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Regular Meeting
San Mateo Union HSD
March 07, 2019 7:00PM
San Mateo Adult School 789 East Poplar San Mateo, CA 94401 CLOSED SESSION - 5:30 PM ADULT SCHOOL, ROOM 29

A. CALL TO ORDER
B. ROLL CALL
C. PUBLIC AND/OR GOVERNING BOARD COMMENTS ON CLOSED SESSION ITEMS
D. CLOSED SESSION Anyone wishing to address the Board regarding Closed Session items may do so at this time. Items [*] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction.
D.1. [* ] Public Employee Evaluation pursuant to Government Code Section 54957-Superintendent
D.2. [ ] Public Employee Appointment/Employment pursuant to Government Code Section §54957
D.3. [ ] Conference with Legal Counsel-Existing Litigation;-pursuant to Government Code Section 54956.9
D.4. [ ] Conference with Legal Counsel-Potential Litigation pursuant to Government Code Section §54956.9(d)(1)
D.5. [ ] Liability Claims pursuant to Government Code Section §54957
D.6. [ * ] Conference with Labor Negotiators pursuant to Government Code Section §54957.6
D.7. [ * ] Conference with Real Property Negotiator--Kevin Skelly, Superintendent and Elizabeth McManus, Deputy Superintendent Business Services-Property-860 Hinckley Road, Burlingame-pursuant to Government Code Section §54956
D.8. [* ] Public Employee Discipline/Dismissal/Release/Complaint pursuant to Government Code Section §54957
D.9. [ ] Confidential Student Discipline
D.10. [ ] Confidential Student Matters
E. OPEN SESSION (SMART CENTER)
F. ROLL CALL
G. PLEDGE OF ALLEGIANCE TO THE FLAG
H. PUBLIC AND/OR GOVERNING BOARD COMMENTS
I. COMMUNICATIONS TO THE BOARD OF TRUSTEES
J. CONSENT AGENDA
J.1. Acceptance of Gifts to the District
Speaker:
Elizabeth McManus
Recommended Motion:
Accept the listed donations with thanks.
Quick Summary / Abstract:

The District is fortunate to be the recipient of the following donations:

Aragon High School has received:

$250.00 Aragon Engineering Technology 

$250.00 Aragon School Climate

$500.00 Total

Capuchino High School has received:

$20,000 Music Instruments

$3000 Principal Fund

$23,000 Total

San Mateo High School has received:

$1969.00 Class of 1969 Scholarship Fund

$90.00 ESL Program

$3000 GATE Parent Group of SMHS

$1534.88 SMHS Salaries

$9,487.69 Outdoor benches

$250 Polynesian Cultural Club

$100 Day of Rememberance

$14,512.52 Technology

$2,250 Class of 1969

$842.19 Girls Basketball Club

$851 Bearcat Dance Program

$600.00 Math Club

$35,487.28 Total







Attachments:
Donations_March 7, 2019
J.2. Approval of Consulting Agreements, Contracts, Invoices and Purchase Orders
Speaker:
Elizabeth McManus
Recommended Motion:

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $652,606.63


Quick Summary / Abstract:
Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders.   Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Financial Impact:

The consulting agreements, contracts, invoices and purchase orders included in this item have previously been authorized as part of the District’s budget approval process. The consulting agreements, contracts, invoices and purchase orders that need board approval total $652,606.63



Attachments:
Contract Log for contracts under $25,000
Contracts over $25K_March 7, 2019
J.3. Approve the Revised 2018-2019 American Federation of State, County, and Municipal Employees (AFSCME) Salary Schedule
Speaker:
Kirk Black
Recommended Motion:

Approve the revised 2018-2019 American Federation of State, County and Municipal Employees (AFSCME) Salary Schedule, as contained in the attachment.

Quick Summary / Abstract:

The District requests the Board of Trustees approve the revised 2018-2019 American Federation of State, County and Municipal Employees (AFSCME) Salary Schedule, as contained in the attachment.

Attachments:
Revised 2018-2019 AFSCME Salary Schedule
J.4. Low-Performing Students Block Grant Fiscal Year 2018-19
Speaker:
Brian Simmons
Recommended Motion:
The District seeks Board approval of the attached plan for use of the new Low-performing Student Block grant funds.  In general, the District will use the funds to support its ongoing efforts to support under-performing students during both the summer and school year.

Quick Summary / Abstract:

Terms of Block Grant

LEAs are required to report to the CDE by March 1, 2019 the adopted plan to use the grant funds to increase the academic performance of the identified pupils (students were identified by low performance on CAASSP ELA and Math who were NOT otherwise identified for supplemental grant funding under LCFF or eligible for SPED services). We have to report how what we funded helped increase the academic achievement of these students by November 1, 2021. Funding formula is $1,976.02 for each student. There were 105 students in our district identified in 16-17 which produced the entitlement for 18-19.


Attachments:
Low-Performing Student Block Grant
J.5. Declaration of and Authorization to Dispose of Surplus Property
Speaker:
Elizabeth McManus
Recommended Motion:




Quick Summary / Abstract:

Aragon High School and Mills High School have textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. Title and copies are listed on the attachment.

Pertinent Education Code Sections

Per Education Code Section 17546, (c) If the board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the board


Attachments:
Surplus_March 7, 2019
J.6. Approve the Minutes from the January 17, 2019 Regular Board Meeting, the January 24, 2019 Special Board Meeting and the February 7, 2019 Regular Board Meeting
Speaker:
Kevin Skelly
Recommended Motion:

Recommendation to approve the minutes from the January 17, 2019 Regular Board Meeting, the January 24, 2019 Special Board Meeting and the February 7, 2019 Regular Board Meeting, as presented.























Quick Summary / Abstract:

Approve the Minutes from the January 17, 2019 Regular Board Meeting, the January 24, 2019 Special Board Meeting and the February 7, 2019 Regular Board Meeting.



















Attachments:
February 7, 2019 Board Meeting Minutes
January 17, 2019 Board Meeting Minutes
January 24, 2019 Special Study Session Minutes
K. REGULAR REPORTS
K.1. Report of the Superintendent
K.1.1. Recognition of the 50 students from the San Mateo Union High School District who participated in the San Mateo County Office of Education First Annual YAASS (Youth Activist and Social Summit)
Speaker:
Kevin Skelly
Recommended Motion:

For Information

Quick Summary / Abstract:

Over the last few years, the SMUHSD has made a conscious effort to support our LGBTQ+ students in our schools.  While the district administration and site leaders have worked on new policies and policy updates, students across our district have been working hard to make important changes on each of our sites.

On December 11th, 50 students from the SMUHSD participated in the San Mateo County Office of Education first annual YAASS (Youth Activist and Social Summit).  These students participated in an informational and social event at the SMCOE. SMUHSD students gathered with students from across the San Mateo to learn about important issues around identity and gain knowledge resources.



K.1.2. Recognition of the Capuchino International Baccalaureate (IB) Students
Speaker:
Kevin Skelly
Recommended Motion:

For Information

Quick Summary / Abstract:

The Diploma Programme is one of the most well-respected pre-collegiate programs in the world, and therefore, awards students with both personal enrichment and international recognition of success.

  
11th & 12th grade students may choose to participate in the Diploma Programme, a challenging and rewarding program involving rigorous study, active involvement in the community, & scholarly development through questioning & research.  These students we are recognizing will be graduating from the IB program.




K.2. Report of the Student Board Member
K.3. Report of the District Teachers' Association Representative
K.4. Report of the CSEA Chapter 519 Representative
K.5. Report of the San Mateo Adult School Teachers Association
L. SPECIAL REPORTS AND APPEARANCES
L.1. LCAP - Mid Year Update - Part 1
Speaker:
Julia Kempkey/Brian Simmons
Recommended Motion:

For Information Only



Quick Summary / Abstract:

The District will present key student achievement outcomes from 2018 (Percentages of students receiving D's/F's in fall 2018 semester grades and the new state College and Career Indicator) that have not yet been shared during previous Board reports on Goals 1 & 2 of the District LCAP. The District will also summarize efforts that school sites are making to achieve the targets set forth in the LCAP related to these measures going forward. Draft presentation materials are attached.



Attachments:
2019 LCAP Mid-Year Update
L.2. Next Generation Science Standards (NGSS) Update
Speaker:
Julia Kempkey/Brian Simmons
Recommended Motion:

For information only



Quick Summary / Abstract:

The District will provide an update to the Board on the progress being made by students in Science course-taking and achievement as well as provide a status report regarding the ongoing implementation of the Next Generation Science Standards (NGSS). This NGSS update will include a summary of the Professional Development initiatives that have been undertaken to support Science faculty as well as the ongoing process of curriculum development and instructional materials procurement. Draft presentation materials are attached.



Attachments:
Science Report 2019
L.3. Approval and Certification of 2018-19 Second Interim Report
Speaker:
Elizabeth McManus
Recommended Motion:

It is recommended the Board of Trustees approve a positive certification of the 2018-19 Second Interim Report for the period July 1, 2018, through January 31, 2019, including the 2018-19 Budget Revisions incorporating revenue and expenditure increases/decreases for the District’s various funds, and authorize its filing with the County Superintendent of Schools.


Quick Summary / Abstract:

Education Code Sections 42130 and 42131, school districts are required to prepare and submit two interim financial reports to the Governing Board. The purpose of these reports is to notify appropriate State and County Office of Education officials as to whether the district will be able to meet its financial obligations for the remainder of the current year and for two subsequent years. The Board of Trustees is required to certify each interim report to indicate that it has been informed of the financial stability of the District. Attached is the document that provides the second interim narrative. Draft presentation materials will be added when available.



Attachments:
Second Interim Power Point Presentation_March 7, 2019
Second Interim Report_July 1, 2018 to January 31, 2019
M. CONSTRUCTION
M.1. Authorization to Use Lease-Leaseback Delivery Method for the New Alternative High School Increment 1 Site Development Project under Education Code Section 17406 and Issue Request for Qualifications/Proposals for Lease-Leaseback Construction Services for the Project
Speaker:
Elizabeth McManus
Recommended Motion:

It is recommended that the Board take the following actions:

  1. Approve the attached RFQ/RFP for LLB Construction Services for the Project.
  2. Approve the attached Lease-Leaseback Contract Documents, including the Site Lease, Facility Lease, and Construction Services Agreement, substantially in the form attached hereto.
  3. Approve issuance and advertisement of the RFQ/RFP. 


Quick Summary / Abstract:

Education Code Section 17406 authorizes a public school district to use lease-leaseback delivery to hire a contractor to provide construction services for school projects based on a “best value” competitive selection process.  The statute provides for the following to occur:  (1) the leasing of the real property by the district, as lessor, to the contractor, as lessee, for a minimum of $1 per year; (2) leaseback of the real property by the contractor, as lessor, to the district, as lessee (“facilities lease”), and construction of the project by the contractor under a guaranteed maximum price contract; and (3) the title/possession to the real property to remain with the district and title to the improvements to vest in the district at the expiration of the leases.

Staff requests the Board consider authorizing use of the Lease-Leaseback delivery method for the Project and authorize staff to issue the RFQ/RFP for Lease-Leaseback Construction Services for the Project.  The Project consists of the following phase 1 site work that is necessary before installation of the modular classrooms:

Demolition of existing concrete building and site improvements. Rough grading including any required import or export of soils. Site utilities including storm drain, sanitary sewer, fire water and domestic water. Electrical main service in conjunction with PG&E. Underground conduits for AT&T and CATV. Cast-in-Drilled Hole Pilings. Footings and Grade Beams including rebar.

Staff has prepared the attached RFQ/RFP for LLB Construction Services for the Project based on a “best value” competitive selection process, pursuant to Section 17406 of the Education Code.  As shown in the attached RFQ/RFP, staff proposes to publish the RFQ/RFP on March 8 and 15, 2019.  Prequalification applications will be due on March 22, 2019.  April 19, 2019 will be the last day for prequalified proposers to submit proposals.  On May 9, 2019, the Board will be asked to issue the Lease-Leaseback Award.  Staff expects DSA approval of design and specifications by mid-March 2019. On June 6, 2019, the Board will be asked to consider awarding the negotiated GMP Contract that will finalize the Project costs. Staff expects to issue a notice to proceed and commence construction on July 1, 2019.  The Project has a budget of $3,000,000.

On April 10, 2018, the District filed a Notice of Determination for the Mitigated Negative Declaration that the Board adopted to approve the Project under CEQA (SCH 2018022048).  The time to challenge the NOD has expired.



Financial Impact:

Fund 21 – Building Fund – Measure O

Attachments:
General Conditions LLC_Alt HS Phase 1 Project
SMUHSD Alt HS Phase 1 Project - Construction Services
SMUHSD Alt HS Phase 1 Project - Facility Lease
SMUHSD Alt HS Phase 1 Project - RFQ/RFP
SMUHSD Alt HS Phase 1 Project - Site Lease
N. DIVISION OF HUMAN RESOURCES AND INSTRUCTIONAL SERVICES
N.1. Approval of Personnel Actions
Speaker:
Kirk Black
Recommended Motion:

Approve the attached personnel actions, including the addendum.

Quick Summary / Abstract:

A list of personnel actions in contained in the attachment for the Board's consideration.

Attachments:
Personnel Actions
Personnel Actions Addendum
N.2. Approve Resolution of Non-Reemployment of Probationary Certificated Employees
Speaker:
Kirk Black
Recommended Motion:

Approve the Resolution of Non-Reemployment of Probationary Certificated Employees, as contained in the attachment.

Quick Summary / Abstract:

The District requests the Board of Trustees approve the Resolution of Non-Reemployment of Probationary Certificated Employees, as contained in the attachment.

Attachments:
Resolution of Non-Reemployment of Probationary Certificated Employees
N.3. Review and Discuss the Job Description for the New Position of Education Specialist Instructional Coach/Induction Support Provider and Special Education Professional Development Coordinator
Speaker:
Kirk Black
Recommended Motion:

Review and discuss the job description for the new position of Education Specialist Instructional Coach/Induction Support Provider and Special Education Professional Development Coordinator, as contained in the attachment.

Quick Summary / Abstract:

The District requests the Board of Trustees review and discuss the job description for the new position of Education Specialist Instructional Coach/Induction Support Provider and Special Education Professional Development Coordinator, as contained in the attachment.


Financial Impact:

This position will be cost neutral.  The sections for this position will include the 0.4 FTE that is currently allotted for the Special Education Instructional Coach and 0.6 FTE from a reduction in school site instructional coach allotments since this position will subsume some services currently provided by site instructional coaches.

Attachments:
New Job Description for Ed Specialist Instructional Coach/Induction Support Provider and Special Education Professional Development Coordinator
N.4. Approve Resolution of Non-Reemployment of Temporary Certificated Employees
Speaker:
Kirk Black
Recommended Motion:

Approve the Resolution of Non-Reemployment of Temporary Certificated Employees, as contained in the attachment.

Quick Summary / Abstract:

The District requests the Board of Trustees approve the Resolution of Non-Reemployment of Temporary Certificated Employees, as contained in the attachment.

Attachments:
Resolution of Non-Reemployment of Temporary Certificated Employees
O. DIVISION OF INSTRUCTIONAL SERVICES
P. DIVISION OF STUDENT SERVICES
Q. DIVISION OF BUSINESS SERVICES
R. BOARD OPERATIONS
R.1. Review and Discuss the Specific Board Policies - December 2018 Updates - Part One
Speaker:
Kirk Black
Recommended Motion:

Review and discuss the specific Board policies - December 2018 Updates - Part One:

-BP 0420 - School Plans/Site Councils

-AR 0420 - School Plans/Site Councils

-BP 0450 - Comprehensive Safety Plan

-AR 0450 - Comprehensive Safety Plan

-BP 0460 - Local Control and Accountability Plan

-AR 0460 - Local Control and Accountability Plan

-AR 1220 - Citizen Advisory Committees

-AR 3311.1 - Uniform Public Construction Cost Accounting Procedures

-AR 3543 - Transportation Safety and Emergencies

-AR 4200 - Classified Personnel

-AR 5113 - Absences and Excuses

-AR 5131.41 - Use of Seclusion and Restraint

as contained in the attachment.

 

Quick Summary / Abstract:

The District requests the Board of Trustees review and discuss the specific Board policies - December 2018 Updates - Part One:

-BP 0420 - School Plans/Site Councils

-AR 0420 - School Plans/Site Councils

-BP 0450 - Comprehensive Safety Plan

-AR 0450 - Comprehensive Safety Plan

-BP 0460 - Local Control and Accountability Plan

-AR 0460 - Local Control and Accountability Plan

-AR 1220 - Citizen Advisory Committees

-AR 3311.1 - Uniform Public Construction Cost Accounting Procedures

-AR 3543 - Transportation Safety and Emergencies

-AR 4200 - Classified Personnel

-AR 5113 - Absences and Excuses

-AR 5131.41 - Use of Seclusion and Restraint

as contained in the attachment.

Attachments:
December 2018 Updates - Part 1 - Changes Accepted
December 2018 Updates - Part One - Changes showing
December 2018 Updates - Part One - Guidesheet
December 2018 Updates - Part One Checklist
S. REQUESTED BOARD ITEM
Quick Summary / Abstract:

List of requested Board items:

  • Contracts for Dances
  • Sports Fees and Extracurricular Fees

T. ADJOURNMENT
Disability Information:
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Roberta Beeken, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: March 1, 2019, 3:43 PM

The resubmit was successful.