Superintendent Skelly will be swearing in the two newly elected Trustees of the Board:

Ms. Ligia Andrade Zuniga and Mr. Gregory Land

Recommendation to Designate New Officers: Board President, Vice President, Clerk, appoint a Secretary to the Board; and authorize signatures, if necessary, and appoint a District Representative for the County Committee on School District Organization. 

Per Board Policy BB 9100 "the term of the president, vice president and clerk of the Board shall be one year in length commencing with the annual organization meeting of the Board which takes places on or  after  the second Friday of December of each year.

The office of the president, vice president and clerk shall rotate each year at the organizational meeting with the vice president becoming president, the clerk becoming the vice president, and the next highest person on the rotation list, becoming clerk. Appoint a Secretary to the Board; and authorize signatures, if necessary."

The Board shall appoint the District Representative for the County Committee on School District Organization for one year.

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Other consulting agreements, contracts, invoices and purchase orders in the amount of $221,580.04

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Approve the three (3) Grand Jury responses to Grand Jury Report findings and recommendations:

• "Ransomware:  It Is Not Enough To Think You Are Protected."
• "Is San Mateo County at Risk of a Large Measles Outbreak?"
• "Concussions and San Mateo County High School Sports:  More to Learn, More to Do."

as contained in the attachments.

The District requests the Board of Trustees approve the three (3) Grand Jury responses to Grand Jury Report findings and recommendations:

• "Ransomware:  It Is Not Enough To Think You Are Protected."
• "Is San Mateo County at Risk of a Large Measles Outbreak?"
• "Concussions and San Mateo County High School Sports:  More to Learn, More to Do."

as contained in the attachments.

The District seeks approval of the (attached) Budget Overview for Parents, which outlines the use of resources described in the First Interim budget and described in the District's Learning Continuity and Attendance Plan. This plan was approved by the Board in September 2020.

Approve Purchase and Sale Agreement and Joint Escrow Instructions for Sale of Crestmoor School Site to D.R. Horton Bay, Inc.

On March 28, 2019, the Board followed the recommendation of a real property advisory “7-11” committee and adopted a resolution declaring the Crestmoor school site as surplus property.  In compliance with the surplus property requirements contained in the Education Code and Government Code, the Board directed that staff give notice to particular agencies regarding the availability of the property.  Following that notice, the District did not receive any offers to purchase the property.   

In order to give the District flexibility and to maximize returns on the sale of the property, the Board on May 9, 2019, approved a proposed waiver of certain Education Code requirements regarding bidding for the property, which was granted by the State Board of Education on September 11, 2019.  This waiver allowed the District to offer the property for sale through a request for proposal (RFP) process, and allowed the District to take into consideration more than just price in selecting the purchaser of the site.  Pursuant to Education Code section 17466, the Board adopted a resolution of intent to sell the property on October 24, 2019. 

Following these steps, the District’s real property consultants, DCG Strategies, transmitted a Request for Qualifications (RFQ) on behalf of the District in order to identify qualified entities that would be invited to submit proposals to purchase the Crestmoor site.  DCG Strategies received responses to the RFQ on April 24, 2020.  At its meeting on May 21, 2020, the Board deemed eight entities as qualified to submit purchase proposals.

At its meeting on September 10, 2020, the Board announced that six of the qualified entities submitted purchase proposals.  After reviewing the qualified entities’ ensuing purchase proposals, the Board selected and identified D.R. Horton Bay, Inc. as having submitted the preferred proposal at its meeting on October 8, 2020, and entered into negotiations for a purchase and sale agreement with D.R. Horton shortly thereafter.  The District now seeks to enter into an agreement with D.R. Horton for a purchase of the property for a maximum of $125 million, which is subject to adjustment based on a number of variables.  The attached agreement outlines the terms and conditions of such a sale. 

Approval of the agreement will allow the District to make the maximum use of its resources and take advantage of the incoming proceeds of the sale, while also considering the best interests of the community.  It is recommended that the District approve the agreement.     

It is recommended that the Board of Trustees approve the Measure L project list, project budgets, project schedule and the revised issuance schedule.

Tonight the Measure L Bond Team will present a recommended project list, project budgets, project schedules and a revised bond issuance structure. The capital project list, project budget, project schedules and cash flow align with the issuance of the bonds and have been included in the presentation.   

Several years ago the Board of Trustees expressed an interest in pursuing a capital facility bond measure. It was determined that the bond would focus on academic facilities, safety, sustainability, technology and parity. A bond team was assembled and the first task at hand was to meet with each school leadership team to discuss capital facility’s needs. The facility projects requested by SMUHSD sites included items such as correcting the ventilation system at Aragon High School by adding variable dampers, replacing obsolete chillers, mitigating the asbestos transite panels, repurposing library spaces, and constructing new athletic facilities.

In November 2019, the Board of Trustees approved placing a $385 million facilities bond on the March 2020 ballot. The bond measure was successful, and development of the foundation for the program began. RFPs were conducted to select consultants in the areas of Construction Manager, Architect, CEQA consultant, Soils Engineer, Inspector of Records, Legal Services, and Hazardous Materials consultant.

Three projects were fast-tracked including the athletic facilities at Mills High School and Capuchino High School, and the district-wide video camera systems; $53 million has been encumbered for these projects.

The foundation has been laid, and the District is positioned to launch the bond new program.

After the presentation, the Board of Trustees will be asked to approve the project list and the revised issuance schedule.    

Accept the attached Independent Auditor's Report for the Fiscal Year Ended June 30, 2020 and procedures by the District’s auditor, James Marta & Company LLP.

An audit must be performed by an independent auditing firm annually. The purpose of the audit is to form an opinion on the District’s financial statements. During the audit the District’s procedures and internal controls are reviewed.  A school district audit report must be submitted to the State Controller’s Office by January 31. School districts are required to discuss the contents of the audit in open session by December 15. The audit has been distributed for Board review. A representative from James Marta & Company LLP, will present the Independent Auditor's Report for the Fiscal Year Ended June 30, 2020 and highlight key points.

Proposition 39 Measures M, O and L General Obligation Bonds require that a performance audit be conducted annually.

The objective of the performance audit was to:

Determine the expenditures charged to the bond program
Determine whether the expenditures charged were in accordance with the bond project list that was approved by the voters

Identify any irregularities and provide a recommendation for improvement
Provide the Board of Trustees and the Citizens’ Oversight Committee with a performance audit as specified under the requirements of the California Constitution and Proposition 39

The scope of the audit covered the period of July 1, 2019, through June 30, 2020.  The expenditures tested included all object and project codes associated with the bond projects. The propriety of expenditures for capital projects and maintenance projects funded through other State or local funding sources, other than the proceeds of the bonds, were not included within the scope of the audit.

The San Mateo Union High School District complied, in all material respects, with the Proposition 39 requirements for the fiscal year that ended June 30, 2020. The Bond Audit Report will be attached when available.