reviewed, and it has been determined that all Attendance Secretary/Registrar positions should all be placed on Range 25.

Approximately $24,000 

It is recommended that the Board of Trustees approve the minutes for the April 25, 2017 meeting.

It is recommended that the Board of Trustees approve the Warrant Register for the May 9, 2017 meeting.

It is recommended that the board approve the removal and disposal of portable M8 at Scotts Valley High School.

When the Board, upon recommendation of the Superintendent or designee, declares any district-owned property unusable, obsolete, or no longer needed, the Board shall determine the estimated value of the property and shall decide whether the property will be donated, sold, or otherwise disposed of as prescribed by law and administrative regulation (BP 3270).

Portable M8 (Steelgard Inc., serial #12292 and 12293) was purchased with two other portables in the summer of 2011 for a total of $5000.  This portable was in disrepair and could not be certified for use as a classroom, therefore it has been used for storage only.  Due to severe leaking and mold issues, it is most cost effective to dispose of this portable and replace it with a portable from Scotts Valley Middle School.

Staff recommends that the Board of Trustees approve the Certificated Action Report.

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.

It is recommended that the Board of Trustees approve and adopt Board Policy 5117 and Administrative Regulation 5117 which was presented for the first reading on April 25, 2017. As agreed, the paragraph regarding the hierarchy of appeals has been updated.

It is recommended that the Board approve the surplus of the inoperable 1996 Ford Econoline 7-Passenger Van, license plate number 1024211, vehicle ID number 1FMDA31X2TZB99009.

When the Board, upon recommendation of the Superintendent or designee, declares any district-owned personal property unusable, obsolete, or no longer needed, the Board shall determine the estimated value of the property and shall decide whether the property will be donated, sold, or otherwise disposed of as prescribed by law and administrative regulation (BP 3270).