The district received the following donations.

• Aragon Outlook Newspaper  $650.00
• Aragon HS Ben Feinstein Memorial Scholarship  $3,500.00
• CHS Advanced Art & Ceramics Donor Felicia Alas $100.00
• MHS Annual Fund $1,100.00
• SMHS Foundation $525.36
• SMHS Class of 1969 Scholarship Fund $3,500.00
• SMHS Weifeng Shi & Xiaohong Ding $ 200.00
• SMHS ASB Bearcat Dancers $1,160.00

Total Donations  $10,735.36

Confirm the payment of bills and salaries for the month of September  2020 covering warrants issued during the month and county journals in the total amount of $20,227,759.42

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet, in the amount of $ 232,581.83

Recommendation to approve  the  September 24,  2020   Board Meeting minutes, as presented.

Approve the minutes from the September 24, 2020 Board Meeting.

Approve the specific Board policies and administrative regulations - July 2020 Updates - Part One:

-BP/E 3555 - Nutrition Program Compliance

-AR 4030 - Nondiscrimination in Employment

-BP/AR 4119.11/4219.11/4319.11 - Sexual Harassment

-AR 4119.12/4219.12/4319.12 - Title IX Sexual Harassment Complaint Procedures

-BP/AR 5141.22 - Infectious Diseases

-AR 5145.3 - Nondiscrimination/Harassment

-BP/E 5145.6 - Parental Notifications

as contained in the attachment.

The District requests the Board of Trustees approve the specific Board policies and administrative regulations - July 2020 Updates - Part One:

-BP 3555 - Nutrition Program Compliance

• Updated to reflect NEW STATE REGULATIONS (Register 2020, No. 21) which provide that complaints regarding meal counting and claiming, reimbursable meals, eligibility of children or adults, or use of cafeteria funds and allowable expenses should be submitted directly to the California Department of Education (CDE), and complaints alleging discrimination on the basis of race, color, national origin, sex, age, or disability should be submitted to the U.S. Department of Agriculture (USDA).  Complaints regarding other program requirements or other basis for discrimination are to be investigated and resolved at the district level.

-E 3555 - Nutrition Program Compliance

• Presents the USDA statement to the public regarding the availability of child nutrition programs.

-AR 4030 - Nondiscrimination in Employment

• Updated to reflect NEW FEDERAL REGULATION (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 4119.12/4219.12/4319.12 - Title IX Sexual Harassment Complaint Procedures, rather than the complaint procedures detailed in this regulation.

-BP 4119.11/4219.11/4319.11 - Sexual Harassment

• Updated to reflect NEW FEDERAL REGULATIONS (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures.

-AR 4119.11/4219.11/4319.11 - Sexual Harassment

• Updated to reflect NEW LAW (SB 778, 2019) which (1) requires a district with five or more employees to provide two hours of sexual harassment training to supervisory employees and one hour of sexual harassment training to nonsupervisory employees by January 1, 2021 and every two years thereafter, and (2) requires new nonsupervisory employees promoted to supervisory positions to receive the training within six months of hire or promotion.

-AR 4119.12/4219.12/4319.12 - Title IX Sexual Harassment Complaint Procedures

• Reflects NEW FEDERAL REGULATIONS (85 Fed. Reg. 30026) which establish a Title IX complaint procedure for addressing complaints of behavior that meets the federal definition of sexual harassment.

-BP 5141.22 - Infectious Diseases

• Reflects NEW LAW (AB 262, 2019) which requires local health officers to notify and update districts of an outbreak, or imminent outbreak, of a communicable disease and requires districts to comply with any orders issued by the health offers and all applicable privacy laws.

-AR 5141.22 - Infectious Diseases

• Updated to add section on "Prevention and Mitigation Plan" reflecting general best practices based on COVID-19 guidance.

-AR 5145.3 - Nondiscrimination/Harassment

• Updated to reflect NEW FEDERAL REGULATIONS (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures.

-BP 5145.6 - Parental Notifications

• Updated for gender neutrality

-E 5145.6 - Parental Notifications

• Updated to reflect NEW LAW (SB 74, 2020) which extends the suspension of certain mandated activities through the 2020-21 school year;
• Requires notice of the contact information of the District's Title IX Coordinator;
• Requires dissemination of an opioid fact sheet to parents/guardians of student athl

Staff will provide the board its regular update on how the Fall Semester is proceeding.  Topics will include an update on Fall Conditioning, efforts to have students return to campus on a limited basis, and plans for the discussion of second semester instructional structure to take place at the November 12 Board meeting.

Presentation materials will be posted when they are available.

Background: The District was successful at the election conducted on November 7, 2006 in obtaining passage of Measure M, a $298 million bond measure for school facilities. In order to fund additional needed school facilities, the District was also successful at the election conducted on November 2, 2010 in obtaining passage of Measure O, a $186 million bond measure.

As required by the Education Code, the Board of Trustees formed the Citizens’ Oversight Committee to ensure to the community that the expenditures of Measure M and Measure O bond funds are consistent with the projects approved by the voters. Among the many important duties that the COC performs is the preparation of an annual report of expenditures of Measure M and Measure O bond funds to make sure the expenditures align with voter approved projects. The Chair of the COC, Cindy Montgomery, will present the Annual Report for fiscal year 2019-20.

The Board makes the findings set forth above, adopts the MND, and approves the mitigation measures and the MMRP.

The San Mateo Union High School District proposes to relocate and improve a number of athletics facilities at the Mills High School campus, located at 400 Murchison Drive in Millbrae, California.  The improved and relocated facilities would include the tennis courts, softball/soccer field, baseball field, and multi-use field.  All of the new fields would have artificial turf and lighting and public address systems would be added to the softball/soccer field and baseball field.  In addition, lighting would be added to the existing swimming pools, practice field, and some of the new tennis courts. The total affected area would be around 11.41 acres.

The public review period for the Draft MND was August 4, 2020 to September 3, 2020. The state agencies’ review period for the Draft MND was August 11, 2020 to September 9, 2020. No comments were received.

In order to adopt the proposed Final Mitigated Negative Declaration, the Board must find that on the basis of the whole record before it (including the Initial Study and any comments received), that there is no substantial evidence that the Project will have a significant effect on the environment and that the Mitigated Negative Declaration reflects the lead agency’s independent judgment and analysis. (CEQA Statutes Section 21064.5; CEQA Guidelines Section 15074). 

The Project will be funded by Measure L bond funds.

The Board makes the findings set forth above, adopts the MND, and approves the mitigation measures and the MMRP.

The San Mateo Union High School District proposes to relocate and improve a number of athletics facilities at the Capuchino High School campus, located at 1501 Magnolia Avenue in San Bruno, California.  The improved and relocated facilities would include the baseball field, softball field, practice field, tennis courts, and swimming pool.  All of the new fields would have artificial turf and public address systems would be added to the softball and baseball fields.  In addition, lighting would be added to the existing swimming pools, the baseball field, softball field, practice field, and some of the new tennis courts.

The public review period for the Draft MND was August 4, 2020 to September 3, 2020. The state agencies’ review period for the Draft MND was August 11, 2020 to September 9, 2020. No comments were received.

In order to adopt the proposed Final Mitigated Negative Declaration, the Board must find that on the basis of the whole record before it (including the Initial Study and any comments received), that there is no substantial evidence that the Project will have a significant effect on the environment and that the Mitigated Negative Declaration reflects the lead agency’s independent judgment and analysis. (CEQA Statutes Section 21064.5; CEQA Guidelines Section 15074). 

The Project will be funded by Measure L bond funds.

Review and discuss the specific Board policies and administrative regulations - July 2020 Updates - Part Two:

-BP/AR 5145.7 - Sexual Harassment

-AR 5145.71 - Title IX Sexual Harassment Complaint Procedures

-BP/AR 6142.7 - Physical Education and Activity

-BP/AR 6159 - Individualized Education Program

-BP/AR 6159.1 - Procedural Safeguards for Special Education

-BP/AR 6159.2 - Nonpublic, Nonsectarian School and Agency Services for Special Education

as contained in the attachment.

Review and discuss the specific Board policies and administrative regulations. These Board policies and administrative regulations will, upon the direction of the Board, be considered for approval at the Board's November 12th meeting.

-BP 5145.7 - Sexual Harassment

-AR 5145.7 - Sexual Harassment

-AR 5145.71 - Title IX Sexual Harassment Complaint Procedures

-BP 6142.7 - Physical Education and Activity

-AR 6142.7 - Physical Education and Activity

-BP 6159 - Individualized Education Program

-AR 6159 - Individualized Education Program

-BP 6159.1 - Procedural Safeguards for Special Education

-AR 6159.1 - Procedural Safeguards for Special Education

-BP 6159.2 - Nonpublic, Nonsectarian School and Agency Services for Special Education

-AR 6159.2 - Nonpublic, Nonsectarian School and Agency Services for Special Education

as contained in the attachment.