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REGULAR BOARD MEETING
Scotts Valley USD
May 23, 2017 5:00PM
CLOSED SESSION: 5:00 pm PUBLIC SESSION: 6:00 pm SCOTTS VALLEY CITY COUNCIL CHAMBERS One Civic Center Drive Scotts Valley, CA 95066

A. CALL TO ORDER
B. CLOSED SESSION
B.1. CONFERENCE WITH LEGAL COUNSEL-Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: 1 Case
B.2. Update on Collective Bargaining Proceedings, Pursuant to Government Code Section 3549.1(d). Executive session between the public school employer and it's designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups.
Speaker:
Tanya Krause
B.3. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
C. OPENING PROCEDURES FOR PUBLIC SESSION
C.1. CALL TO ORDER
C.2. FLAG SALUTE
C.3. CLOSED SESSION ACTION REPORT
C.3.a. CONFERENCE WITH LEGAL COUNSEL-Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: 1 Case
C.3.b. Update on Collective Bargaining Proceedings, Pursuant to Government Code Section 3549.1(d). Executive session between the public school employer and it's designated representative, Tanya Krause, for the purpose of giving direction regarding negotiations with Scotts Valley Education Association and other employee groups.
C.3.c. Consideration of the Employment, Evaluation of Performance, Discipline, Release or Complaint of A Public Employee - Pursuant to Gov't Code Section 54957
C.4. SET THE AGENDA
D. BOARD UPDATE/DISCUSSION
E. SUPERINTENDENT’S REPORT
F. STUDENT ADVISORY MEMBER’S REPORT
G. SCZCSBA REPORT
H. SVEA REPORT
I. SVEF REPORT
J. MATTERS FROM THE PUBLIC – ORAL
Quick Summary / Abstract:

Members of the audience are welcome to address the Board at this time during the meeting regarding items NOT listed on this agenda. The Trustees may ask questions for clarity but cannot take action on those matters until such matters are appropriately placed on a future agenda, according to law.

The Governing Board may prohibit members of the public, who speak during the time permitted on the agenda for public expression, from commenting on matters that are not within the subject matter jurisdiction of the governing body. The Governing Board retains the discretion to adopt regulations at its meetings, which may limit the time for public discussion of items within its subject matter jurisdiction. Open Public Discussion at the beginning of the meeting is limited to 15 minutes. For the record, please state your name at the beginning of your statement.


K. ADMINISTRATION
K.1. Approve the Contract for the Financial Advisor, Isom Advisors
Speaker:
Tanya Krause
Rationale:

The Administration feels it would be prudent to hire a Financial Advisor to assist the District in its upcoming bond sale and potential future debt. Isom Advisors will serve as the District’s fiduciary oversight and act on the District’s behalf.



 
Financial Impact:

Fees for financial advisor are paid out of bond proceeds, not the general fund.

 


Attachments:
Contract - Isom Advisors
K.2. Resolution 17-023 To Establish Tax Rate for Bonds
Speaker:
Tanya Krause
Rationale:

An election was held in the Scotts Valley Unified School District on June 3, 2014, for the issuance and sale of general obligation bonds of the District for various purposes in the maximum amount of $35,000,000 (the “Measure A”).  The first series of bonds authorized under Measure A was issued on January 29, 2015.  The schedule for issuing the second series of bonds authorized under Measure A (the “Bonds”) currently anticipates selling such Bonds after the time that the Auditor-Controller of Santa Cruz County (the “County”) calculates the taxes to be levied for District bonded debt during the fiscal year 2017-18. Therefore, Resolution No.17-023 is being brought before the Board now to formally request that, pursuant to Education Code Sections 15252-15254, the Board of Supervisors of the County to adopt a tax rate and levy a tax for the Bonds.  The tax rate will be based upon an estimated debt service schedule prepared by Barclays Capital Inc., the underwriter for the Bonds.  The Resolution further authorizes the District officials to file a certified copy of the Resolution with the Board of Supervisors of the County and to deliver copies of the Resolution to the Auditor-Controller and Treasurer-Tax Collector of the County. 

Adoption of this Resolution is necessary to ensure that property taxes are levied during the fiscal year 2017-18 for the payment of the Bonds.  




 
Financial Impact:

There is no fiscal impact to the General Fund resulting from the issuance of the Bonds.  


Attachments:
Resolution 17-023 Establish Tax Rate for Bonds
L. EDUCATIONAL SERVICES
L.1. Presentation regarding Positive Behavior Interventions and Supports (PBIS) in Scotts Valley Unified School District
Speaker:
Shar Ames, Cardiff Hamilton, Mike Hanson, Tracey Nielsen, Eileen Shea, Josh Wahl
Rationale:

California’s Multi Tiered Systems of Support (MTSS) focuses on aligning initiatives and resources within an educational organization to address the needs of all students. It is an integrated, comprehensive framework for local educational agencies (LEA) that aligns academic, behavioral, and social-emotional learning in a fully integrated system of support for the benefit of all students. MTSS offers the potential to create systematic change through intentional integration of services and supports to quickly identify and meet the needs of all students.

MTSS is a framework that brings together both RtI² and Positive Behavior Interventions and Supports (PBIS) and aligns their supports to serve the whole child, it also relies on data gathering through universal screening, data-driven decision making, and problem solving teams, and focuses on content standards. MTSS aligns the entire system of initiatives, supports, and resources, and implements continuous improvement processes throughout the system.

PBIS is an approach that focuses on the emotional and behavioral learning of students, which leads to an increase in engagement and a decrease in problematic behavior over time. It assists the LEA in adopting and organizing evidence-based behavioral interventions that improve social and emotional behavior outcomes for all students



 
Financial Impact:

Funding has been set aside in the LCAP.




Quick Summary / Abstract:

Shar Ames, Director of Student Support Services, along with key staff will present the status of PBIS in the district, including looking forward to PBIS in 2017-18.



Attachments:
PBIS Presentation
L.2. Single Plans for Student Achievement 2017-18 - First Draft
Speaker:
Michelle Stewart, Valerie Bariteau, Mary Lonhart, Josh Wahl, Julie Ebert
Rationale:

Academic achievement of students is the top priority of the education system in California and Scotts Valley Unified School District.  Education Code (EC) Section 52060 requires the State Board of Education (SBE) to adopt templates for the development of the LCAPs. EC Section 64001 and the Elementary and Secondary Education Act (ESEA) require schools that receive state and federal funds through the Consolidated Application and Reporting System (CARS) and ESEA Program Improvement (PI) funds to consolidate all school plans into the Single Plan for Student Achievement (SPSA).



 
Financial Impact:

Under LCAP, which will be presented in June, school improvement funds and related categorical and/or supplemental funds, are reflected in the district’s budget and are aligned with school improvement targets.


Quick Summary / Abstract:
LCAPs must include, for every school district and each of their schools, a description of the annual goals to be achieved for each of the state priorities for all students and each subgroup of students. Each LCAP must also describe specific actions to achieve those goals, and list and describe annual expenditures necessary to implement the specific actions.

Single Plans for Student Achievement (SPSA) are required to describe a continuous development, implementation, and monitoring cycle including collection and analysis of student performance data, setting priorities for program improvements and learning targets, rigorous use of effective solution strategies, and ongoing monitoring of results. The purpose of the SPSA is to provide a structured means to improve student academic performance that has been approved by both the School Site Council and the Board.

Existing law requires the SBE, to the greatest extent possible, to take steps to minimize duplication of effort in meeting state and federal accountability requirements at the local level. The alignment between the SARC, SPSA data elements, and LCAP, will enhance the focus on the state priorities at the school level and minimize local efforts in meeting state and federal accountability requirements while continuing to provide parents and the public with powerful tools to facilitate the understanding of school conditions and performance. 





Attachments:
Single Plan for Student Achievement Presentation
SPSA Spring 2017 Brook Knoll
SPSA Spring 2017 SVHS
SPSA Spring 2017 SVMS
SPSA Spring 2017 Vine Hill
M. TECHNOLOGY
M.1. Annual Technology Report
Speaker:
Kat Beebee
Attachments:
Technology Presentation
N. BUSINESS
N.1. Open Public Hearing for the Board of Trustees to Hear Public Comments on the Update to the Statutory School Fees Schedule for both Residential and Commercial Construction.
Rationale:

This public hearing will provide the opportunity for the public to comment on the proposed update to the statutory school fees schedule for both residential and commercial construction.


 
Minutes:




N.2. Adjourn Public Hearing and Reconvene to Regular Board Meeting
N.3. Resolution 17-022 Approving School Fee Justification Studies and Adopting Development Fees
Speaker:
Rudolph Ramirez
Rationale:

On February 24, 2016, the State Allocation Board increased the maximum statutory school facilities fees, also known as “Level 1 Fees,” levied pursuant to Education Code Section 17620 et seq.  This resulted in an increase to “Level 1 Fees” to $3.48 per square foot on new residential construction and $0.56 per square foot for commercial industrial.  Our current Level 1 Fees are $2.43 per square foot on new residential construction and $0.54 per square foot for commercial/industrial.

Cooperative Strategies, a Public Finance and Planning Consultant, prepared the "Residential Development School Fee Justification Study" and "Commercial/Industrial Development School Fee Justification Study" (Collectively, "Fee Studies"), which substantiates the need to collect statutory school fees on future residential and commercial/industrial development. The Fee Studies were available for public review May 12, 2017 through May 23, 2017 in the Office of Business Services, located at 4444 Scotts Valley Drive, Suite 5B, Scotts Valley, CA 95066.

The purpose of this public hearing is to receive input and testimony on levying the Level 1 Fees as proposed in Resolution No.17-022, which would update the fees to $3.14 per square foot for future single family detached residential construction, $3.48 per square foot for multifamily attached residential construction, and $0.56 per square foot for new commercial/industrial construction. 

The new fees would go into effect sixty (60) days after the Board approves this resolution (July 24, 2017). 





 
Financial Impact:

The increase in school facilities fees will depend on the actual construction permits that are issued 60 days after the Board adopts the resolution.   


Attachments:
Commercial/lndustrial Development School Fee Justification Study
Residential Development School Fee Justification Study
Resolution 17-022 Development Fees
N.4. Overview of the Governor's May Budget Revisions for 2017-18
Speaker:
Rudolph Ramirez and Mary Navas
Rationale:

The May revision was released by the Governor's office on Thursday, May 11th.  

On Friday, May 19th, District staff will attend a May revision workshop by School Services of California and bring back information on the Governor's proposal.

This information will be presented to the Board on May 23rd. 



 
Financial Impact:

This item is information only.  The financial impact will be determined through the development of the adopted budget for the fiscal year 2017-18.


O. CONSENT AGENDA
O.1. Approve the Minutes from the May 9, 2017 Meeting
Attachments:
Minutes of the May 9, 2017 Meeting
O.2. California Interscholastic Federation - Designate Representatives to the League
Attachments:
CIF Designation Form
O.3. Approve the Warrant Register for the May 23, 2017 Meeting
Attachments:
Warrant Register for 05-23-2017
O.4. Approve and Adopt Board Policy 6154 and Administrative Regulation 6154, Homework/Makeup Work
Rationale:
 





 
Attachments:
1. BP 6154 Homework/Makeup Work
2. AR 6154 Homework/Makeup Work
O.6. Approve the Revised Rates for Facilities Use Fees Schedule
Rationale:


 
Attachments:
Facility Use Application and Agreement
Facility Use Fee Schedule
O.7. Certificated Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.  

As per the agreement between Scotts Valley Education Association and the District, leaves may be approved at the discretion of the Board of Trustees.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.

As per Article 16.1, employees are eligible for pre-retirement/retirement programs, if they meet certain criteria.

  

DESCRIPTION DETAILS:


















 
Financial Impact:
None
Attachments:
Certificated Action Report
O.8. Classified Personnel Action Report
Rationale:

As per Board Policy 4117.2 the Board authorizes the Superintendent or designee to accept the written resignation of an employee and to set its effective date.

As per Board Policy 4211 the Superintendent or designee shall determine the personnel needs of the district and make recommendations to the Board of Trustees for employment.










 
Financial Impact:
None



Attachments:
Classified Action Report
P. UPCOMING ACTIVITIES IN THE DISTRICT
Attachments:
Upcoming Activities in the District
Q. FUTURE MEETING DATES
Attachments:
Future Board Meeting Dates for 2017
R. ADJOURNMENT

The resubmit was successful.