Organizational Meeting / Regular Meeting San Mateo Union HSD December 17, 2020 7:00PM San Mateo Union High School District
650 N. Delaware Street
District Office Conference Room 129
San Mateo, CA 94401
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Passcode: 353168
CLOSED SESSION-5:15 PM
District Office Conference Room 204
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Kevin Skelly |
Superintendent Skelly will be swearing in the two newly elected Trustees of the Board: Ms. Ligia Andrade Zuniga and Mr. Gregory Land |
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Kevin Skelly |
Recommendation to Designate New Officers: Board President, Vice President, Clerk, appoint a Secretary to the Board; and authorize signatures, if necessary, and appoint a District Representative for the County Committee on School District Organization. |
Per Board Policy BB 9100 "the term of the president, vice president and clerk of the Board shall be one year in length commencing with the annual organization meeting of the Board which takes places on or after the second Friday of December of each year. The office of the president, vice president and clerk shall rotate each year at the organizational meeting with the vice president becoming president, the clerk becoming the vice president, and the next highest person on the rotation list, becoming clerk. Appoint a Secretary to the Board; and authorize signatures, if necessary." The Board shall appoint the District Representative for the County Committee on School District Organization for one year. |
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Elizabeth McManus |
Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet: Other consulting agreements, contracts, invoices and purchase orders in the amount of $221,580.04
Attached are Agreements, contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.
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Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders. Agreements, contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.
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Contract Log for Contracts Over 25K Contract Log for Contracts Under 25K
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Brian Simmons |
Approve the attached Budget Overview for Parents. |
The District seeks approval of the (attached) Budget Overview for Parents, which outlines the use of resources described in the First Interim budget and described in the District's Learning Continuity and Attendance Plan. This plan was approved by the Board in September 2020. |
2020 Budget Overview for Parents SMUHSD
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Elizabeth McManus and Kevin Skelly |
Approve Purchase and Sale Agreement and Joint Escrow Instructions for Sale of Crestmoor School Site to D.R. Horton Bay, Inc. |
On March 28, 2019, the Board followed the recommendation of a real property advisory “7-11” committee and adopted a resolution declaring the Crestmoor school site as surplus property. In compliance with the surplus property requirements contained in the Education Code and Government Code, the Board directed that staff give notice to particular agencies regarding the availability of the property. Following that notice, the District did not receive any offers to purchase the property. In order to give the District flexibility and to maximize returns on the sale of the property, the Board on May 9, 2019, approved a proposed waiver of certain Education Code requirements regarding bidding for the property, which was granted by the State Board of Education on September 11, 2019. This waiver allowed the District to offer the property for sale through a request for proposal (RFP) process, and allowed the District to take into consideration more than just price in selecting the purchaser of the site. Pursuant to Education Code section 17466, the Board adopted a resolution of intent to sell the property on October 24, 2019.
Following these steps, the District’s real property consultants, DCG Strategies, transmitted a Request for Qualifications (RFQ) on behalf of the District in order to identify qualified entities that would be invited to submit proposals to purchase the Crestmoor site. DCG Strategies received responses to the RFQ on April 24, 2020. At its meeting on May 21, 2020, the Board deemed eight entities as qualified to submit purchase proposals.
At its meeting on September 10, 2020, the Board announced that six of the qualified entities submitted purchase proposals. After reviewing the qualified entities’ ensuing purchase proposals, the Board selected and identified D.R. Horton Bay, Inc. as having submitted the preferred proposal at its meeting on October 8, 2020, and entered into negotiations for a purchase and sale agreement with D.R. Horton shortly thereafter. The District now seeks to enter into an agreement with D.R. Horton for a purchase of the property for a maximum of $125 million, which is subject to adjustment based on a number of variables. The attached agreement outlines the terms and conditions of such a sale.
Approval of the agreement will allow the District to make the maximum use of its resources and take advantage of the incoming proceeds of the sale, while also considering the best interests of the community. It is recommended that the District approve the agreement.
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Crestmoor Purchase Agreement
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Elizabeth McManus |
It is recommended that the Board of Trustees approve the Measure L project list, project budgets, project schedule and the revised issuance schedule. |
Tonight the Measure L Bond Team will present a recommended project list, project budgets, project schedules and a revised bond issuance structure. The capital project list, project budget, project schedules and cash flow align with the issuance of the bonds and have been included in the presentation. Several years ago the Board of Trustees expressed an interest in pursuing a capital facility bond measure. It was determined that the bond would focus on academic facilities, safety, sustainability, technology and parity. A bond team was assembled and the first task at hand was to meet with each school leadership team to discuss capital facility’s needs. The facility projects requested by SMUHSD sites included items such as correcting the ventilation system at Aragon High School by adding variable dampers, replacing obsolete chillers, mitigating the asbestos transite panels, repurposing library spaces, and constructing new athletic facilities. In November 2019, the Board of Trustees approved placing a $385 million facilities bond on the March 2020 ballot. The bond measure was successful, and development of the foundation for the program began. RFPs were conducted to select consultants in the areas of Construction Manager, Architect, CEQA consultant, Soils Engineer, Inspector of Records, Legal Services, and Hazardous Materials consultant. Three projects were fast-tracked including the athletic facilities at Mills High School and Capuchino High School, and the district-wide video camera systems; $53 million has been encumbered for these projects. The foundation has been laid, and the District is positioned to launch the bond new program. After the presentation, the Board of Trustees will be asked to approve the project list and the revised issuance schedule. |
Measure L Project List
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Kirk Black |
Approve the attached personnel actions, including the addendum. |
A list of personnel actions is contained in the attachment for the Board's consideration. |
Personnel Actions
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Kirk Black |
Approve the revised 2020-2021 Classified Salary Schedule as contained in the attachment. |
The District requests the Board of Trustees approve the revised 2020-2021 Classified Salary Schedule due to the Reclassification that was approved at the November 12, 2020 Board meeting. |
2020-2021 CSEA Salary Schedule
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Kirk Black |
Approve Adjusted Administrators Salary Schedule |
The district has made some modifications to positions within the administrator salary schedule. The attached document is submitted to the Board for approval.
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Administrative Salary Schedule
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Elizabeth McManus |
Accept the attached Independent Auditor's Report for the Fiscal Year Ended June 30, 2020 and procedures by the District’s auditor, James Marta & Company LLP. |
An audit must be performed by an independent auditing firm annually. The purpose of the audit is to form an opinion on the District’s financial statements. During the audit the District’s procedures and internal controls are reviewed. A school district audit report must be submitted to the State Controller’s Office by January 31. School districts are required to discuss the contents of the audit in open session by December 15. The audit has been distributed for Board review. A representative from James Marta & Company LLP, will present the Independent Auditor's Report for the Fiscal Year Ended June 30, 2020 and highlight key points. |
SMUHSD Audit Final SMUHSD Board Letter SMUHSD Mgmt Letter
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Elizabeth McManus |
For information only. |
Proposition 39 Measures M, O and L General Obligation Bonds require that a performance audit be conducted annually. The objective of the performance audit was to: Determine the expenditures charged to the bond program Determine whether the expenditures charged were in accordance with the bond project list that was approved by the voters Identify any irregularities and provide a recommendation for improvement Provide the Board of Trustees and the Citizens’ Oversight Committee with a performance audit as specified under the requirements of the California Constitution and Proposition 39 The scope of the audit covered the period of July 1, 2019, through June 30, 2020. The expenditures tested included all object and project codes associated with the bond projects. The propriety of expenditures for capital projects and maintenance projects funded through other State or local funding sources, other than the proceeds of the bonds, were not included within the scope of the audit. The San Mateo Union High School District complied, in all material respects, with the Proposition 39 requirements for the fiscal year that ended June 30, 2020. The Bond Audit Report will be attached when available. |
SMUHSD Bond Audit Final SMUHSD Bond Board Letter
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Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Charlene Aquino, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. |
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Published: December 11, 2020, 3:35 PM
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