Approve the participation of fourteen (14) Capuchino High School students to attend the Nike Tournament of Champions in Phoenix, Arizona from December 17, 2019 to December 22, 2019.  Students will be chaperoned by Stephen Hoff, Chris Giampolo, Pemita Paaga and Lisa Hoff. The estimated cost for the group is $8,400. No student will be excluded from participation because of a lack of sufficient funds.

Approve the participation of fourteen (14) Capuchino High School students to attend the Nike Tournament of Champions in Phoenix, Arizona from December 17, 2019 to December 22, 2019.  Students will be chaperoned by Stephen Hoff, Chris Giampolo, Pemita Paaga and Lisa Hoff. The estimated cost for the group is $8,400. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $600.00 per student

Total Estimate for Group:  $8,400

Approve the specific Board policies -  March 2019 Updates - Part Three:

-BP 5117 - Interdistrict Attendance

-AR 5117 - Interdistrict Attendance

-AR 5125.2 - Withholding Grades, Diploma and Transcripts

-BP 5127 - Graduation Ceremonies and Activities

-E-5145.6 - Parental Notifications

-BB 9323.2 - Actions by the Board

-E(1) 9323.2 - Actions by the Board

-E(2) 9323.2 - Actions by the Board

as contained in the attachment.

The District requests the Board of Trustees approve the specific Board policies - March 2019 Updates - Part Three:

-BP 5117 - Interdistrict Attendance

-AR 5117 - Interdistrict Attendance

-AR 5125.2 - Withholding Grades, Diploma and Transcripts

-BP 5127 - Graduation Ceremonies and Activities

-E-5145.6 - Parental Notifications

-BB 9323.2 - Actions by the Board

-E(1) 9323.2 - Actions by the Board

-E(2) 9323.2 - Actions by the Board

as contained in the attachment.

Approve the agreement with Stradling Yocca Carlson and Rauth at Law for legal services for 2019-2020 fiscal year and their are no changes to the hourly rates for the Senior Partner-$300 per hour, the Partner-$275 per hour and Associate-$215 to $250 per hour. The paralegal/Case Clerk hourly rate $90 to $110 per hour. They remain the same as last year.

Staff requests that the board approve Stradling Yocca Carlson and Rauth agreement for legal services to continue as requested by the San Mateo Union High School District for 2019-2020, per the attached agreement. The hourly rates for the Senior Partner-$300 per hour, the Partner-$275 per hour and Associate-$215 to $250 per hour. The paralegal/Case Clerk hourly rate $90 to $110 per hour. The rates remain the same as last year.

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $2,531,330.43.

The consulting agreements, contracts, invoices and purchase orders included in this item have previously been authorized as part of the District’s budget approval process. The consulting agreements, contracts, invoices and purchase orders that need board approval total $2,531,330,43.

Recommendation to approve the minutes from the June 6, 2019 and June 20, 2019 Regular Board Meeting. 

Approve the minutes from the June 6, 2019 and June 20, 2019 Regular Board Meeting. 

Approve Memorandum of Understanding with the San Mateo Middle College High School, operated by the San Mateo Union High School District and the Cabrillo Unified School District for the 2019-20 School Year, as presented, and authorize the Superintendent to sign said document. 

The San Mateo Union High School District operates the San Mateo Middle College High School at College of San Mateo. The Cabrillo Unified School District, located in Half Moon Bay, wishes for its students to be able to participate in this alternative program. Because there is a mutual benefit to both districts from operating a single program rather than operating duplicate programs, the districts have devised a memorandum of understanding for the 2019-20 school year. The amount allocated to Cabrillo Unified School District reflects a proportional share of the program cost based on a total student enrollment of 150. The fee for San Mateo Middle College High School will remain the same as the 2018-2019 agreement of $7,200 per student for the school year. At this point, we are expecting seven (7) students to participate in the Middle College for Fall 2019. Additional seats may be assigned to Cabrillo Unified School District

A copy of the Memorandum of Understanding is contained in the addendum.

Recommendation for the Board to approve the Agreement between the County of San Mateo and the San Mateo Union High School District for the implementation of the Green Compost Bin Program at Aragon High School.

The Office of Sustainability is offering funding assistance to government agencies, nonprofit organizations, and educational institutions (e.g., schools, school/college districts, state university systems, etc.) through the 4R’s (Reduce, Reuse, Recycle, Rot – Compost) Grants Program. The 4R’s Grants Program was developed to help eligible organizations create and implement reuse, waste reduction, recycling, and composting programs in San Mateo County. The program offers two tiers of funding: (1) Mini Grant ($1,000 to $5,000) and (2) Mega Grant (up to $25,000). The board is asked to approve the agreement between the County of San Mateo and the SMUHSD for the Green Compost Bin Program at Aragon High School.

Approve the revised job description for CTE Coordinator at the San Mateo Adult School raising the hours from 15 hours/week to 30 hours/week, as contained in the attachment.

The District requests the Board of Trustees approve the revised job description for the CTE Coordinator at the San Mateo Adult School raising the hours from 15 hours/week to 30 hours/week, as contained in the attachment.

Approve filing the Notice of Completion with the County Recorder for the projects identified on the attachment.

The demolition and legal disposal of the trailer at San Mateo High School and the Aragon High School new expansion tank is recommended for the Board’s approval to file the Notice(s) of Completion with the County Recorder.  All contract work for each project listed has been completed to the satisfaction of the DSA Inspector and Design Engineer.

The District needs to file the Notice of Completion with the County Recorder to officially close the project and begin the 35-day lien period for subcontractors and suppliers.  Providing no Stop Notices or Liens are received, retention will be released to the contractor at the close of the 35 days from the date the Notice of Completion is recorded with the County Recorder. 

It is recommended that the Board of Trustees approve the Addendum to the Mitigated Negative Declaration substantially in form attached hereto.

On February 18, 2018 the Board approved the filing of the Mitigated Negative Declaration for the Alternative New High School Project.  On March 29, 2018, the Board adopted the Mitigated Negative Declaration. Minor modifications were subsequently made to the project and, at the recommendation of the CEQA consultant, an addendum to the adopted mitigated negative declaration is the appropriate level of documentation required for this project.

 FINANCIAL IMPACT:      

The cost for CEQA filing is incorporated into the project budget.

Recommendation to the Board to approve the surplus disposal of the Graduation Risers.

1) The San Mateo Union High School District purchased in 1964 the Graduation Risers for the San Mateo Performing Arts Center. The risers are a serious safety and structural concern-not earthquake safe, missing bolts from the structure, the boards are rotting, have a bad odor and are not healthy. The risers have not been used for several years now. The District requests that these Graduation Risers be discarded. 

Per Education Code Section 17546, (c) If the board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the board.

For Discussion

Each year, the district establishes annual goals that are approved by the board.  In preparation for this discussion, the superintendent, the district cabinet/council, and the leadership team discuss draft goals for board consideration.  At tonight's meeting, staff will present draft goals for discussion with the board.  Staff will bring this item back for further board input and/or approval at its August 23 board meeting. The draft district goal presentation are attached.

Recommendation for the Board of Trustees to direct the San Mateo Union High School District administration to pursue the sale of the Crestmoor property in San Bruno.  The Board also directs the administration to identify real estate, legal and public relations/communications individuals and or firms who will (upon Board approval) drive the multi-faceted process for selling the Crestmoor property.

 In providing this direction the Board recognizes and acknowledges:

• The sale of the Crestmoor property will not happen quickly – it is likely a multi-year process involving complex real estate, legal and communication issues and decisions
• The Board during this sale process will receive periodic updates on the process providing the opportunity to provide input to those driving the process
• Both legal and transparent process requirements will require the Board to evaluate and approve interim steps during the sales process
• Any final decision to sell the Crestmoor property will require the Board to approve the sale per Board bylaws and state law

The Board of Trustees directs the San Mateo Union High School District administration to pursue the sale of the Crestmoor property in San Bruno.  The Board also directs the administration to identify real estate, legal and public relations/communications individuals and or firms who will (upon Board approval) drive the multi-faceted process for selling the Crestmoor property.

 In providing this direction the Board recognizes and acknowledges:

• The sale of the Crestmoor property will not happen quickly – it is likely a multi-year process involving complex real estate, legal and communication issues and decisions
• The Board during this sale process will receive periodic updates on the process providing the opportunity to provide input to those driving the process
• Both legal and transparent process requirements will require the Board to evaluate and approve interim steps during the sales process
• Any final decision to sell the Crestmoor property will require the Board to approve the sale per Board bylaws and state law

Approve the attached personnel actions, including the addendum.

A list of personnel action is contained in the attachment for the Board's consideration.

Recommendation for the Board to approve changing the September 26, 2019 board meeting date to Thursday, September 19, 2019 due to a scheduling conflict.  

At the February 27, 2019 board meeting, the Board of Trustees approved the 2019-2020 Board Meeting Calendar. The staff is requesting to change the September 26, 2019 board meeting date to Thursday, September 19, 2019 due to a scheduling conflict.  

For Discussion

Board Member assignments for the 2019-2020 School Year for the High Schools, Committees and Designation of City Representatives.

For Discussion

In May, the board requested holding the board meetings in the District Office, Capuchino Mustang Conference room, in June and August.  Moving forward the Superintendent is asking the Board whether they would like to continue holding the board meetings at the district office and if they do what equipment, furniture, and set up would they like to see added to the conference room.

Review and discuss the specific Board policies - May 2019 Updates - Part One:

-BP 0420.4 - Charter School Authorization

-AR 0420.4 - Charter School Authorization

-BP 1312.1 - Complaints Concerning District Employees

-AR 1312.1 - Complaints Concerning District Employees

-BP 3250 - Transportation Fees

-AR 3250 - Transportation Fees

-BP 3510 - Green School Operations

-BP 3511 - Energy and Water Management

-AR 3511 - Energy and Water Management

-AR 3514 - Environmental Safety

-BP 3540 - Transportation

-AR 3540 - Transportation

as contained in the attachment.

The District requests the Board of Trustees review and discuss the specific Board policies - May 2019 Updates - Part One:

-BP 0420.4 - Charter School Authorization

-AR 0420.4 - Charter School Authorization

-BP 1312.1 - Complaints Concerning District Employees

-AR 1312.1 - Complaints Concerning District Employees

-BP 3250 - Transportation Fees

-AR 3250 - Transportation Fees

-BP 3510 - Green School Operations

-BP 3511 - Energy and Water Management

-AR 3511 - Energy and Water Management

-AR 3514 - Environmental Safety

-BP 3540 - Transportation

-AR 3540 - Transportation

as contained in the attachment.

For Information

List of requested Board items:

• Expulsion Program Process
• Academic Integrity Policy process across the district