For Information

Letter from the San Mateo County Office Of Education for the Local Control Accountability Plan and Adopted Budget-Fiscal Year 2019-20.

Approve the participation of 114 San Mateo High School students to attend the Instrumental Music Tour in Honolulu, Hawaii from April 5, 2020 to April 10, 2020.  Students will be chaperoned by Attilio Tribuzi and 14 other adult supervisors. The estimated cost for the group is $262,200. No student will be excluded from participation because of a lack of sufficient funds.

Approve the participation of 114 San Mateo High School students to attend the Instrumental Music Tour in Honolulu, Hawaii from April 5, 2020 to April 10, 2020.  Students will be chaperoned by Attilio Tribuzi and 14 other adult supervisors. The estimated cost for the group is $262,200. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $2,300.00 per student

Total Estimate for Group:  $262,200.00

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $831,900.14.

Accept the Quarterly Report on Williams Uniform Complaints for the quarter, July 1, 2019 through September 30, 2019, noting no complaints were received.

The District is required to submit a quarterly report to the Board of Trustees on complaints that it has received in response to the Williams Settlement Case, Education Code §35186.  The areas that are addressed in the Williams Uniform Complaint Procedures include sufficient textbooks and instructional materials, teacher vacancy or misassignment, facilities conditions and intensive instruction and services.  For the quarter, July 1, 2019 through September 30, 2019, the District did not receive any such complaints.

Review, discuss and approve the Grand Jury's recommendations regarding Concussions.

The District requests the Board of Trustees review, discuss and approve the following recommendations from the Grand Jury regarding Concussions:

R1.  By September 2020, the San Mateo County Office of Education (SMCOE), with input from each high school district and unified school district, should establish a common “San Mateo County Concussion Protocol” that will:

1. Identify the specific responsibilities of those involved who carry out the steps of the concussion protocol as well as the timing of those actions.
2. Establish a county-wide database of concussions by sport – to include number of students by gender participating in each sport, frequency of head injuries, circumstances of head injuries (e.g., whether incurred at a formal game or at practice), timing, and completion of RTL/RTP steps.
3. Make neurocognitive testing (NCT) an option, not a requirement.  If a school or district does use NCT at baseline or after injury, it should be made clear which test is used, who administers the test, how the results are reported, and who interprets the results.
4. Specify that at a minimum, football games and full-contact practices should be attended by certified athletic trainers (CATs).
5. Establish a process for tracking compliance with the San Mateo County Concussion Protocol.

R2.  Beginning with the 2020-2021 school year, each high school district and unified school district should supply its statistics for the data base to the SMCOE annually.

Accept the Report of Investments as presented. 

SB 564 requires that the chief financial officer of each school agency provide regular reports to the superintendent, internal auditor, and the governing board for the two types of disclosure identified by Government Code Section 53646.

Type One:  This statute requires that, if a local agency has placed all its investments in the Local Agency Investment Fund or in Federal Deposit Insurance Corporation-insured accounts in a bank or savings and loan association, in a county investment pool, or any combination of these, the chief financial officer need only supply the most recent statement or statements received by the local agency from these institutions.

Type Two:  If the local agency has investments other than those identified in Type One above, the report must include:  The type of investment; issuer; date of maturity; par and dollar amount invested in all securities, investments and monies held by the local agency; and shall additionally include a description of any local agency's funds, investments, or programs that are under the management of contracted parties, including lending programs.  A current market value and the source of this valuation as of the date of the report must also be included if the local agency has securities under the management of an outside party that is not also a local agency or the California Local Agency Investment Fund.

As of June 30, 2019, all investments owned by the San Mateo Union High School District and shown in the attachment are "Type One" as defined by Government Code Section 53646.

Declare the books as surplus and authorize the staff to dispose of them per Education Code Section 17546 (c). 

Aragon High School Textbook Surplus

Title: Biotechnology: Science for the New Millennium (Textbook)

Author: Ellyn Daugherty

ISBN:9780763833794   Copyright:2007

Reason: outdated and replaced by the 2017 edition

Number of Copies: 174

Title: Biotechnology: Science for the New Millennium (Manuals in very bad condition)

Author: Ellyn Daugherty

ISBN:9780763833794   Copyright:2007

Reason: outdated and replaced by the 2017 edition

Number of Copies: 206

Pertinent Education Code Sections

Per the Education Code Section 17546, (c) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board. 

The district received the following donations.

Aragon High School
Aragon School Climate (Stock Donation) 

Total $1,079.83

Burlingame High School
Parents Group 1st Semester Donation for 8 Class Sections, PAWS/Explore Salaries, Tutoring, Webmaster PAWS/ Explore expenses, Robotics, Science Consumables, Student Planners, Panther Pal Program and Principal's Discretionary                         

Totals $192,000.00

Capuchino High School
Drama Class $100.00
Art Class $130.00
Video Production $140.00
Ceramics Class $185.00
Scholarship $2,000.00
Principal Grant & Focus Grant $4,500.00

Total $7,055.00

Mills High School
Mills Annual Fund
Totals $693.90

Total Donations $200,828.73

It is recommended that the Board of Trustees award the proposal identified on the attachment, in the total amount of $51,872.00, with all costs to be charged to Fund 21- District Deferred Maintenance.

Three proposals were received to install a canopy above the elevator. The proposals have been reviewed by the construction manager for validity and reasonableness. They have determined that Coulter Construction is the lowest responsive and responsible bidder, meeting all requirements.

The awarded bid for this project will be charged to Fund 21 District Deferred Maintenance. The impact to the individual project budget is the amount listed on the detailed list for that project; the costs have been included in the project budget.

It is recommended that the Board of Trustees approve the DSA Inspection Services Proposal with DFE & Associates, Inc. for the New Peninsula High School (Alternative High School, Project #0063).

The Peninsula High School project requires the services of a qualified DSA inspector. Staff is bringing forth a contract with DFE & Associates, Inc. for consideration.

The fee for DSA Inspection services would not exceed $240,000.00.

The DSA Inspection services fee is built into the project budget for the project. There is no overall change to the project budget.

It is recommended that the Board of Trustees award the proposal identified on the attachment, in the total amount of $226,050.00, with all costs to be charged to Fund 21- District Deferred Maintenance.

On September 10, 2019 one proposal was received. The proposal has been reviewed by the construction manager for validity and reasonableness and have determined Southern Bleacher to be the lowest responsive and responsible bidder, meeting all requirements.

The awarded bid for this project will be charged to Fund 21 District Deferred Maintenance. The impact to the individual project budget is the amount listed on the detailed list for that project; the costs have been included in the project budget.

Approve the change orders identified on the attachment, in the amount of $12,116.92 with all costs to be credited to Fund 21 and authorize the Superintendent to sign said change orders.

The attached detailed list of project change orders is recommended for the Board’s approval. They have been reviewed by the District’s construction manager and architect for validity and reasonableness.

Change orders for District Projects are charged to Fund 21.  There is no impact to the individual project budget.

It is recommended that the Board of Trustees approve the Geotechnical Consulting Services proposal with Cleary Consultants for the Capuchino and Mills High Schools Artificial Turf Replacement and Sports Field Complexes Projects.

The Capuchino High School and Mills High School Athletic Complex projects require the services of a qualified geotechnical and geohazard consultant. We are bringing forward a contract with Cleary Consultants, Inc. for consideration. 

The fee for Geotechnical Consulting services are to be initial lump-sum services not to exceed $15,000.00 for Mills High School and $15,000.00 for Capuchino High School.

Staff is asking board approval to issue the purchase orders to be amended later in order to get consulting services underway. The Geotechnical Consulting service fees are included in the project budgets. There is no financial impact.

It is recommended that the Board of Trustees approve the In-Plant Inspection Services Proposal with Joseph Renda Construction Services, Inc. for the New Peninsula High School (Construction/Alternative High School, Project #0063).

DSA requires required an on-site inspector supervise the construction of the modular buildings for the New Peninsula High School. It is recommended that the Board of Trustees approve the proposal for In-Plant Inspection Services with Joseph Renda Construction Services, Inc. for the New Peninsula High School (Construction/Alternative High School).

For Information

The Board of Trustees has been considering a Prop 39 bond measure to address facility needs for over a year. Staff will present an information item regarding a future bond. The capital projects have been categorized into four distinct areas: safety and security, academic improvement, technology and sustainability. The attached draft presentation materials incorporate a list of capital projects requested, project costs, bond sizes, and issuance timelines.

At the end of the presentation, staff will answer any questions and seek board direction on next steps.

Staff is requesting the Board of Trustees approve the recommended consultants for Legal Services, Public Relations and Real Estate Brokerage Services and the contracts for D & A Communications and DCG Strategies. The District has an approved contract with Lozano Smith.  

A main goal for the 2019-20 fiscal year is the promotion of careful stewardship of the District’s assets. The Board of Trustees has requested staff to transparently and responsibly manage the disposition of the Crestmoor property for its best use. To accomplish this, the District issued Requests for Qualifications/Proposals for legal services, real estate brokerage services and public relation and communication services.  Responses were evaluated and qualified firms were interviewed. Several exemplary firms participated in the process and today we bring forward the committee’s recommendation.

Legal Services-Harold Freiman, Lozano Smith

Public Relations-D & A Communications

Real Estate Brokerage Services-DCG Strategies

For Discussion

On August 22, 2019 the Board approved the 2019-2020 District Goals.  In that document the Board directed staff to: 

For Information

The District will present the first of three annual updates on outcomes measured in the District Local Control Accountability Plan (LCAP). This presentation will involve key academic results (from Goal 2 of the District's LCAP) for all student subgroups across all school sites from the 2018-19 School Year. 

• C- (or better) Rates:

• Algebra 1 (9th Grade) - spring 2019
• English 1 (9th Grade) - spring 2019

• 10th Graders on Track (post-Summer School 2019) - 110+ Credits earned and a 2.0+ Grade Point Average
• A-G completion among class of 2019 - The numbers and percentages of students who met the course requirements for eligibility for a UC/CSU
• 11th Grade CA Assessment of Student Performance & Progress (CAASPP) scores in English and Mathematics - spring 2019
• AP/IB Course Enrollment among student groups

Draft presentation materials are attached.

It is recommended that the Board of Trustees approve Amendment 1 to the Pre-Construction Services contract for the Project.

On March 7, 2019, the Board of Trustees authorized issuance of a Request for Qualification/Request for Proposals for Lease-Leaseback Construction Services for the Project.  The Project includes pre-construction Increment 1 Site Development work, which consists of (i) the existing building and pavement will be removed; (ii) the Site will be cleared and grubbed; (iii) the soil will be processed per the advisement of the  geotechnical engineer; (iv) site utilities, including storm drain, sanitary sewer, domestic water, fire suppression water and natural gas piping, will be installed; (v) site electrical and telecommunications infrastructure will be installed in underground conduits; and (vi) final grades will be established for building pads and site paving.

 On May 9, 2019, the Board awarded the Project to Rodan Builders as the “best-value” lease-leaseback contractor.

 The demolition and abatement work are anticipated to start on October 14, 2019. Rodan has selected subcontractors, performed pre-construction services, and has provided the District with objectively verifiable information of its costs to perform the demolition and abatement services for the Project. It is anticipated that the California Department of General Services’ Division of the State Architect will approve the plans and specifications for the Project before December 31, 2019.  In the interest of time, staff is requesting the Board of Trustees approve the Amendment 1 authorizing the addition of demolition and abatement services to the Pre-Construction Services contract.

The funding source for the Project will be Fund 21 – Building Fund – Measure O. Once the Board of Trustees approves the final GMP and issues a notice to proceed, there will not be any material changes to the budget. Amendment 1 will reallocate funds from the construction phase to the pre-construction phase in the amount of $219,694.57.

Approve the attached personnel actions, including the addendum.

A list of personnel actions is contained in the attachment for the Board's consideration.

Conduct a public hearing on the American Federation of Teachers (AFT) and the San Mateo Union High School District's contract proposals regarding the 2019-2022 successor contract negotiations.

The American Federation of Teachers (AFT) and the San Mateo Union High School District contract proposals regarding the 2019-2022 successor contract negotiations will be presented at the Board of Trustees meeting on October 10, 2019.  This hearing is provided for the public to become informed and express itself regarding the proposals.

Review, discuss and approve the contract proposals for the 2019-2022 successor contract negotiations between the American Federation of Teachers (AFT) and the San Mateo Union High School District, as contained in the attachment.

The District requests the Board of Trustees review, discuss and approve the contract proposals for the 2019-2022 successor contract negotiations between the American Federation of Teachers (AFT) and the San Mateo Union High School District, as contained in the attachment.

Approve the five credit Ethnic Studies Course as a high school graduation requirement for all SMUHSD students. This course will replace the current five-credit Contemporary World Studies (CWS) graduation requirement the Class of 2024. The board approved the pilot of the Ethnic Studies course in the spring of 2018. This recommendation is a result of that pilot. 

The District requests the Board of Trustees to approve the five credit Ethnic Studies Course as a high school graduation requirement for all SMUHSD students. This course will replace the current five-credit Contemporary World Studies (CWS) graduation requirement with the Class of 2024. The board approved the pilot of the Ethnic Studies course in the spring of 2018. This recommendation is a result of that pilot. 

It is recommended that the Board of Trustees approve using $11,330 to purchase equipment for its athletic and physical education programs.  

Peter and his wife Dolores T. Umland displayed their strong financial commitment to the District and Burlingame High School by making the District a residual beneficiary in the Peter S. Umland and Dolores T. Umland Trust. The Trust bequeathed $740,000 of the residual estate to the District “for use by the Burlingame High School Athletic in its athletic endeavors.”

The Burlingame High School administration has requested to use up to $11,330 of the remaining Umland funds to purchase a timing system that will be used by the BHS track and cross country team and during physical education classes. They have also requested purchasing equipment for the weight room. The new equipment will be used by both the athletic program and physical education classes. These purchases will benefit all students at Burlingame High School. 

For Discussion

The Administration has been considering a new District Logo for quite some time. The staff is asking the Board for input on the process and how the board wants to be involved in the design of a new District Logo. 

Recommendation for the Board to approve changing the April 23, 2020 board meeting date to Thursday, April 16, 2020 due to a scheduling conflict.  

At the February 27, 2019 board meeting, the Board of Trustees approved the 2019-2020 Board Meeting Calendar. The staff is requesting to change the April 23, 2020 board meeting date to Thursday, April 16, 2020 due to a scheduling conflict.  

For Discussion

List of requested Board items:

• Expulsion Program Process-(Scheduled for October 24, 2019)
• Academic Integrity Policy process across the district
• Attendance Process and Review Policy