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REGULAR BOARD MEETING
Scotts Valley USD
May 09, 2017 6:00PM
PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. OPENING PROCEDURES FOR PUBLIC SESSION
B.1. CALL TO ORDER
B.2. FLAG SALUTE
B.3. CLOSED SESSION ACTION REPORT
B.4. SET THE AGENDA
C. BOARD UPDATE/DISCUSSION
D. SUPERINTENDENT’S REPORT
E. STUDENT ADVISORY MEMBER’S REPORT
F. SCZCSBA REPORT
G. SVEA REPORT
H. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


I. ADMINISTRATION
I.1. Accept for First Reading Updates to BP 6154 and AR 6154 Homework/Makeup Work
Speaker:
Tanya Krause and Michelle Stewart
Rationale:

Throughout this school year, stakeholder groups have been asked to provide input on homework practices. Surveys have been administered to staff and parents regarding homework practices.  While there are a lot of varying opinions and philosophies regarding homework, district administration believes we need to update our BP and AR.  We have included CSBA recommendations and also taken into account input received from stakeholder groups.

 
Quick Summary / Abstract:

Board Policy 6154 and the related Administrative Regulation are updated to clarify the District's policies and procedures relating to Homework and Makeup work.

Attachment A reflects the current Board Policy 6154

Attachment B reflects the Proposed Board Policy 6154 1st Reading - Redline version

Attachment C reflects the Proposed Board Policy 6154 1st Reading - Clean version

Attachment D reflects the current Administrative Regulation 6154

Attachment E reflects the Proposed Administrative Regulation 6154 1st Reading - Redline version

Attachment F reflects the  Proposed Administrative Regulation 6154 1st Reading - Clean version




Attachments:
A. BP 6154 Current
B. BP 6154 Proposed 1st Reading - Redline
C. BP 6154 Proposed 1st Reading - Clean
D. AR 6154 Current
E. AR 6154 Proposed 1st Reading - Redline
F. AR 6154 Proposed Homework 1st Reading - Clean
I.2. Presentation from Barclays Regarding Bond History and Bond Issuance
Speaker:
Simon Gutman
Rationale:

Simon Gutman from Barclays, will provide the District's history on Measure H from 1994, and Measure A, 2014, and the Bond Issuance under those authorizations.  He will review the tax rate impacts, and also provide some comparative tax rate information for the Board.


 
Financial Impact:

Mr. Gutman will review the District's Bond ratings over the years and discuss how those ratings can change and the potential costs associated with those rating changes.

Attachments:
Barclays Presentation 050917
I.3. Approve Inspector of Record for Scotts Valley Middle School Project
Speaker:
Tanya Krause and Mike Smith
Rationale:

Every DSA project requires an IOR.  Our project is on a very tight timeline and will require prudent and efficient inspectors in order to keep the project moving forward in a timely manner and to be a sound facility.

 
Financial Impact:

Up to and not to exceed $531,648 for two and a half inspectors for the duration of the project. This fee includes all travel, paperwork, and 50 hours a week of inspector time.  This rate is 1.6% of the total bid amount of the project.  This fee is paid out of Measure A funds.



Attachments:
SVMS Inspector of Record
I.4. Discussion of Community Communications
Speaker:
Roger Snyder
Rationale:

Current regular communications between the School Board and the community are limited to the Board meetings themselves, and the published meeting minutes placed on the SVUSD website.  Unfortunately, website data shows that members of the community rarely visit these Board minutes, so the activities of the board go largely unnoticed by the parents, students, teachers, staff, and the community the Board serves.  This pro-active proposal aims to improve outbound communications about the School Board’s activities with the intent to make it easier for parents, teachers, staff, and community members (herein “stakeholders”) to understand these activities and how they connect to the larger picture of the school district.

 


 
Financial Impact:

None

Quick Summary / Abstract:


Attachments:
Communication Proposal
J. BUSINESS
J.1. Approve the Revised Rates for Facilities Use Fees Schedule
Speaker:
Mary Navas and Rudolph Ramirez
Rationale:
The Board was presented with suggested changes to the district's fee schedule at the April 25, 2017 board meeting.  The suggested changes were incorporated into the current fee schedule for board approval.
 
The facility use form, the agreement between district and user of facilities form, and the general instructions and rules were reviewed and updated in conjunction with the changes to the fee schedule. 

The attachments reflect the current forms in use, the tracked changes and a clean copy of the proposed changes for board consideration and approval.

 
Financial Impact:

If this new fee structure is adopted, some fees will increase.  The financial impact will be dependent on usage of the facilities, and the rates that are applied depending on the parties that are approved for use.

Quick Summary / Abstract:

The first attachment for review includes the current application and agreement.  A new, updated agreement format with highlighted changes is followed by the same document without the highlights. Both the new and old fee schedules are at the end of this attachment.

The second attachment includes the current version of the general instructions and rules, the proposed version with highlighted changes, and the proposed version without the highlights. 


Attachments:
Facility Use Agreement Form, Agreement and Fee
Facility Use Agreement Instructions and Rules
K. PERSONNEL
K.1. Annual Declaration of Need 2017-18
Speaker:
Carolyn Lewis
Rationale:

The Declaration of Need form is required annually, by the California Commission on Teacher Credentialing, for school districts who anticipate hiring any personnel on the basis of an emergency CLAD or Limited Assignment Teaching Permit.  This form is also used for any emergency Resource Specialists and Language Speech and Hearing Specialists. 



 
Attachments:
Annual Declaration of Need 2017-18
K.2. Reclassification of Elementary Attendance Secretary/Registrar Position on the Classified Salary Schedule
Rationale:

Effective, December 8, 2015, the Board of Trustees approved the revised job description for School Clerk II, Range 15, to reflect the current responsibilities and duties performed within the job. These positions are at the elementary sites.

Effective, April 12, 2016, the Board of Trustees approved the revision to the title of School Clerk II to Attendance Secretary/ Registrar, with the Range remaining at 15 on the Classified Salary Schedule. Already included in that same salary schedule in Range 25 was the Attendance Secretary/Registrar, Middle School as well as Attendance Secretary, High School, and Registrar, High School.

During the course of the 2016-17 school year, job duties and responsibilities for these positions were re-reviewed, and it has been determined that all Attendance Secretary/Registrar positions should all be placed on Range 25.



 


 
Financial Impact:

Approximately $24,000 


Attachments:
Classified Salary Schedule
L. CONSENT AGENDA
L.1. Approve the Minutes of the April 25, 2017 Board Meeting
Attachments:
Minutes of the April 25, 2017 Board Meeting
L.2. Approve the Warrant Register for May 9, 2017 Board Meeting
Attachments:
Warrant Register for 05-09-2017
L.3. Removal/Disposal of Portable M8 at Scotts Valley High School
Rationale:

When the Board, upon recommendation of the Superintendent or designee, declares any district-owned property unusable, obsolete, or no longer needed, the Board shall determine the estimated value of the property and shall decide whether the property will be donated, sold, or otherwise disposed of as prescribed by law and administrative regulation (BP 3270).



 
Quick Summary / Abstract:

Portable M8 (Steelgard Inc., serial #12292 and 12293) was purchased with two other portables in the summer of 2011 for a total of $5000.  This portable was in disrepair and could not be certified for use as a classroom, therefore it has been used for storage only.  Due to severe leaking and mold issues, it is most cost effective to dispose of this portable and replace it with a portable from Scotts Valley Middle School.

L.4. Certificated Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.

















 
Financial Impact:


Attachments:
Certificated Action Report
L.5. Approve and Adopt Board Policy 5117 and Administrative Regulation 5117
Attachments:
1. Board Policy 5117 Interdistrict Attendance
2. AR 5117 Interdistrict Attendance
L.6. Surplus of Inoperable Ford Econoline 7-Passenger Van
Rationale:

When the Board, upon recommendation of the Superintendent or designee, declares any district-owned personal property unusable, obsolete, or no longer needed, the Board shall determine the estimated value of the property and shall decide whether the property will be donated, sold, or otherwise disposed of as prescribed by law and administrative regulation (BP 3270). 


 
M. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
N. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
O. ADJOURNMENT

The resubmit was successful.