The Administrative Appeals Committee reviewed six (6) inter-district student transfer appeals identified as numbers IDT 20/21-105; IDT 20/21-108; IDT 20/21-114; IDT 20/21-124; IDT 20/21-126; and IDT 20/21-133.  The Committee is recommending denial of all six (6) inter-district transfer appeals.  The Committee reviewed these requests and found no compelling reason to grant the transfers.

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $829,445.96

Approve the specific Board policies and administrative regulations - May 2020 Updates - Part One:

-BP/AR/E 1312.3 - Uniform Complaint Procedures

-AR 1312.4 - Williams Uniform Complaint Procedures

-BP/AR 1340 - Access to District Records

-AR 3231 - Impact Aid

as contained in the attachment.

The District requests the Board of Trustees approve the specific Board policies and administrative regulations - May 2020 Updates - Part One:

-BP/AR/E 1312.3 - Uniform Complaint Procedures

• BP/AR 1312.3 - Extends the use of UCP to physical education instructional minutes requirement for grades 7-12, and the health and safety in a license-exempt California State Preschool Program (CSPP).
• Exhibit 1 1312.3 - New exhibit presents a sample notice regarding health and safety standards in license-except CSPP.
• Exhibit 2 1312.3 - New exhibit presents a sample complaint form for complaints alleging that a license-exempt CSPP program does not comply with health and safety standards.

-AR 1312.4 - Williams Uniform Complaint Procedures

• Deletes material related to non-compliance with health and safety requirements in a license-exempt CSPP program as such complaints have been moved to BP/AR 1312.3 above.

-BP/AR 1340 - Access to District Records

• BP 1320 - Allows members of the public to use their own equipment on district premises, free of charge, to photograph, copy, or reproduce a disclosable direct record.
• AR 1320 - Updates the list of confidential public records to include the prohibition against release an employee's personal email address, upon request from the employee.  Allows members of the public to use their own equipment, free of charge, to photograph, copy, or reproduce a disclosable district record on district premises.
  

-AR 3231 - Impact Aid

• New AR - Addresses requirements of Title VII Impact Aid, which provides assistance to districts with concentrations of children resigning on lands owned by the federal government, including Indian lands.
  

as contained in the attachment.

Approve the specific Board policies and administrative regulations:

BP 6146.11 Alternative Credits Toward Graduation

BP 5121 (a) Grades/Evaluation of Student Achievement

as contained in the attachment.

Requesting approval of the specific board policies and administrative regulations which the Board reviewed and discussed at the July 29th board meeting.

Support for Less Resourced Students

Supporting District English Learner Students

More Information On-Campus Learning Centers

Timeline and Process for Changing Learning Choices

Providing Nutritious Meals to our Students Eligible for the Federal Meals Program

At its July 29th Board Meeting staff provided the Board updates from the Principals of the Districts six Comprehensive Schools. This agenda item will provide a similar update for Peninsula High School and the Middle College Program

Draft Presentation materials will be attached the day before the meeting

Approve proposed Rodan Builders, Inc. proposed Change Order No. 4 and budget augmentation of the amount of $1,000,000 for the GMP lease-leaseback contract and Enviroplex Inc. proposed Change Order No. 2 in the amount of $174,226 for the Design-Build contract.

The current budget for the Alternative Education High School project is $24,375,881 not including property cost. There are two components to the Project budget: (1) the Guaranteed Maximum Price lease-leaseback contract with Rodan Builders, Inc. for the construction of the Project in the current amount of $10,458,947, inclusive of a remaining contingency in the amount of $78,918 and (2) the Design-Build contract with Enviroplex, Inc. for the installation of modular buildings at the Project in the current amount of $9,573,723. 

Rodan Builders Inc. proposed Change Order No. 4 is in the amount of $606,333 and is based on an unforeseen condition/oversight and District requested changes. Enviroplex Inc. proposed Change Order No. 2 is in the amount of $174,226 and is based on DSA jurisdictional requirements and District requested changes. Greystone West Company, the District’s construction management firm, has reviewed and evaluated the proposed change orders and recommends approvals.  Attached are Greystone West Company’s July 7, 2020 letters of recommendation for each proposed change order request.

Based on Greystone West Company’s recommendations, if the Board of Trustees approves Rodan Builders Inc. Change Order No. 4, staff recommends the Project budget for the GMP lease-leaseback contract be augmented in the amount of $1,000,000, which would increase the GMP lease-leaseback budget from $10,458,947 to $11,458,947.  This budget augmentation would fund Change Order No. 4 and also create a Project contingency budget in the amount of $393,667. 

If the Board approves Enviroplex Inc. proposed Change Order No. 2 in the amount of $174,226, the Design-Build contract budget would be increased from $9,573,723 to $9,747,949.

The Project is funded by Fund 21-Measure O bonds. If the board of Trustees approves Rodan Builders Inc. Change Order No. 4 and the budget augmentation of $1,000,000 and Enviroplex Inc. Change Order No. 2 in the amount of $174,226 the overall Project budget will be increased from $23,537,500 to $24,711.726.

The District requests the Board of Trustees approve the contracts for the Non-Represented Administrators and Classified Management for the 2020-2021 school year.  The salaries for each individual reported out are either the same as the salaries for the 2019-2020 school year or are raised in recognition of additional service by the employee.  Salary ranges for Non-Represented Administrators and Classified Management can be found at https://www.smuhsd.org/Page/9796.  There are no changes in these ranges from last year.

The Board President will be reporting out each of the Non-Represented Administrators and Classified Management contracts.