Approve the specific Board policies - May 2019 Updates - Part Two:

-BP 5131.2 - Bullying

-AR 5131.2 - Bullying

-BP 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction

-AR 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction

-BP 6142.6 - Visual and Performing Arts

as contained in the attachment.

The District requests the Board of Trustees approve the specific Board policies - May 2019 Updates - Part Two:

-BP 5131.2 - Bullying

-AR 5131.2 - Bullying

-BP 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction

-AR 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction

-BP 6142.6 - Visual and Performing Arts

as contained in the attachment.

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $1,564,018.09.

Recommendation to approve the minutes from the August 8 and August 22, 2019 Regular Board Meeting. 

Approve the minutes from the August 8 and August 22, 2019 Regular Board Meeting. 

Adopt the resolution establishing the actual Gann Appropriations Limit at $142,922,847 for 2018-2019 and the estimated appropriations limit at $152,774,240 for 2019-2020.

SB 98 (Chapter 82/89) and AB 198 (Chapter 93/89) require K-12 school districts and county offices of education to calculate their appropriation Gann Limits and the State aid subject to those limits. The methodology involves a calculation of the preceding year’s Gann Limit, followed by the calculation of the budget year’s Gann Limit. Any increase to the appropriations limit is permanent and is reported to the State Department of Finance.

Adoption of the attached resolution establishes the actual Gann Appropriations Limit at $142,922,847 for 2018-2019 and establishes the estimated appropriations limit at $152,774,240 for 2019-2020. The appropriations limit calculation is part of the Unaudited Actuals report.

Approve the participation of eight(8) Burlingame High School students to attend the JEA Spring National Journalism Convention in Nashville, TN from April 15, 2020- April 19, 2020.  Students will be chaperoned by Michelle Riley. The estimated cost for the group is $10,040.00. No student will be excluded from participation because of a lack of sufficient funds.

Approve the participation of eight(8) Burlingame High School students to attend the JEA Spring National Journalism Convention in Nashville, TN from April 15, 2020- April 19, 2020.  Students will be chaperoned by Michelle Riley. The estimated cost for the group is $10,040.00. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $1,255.00 per student

Total Estimate for Group:  $10,040.00

The cost of the trip is covered by Josten's Budget for Yearbook (all but student food).

Approve the participation of eight(8) Burlingame High School students to attend the JEA Spring National Journalism Convention in Nashville, TN from April 15, 2020- April 19, 2020.  Students will be chaperoned by Melissa Murphy. The estimated cost for the group is $7,864.00. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $983.00 per student

Total Estimate for Group:  $7,864.00

The cost of the trip is covered by Parent's Group.

Accept the "We Can Work Experience (WCW)" grant contract in the amount of $138,000.00 for the 2019-20 SY and 2020-21 SY and authorize the Superintendent to sign the Board resolution and contract agreement.

San Mateo Union High School District has been informed that the California Department of Rehabilitation has approved the We Can Work Experience (WCW) two-year grant contract for the 2019-20 SY & 2020-21 SY.  The total amount of the contract is $138,000.00 which is awarded by the California Department of Rehabilitation.  The purpose of the We Can Work contract is to provide work-based-learning experiences to students with disabilities who have enrolled with the Department of Rehabilitation to be a consumer through the San Francisco District Office and the San Mateo Union High School District.  Staff and resources are combined to provide work experiences services through this contract to new Department of Rehabilitation clients that are not receiving Transition Partnership (TPP) services.

Funds are used to pay subsidized wages to students who are not able to obtain competitive employment and to pay a Vocational Specialist to be a Work Experience Coordinator beyond their normal contract duty hours.  Student work sites will be established utilizing the framework of Work Experience Education and will abide by California labor and safety laws.

The contract will allow up to 29 students to participate in subsidized work-based-learning at local businesses to work up to 100 hours at minimum wage.

The California Department of Rehabilitation has granted the San Mateo Union High School District $138,000.00 for the "We Can Work Experience" program

The district received the following donations.

Capuchino High School - Arts and Ceramics Programs - $2630.00

Mills High School - Mills Annual Fund in Memory of Swede Thoreson - $200.00

Mills High School - Mills Annual Fund - $527.00

Mills High School - Mills Robotics Team - $300.00

Total: $3,657.00

Confirm the payment of the bills and salaries for the month of August 2019, covering warrants issued during the month and county journals in the total amount of $153,012,587.11.

The payment of bills and salaries for August 2019 amounting to $153,012,587.11 and payment of bills and salaries is presented for the Board's confirmation.  Details of the bills and salaries are in the attached documents.

The Administration is requesting the Board of Trustees approve schematic design drawings, budget and schedule for the Capuchino High School and Mills High School athletic complexes and authorize Carducci and Associates to proceed with the Design Development phase. 

At the June 6, 2019 Board of Trustees meeting, the Board unanimously approved a contract with Carducci and Associates for design services for the athletic complexes at Mills High School and Capuchino High School. At tonight’s Board of Trustees meeting, staff will make a presentation on the athletic complexes that includes reviewing the schematic designs, budget and schedule. At the end of the presentation, the Board will be asked to approve the schematic designs, budget and schedule for the projects. To continue moving the projects forward, the Board will also be asked to authorize Carducci and Associated to proceed with the design development phase for the projects.

Financial Impact: The original contract with Carducci and Associates that the Board approved includes schematic design drawings and design development within the scope of work.

For Information only

The District will present a brief summary of the program and outcomes of Summer School 2019. The Summer School program included a Credit Recovery program, an Accelerated Geometry course, a College of San Mateo Business course, and various classes for our English Learners to earn first-time academic credits. The presentation will conclude with a some notes about the evolution of the program for next summer.

For Discussion

One of the 2019-2020 Board Goals is to adopt an “Equity Vision” to guide the district’s work to improve student outcomes, address the achievement gap, and create a robust Multi-Tier System of Support (MTSS). This draft was developed through a series of leadership meetings in which district  administrators created their individual vision for equity and then collaborated in teams to create several collective visions. From this work, a sub-committee distilled the concepts to guide the drafting of the first version of the equity vision. The current draft of the “SMUHSD Equity Draft” has been reviewed and revised based on the feedback from the Leadership retreat (including MPSAA and AFSCME), curriculum coordinators,  and Tier 1 MTSS teams. District staff will continue to share and elicit feedback from a variety of stakeholders (students, parents, staff) to continue the drafting process. The Board of Trustees will be updated periodically through the fall on the revisions and the final draft of the vision will come before the board in February for final review and adoption. The objective of this presentation is to gather initial feedback from the board on the vision.

Approve the job description for the new stipend position of College, Career & Financial Aid Advising Liaison with a grant funded $1,000/year stipend, to be paid in two increments of $500/semester, as contained in the attachment.

The District requests the Board of Trustees approve the job description for the new stipend position of College, Career & Financial Aid Advising Liaison.  This new role, funded as a $1,000/year stipend, to be paid in two increments of $500/semester, for the next two years by the Strong Workforce Grant (intended to support our Community College Dual Enrollment efforts) will lead and facilitate the ongoing work of the six College, Career & Financial Aid Advisors at each of the comprehensive high schools in the District.  This position also interfaces and coordinates with the school Counseling Council as well as the Career Coordinators of the District to support the provision of a comprehensive student counseling/advising program to all students at all sites.  

Approve the job description for the new stipend position of College Fair Coordinator with a stipend paid through the general fund of $4,500, to be paid at the end of the Fall semester, as contained in the attachment.

The District requests the Board of Trustees approve the attached job description for the new stipend position of College Fair Coordinator.  This role, previously facilitated by a consultant, leads and facilitates the annual college fair hosted by the District and funded as a $4,500 stipend, paid at the end of the Fall semester through the general fund.  This position engages in outreach to colleges to solicit and garner their participation, leads the promotion of the event, and ultimately ensures that the Annual College Fair runs effectively and efficiently.  In addition, the Coordinator supports the targeted outreach and support of historically under-represented students so as to ensure their participation and ultimately conducts an evaluation of the overall event and makes recommendations for future improvements.

Approve the attached personnel actions, including the addendum.

A list of personnel actions is contained in the attachment for the Board's consideration.

Adopt the attached resolution authorizing assignment of certificated personnel to teach outside their authorized teaching fields for 2019-2020.

Education Code 44263 allows credentialed teachers to teach in a subject area in which they have completed nine (9) units of upper division or graduate courses or eighteen (18) total units.  This authorization is granted with the approval of the Board of Trustees.

Attached is a resolution listing staff members who are in the above situation and who can legally teach in the designated subject area for the 2019-2020 school year.

Approve the Request for Waiver Submission, as contained in the attachment.

The District requests the Board of Trustees to approve a waiver for Elke Calvert, new Dance teacher as Aragon High School for the 2019-2020 school year.  Ms. Calvert has recently entered into a credential program and the waiver will allow her to remain in the classroom through the end of the school year. Calvert is on track to receive her credential by the end of May, 2020.

Approve an eco-commuting incentive of $150 for employees, for an estimated total of up to $100,000, to encourage and acknowledge employees who find alternatives to commuting alone in a car to work.

The District requests the Board of Trustees, along with the Site Wellness Facilitators, to approve an eco-commuting incentive to encourage and acknowledge employees who find alternatives to commuting alone in a car to work.

The District and Site Wellness Facilitators recommend a $150 incentive, for an estimated total up to $100,000, for employees who commute to work 25 times or more this 2019-2020 school year in a manner other than being alone in a car.  Alternatives that qualify include carpooling, public transit, walking, bike riding, and other eco-friendly forms.  The use of a hybrid or electric automobile is not included under this incentive, nor is telecommuting.  If a policy/AR is create that defines eco-commuting and includes hybrid/electric automobiles and telecommuting, these may be added to the approved list retroactively. The Site Wellness Facilitators have created a shared spreadsheet that will be used to document employees' eco-commuting at each site.

Approve the revised Request to Pay Game Support Staff Fees form, as contained in the attachment.

The District requests the Board of Trustees approve the revised Request to Pay Game Support Staff Fees form, as contained in the attachment.

For information only.

The San Mateo Union High School District's Teachers Association's 2019-2020 salary schedule and Tentative Agreement will be presented at the Board Meeting of September 12, 2019.  This hearing is provided for the public to express itself regarding the salary schedule.

Education agencies are required to publicly disclose the provisions of all salary schedules.  This requirement ensures that the public is aware of the costs associated with the salary schedule before it becomes binding on the District or County Office of Education.  The legislation also requires that the State Superintendent of Public Instruction (SSPI) establish a format for the purpose of satisfying this public disclosure requirement.  Government Code §3547.5 states:

"Before a public employer enters into written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the State Superintendent of Public Instruction."

The Disclosure of the San Mateo Union High School District's Teachers Association's 2019-2020 Certificated Salary Schedule, AB 1200 and the Tentative Agreement are attached to this agenda.

Approve the San Mateo Union High School District's Teachers Association's 2019-2020 Tentative Agreement, as contained in the attachment.

The District requests the Board of Trustees approve the San Mateo Union High School District's Teachers Association's 2019-2020 Tentative Agreement, as contained in the attachment.

Approve the San Mateo Union High School District's Teachers Association's 2019-2020 Certificated Salary Schedule, as contained in the attachment.

The District requests the Board of Trustees approve the San Mateo Union High School District's Teachers Association's 2019-2020 Certificated Salary Schedule which includes a 4.44% increase, as contained in the attachment.

For Information Only.

The San Mateo Union High School District's Confidential Employees' 2019-2020 salary schedule will be presented at the Board Meeting of September 12, 2019.  This hearing is provided for the public to express itself regarding the salary schedule.

Education agencies are required to publicly disclose the provisions of all salary schedules.  This requirement ensures that the public is aware of the costs associated with the salary schedule before it becomes binding on the District or County Office of Education.  The legislation also requires that the State Superintendent of Public Instruction (SSPI) establish a format for the purpose of satisfying this public disclosure requirement.  Government Code §3547.5 states:

"Before a public employer enters into written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the State Superintendent of Public Instruction."

The Disclosure of the San Mateo Union High School District's Confidential Employees' 2019-2020 Salary Schedule and the AB 1200 are attached to this agenda.

Approve the San Mateo Union High School District's Confidential Employees' 2019-2020 Salary Schedule, as contained in the attachment.

The District requests the Board of Trustees approve the San Mateo Union High School District's Confidential Employees' 2019-2020 salary schedule, which includes a 4.44% increase, as contained in the attachment.

For Information Only

The San Mateo Union High School District's non-represented Administrators and Classified Management 2019-2020 salary schedule will be presented at the Board Meeting of September 12, 2019.  This hearing is provided for the public to express itself regarding the salary schedule.

Education agencies are required to publicly disclose the provisions of all salary schedules.  This requirement ensures that the public is aware of the costs associated with the salary schedule before it becomes binding on the District or County Office of Education.  The legislation also requires that the State Superintendent of Public Instruction (SSPI) establish a format for the purpose of satisfying this public disclosure requirement.  Government Code §3547.5 states:

"Before a public employer enters into written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the State Superintendent of Public Instruction."

The Disclosure of the San Mateo Union High School District's Non-Represented Administrators and Classified Management 2019-2020 Salary Schedule and the AB 1200 are attached to this agenda.

Approve the Non-Represented Administrators and Classified Management's contracts for the 2019-2020 school year.

The District requests the Board of Trustees approve the contracts for the Non-Represented Administrators and Classified Management for the 2019-2020 school year.  The Board President will be reporting out each of the Non-Represented Administrators and Classified Management contracts.

Approve the 2019-2020 Miscellaneous Salary Schedule, as contained in the attachment.

The District requests the Board of Trustees approve the 2019-2020 Miscellaneous Salary Schedule which includes the 4.44% increase, as contained in the attachment.

Approve the Superintendent's Contract for the 2019-2020 school year, as contained in the attachment.

The District requests the Board of Trustees approve the contract for the Superintendent for the 2019-2020 school year, as contained in the attachment.

For Information Only

The District's Board of Trustees shall hold a public hearing and shall make a determination, through a resolution, as to whether each pupil in each school in the District has or will have sufficient instructional materials in each subject that aligned to the academic content standards and are consistent with the content and cycles of curriculum frameworks adopted by the State Board of Education.

If the District's Board of Trustees determines that there are insufficient instructional materials, the Board of Trustees shall provide information to classroom teachers and the public, as to the reasons and shall take any action to ensure that the situation is remedied when two (2) years from the date of the determination.

The Board of Trustees shall certify that, as of this date, each pupil in the District, in grades 9 through 12, has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas:  History/Social Science, Mathematics, Reading/Language Arts, and Science and that the instructional materials were adopted by the Board of Trustees following the District's review of the materials and their alignment with state content standards as required by CCR, Title 5, Section 9531.

The District's Board of Trustees shall ensure that funds received from the Instructional Materials Funding Realignment Program shall be used to comply with the preceding provisions and shall augment any state and local funds expended on instructional materials.

Included for the Board of Trustees is a report of expenditures for textbooks purchased July 2019-September 2019 for the 2019-20 school year.

Adopt and approve the resolution for certification of textbooks and instructional materials, as contained in the attachment.

As required by Education Code 60119, 60422.1 and 42605, in order to be eligible to spend funds under Instructional Materials Funding Realignment Program, the District must comply with the following provisions:

The District's Board of Trustees shall hold a public hearing and shall make a determination, through a resolution, as to whether each pupil in each school in the District has or will have sufficient instructional materials in each subject that aligned to the academic content standards and are consistent with the content and cycles of curriculum frameworks adopted by the State Board of Education.

If the District's Board of Trustees determines that there are insufficient instructional materials, the Board of Trustees shall provide information to classroom teachers and the public, as to the reasons and shall take any action to ensure that the situation is remedied when two (2) years from the date of the determination.

The Board of Trustees shall certify that, as of this date, each pupil in the District, in grades 9 through 12, has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas:  History/Social Science, Mathematics, Reading/Language Arts, and Science and that the instructional materials were adopted by the Board of Trustees following the District's review of the materials and their alignment with state content standards as required by CCR, Title 5, Section 9531.

The District's Board of Trustees shall ensure that funds received from the Instructional Materials Funding Realignment Program shall be used to comply with the preceding provisions and shall augment any state and local funds expended on instructional materials.

Included for the Board of Trustees is a report of expenditures for textbooks purchased July 1, 2019-September 1, 2019 for the 2019-20 school year.

Accept the unaudited actuals for the 2018-2019 fiscal year and budget component designations for the 2019-2020 fiscal year, as contained in the attachment.

California Education Code 42100 requires that the governing board of each school district approve the annual unaudited financial statement of all receipts and expenditures of the district for the preceding fiscal year. Furthermore, the annual financial statements must be filed with the County Superintendent of Schools and the State Department of Education.

The unaudited financial statements are prepared after the close of the fiscal year that ends on June 30. All goods and services received as of that date are considered business of that fiscal year. All revenues earned as of that date are considered business of that fiscal year. Various payables and receivables are posted in the closing process as well. 

The ending balance of the preceding year becomes the beginning balance for the current fiscal year. School districts are required to have a Reserve for Economic Uncertainty. Best practices recommended to basic aid school districts is to have a Reserve for Economic Uncertainty equal to the amount above the State Revenue Limit apportionment the District receives from property taxes, or by 12 percent.

Being a Basic Aid District, it is critical the administration continue to manage the educational budget in a prudent, responsible manner as the State’s financial situation remains unstable.

The District’s independent auditors are scheduled to finalize their audit of the unaudited financial statements. The audit of the District’s financial statement will be completed by December 12, 2019.

It is recommended that the Board of Trustees approve refinancing the 2014 General Obligation Refunding Bonds, realizing a 5.3% present value savings to the local taxpayers.

Given the current low interest rate environment, the District could potentially reduce bond taxes for property owners by refinancing some of the District’s outstanding general obligation bonds. The bonds that could be refinanced are the 2014 General Obligation Refunding Bonds which originally refinanced the Election of 2006 General Obligation Bonds, Series 2008A. Under current bond market rates, the savings for the refinancing are estimated to be $2.1 million (or 5.3% on a present value basis). The Prior Bonds refinanced the 2008A Bonds on a tax-exempt advanced basis. Per IRS regulations, the remaining outstanding bonds can only be refinanced on a taxable basis.

 If the Board is interested in pursuing the bond refinancing, the next steps include formal approval of legal documents, updating the District’s credit ratings, posting the preliminary official statement for investor review, and selling the bonds.  The District currently has extremely strong credit ratings of ‘Aaa’ from Moody’s and ‘AA+’ from Standard & Poor’s. The refinancing process would take two months and taxpayer savings could be realized starting in the 2020-21 fiscal year.

Approve increase of Board of Trustee's Stipend by 5 percent, retroactive from 7/1/19.

Approval to increase the Board Members stipend by 5 percent, retroactive from 7/1/19, as authorized by Board Bylaws 9250(a). 

Review, discuss and approve the specific Administrative Regulation - AR 3514 & E 3514
- Environmental Safety, as contained in the attachment.

The District requests the Board of Trustees review, discuss and approve the specific Administrative Regulation - AR 3514 & E 3514 - Environmental Safety, as contained in the attachment.

For Discussion

List of requested Board items:

• Expulsion Program Process-(Scheduled for October 10, 2019)
• Academic Integrity Policy process across the district