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Regular Meeting
San Mateo Union HSD
June 25, 2020 7:00PM
San Mateo Union High School District 650 N. Delaware Street District Office Conference Room 129 San Mateo, CA 94401 Teleconference Link:https://zoom.us/j/91893448781?pwd=ekoyU1FnejQwWElNY0NnVXdtRm5Kdz09 Password 678910 CLOSED SESSION - 5:00 PM Teleconference For Board Members Only

A. CALL TO ORDER
A.1. This is a public meeting of the SMUHSD Board of Trustees. If you wish to make a comment about an agenda item or during the public comments section at the beginning of the agenda, please send an email to comments@smuhsd.org with your name, email address, and your zoom name (if different) and the item under which you would like to comment. The Board president will call on you. Please note that comments are limited to three minutes. The Board President may increase or decrease the time allowed for public presentation, depending upon the topic and number of persons wishing to be heard.
B. ROLL CALL
B.1. To Join by Telephone Dial: US : +1 669 900 9128 Use the ID and Password shown above
C. PUBLIC AND/OR GOVERNING BOARD COMMENTS ON CLOSED SESSION ITEMS
D. CLOSED SESSION Anyone wishing to address the Board regarding Closed Session items may do so at this time. Items [*] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction.
D.1. [ * ] Public Employee Evaluation pursuant to Government Code Section 54957-Superintendent
D.2. [ ] Public Employee Appointment/Employment pursuant to Government Code Section §54957
D.3. [ ] Conference with Legal Counsel-Existing Litigation;-pursuant to Government Code Section 54956.9
D.4. [*] Conference with Legal Counsel-Pending Litigation pursuant to Government Code Section §54956.9(d)-one (1) case
D.5. [ ] Liability Claims pursuant to Government Code Section §54957
D.6. [ * ] Conference with Labor Negotiators pursuant to Government Code Section §54957.6
D.7. [* ] Conference with Real Property Negotiator-Kevin Skelly, Superintendent, Elizabeth McManus, Deputy Superintendent-property-Crestmoor, 300 Piedmont Avenue, San Bruno, California 94066, -property pursuant to Government Code Section 54956.8
D.8. [* ] Public Employee Discipline/Dismissal/Release/Complaint pursuant to Government Code Section §54957
D.9. [ ] Confidential Student Discipline
D.10. [*] Confidential Student Matters-Eighteen (18) cases
E. OPEN SESSION
F. ROLL CALL
G. PLEDGE OF ALLEGIANCE TO THE FLAG
H. PUBLIC AND/OR GOVERNING BOARD COMMENTS
I. COMMUNICATIONS TO THE BOARD OF TRUSTEES
J. CONSENT AGENDA
J.1. Approve the Specific Covid-19 Board Policy - BP 0470 Covid-19 Mitigation
Speaker:
Kirk Black
Recommended Motion:
Approve the specific Covid-19 Board Policy - BP 0470 Covid-19 Mitigation, as contained in the attachment.
Quick Summary / Abstract:

The District requests the Board of Trustees approve the specific Covid-19 Board policy - BP 0470 Covid-19 Mitigation:

  • Establishes actions for safe learning and working environments during the Covid-19 pandemic.  Supersedes conflicting policies and ARs until the need for this policy no longer exists.
  • Reopening schools/programs in consultation with health officials, COE, and neighboring districts
  • Requires District to provide information of the protocols used to minimize Covid-19 health risks
  • Requires careful attention to students' mental health concerns
  • Reiterates that mandated reporting includes distance learning situations
  • Requires on-campus instruction and distance learning to meet the needs of all students.  Allows for rotating groups of students.
  • Prioritizes on-campus instruction to HUGs
  • Allows for priority for lab science, art and CTE for on-campus programming
  • Advocates for synchronous, small-group distance learning
  • Requires technical training to teachers and instructional staff
  • Requires evaluation of IEPs and 504s related to returning to on-campus instruction
  • Allows for alternative grading policies
  • Provides for screening procedures and exclusion of currently infected individuals on campus
  • Outlines social distancing measures
  • Describes PPE measures
  • Requires reasonable accommodations for those unable to wear face coverings due to medical reasons.

as contained in the attachment.

Attachments:
BP 0470 Covid-19 Mitigation
J.2. Acceptance of Quarterly Report on Williams Uniform Complaints
Speaker:
Julia Kempkey
Recommended Motion:

Accept the Quarterly Report on Williams Uniform Complaints for the quarter, April 1, 2020 through June 30, 2020, noting no complaints were received. 

Quick Summary / Abstract:

The District is required to submit a quarterly report to the Board of Trustees on complaints that it has received in response to the Williams Settlement Case, Education Code §35186.  The areas that are addressed in the Williams Uniform Complaint Procedures include sufficient textbooks and instructional materials, teacher vacancy or misassignment, facilities conditions and intensive instruction and services.  For the quarter, April 1, 2020 through June 30, 2020, the District did not receive any such complaints.


Attachments:
Williams Report - 4th quarter
J.3. Approval of the SELPA Local Plan
Speaker:
Julia Kempkey
Recommended Motion:
Approve the LEA resolution of the San Mateo County Special Education Local Plan Area (SELPA) 2020-23.
Quick Summary / Abstract:
The SELPA Local Plan has undergone a transition to the mandated CDE template, and every SELPA in California is working to submit a Local Plan to CDE by June 30 using the updated template.  Each Local Plan includes several components, including the Governance and Administration, Annual Budget Plan and Annual Service Plan components.  Additionally several attachments will be submitted annually (the Annual Budget Plan and Annual Service Plan) and for this Local Plan submission, we are also adding a new LEA member - KIPP Esperanza Charter School.  
Attachments:
LEA Resolution Local Plan
San Mateo Section D Budget Annual Plan
SELPA 4100 Local Plan Attachments
SELPA 4100 Section B Governance
SELPA Local Plan 2020-2023 Resolution
J.4. Approval of Consulting Agreements, Contracts, Invoices and Purchase Orders
Speaker:
Elizabeth McManus
Recommended Motion:

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $572,618.07.





Quick Summary / Abstract:
Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders.   Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.
Attachments:
Contract Log for contracts over $25,000
Contract Log for contracts under $25,000
J.5. Acceptance of Gifts to the District
Speaker:
Elizabeth McManus
Recommended Motion:
Accept the listed donations with thanks.
Quick Summary / Abstract:

The district received the following donations.

Aragon High School

  • Aragon Robotics-$600.00

Total $600.00

San Mateo Adult School Scholarship Fund

  • San Mateo Adult School Scholarship Fund-$1,000.00

Total $1,000.00

Mills High School 

  • Mills Annual Fund $1,240.00
  • Scholarship Fund-$12,000.00

 Total $13,240.00

San Mateo High School 

  • San Mateo High School Foundation-$9,811.30
  • Dan Stone Memorial Scholarship-$600.00
  • Student Athlete Scholarship-$2,000.00
  • Faculty & Staff Scholarship Fund-$250.00
  • Class of 1969 Scholarship Fund-$125.00
  • Barbara Snider Scholarship Foundation-$2,000.00
  • Dan Stone Memorial Scholarship-$90.00

Total $14,876.30

Total Donations  $29,716.30

Attachments:
Gifts to the District
J.6. Confirmation of Bills and Salaries for May 2020
Speaker:
Elizabeth McManus
Recommended Motion:

Confirm the payment of the bills and salaries for the month of May 2020, covering warrants issued during the month and county journals in the total amount of $16,181,115.55.

Quick Summary / Abstract:

The payment of bills and salaries for May 2020 amounting to $16,181,115.55 and payment of bills and salaries is presented for the Board's confirmation.  Details of the bills and salaries are in the attached documents.

Attachments:
Bills and Salaries May 2020
J.7. Declaration of and Authorization to Dispose of Surplus Property
Speaker:
Elizabeth McManus
Recommended Motion:

Declaration of and Authorization to Donate Surplus Property

Mills High School has textbooks that are surplus and no longer needed by the district. The District
requests that these books be discarded per Education Code Section 17546 (c).

Quick Summary / Abstract:

Declaration of and Authorization to Donate Surplus Property

Mills High School has textbooks that are surplus and no longer needed by the district. The District
requests that these books be discarded. All items and ISBN numbers are listed on the attachment.

Pertinent Education Code Sections

Per Education Code Section 17546, ( c ) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board.

Attachments:
Mills High School Surplus Books
J.8. Denial of Inter-District Transfer Requests
Speaker:
Kirk Black
Recommended Motion:
Deny eighteen (18) Inter-District Transfer Requests as presented in the attachment.
Quick Summary / Abstract:
The Administrative Appeals Committee reviewed eighteen (18) inter-district student transfer appeals identified as numbers IDT 20/21-73; IDT 20/21-11; IDT 20/21-19; IDT 20/21-43; IDT 20/21-47; IDT 20/21-38; IDT 20/21-57; IDT 20/21-58; IDT 20/21-49; IDT 20/21-50; IDT 20/21-62; IDT 20/21-81; IDT 20/21-53; IDT 20/21-67; IDT 20/21-71; IDT 20/21-70; IDT 20/21-79; and IDT 20/21-29.  The Committee is recommending denial of all eighteen (18) inter-district transfer appeals.  The Committee reviewed these requests and found no compelling reason to grant the transfers.
J.9. Approval of Agreement for Legal Services with Stradling Yocca Carlson and Rauth
Speaker:
Elizabeth McManus
Recommended Motion:

Approve the agreement with Stradling Yocca Carlson and Rauth at Law for legal services for 2020-2021, per the attached agreement. The hourly rates for the Shareholder-$300 per hour, the Associate-$275 per hour and Law Clerk/Paralegal-$75 per hour.

Quick Summary / Abstract:

Staff requests that the board approve Stradling Yocca Carlson and Rauth agreement for legal services to continue as requested by the San Mateo Union High School District for 2020-2021, per the attached agreement. The hourly rates for the Shareholder-$300 per hour, the Associate-$275 per hour and Law Clerk/Paralegal-$75 per hour.

Attachments:
Straddling Yocca Carlson and Rauth Agreement
J.10. Approval to File Notice of Completion for Capital Facilities Project: Hillsdale High School Music Exterior Wall Waterproofing Project
Speaker:
Elizabeth McManus
Recommended Motion:

Staff recommends that the Board of Trustees approve filing the Notice of Completion with the County Recorder for the Hillsdale High School Music Exterior Wall Waterproofing project.  

Quick Summary / Abstract:

Filing of a Notice of Completion triggers a 35-day calendar after which stop notice rights expire for subcontractors and material suppliers. This action is routinely taken prior to releasing retention.

The waterproofing at the Hillsdale High School music room is complete and the punch list has been completed and no warranty issues have arisen. 

Attachments:
Hillsdale Music Waterproofing Notice of Completion
J.11. Approval of the Effective School Solutions (ESS) Contract Addendum
Recommended Motion:
Approve the addendum to the ESS contract.
Quick Summary / Abstract:
We are requesting the approval of the addendum to the contract that was approved by the board on May 21, 2020.
Attachments:
ESS Agreement - Amendement (final)
ESS Contract for Services - approved 5/21/20
J.12. Approve the Minutes from the Special Board Meeting May 28, 2020, Special Meeting/Closed Session June 4, 2020 and Regular Board Meeting June 11, 2020
Speaker:
Kevin Skelly
Recommended Motion:

Recommendation to approve the minutes from the Special Board Meeting May 28, 2020, Special Meeting/Closed Session June 4, 2020 and Regular Board Meeting June 11, 2020.

Quick Summary / Abstract:

Approve the Minutes from the Special Board Meeting May 28, 2020, Special Meeting/Closed Session June 4, 2020 and Regular Board Meeting June 11, 2020.

Attachments:
June 11, 2020 Regular Board Meeting Minutes
May 28, 2020 Special Board Meeting Minutes
Special Closed Session June 4, 2020 Minutes
J.13. Award of Contract to Cellco Partnership d/b/a Verizon Wireless for the Anytime-Anywhere Learning Initiative Data Plan and Equipment Offerings.
Speaker:
Elizabeth McManus
Recommended Motion:

 It is recommended that the Board of Trustees awards the Student Hot Spots Contract to Verizon on grounds that the Board has determined that no competitive advantage will be gained by the public bidding process, and delegates the Superintendent or his designee to accept the contract proposal and carry out all necessary step to purchase the hot spot services and equipment.

 

 

Quick Summary / Abstract:

The District requests the  Board of Trustees to  award the Student Hot Spots Contract to Verizon on grounds that the Board has determined that no competitive advantage will be gained by the public bidding process, and delegates the Superintendent or his designee to accept the contract proposal and carry out all necessary step to purchase the hot spot services and equipment.

 

Financial Impact:

 The funding source for the Student Hot Spots Contract would be the general fund.

 

Attachments:
NASPO Valuepoint Rate Plans
Verizon - LAUSD Authorized Customer Agreement
J.14. Candidates for the Adult School Graduation, June 2020
Speaker:
Julia Kempkey
Recommended Motion:
Declare the students listed on the attachment, having the recommendation of their Principal, graduates of the Adult School subject to their satisfactory completion of all necessary requirements.
Quick Summary / Abstract:
This is an updated list. Students from the Adult School and programs have fulfilled all of the requirements necessary for participation in the Adult School graduation ceremony. There are no changes to the GED graduates, but there are additional High School Diploma graduates.

Attachments:
Adult School-Grad list updated
K. REGULAR REPORTS
K.1. Report of the Superintendent
K.2. Report of the Student Board Member
K.3. Report of the District Teachers' Association Representative
K.4. Report of the CSEA Chapter 519 Representative
K.5. Report of the San Mateo Adult School Teachers Association
L. SPECIAL REPORTS AND APPEARANCES
L.1. Reopening School for Fall 20-21 School Year
Speaker:
Cabinet Members
Recommended Motion:

For Discussion




Quick Summary / Abstract:

In response to board direction and discussion at the board meeting on June 11, 2020, staff will provide the board with recommendations for the opening of school this coming fall.  Draft presentation materials are attached to this agenda item.

Attachments:
Return to School Presentation
Return to School Presentation Spanish Version
L.2. Approval of the COVID-19 Written Operations Report
Speaker:
Brian Simmons
Recommended Motion:
Approve of the COVID-19 Written Operations Report. This new report was developed by the California Department of Education on the direction of the CA Governor's Executive Order N-56-20. This order requireed that all LEAs complete a written report to explain the changes to program offerings that were made in response to school closures - to include:
  • Impact of school closures on students and families

  • Description of how the LEA is meeting the needs of its unduplicated students.

  • Steps taken to support the following during the period of school closure

Quick Summary / Abstract:
The District will present and request endorsement of the COVID-19 Written Operations Report. This new report was developed by the California Department of Education on the direction of the CA Governor's Executive Order N-56-20. This order requireed that all LEAs complete a written report to explain the changes to program offerings that were made in response to school closures - to include:
  • Impact of school closures on students and families

  • Description of how the LEA is meeting the needs of its unduplicated students.

  • Steps taken to support the following during the period of school closure


Attachments:
COVID-19 Operations Written Report
L.3. Adoption of 2020-2021 District Budget
Speaker:
Elizabeth McManus
Recommended Motion:

Adopt the 2020-2021 Annual Budget, as presented in the attached J-200 Budget Report, and authorize transmittal to the County Superintendent of Schools for final review and approval.

Quick Summary / Abstract:

Under the guidelines of AB 1200, the State of California requires school district governing boards to annually adopt a budget in J-200 format by June 30 of the current year for the following fiscal year. The District uses a “single budget adoption” process for the preparation and approval of the budget; this process requires Board adoption of a 2020-2021 Annual Budget for all funds before July 1, 2020.

At the June 11, 2020 Board meeting, a public hearing was held to provide an opportunity for public comment on the 2019-2020 Annual Budget. The Board of Trustees is now asked to adopt the 2019-2020 Annual Budget as included in the attached J-200 Budget Report.

Any adjustments to the 2020-2021 Annual Budget will be presented for approval of the Board of Trustees with the Unaudited Actuals in September 2020.

Following adoption by the Board of Trustees, the 2020-2021 Budget will be transmitted to the County Superintendent of Schools for final review and acceptance.

Attachments:
Adopted Budget Presentation
Final 2020-2021 Adopted Budget
L.4. Adoption of Resolution Authorizing Year-End Budget Transfers
Speaker:
Elizabeth McManus
Recommended Motion:
Adopt the resolution, as contained in the attachment, authorizing the necessary budget transfers between major accounts and year-end transfers to balance the budget and authorize the County Office of Education to process the necessary budget transfers in order to pay the District’s obligations and close the District’s books.

Quick Summary / Abstract:

The Board of Trustees annually adopts a year-end resolution which authorizes budget transfers as necessary to pay obligations of the District incurred during the current fiscal year and allows budget transfers between the major fund account classifications to balance revenues and expenditures.

For fiscal year 2019-2020, the District will request that the County Office of Education process the necessary budget transfers in order to pay the District’s obligations and close the District’s books.

Separate resolutions authorizing interim budget transfers which affect the fund balance of any of the various funds maintained by the District are submitted periodically for Board adoption prior to filing the transfers with the County Office of Education as they occur during the current fiscal year.


Attachments:
Resolution for Budgetary Increase and Transfers
L.5. Approve the Staff Recommendation to Suspend for Six Months the 2020-2021 School Resource Agreement
Speaker:
Kevin Skelly
Recommended Motion:
The Board of Trustees is asked to approve the staff recommendation to suspend for six months from the School Resource Agreement between the San Mateo Police Department, San Mateo/Foster City School District and the San Mateo Union High School District and work on potential ways to restructure our relationships. 

Quick Summary / Abstract:
At its June 11 Board meeting, the Board directed staff to bring back information about the district's relationship with school resource officers. The cities of Burlingame and San Bruno provide school resource officers at various levels of service at no cost to the district.  The district does have a contract with the city of San Mateo and the San Mateo-Foster City School District whereby the three entities share the costs of three SRO's to support community schools, with one officer assigned to support each of our three high schools located in San Mateo (Aragon, Hillsdale, and San Mateo).  A copy of the contract is attached to this agenda item.

The high likelihood of virtual learning for the fall means there will be far fewer students on our campuses. Staff recommends that we suspend for six months our agreement and work on potential ways to restructure our relationships. This restructuring could take many forms and there are multiple models.  Staff is also committed to working with the City of San Mateo and the police department on this topic.

Finally, staff acknowledges the high degree of cooperation that has existed between district schools and the local law enforcement agencies as well as the remarkably talented School Resource Officers who have served our students.
Attachments:
2019 School Resource Officer Agreement
M. CONSTRUCTION
M.1. Consider Award of Construction Management Services and Contract for Measure L Capital Facilities Bond Program to Greystone West Company
Speaker:
Elizabeth McManus
Recommended Motion:

It is recommended that the Board of Trustees: (1) approve the award of construction management services for Measure L Capital Facilities Bond Program to Greystone West Company, and (2) delegate to Superintendent Kevin Skelly, or his designee, the authority to execute a construction management services agreement with Greystone West Company in substantial conformity with the proposal submitted by Greystone West Company and the form of construction management services agreement attached to the RFQ/P.

Quick Summary / Abstract:

On March 3, 2020, the voters approved the District’s Proposition 39 Measure L bond election. Measure L seeks $385 million in bond authorization to upgrade District high schools, improve school safety, provide modern classroom technology, acquire, construct, repair classrooms, facilities, sites/equipment and update classrooms/labs for science, math/engineering instruction.  Implementation of Measure L capital facilities bond program requires the services of highly qualified construction management services. 

On May 22, 2020, the District issued its Request for Qualifications and Proposals for Construction Management Services for Measure L Bond Program (“RFQ/P”).   Deadline for submittal of proposals was June 12, 2020 and the District received four proposals from the following firms: (i) Greystone West Company, (ii) Cummings Management Group, (iii) VPCS and (iv) JCM/CBMG.

 The RFQ/P establishes a pre-determined set of criteria to evaluate proposers, and the District formed a Screening Committee comprised of three staff members, one trustee of the Board and Measure L legal counsel to evaluate and rate the proposers.   At the conclusion of this screening and evaluation process, the Screening Committee unanimously determined that Greystone West Company is the best qualified firm for award of Construction Management Services for Measure L Capital Facilities Bond Program.

Financial Impact:

The funding source for construction management services will be Fund 21-Measure L Capital Facilities Program.

Attachments:
Cumming
JGM CBMG Response
Measure L Proposal -Greystone West
Operative RFQ Construction Management Services
N. DIVISION OF HUMAN RESOURCES
N.1. Approval of Personnel Actions
Recommended Motion:
Approve the attached personnel actions, including the addendum.
Quick Summary / Abstract:
A list of personnel actions is contained in the attachment for the Board's consideration.
Attachments:
Personnel Actions
Personnel Actions Addendum
N.2. Review, Discuss and Approve the Revised Student Acceptable Use Policy (AUP) and the New Student Responsible Use Policy (RUP)
Speaker:
Kirk Black
Recommended Motion:
Review, discuss and approve the revised Student Acceptable Use Policy (AUP) and the new Student Responsible Use Policy (RUP), as contained in the attachment.
Quick Summary / Abstract:

The purpose of the Student Acceptable Use Policy (AUP) is to communicate in clear language how a District's computer and network resources are to be used so that the environment is safe, secure and reliable.

With the help of the Return to School Sub-Committee, we were able to produce an updated student AUP that is to be included in the summer student packet for parents/students to acknowledge and sign.  These documents revolve around our 1:1 devices and virtual learning.

We added specific language to address:

  • Recording prohibited by students/adult guardian
  • Recording allowed by SMUHSD Distance Learning
  • Cyberbullying
  • Hotspots and other school-issued devices
  • The use of personal devices on SMUHSD network

1:1 Student Responsible Use Policy

The purpose of the Student Responsible Use Policy (RUP) is for our parents and students to acknowledge the general guidance concerning the use of their take home chromebooks and other electronic devices and provide best practices and technical support information.

The District requests the Board of Trustees review, discuss and approve the revised Student Acceptable Use Policy (AUP) and the new Student Responsible Use Policy (RUP), as contained in the attachment.

Attachments:
New Student Responsible Use Policy
Revised Student Acceptable Use Policy - Draft 2019-2020
N.3. Adopt the District Plan for Committee on Assignments at the Adult School
Speaker:
Kirk Black
Recommended Motion:
Adopt approving waivers for identified staff at the Adult School, to teach outside of their credential authorization pursuant to Education Code Section 44258.7 C & D, as contained in the attachment.
Quick Summary / Abstract:
A district may establish a Committee on Assignments, as outlined in Education Code section 44258.7(d) to review and approve initial assignments of teachers who have special skills and preparation outside of their credential authorization.  To provide Designated Subjects Adult Education Credential holders that do not have an English as a Second Language subject authorization, with an option to teach ESL while they take the required coursework to qualify for the authorization.  
Attachments:
Application for Approval to Teach a Subject Area (Adult School)
District Plan Committee on Assignments 19-20
O. DIVISION OF INSTRUCTIONAL SERVICES
P. DIVISION OF STUDENT SERVICES
Q. DIVISION OF BUSINESS SERVICES
Q.1. Consider (1) Adoption of Resolution of the Board of Trustees of the San Mateo Union High School District Finding and Determining that it is in the Public Interest and Necessary to Procure Mobile Food Carts and Accessory Equipment without Pubic Bidding in Order to Provide On-Site and Off-Site Student Meals in a Safe Manner as Expeditiously as Possible due to COVID-19 Health And Safety Impacts and (2) Acceptance of Sodexo Proposal for Mobile Food Carts and Accessory Equipment
Speaker:
Elizabeth McManus
Recommended Motion:

It is recommended that the Board of Trustees adopt the attached resolution finding it is in the public interest to procure mobile food carts and accessory equipment without public bidding and accept the proposal from Sodexo substantially in the form attached as Exhibit A to the Resolution and delegate to Superintendent Kevin Skelly, or his designee, the authority to accept the proposal and take all reasonably necessary steps to procure the mobile food carts and accessory equipment.

 

 

Quick Summary / Abstract:

On March 4, 2020, Governor Gavin Newsom declared a statewide emergency arising from COVID-19.  Due to the continuing COVID-19 health and safety impacts, on March 31, 2020 the San Mateo County Public Health Officer issued Order No. c19-5b imposing safety and health restrictions and guidelines that include, but are not limited to, safety protocols and social distancing for essential facilities. 

An essential mission of the District is to provide food services and meals to students under state and federal programs. In order for the District to provide food services and meals to students for the fall term in a safe manner consistent with COVID-19 safety and social distancing requirements, it is imperative that the District procure mobile food carts and accessory equipment, which require approximately eight weeks manufacture and deliver from the date of procurement. To meet the deadline for timely delivery of mobile food carts and accessory equipment, the District’s Student Nutrition Department solicited proposals from three reputable mobile food cart vendors.  Sodexo America, LLC provided the lowest proposal in the amount of $84,153.02, which proposal is dated June 12, 2020 and is attached as Exhibit A to the proposed Resolution.

Under California law, the Board may waive the public bidding requirements for procurement of the mobile food carts and accessory equipment if in the “public interest.”  Attached is a form of Resolution satisfying the public interest requirements necessary to accept the Sodexo proposal without public bidding.

After the COVID-19 health and safety risks have ended and social distancing is no longer required for safe delivery of food services and meals to students, the mobile food carts will continue to be used by the Student Nutrition Department to provide food services and meals to students.

 

Financial Impact:
The funding source is the general fund
Attachments:
Operative Resolution Public Interest Mobile Food Cart
Resolution Sodexo Proposal
R. BOARD OPERATIONS
R.1. Review and Discuss the Specific Board Policies - March 2020 Updates - Part Two
Speaker:
Kirk Black
Recommended Motion:

Review and discuss the specific Board policies - March 2020 Updates - Part Two:

-BP 4112.2 - Certification

-E4112.9/4212.9/4312.9 - Employee Notification

-BP/AR 5141.52 - Suicide Prevention

-BP/AR 5144.1 - Suspension and Expulsion/Due Process

as contained in the attachment.

Quick Summary / Abstract:

The District requests the Board of Trustees review and discuss the specific Board policies - March 2020 Updates - Part Two:

-BP 4112.2 - Certification

  • Clarifies the hiring hierarchy if the District is unable to hire a person who possesses a clear or preliminary credential.

-E 4112.9/4212.9/4312.9 - Employee Notifications

  • Adds requirements to notify employees regarding the District's policy on Lactation accommodation (SB 142) and the deadline to withdraw funds from a flexible spending account before the end of the plan year.

-BP/AR 5141.52 - Suicide Prevention

  • Requires the District, beginning in the 2020-21 school year, to post its suicide prevention policy in a prominent location on its website.
  • Regulation updated to move material regarding the printing of the national suicide hotline number on student identification cards to a new section.

-BP/AR 5144.1 - Suspension and Expulsion/Due Process

  • Requires a district to provide a student who is suspended for two or more days with the homework assigned during the period of suspension.
  • Adds new section reflecting the option to suspend, but not expel, a student in grades 9-12 for disruption or willful defiance.

as contained in the attachment.

Attachments:
March 2020 Updates - Part Two Changes Accepted
March 2020 Updates - Part Two Changes Showing
March 2020 Updates - Part Two Checklist
March 2020 Updates - Part Two Guidesheet
S. REQUESTED BOARD ITEM
Recommended Motion:
For Information
Quick Summary / Abstract:

List of requested Board items:

  • Academic Integrity Policy process across the district
  • The process for Mandated Admissions to the Adult School
  • Cyber Security on district computer servers, provider and the San Mateo County
  • Special Education Fall Update
T. ADJOURNMENT
Disability Information:
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Roberta Beeken, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: June 19, 2020, 4:25 PM

The resubmit was successful.