Regular Meeting San Mateo Union HSD August 08, 2019 7:00PM San Mateo Union High School District Office
650 N. Delaware Street
San Mateo, CA 94401
Capuchino Mustang Room 129
CLOSED SESSION - 5:30 PM
District Office Conference Room 204
|
President Land called the Closed Session to order at 5:30 p.m. |
|
|
In attendance, Trustee Dwyer, Trustee Hanley, Clerk Griffin, Vice-President Friedman and President Land. |
|
|
President Land called the Open Session to order at 7:00 p.m.
In Closed Session the Board upon the motion of Vice-President Friedman, and seconded by Clerk Griffin, moved to approve one Special Ed Settlement with a vote of 5 to 0. |
|
|
In attendance, Trustee Linda Lees Dwyer, Trustee Peter Hanley, Clerk Robert Griffin, Vice-President Marc Friedman and President Greg Land. |
|
|
The pledge of allegiance to the flag was led by Capuchino Principal Jesse Boise. |
|
|
Public Comment: Norman Epstein addressed the Board on the Burlingame High School graduation ceremony and the commencement speech made by Vice-President Friedman.
Trustee Dwyer-passed Trustee Hanley-passed Clerk Griffin-passed Vice-President Friedman reported he led a group of four Burlingame High School students sponsored by the Burlingame Rotary Club to Japan. The students were exceptional and they represented Burlingame High School very well. He went to the San Mateo High School BioTech building. Students gave a presentation on their summer internships.
President Land thanked Dr. Skelly and the Administrative staff for inviting him to the retreat. President Land had a moment of silence for the people in El Paso and Dayton after the murders that took place there. |
|
|
The Board upon the motion of Trustee Hanley, and seconded by Clerk Griffin, moved to approve the consent agenda with a vote of 5 to 0. |
|
|
Brian Simmons |
Approve the participation of fourteen (14) Capuchino High School students to attend the Nike Tournament of Champions in Phoenix, Arizona from December 17, 2019 to December 22, 2019. Students will be chaperoned by Stephen Hoff, Chris Giampolo, Pemita Paaga and Lisa Hoff. The estimated cost for the group is $8,400. No student will be excluded from participation because of a lack of sufficient funds. |
Approve the participation of fourteen (14) Capuchino High School students to attend the Nike Tournament of Champions in Phoenix, Arizona from December 17, 2019 to December 22, 2019. Students will be chaperoned by Stephen Hoff, Chris Giampolo, Pemita Paaga and Lisa Hoff. The estimated cost for the group is $8,400. No student will be excluded from participation because of a lack of sufficient funds. |
Approximate Cost: $600.00 per student Total Estimate for Group: $8,400 |
CHS Nike Tournament
|
|
|
Kirk Black |
Approve the specific Board policies - March 2019 Updates - Part Three: -BP 5117 - Interdistrict Attendance -AR 5117 - Interdistrict Attendance -AR 5125.2 - Withholding Grades, Diploma and Transcripts -BP 5127 - Graduation Ceremonies and Activities -E-5145.6 - Parental Notifications -BB 9323.2 - Actions by the Board -E(1) 9323.2 - Actions by the Board -E(2) 9323.2 - Actions by the Board as contained in the attachment. |
The District requests the Board of Trustees approve the specific Board policies - March 2019 Updates - Part Three: -BP 5117 - Interdistrict Attendance -AR 5117 - Interdistrict Attendance -AR 5125.2 - Withholding Grades, Diploma and Transcripts -BP 5127 - Graduation Ceremonies and Activities -E-5145.6 - Parental Notifications -BB 9323.2 - Actions by the Board -E(1) 9323.2 - Actions by the Board -E(2) 9323.2 - Actions by the Board as contained in the attachment. |
March 2019 Updates - Checklist - Part Three March 2019 Updates - Guidesheet - Part Three March 2019 Updates - Part Three Changes Accepted March 2019 Updates - Part Three Changes Showing
|
|
|
Elizabeth McManus |
Approve the agreement with Stradling Yocca Carlson and Rauth at Law for legal services for 2019-2020 fiscal year and their are no changes to the hourly rates for the Senior Partner-$300 per hour, the Partner-$275 per hour and Associate-$215 to $250 per hour. The paralegal/Case Clerk hourly rate $90 to $110 per hour. They remain the same as last year. |
Staff requests that the board approve Stradling Yocca Carlson and Rauth agreement for legal services to continue as requested by the San Mateo Union High School District for 2019-2020, per the attached agreement. The hourly rates for the Senior Partner-$300 per hour, the Partner-$275 per hour and Associate-$215 to $250 per hour. The paralegal/Case Clerk hourly rate $90 to $110 per hour. The rates remain the same as last year.
|
Straddling Yocca Carlson and Rauth Agreement
|
|
|
Elizabeth McManus |
Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $2,531,330.43. |
Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders. Agreements, contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.
|
The consulting agreements, contracts, invoices and purchase orders included in this item have previously been authorized as part of the District’s budget approval process. The consulting agreements, contracts, invoices and purchase orders that need board approval total $2,531,330,43. |
Contract Log for contracts over $25,000 Contract Log for contracts under $25,000
|
|
|
Don Scatena |
Approve Memorandum of Understanding with the San Mateo Middle College High School, operated by the San Mateo Union High School District and the Cabrillo Unified School District for the 2019-20 School Year, as presented, and authorize the Superintendent to sign said document. |
The San Mateo Union High School District operates the San Mateo Middle College High School at College of San Mateo. The Cabrillo Unified School District, located in Half Moon Bay, wishes for its students to be able to participate in this alternative program. Because there is a mutual benefit to both districts from operating a single program rather than operating duplicate programs, the districts have devised a memorandum of understanding for the 2019-20 school year. The amount allocated to Cabrillo Unified School District reflects a proportional share of the program cost based on a total student enrollment of 150. The fee for San Mateo Middle College High School will remain the same as the 2018-2019 agreement of $7,200 per student for the school year. At this point, we are expecting seven (7) students to participate in the Middle College for Fall 2019. Additional seats may be assigned to Cabrillo Unified School District
A copy of the Memorandum of Understanding is contained in the addendum. |
Memorandum of Understanding between the SMUHSD, SM Middle College and Cabrillo Unified
|
|
|
Kevin Skelly |
Recommendation for the Board to approve the Agreement between the County of San Mateo and the San Mateo Union High School District for the implementation of the Green Compost Bin Program at Aragon High School. |
The Office of Sustainability is offering funding assistance to government agencies, nonprofit organizations, and educational institutions (e.g., schools, school/college districts, state university systems, etc.) through the 4R’s (Reduce, Reuse, Recycle, Rot – Compost) Grants Program. The 4R’s Grants Program was developed to help eligible organizations create and implement reuse, waste reduction, recycling, and composting programs in San Mateo County. The program offers two tiers of funding: (1) Mini Grant ($1,000 to $5,000) and (2) Mega Grant (up to $25,000). The board is asked to approve the agreement between the County of San Mateo and the SMUHSD for the Green Compost Bin Program at Aragon High School.
|
Agreement Between the County of San Mateo and the SMUHSD
|
|
|
Kirk Black |
Approve the revised job description for CTE Coordinator at the San Mateo Adult School raising the hours from 15 hours/week to 30 hours/week, as contained in the attachment. |
The District requests the Board of Trustees approve the revised job description for the CTE Coordinator at the San Mateo Adult School raising the hours from 15 hours/week to 30 hours/week, as contained in the attachment. |
Revised Adult School CTE Coordinator Job Description
|
|
|
Elizabeth McManus |
Approve filing the Notice of Completion with the County Recorder for the projects identified on the attachment. |
The demolition and legal disposal of the trailer at San Mateo High School and the Aragon High School new expansion tank is recommended for the Board’s approval to file the Notice(s) of Completion with the County Recorder. All contract work for each project listed has been completed to the satisfaction of the DSA Inspector and Design Engineer. The District needs to file the Notice of Completion with the County Recorder to officially close the project and begin the 35-day lien period for subcontractors and suppliers. Providing no Stop Notices or Liens are received, retention will be released to the contractor at the close of the 35 days from the date the Notice of Completion is recorded with the County Recorder.
|
Approval to file Notice of Completion Aragon High School New Expansion Tank Demolition & Legal Disposal of a Trailer at San Mateo High Scool
|
|
|
Elizabeth McManus |
It is recommended that the Board of Trustees approve the Addendum to the Mitigated Negative Declaration substantially in form attached hereto. |
On February 18, 2018 the Board approved the filing of the Mitigated Negative Declaration for the Alternative New High School Project. On March 29, 2018, the Board adopted the Mitigated Negative Declaration. Minor modifications were subsequently made to the project and, at the recommendation of the CEQA consultant, an addendum to the adopted mitigated negative declaration is the appropriate level of documentation required for this project. FINANCIAL IMPACT: The cost for CEQA filing is incorporated into the project budget. |
Hinckley Addendum NOD Peninsula High School Addendum
|
|
|
Elizabeth McManus |
Recommendation to the Board to approve the surplus disposal of the Graduation Risers. |
1) The San Mateo Union High School District purchased in 1964 the Graduation Risers for the San Mateo Performing Arts Center. The risers are a serious safety and structural concern-not earthquake safe, missing bolts from the structure, the boards are rotting, have a bad odor and are not healthy. The risers have not been used for several years now. The District requests that these Graduation Risers be discarded. Pertinent Education Code Sections
Per Education Code Section 17546, (c) If the board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the board. |
Surplus-Graduation Risers
|
|
|
Superintendent Skelly reported the district is gearing up for the first day of school. There have been many meetings in the district office. The district has 58 new teachers who attended the New Teacher Orientation meeting. Board Members Dwyer and Hanley said a few words to welcome the new teachers. The enrollment seems to be what the district has expected but there are a fewer number of students at Aragon. He acknowledged the attendance of the County Superintendent of Schools Nancy McGee at the board meeting. He stated we had a nice retreat. |
|
|
Kevin Skelly |
Superintendent Skelly reviewed the 2019-2020 District Goals with the Board of Trustees.
Trustee Hanley would like to see the Instructional Coaching Program as permanently part of the district. He stated it is time to conduct an audit/evaluation of the program and get an assessment of what works and where can we improve. He suggested maybe come up with a program that provides online training for the coaches to develop a core of Instructional Coaches. He would like some quantification on Goal 2 and have these goals follow from the goals from 17, 18 and 19 and also incorporate the LCAP goals around AP improvement. On goal 3.3 Increasing Family Engagement, he asked for more detail. The board was provided with a number of specific recommendations from the DELAC committee. He would like to see those recommendations as part of the district goals.
Clerk Griffin recommended changing Goal 1 to read "Provide a Consistent, Rigorous and Engaging Educational Experience for all Students."
President Land stated Goal 1 talks about access. The line refers to having quality teachers in the classroom but has the district given them the tools and resources they need? Goal 2-thinking outside the box. What can we do differently with dealing with the achievement gap? This needs to be data driven. He would like to see one of the key points in Goal 4 about transparency and open communication.
Trustee Dwyer stated on Goal 3.2 the disciplinary disposition. She would like to understand what is the direction the district is going? She would like to have a report on discipline, what is going on at each site with alternative means and how are they benefiting the students? Goal 4 she feels the district could do a better job with the communication. Reaching out to the newspapers and advertising the good things that are happening at the schools to the community.
Vice-President Friedman stated on Goal 1 the professional development for all staff members is important. All staff needs to have appropriate training and all students need to have appropriate training. Goal 3 he would like to see the wellness program made a permanent part of the budget and not dependent on one-time funding or grants.
|
For Discussion |
Each year, the district establishes annual goals that are approved by the board. In preparation for this discussion, the superintendent, the district cabinet/council, and the leadership team discuss draft goals for board consideration. At tonight's meeting, staff will present draft goals for discussion with the board. Staff will bring this item back for further board input and/or approval at its August 23 board meeting. The draft district goal presentation are attached. |
(DRAFT) 2019-2020 Annual District Goals Presentation (DRAFT) District Goals for 2019-2020
|
|
|
Kevin Skelly/Elizabeth McManus |
Public Addressed the Board on the sale of Crestmoor: Billy Brush Robert Uy Nathan Chan Paul Ko Scott Curtner |
Recommendation for the Board of Trustees to direct the San Mateo Union High School District administration to pursue the sale of the Crestmoor property in San Bruno. The Board also directs the administration to identify real estate, legal and public relations/communications individuals and or firms who will (upon Board approval) drive the multi-faceted process for selling the Crestmoor property. In providing this direction the Board recognizes and acknowledges: - The sale of the Crestmoor property will not happen quickly – it is likely a multi-year process involving complex real estate, legal and communication issues and decisions
- The Board during this sale process will receive periodic updates on the process providing the opportunity to provide input to those driving the process
- Both legal and transparent process requirements will require the Board to evaluate and approve interim steps during the sales process
- Any final decision to sell the Crestmoor property will require the Board to approve the sale per Board bylaws and state law
|
Recommendation for the Board of Trustees to direct the San Mateo Union High School District administration to pursue the sale of the Crestmoor property in San Bruno. The Board also directs the administration to identify real estate, legal and public relations/communications individuals and or firms who will (upon Board approval) drive the multi-faceted process for selling the Crestmoor property. In providing this direction the Board recognizes and acknowledges: - The sale of the Crestmoor property will not happen quickly – it is likely a multi-year process involving complex real estate, legal and communication issues and decisions
- The Board during this sale process will receive periodic updates on the process providing the opportunity to provide input to those driving the process
- Both legal and transparent process requirements will require the Board to evaluate and approve interim steps during the sales process
- Any final decision to sell the Crestmoor property will require the Board to approve the sale per Board bylaws and state law
Passed with a motion by Marc Friedman and a second by Peter Hanley. |
Yes Linda Lees Dwyer. Yes Marc Friedman. Yes Robert Griffin. Yes Peter Hanley. Yes Greg Land.
|
|
The Board of Trustees directs the San Mateo Union High School District administration to pursue the sale of the Crestmoor property in San Bruno. The Board also directs the administration to identify real estate, legal and public relations/communications individuals and or firms who will (upon Board approval) drive the multi-faceted process for selling the Crestmoor property. In providing this direction the Board recognizes and acknowledges: - The sale of the Crestmoor property will not happen quickly – it is likely a multi-year process involving complex real estate, legal and communication issues and decisions
- The Board during this sale process will receive periodic updates on the process providing the opportunity to provide input to those driving the process
- Both legal and transparent process requirements will require the Board to evaluate and approve interim steps during the sales process
- Any final decision to sell the Crestmoor property will require the Board to approve the sale per Board bylaws and state law
|
|
|
Kirk Black |
Approve the attached personnel actions, including the addendum. |
Approve the attached personnel actions, including the addendum. Passed with a motion by Robert Griffin and a second by Linda Lees Dwyer. |
Yes Linda Lees Dwyer. Yes Marc Friedman. Yes Robert Griffin. Yes Peter Hanley. Yes Greg Land.
|
|
A list of personnel action is contained in the attachment for the Board's consideration.
|
Personnel Actions Personnel Actions Addendum
|
|
|
Kevin Skelly |
|
Recommendation for the Board to approve changing the September 26, 2019 board meeting date to Thursday, September 19, 2019 due to a scheduling conflict. |
Recommendation for the Board to approve changing the September 26, 2019 board meeting date to Thursday, September 19, 2019 due to a scheduling conflict. Passed with a motion by Linda Lees Dwyer and a second by Robert Griffin. |
Yes Linda Lees Dwyer. Yes Marc Friedman. Yes Robert Griffin. Yes Peter Hanley. Yes Greg Land.
|
|
At the February 27, 2019 board meeting, the Board of Trustees approved the 2019-2020 Board Meeting Calendar. The staff is requesting to change the September 26, 2019 board meeting date to Thursday, September 19, 2019 due to a scheduling conflict. |
|
|
The Board Member Assignments for 2019-2020 is: Greg Land-City-San Bruno, Schools, Middle College and Capuchino, Committee, Property Marc Friedman-City San Mateo & Hillsborough, Schools, Aragon and Adult School, Committee, Citizen Oversight Committee Robert Griffin, City-Foster City, Schools, San Mateo High School and Hillsdale, Committee, Budget Advisory Committee and Citizen Oversight Committee Peter Hanley-City, Millbrae, Schools, Mills High School and Design Tech Linda Lees Dwyer-City, Burlingame, Schools, Burlingame High School and Peninsula High School, Committee, Property |
For Discussion
|
Board Member assignments for the 2019-2020 School Year for the High Schools, Committees and Designation of City Representatives. |
2019-2020 Board of Trustee Assignments
|
|
|
Kevin Skelly |
The Board of Trustees has approved the change to the board meeting location to be held in the District Office, 650 N. Delaware Street, San Mateo, Capuchino Mustang Conference room. If there is a need for a bigger space for the board meetings the district will look for another location. |
For Discussion |
In May, the board requested holding the board meetings in the District Office, Capuchino Mustang Conference room, in June and August. Moving forward the Superintendent is asking the Board whether they would like to continue holding the board meetings at the district office and if they do what equipment, furniture, and set up would they like to see added to the conference room. |
|
|
Kirk Black |
The Board of Trustees approved moving the Specific Board Policies - May 2019 Updates - Part One to the August 22nd board agenda under the consent agenda. |
Review and discuss the specific Board policies - May 2019 Updates - Part One: -BP 0420.4 - Charter School Authorization -AR 0420.4 - Charter School Authorization -BP 1312.1 - Complaints Concerning District Employees -AR 1312.1 - Complaints Concerning District Employees -BP 3250 - Transportation Fees -AR 3250 - Transportation Fees -BP 3510 - Green School Operations -BP 3511 - Energy and Water Management -AR 3511 - Energy and Water Management -AR 3514 - Environmental Safety -BP 3540 - Transportation -AR 3540 - Transportation as contained in the attachment.
|
The District requests the Board of Trustees review and discuss the specific Board policies - May 2019 Updates - Part One: -BP 0420.4 - Charter School Authorization -AR 0420.4 - Charter School Authorization -BP 1312.1 - Complaints Concerning District Employees -AR 1312.1 - Complaints Concerning District Employees -BP 3250 - Transportation Fees -AR 3250 - Transportation Fees -BP 3510 - Green School Operations -BP 3511 - Energy and Water Management -AR 3511 - Energy and Water Management -AR 3514 - Environmental Safety -BP 3540 - Transportation -AR 3540 - Transportation as contained in the attachment. |
May 2019 Updates - Checklist Part One May 2019 Updates - Guidesheet Part One May 2019 Updates - Part One Changes Accepted May 2019 Updates - Part One Changes Showing
|
|
|
Vice-President Friedman asked to add to the Request Board Item list a report on discipline on all the schools for 18/19. |
For Information |
List of requested Board items: - Expulsion Program Process
- Academic Integrity Policy process across the district
|
|
|
There being no further business the meeting was adjourned at 8:47 p.m. |
|
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Charlene Aquino, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. |
| |
Present | Linda Lees Dwyer |
Present | Marc Friedman |
Present | Robert Griffin |
Present | Peter Hanley |
Present | Greg Land |
|
|