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Regular Meeting
San Mateo Union HSD
September 10, 2020 7:00PM
San Mateo Union High School District 650 N. Delaware Street District Office Conference Room 129 San Mateo, CA 94401 Teleconference Please click the link below to join the webinar: https://smuhsd-org.zoom.us/j/92968504200?pwd=cWthb3RFUVpZUiswNjVaKzljNTRKdz09 Passcode: 678910 Webinar ID: 929 6850 4200 CLOSED SESSION - 5:15 PM Teleconference for Board Members Only

A. CALL TO ORDER
A.1. This is a public meeting of the SMUHSD Board of Trustees. If you wish to make a comment about an agenda item or during the public comments section at the beginning of the agenda, please send an email to comments@smuhsd.org with your name, email address, and your zoom name (if different) and the item under which you would like to comment. The Board President will call on you. Please note that comments are limited to three minutes. The Board President may increase or decrease the time allowed for public presentation, depending upon the topic and number of persons wishing to be heard.
B. ROLL CALL
B.1. To Join by Telephone Dial: US : +1 669 900 9128 Use the ID and Password shown above
C. PUBLIC AND/OR GOVERNING BOARD COMMENTS ON CLOSED SESSION ITEMS
D. CLOSED SESSION Anyone wishing to address the Board regarding Closed Session items may do so at this time. Items [*] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction.
D.1. [ ] Public Employee Evaluation pursuant to Government Code Section 54957-
D.2. [ ] Public Employee Appointment/Employment pursuant to Government Code Section §54957
D.3. [ ] Conference with Legal Counsel-Existing Litigation;-pursuant to Government Code Section 54956.9
D.4. [*] Conference with Legal Counsel-Pending Litigation pursuant to Government Code Section §54956.9(d)- (1) case
D.5. [ ] Liability Claims pursuant to Government Code Section §54957
D.6. [ * ] Conference with Labor Negotiators pursuant to Government Code Section §54957.6
D.7. [* ] Conference with Real Property Negotiator-Kevin Skelly, Superintendent, Elizabeth McManus, Deputy Superintendent, Harold Freiman Lozano Smith, Landis Graden DCG Strategies property-Crestmoor, 300 Piedmont Avenue, San Bruno, California 94066, property - Capuchino 1501 Magnolia Ave, San Bruno, California 94066 -property pursuant to Government Code Section 54956.8
D.8. [* ] Public Employee Discipline/Dismissal/Release/Complaint pursuant to Government Code Section §54957
D.9. [ ] Confidential Student Discipline
D.10. [*] Confidential Student Matters- two (2) cases
E. OPEN SESSION
F. ROLL CALL
G. PLEDGE OF ALLEGIANCE TO THE FLAG
H. PUBLIC AND/OR GOVERNING BOARD COMMENTS
I. COMMUNICATIONS TO THE BOARD OF TRUSTEES
J. CONSENT AGENDA
J.1. Acceptance of Gifts to the District
Speaker:
Elizabeth McManus
Recommended Motion:
Accept the listed donations with thanks.
Quick Summary / Abstract:

The district received the following donations.

 

  • Capuchino SAGA Club   $ 150.00

Total $150.00

Total Donations  $150.00

Attachments:
Donations
J.2. Approval of Consulting Agreements, Contracts, Invoices and Purchase Orders
Speaker:
Elizabeth McManus
Recommended Motion:

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $1,658,211.70





Quick Summary / Abstract:
Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders.   Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.
Attachments:
Contract Log for Contracts Over 25K
Contract Log for Contracts Under 25K
J.3. Gann Appropriations Limit
Speaker:
Elizabeth McManus
Recommended Motion:
Adopt the resolution establishing the actual Gann Appropriations Limit at $153,321,759.88 for 2019-2020 and the estimated appropriations limit at $161,044,573.86 for 2019-2020 with an increase of $ 621,731.63 to the 2019-20 Gann Limit pursuant to the provisions of Government Code Section 7902.1.
Quick Summary / Abstract:

SB 98 (Chapter 82/89) and AB 198 (Chapter 93/89) require K-12 school districts and county offices of education to calculate their appropriation Gann Limits and the State aid subject to those limits. The methodology involves a calculation of the preceding year’s Gann Limit, followed by the calculation of the budget year’s Gann Limit. Any increase to the appropriations limit is permanent and is reported to the State Department of Finance.

Adoption of the attached resolution establishes the actual Gann Appropriations Limit at $153,321,759.88 for 2019-2020 and establishes the estimated appropriations limit at $161,044,573.86 for 2020-2021. Also, include an increase of $621,731.63 to the 2019-2020 Gann Limit pursuant to the provisions of Government Code Section 7902.1. The appropriations limit calculation is part of the Unaudited Actuals report and is attached for review.
Attachments:
GANN
GANN Resolution 20-21-03
J.4. Approve the Specific Board Policies and Administrative Regulations - May 2020 Updates - Part Two
Speaker:
Kirk Black
Recommended Motion:

Approve the specific Board policies and administrative regulations - May 2020 Updates - Part Two:

-BP 4112.9/4212.9/4312.9 - Employee Notifications

-E 4112.9/4212.9/4312.9 - Employee Notifications

-BP 4113 - Assignment

-BP 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

-AR 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

-E 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

-BP 4119.43/4219.43/4319.43 - Universal Precautions

-AR 4119.43/4219.43/4319.43 - Universal Precautions

-BP 4151/4251/4351 - Employee Compensation

as contained in the attachment.

Quick Summary / Abstract:

Approve the specific Board policies and administrative regulations - May 2020 Updates - Part Two:

-BP/AR 4112.9/4212.9/4312.9 - Employee Notifications

  • Gender neutrality revisions to Exhibit

-E 4112.9/4212.9/4312.9 - Employee Notifications

  • Updated to indicate a public hearing on an alternative schedule for secondary grades and moved provisions to other policies and ARs.  Adds a requirement to provide school bus drivers with information regarding post-accident procedures.

-BP 4113 - Assignment

  • Updated to reflect AB 1219 to require annual monitoring of the assignment of certificated employees at all schools, legal requirements to report misassignment sin the school accountability report card, and to use Williams uniform complaint procedures to address any complaint alleging teacher misassignment or vacancy.

-BP 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

  • Requires that the District's exposure control plan for bloodborne pathogens be consistent with the District's injury and illness prevention program.

-AR 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

  • Defines personal protective equipment, observance of universal precautions, and compliance with state regulations for needleless systems, needle devices, and non-needle sharps.

-E 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens

  • Indicates which employees are required to sign a statement when they decline to accept the hepatitis B vaccination offered by the District.

-BP 4119.43/4219.43/4319/43 - Universal Precautions

  • Includes material formerly n the AR on the provision of information to employees regarding acquired immune deficiency syndrome (AIDS), AIDS-related conditions, and hepatitis B and appropriate methods to prevent exposure.

-AR 4119.43/4219.43/4319.43 - Universal Precautions

  • Defines occupational exposure

-BP 4151/4251/4351 - Employee Compensation

  • Policy updated to delete Labor Code citation that s not applicable to public agencies and instead reflect Education Code provisions related to overtime compensation for classified employees.

as contained in the attachment.

 

Attachments:
May 2020 Updates - Part Two Changes Accepted
May 2020 Updates - Part Two Changes Showing
May 2020 Updates - Part Two Checklist
May 2020 Updates - Part Two Guidesheet
J.5. Approve the Adult School Instructor - Non-Credentialed 2020-2021 Salary Schedule
Speaker:
Kirk Black
Recommended Motion:
Approve the Adult School Instructor - Non-Credentialed 2020-2021 Salary Schedule as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the Adult School Instructor - Non-Credentialed 2020-2021 Salary Schedule as contained in the attachment.
Attachments:
Adult School Instructor - Non-Credentialed 2020-2021 Salary Schedule
J.6. Approval of Student Transfers to the Adult School
Speaker:
Kirk Black
Recommended Motion:
Approve the transfer of five (5) students to the Adult School per Board Policy 6200, Authorization to Transfer.
Quick Summary / Abstract:
Board Policy 6200, Authorization to Transfer, allows students, ages 16-18, enrolled in a continuation school or a comprehensive high school and not making satisfactory progress toward a high school diploma, to be transferred to the Adult School program.  Written permission from the student's parent or guardian is required as well as a review and approval by a hearing panel that includes representatives from a comprehensive high school, a continuation school program, the Adult education program, the Student Services Department and the student's school Assistant Principal.  All student transfers under this policy must be approved by the Board of Trustees.  Board approval is required for five (5) students to transfer to the Adult School based upon Board Policy 6200.
J.7. Denial of Inter-District Transfer Requests
Speaker:
Kirk Black
Recommended Motion:
Recommendation to deny one (1) inter-district transfer request.
Quick Summary / Abstract:
The Administrative Appeals Committee reviewed one (1) inter-district transfer student appeal identified as number IDT 20/21 - 127.  The Committee is recommending denial of the one (1) inter-district transfer appeal.  The Committee reviewed that request and found no compelling reason to grant the transfer.
J.8. Discussion Item for CAC member nomination
Speaker:
John Bartfied
Recommended Motion:
Approval of the appointment of Claire Gagas to be the SMUHSD representative on the SELPA Community Advisory Committee-Resource Parent Council (CAC-RPC).
Quick Summary / Abstract:
We are seeking Board approval for the appointment of Claire Gagas to be the SMUHSD representative on the SELPA Community Advisory Committee-Resource Parent Council (CAC-RPC).  The CAC-RPC is a team of parents representing school districts, along with school district and community personnel, that  provides input to the SELPA on the development and implementation of the Local Plan for Special Education and other important topics.  Additionally, the group provides information, guidance, training and general support for families whose students receive special education services.  We are excited that Ms. Gagas is interested in serving in this role, as it has been many years since SMUHSD has had a parent representative on the CAC-RPC.
J.9. Approval of the Partner School Districts with San Mateo Union High School District for Data Sharing Services
Speaker:
Brian Simmons
Recommended Motion:

Approve the San Mateo Union High School District and Partner School District Data Sharing Agreement. 

Quick Summary / Abstract:

San Mateo Union High School District aims to provide high quality instructional services and support to incoming/current high school students to improve the use and analysis of analytics with the ultimate goal of improving the educational and career/trade outcomes of all students in, and particularly for traditionally underserved students. To achieve this goal, SMUHSD shall coordinate with its Partner School Districts regarding data exchanges, integrations, governance, reporting, and analysis of staff and pupil records, which include any information related to staff or students maintained by Partner School District or by an authorized third party on behalf of Partner School District, hereafter referred to as "Data". Services rendered under this MOU shall be referred to as “Incoming 9th Grade Articulation Data” or “Data”.

Partner School Districts: Burlingame, Hillsborough, Millbrae, San Bruno Park and San Mateo Foster City 

Attachments:
Data-Sharing Partner School MOU
J.10. Approval of Special Education Legal ServicesWas edited within 0 hours of the Meeting
Speaker:
Holly Wade
Recommended Motion:
Approval of Fagen Friedman & Fulfrost LLP's legal services as requested by the San Mateo Union High School District for Special Education services between April 22, 2020 through June 30, 2021, per the attached agreement.
Quick Summary / Abstract:
On January 17. 2019, the Board approved a contract with Fagen Friedman & Fulfrost LLP to provide legal services as requested by the San Mateo Union High School District for the  Special Education services.  The attached agreement renews that contract with some increases in hourly rates.  The per hour cost increases are:


Associate  from $215-$245 to $230-$260
Partner  from $275-$310  to  $290- $325 
Of-Counsel from $310 to  $325 
Paralegal/Law Clerk from $135-$165 to  $150 - $210 
Paralegal/Law Clerk (Bar Admitted Outside CA from $205 to  $230
Education Consultant$185 to $240 
Communication Services Consultant-$245 to  $260 
 

These new rates are in line with legal services contracts with other private law firms with which the district is engaged.


The board is asked to approve the attached contract.
Attachments:
Agreement for Legal Services
K. REGULAR REPORTS
K.1. Report of the Superintendent
Quick Summary / Abstract:
 

Each meeting the Superintendent gives a brief report on activities in the District. As part of this meeting, Dr. Kelly will thank the following Organizations for their continuing support of families during the pandemic to address the issue of food insecurity:


  • HHS Peace Pantry

  • Second Harvest

  • Mid Peninsula Hispanic Outreach

  • Mi Rancho Market

  • Call Primrose

  • Various community churches and other partners, community and staff members

K.2. Report of the Student Board Member
K.3. Report of the District Teachers' Association Representative
K.4. Report of the CSEA Chapter 519 Representative
K.5. Report of the San Mateo Adult School Teachers' Association Representative
L. SPECIAL REPORTS AND APPEARANCES
L.1. Fall 2020 Education Re- Open Plan Update
Speaker:
Kevin Skelly
Quick Summary / Abstract:
Staff will provide the board with an update on the education plan for Fall 2020. Topics for the meeting include:
  • Technology Update
  • Academic Reports from Teachers
  • Offering the SAT & PSAT
  • Learning Pods - Timeline and Procedures
  • Attendance Process and Data from First Three Weeks of School
  • Edgenuity Reports for Independent Study Students
  • Distance Learning after the First Six Weeks
  • Latest Health Data

Presentation materials will be attached by Wednesday Afternoon 





Attachments:
Fall 2020 Educational Plan Update
Spanish Version Re-Open Plan
L.2. 2020-2021 Annual District Goals Update
Speaker:
Kevin Skelly
Quick Summary / Abstract:
Every year the Board approves District Annual Goals to drive staff work during the academic year.  As part of this process, staff reports to the board.   This discussion item allows the board to discuss and provide feedback on progress toward goals to date.  Draft presentation materials will be attached when available.
Attachments:
2020-2021 District Goals
Draft Goals Presentation
L.3. Public Hearing for Learning Continuity and Attendance Plan
Speaker:
Julia Kempkey
Recommended Motion:
For Information Only
Quick Summary / Abstract:
Senate Bill (SB) 98 removed the requirement of the Local Control and Accountability Plan for the 2020-2021 school year. In place of the LCAP, the district must develop a Learning Continuity and Attendance Plan to articulate our response to the COVID pandemic. The plan is a streamlined version of the LCAP and is intended to provide an opportunity for stakeholder engagement. The plan includes the following main components that the district must prepare a narrative on: stakeholder engagement, in-Person instructional offerings, access to devices & connectivity, student (“pupil”) participation & progress, distance learning professional development, continuity of learning, addressing learning loss, mental health & social emotional well-being, and school nutrition. Through the return to school presentations and planning, the district has responded to each of these areas and the Learning Continuity and Attendance Plan template will memorize this work. The presentation tonight will be the first of two presentations to the Board of Trustees. District Staff will seek input through a public hearing on September 10th and then approval of the plan on September 24th Board meetings.
Attachments:
Learning Continuity & Attendance Plan Preview - English
Learning Continuity & Attendance Plan Preview - Spanish
Learning Continuity and Attendance Plan (Draft)
L.4. Learning Continuity and Attendance Plan
Speaker:
Julia Kempkey
Recommended Motion:
For discussion
Quick Summary / Abstract:
Senate Bill (SB) 98 removed the requirement of the Local Control and Accountability Plan for the 2020-2021 school year. In place of the LCAP, the district must develop a Learning Continuity and Attendance Plan to articulate our response to the COVID pandemic. The plan is a streamlined version of the LCAP and is intended to provide an opportunity for stakeholder engagement. The plan includes the following main components that the district must prepare a narrative on: stakeholder engagement, in-Person instructional offerings, access to devices & connectivity, student (“pupil”) participation & progress, distance learning professional development, continuity of learning, addressing learning loss, mental health & social emotional well-being, and school nutrition. Through the return to school presentations and planning, the district has responded to each of these areas and the Learning Continuity and Attendance Plan template will memorize this work. The presentation tonight will be the first of two presentations to the Board of Trustees. District Staff will seek input through a public hearing on September 10th and then approval of the plan on September 24th Board meetings.
Attachments:
Learning Continuity & Attendance Plan - English
Learning Continuity & Attendance Plan - Spanish
Learning Continuity and Attendance Plan (Draft)
M. CONSTRUCTION
N. DIVISION OF HUMAN RESOURCES
N.1. Approval of Personnel Actions
Speaker:
Kirk Black
Recommended Motion:
Approve the attached personnel actions, including the addendum.
Quick Summary / Abstract:
A list of personnel actions is contained in the attachment for the Board's consideration.
Attachments:
Personnel Actions
Personnel Actions Addendum
N.2. Adoption of Resolution for Teachers Assigned Outside their Authorized Certificated Field
Speaker:
Kirk Black
Recommended Motion:
Adopt the attached resolution authorizing assignment of certificated personnel to teach outside their authorized teaching fields for 2020-21.
Quick Summary / Abstract:

Education Code 44263 allows credentialed teachers to teach in a subject area in which they have completed nine (9) units of upper division or graduate courses or eighteen (18) total units.  this authorization is granted with the approval of the Board of Trustees.

Attached is a resolution listing staff member(s) who are in the above situation and who can legally teach in the designated subject area for the 2020-21 school year.

Attachments:
Resolution Authorizing Assignment of Certificated Personnel to Teach Outside Their Authorized Teaching Fields
N.3. Approval of Request for Waiver Submission
Speaker:
Kirk Black
Recommended Motion:
Approve the Request for Waiver Submission, as contained in the attachment.
Quick Summary / Abstract:

The District requests the Board of Trustees to approve a waiver for Dominic Bigue, new Assistant Principal I at Burlingame High School for the 2020-2021 school year.  Due to a missed application, Dominic Bigue was unable to obtain his preliminary administrative services credential by 7/1/2020.  This waiver is requested to allow Mr. Bigue to remain as an administrator through the end of the school year.  He is currently enrolled in a program to obtain his credential and is on track to have it issued by November of 2021.

 

Attachments:
D. Bigue Waiver Application
N.4. Public Hearing for the San Mateo Union High School District's Non-Represented Administrators and Classified Management 2020-2021 Salary Schedule
Speaker:
Kirk Black
Recommended Motion:
For Information Only.
Quick Summary / Abstract:

The San Mateo Union High School District's Non-Represented Administrators and Classified Management 2020-2021 Salary Schedule will be presented at the Board Meeting of September 10, 2020.  This hearing is provided for the public to express itself regarding the salary schedule.

Education agencies are required to publicly disclose the provisions of all salary schedules.  This requirement ensures that the public is aware of the costs associated with the salary schedule before it becomes binding on the District or County Office of Education.  The legislation also requires that the State Superintendent of Public Instruction (SSPI) establish a format for the purpose of satisfying this public disclosure requirement.  Government Code §3547.5 states:

"Before a public employer enters into written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the State Superintendent of Public Instruction."

The Disclosure of the San Mateo Union High School District's Non-Represented Administrators and Classified Management 2020-2021 Salary Schedule and the AB 1200 are attached to this agenda.

Attachments:
2020-2021 Administrative Salary Schedule Mid-Range
AB 1200 Salary Schedule
N.5. Approval of the San Mateo Union High School District's Non-Represented Administrators and Classified Management 2020-2021 Salary Schedule
Speaker:
Kirk Black
Recommended Motion:
Approve the San Mateo Union High School District's non-represented Administrators and Classified Management 2020-2021 Salary Schedule, as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the San Mateo Union High School District's non-represented Administrators and Classified Management 2020-2021 Salary Schedule and AB 1200, as contained in the attachment.
Attachments:
2020-2021 Administrative Salary Schedule Mid-Range
AB 1200 Salary Schedule
O. DIVISION OF INSTRUCTIONAL SERVICES
O.1. Public Hearing for the Adoption of Resolution for and Approval of Certification: Textbooks and Instructional Materials
Speaker:
Brian Simmons
Recommended Motion:

For Information Only

Quick Summary / Abstract:

The District's Board of Trustees shall hold a public hearing and shall make a determination, through a resolution, as to whether each pupil in each school in the District has or will have sufficient instructional materials in each subject that aligned to the academic content standards and are consistent with the content and cycles of curriculum frameworks adopted by the State Board of Education.

If the District's Board of Trustees determines that there are insufficient instructional materials, the Board of Trustees shall provide information to classroom teachers and the public, as to the reasons and shall take any action to ensure that the situation is remedied when two (2) years from the date of the determination.

The Board of Trustees shall certify that, as of this date, each pupil in the District, in grades 9 through 12, has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas:  History/Social Science, Mathematics, Reading/Language Arts, and Science and that the instructional materials were adopted by the Board of Trustees following the District's review of the materials and their alignment with state content standards as required by CCR, Title 5, Section 9531.

The District's Board of Trustees shall ensure that funds received from the Instructional Materials Funding Realignment Program shall be used to comply with the preceding provisions and shall augment any state and local funds expended on instructional materials.

Included for the Board of Trustees is a report of expenditures for textbooks purchased July 2020 - September 2020 for the 2020-21 school year.

Attachments:
Instructional Materials Report 2020-21
Resolution on Sufficiency 2020-21
O.2. Adoption of Resolution for and Approval of Certification: Textbooks and Instructional Materials
Speaker:
Brian Simmons
Recommended Motion:

Adopt and approve the resolution for certification of textbooks and instructional materials, as contained in the attachment.

Quick Summary / Abstract:

As required by Education Code 60119, 60422.1 and 42605, in order to be eligible to spend funds under Instructional Materials Funding Realignment Program, the District must comply with the following provisions:

The District's Board of Trustees shall hold a public hearing and shall make a determination, through a resolution, as to whether each pupil in each school in the District has or will have sufficient instructional materials in each subject that aligned to the academic content standards and are consistent with the content and cycles of curriculum frameworks adopted by the State Board of Education.

If the District's Board of Trustees determines that there are insufficient instructional materials, the Board of Trustees shall provide information to classroom teachers and the public, as to the reasons and shall take any action to ensure that the situation is remedied when two (2) years from the date of the determination.

The Board of Trustees shall certify that, as of this date, each pupil in the District, in grades 9 through 12, has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas:  History/Social Science, Mathematics, Reading/Language Arts, and Science and that the instructional materials were adopted by the Board of Trustees following the District's review of the materials and their alignment with state content standards as required by CCR, Title 5, Section 9531.

The District's Board of Trustees shall ensure that funds received from the Instructional Materials Funding Realignment Program shall be used to comply with the preceding provisions and shall augment any state and local funds expended on instructional materials.

Included for the Board of Trustees is a report of expenditures for textbooks purchased July 1, 2020-September 1, 2020 for the 2020-21 school year.

Attachments:
Instructional Materials Report 2020-21
Resolution on Sufficiency 2020-21
P. DIVISION OF STUDENT SERVICES
Q. DIVISION OF BUSINESS SERVICES
Q.1. 2019 - 2020 Unaudited Actuals
Speaker:
Elizabeth McManus
Recommended Motion:
Accept the Unaudited Actuals for the 2019-2020 fiscal year and budget component designations for the 2020-2021 fiscal year, as contained in the attachment.
Quick Summary / Abstract:

California Education Code 42100 requires that the governing board of each school district approve the annual unaudited financial statement of all receipts and expenditures of the district for the preceding fiscal year. Furthermore, the annual financial statements must be filed with the County Superintendent of Schools and the State Department of Education.

The unaudited financial statements are prepared after the close of the fiscal year that ends on June 30. All goods and services received as of that date are considered business of that fiscal year. All revenues earned as of that date are considered business of that fiscal year. Various payables and receivables are posted in the closing process as well. 

The ending balance of the preceding year becomes the beginning balance for the current fiscal year. School districts are required to have a Reserve for Economic Uncertainty. Best practices recommended to basic aid school districts is to have a Reserve for Economic Uncertainty equal to the amount above the State Revenue Limit apportionment the District receives from property taxes, or by 12 percent.

Being a Basic Aid District, it is critical the administration continue to manage the educational budget in a prudent, responsible manner as the State’s financial situation remains unstable.

The District’s independent auditors are scheduled to finalize their audit of the unaudited financial statements. The audit of the District’s financial statement will be completed by December 10, 2020.

Presentation materials will be added to the full report when they are available.
Attachments:
Consolidated Unaudited Actuals
Unaudited Actuals Presentation
R. BOARD OPERATIONS
R.1. Board Members School, Committees and Designation of City Representatives assignments for the 2020-2021 School Year
Speaker:
Marc Friedman
Quick Summary / Abstract:
Board Member assignments for the 2020-2021 School Year for the High Schools, Committees and Designation of City Representatives.
Attachments:
2020-2021 Board of Trustee Assignments
R.2. Review and Discuss the Specific Board Policies and Administrative Regulations - May 2020 Updates - Part Three
Speaker:
Kirk Black
Recommended Motion:

Review and discuss the specific Board policies and administrative regulations - May 2020 Updates - Part Two:

-BP 5141.5 - Mental Health

-BP/AR 5145.3 - Nondiscrimination/Harassment

-BP/AR 6020 - Parent Involvement

-BP/AR 6115 - Ceremonies and Observances

as contained in the attachment.

Quick Summary / Abstract:

Review and discuss the specific Board policies and administrative regulations.  These Board policies and administrative regulations will, upon the direction of the Board, be considered for approval at the Board's September 24th meeting:

-BP 5141.5 - Mental Health

  • New policy address strategies and service to promote students' emotional well-being and mental health, including student instruction, staff training, crisis intervention, counseling services and referrals, Section 504 evaluation, and collaboration with mental  health professionals, agencies, and organizations.

-BP 5145.3 - Nondiscrimination/Harassment

  • Updated to prohibit discrimination based on medical condition and to reflect NEW LAW (AB 34, 2019) which requires the District, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, in a prominent location on the District's web site in a manner that is easily accessible to parents/guardians and students.

-AR 5145.3 - Nondiscrimination/Harassment

  • Requires the District to post its nondiscrimination policies, specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the District's web site in a manner that is easily accessible to parents/guardians and students.

-BP 6020 - Parent Involvement

  • Policy updated to reflect the requirements to work with parents/guardians and family members to jointly develop the District's parent involvement policy and to include strategies for family engagement in the local control and accountability plan (LCAP).

-AR 6020 - Parent Involvement

  • Updated to reflect means by which the District may provide coordination, technical assistance, and other support to build school capacity for parent involvement activities, and may use to evaluate findings to design evidence-based strategies for more effective parent/guardian and family involvement.

-BP 6115 - Ceremonies and Observances

  • Updated to add the Board's authority to designate any day as a holiday, in addition to those holidays designated by law, and to revise the date upon which schools close in observance of any holiday except Veterans day.  Policy also adds optional language stating that the Board may adopt a resolution to authorize the display of symbolic flags or banners in support of specific awareness days or months.

-AR 6115 - Ceremonies and Observances

  • Updated to reflect state law requiring schools to be closed on any day designated as a holiday by the President, Governor, or District Board or negotiated with employee organizations.

as contained in the attachment.

Attachments:
May 2020 Updates - Part Three Changes Accepted
May 2020 Updates - Part Three Changes Showing
May 2020 Updates - Part Three Checklist
May 2020 Updates - Part Three Guidesheet
S. REQUESTED BOARD ITEM
T. ADJOURNMENT
Disability Information:
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Charlene Aquino, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: September 4, 2020, 3:00 PM