Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Special Education under $25,000 in the amount of $ 28,794.56

Special Education over $25,000 in the amount of $ 1,763,753.48

 Other consulting agreements, contracts, invoices and purchase orders in the amount of $ 246,533.95

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Accept the listed donations with thanks.

The district received the following donations.

The following items at Burlingame High School as surplus and authorize the staff to dispose and/or donate the items per Education Code Section 17546 (c):

145 pants

27 regular jackets

20 drumline jackets

111 overlays

The BHS Music department purchased new band uniforms.

Pertinent Education Code Sections

Per Education Code Section 17546 (c) If the board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the board.

Approval and Acceptance of the 4Rs Grant Agreement with the County of San Mateo for the San Mateo Union High School District.

County’s 4Rs (Reduce, Reuse, Recycle, Rot – Compost) Grants Program promotes reuse, waste reduction, recycling, and composting or education about these environmental issues in San Mateo County and grantee has applied to County seeking a grant to fund SMUHSD Waste Initiative set forth in detail in Exhibit A (the “Project”).

County has approved the grant of certain funds to Grantee pursuant the terms set forth in this Agreement.

It is recommended that the Board of Trustees approve the Consultant Services Proposal with Grassetti Environmental Consulting for CEQA Services on the Burlingame High School HVAC System and Roof Replacement Project.

The Board is being asked to approve the proposal for CEQA Consulting services with Grassetti Environmental Consulting for the Burlingame High School HVAC System and Roof Replacement Project. The project involves the removal of existing large rooftop units and replacing them with smaller units and replacement of the existing roofing material within the mechanical wells. The project requires determination of CEQA compliance. Grassetti Environmental Consulting is the District’s approved CEQA consultant for Measure L capital facilities projects. On August 2, 2021, a proposal was submitted by Grassetti Environmental Consulting to determine whether the project qualifies for exemption and if so, to prepare the standard documents for posting at the County. The proposal was evaluated by administration and Greystone West, the District’s construction manager.

The fee for CEQA consulting services is to be a lump sum amount not to exceed $960.  The CEQA Consulting services fee is built into the project budget. There is no overall change to the project budget.

It is recommended that the Board of Trustees approve the Consultant Services Proposal with Grassetti Environmental Consulting for CEQA Services on the Hillsdale High School Transite Encapsulation Project.

The Board is being asked to approve the proposal for CEQA Consulting services with Grassetti Environmental Consulting for the Hillsdale High School Transite Encapsulation Project. The project involves overlaying the existing panels with insulation and a finish and some new windows and doors. The project requires determination of CEQA compliance. Grassetti Environmental Consulting is the District’s approved CEQA consultant for Measure L capital facilities projects. On August 2, 2021, a proposal was submitted by Grassetti Environmental Consulting to determine whether the project qualifies for exemption and if so, to prepare the standard documents for posting at the County. The proposal was evaluated by administration and Greystone West, the District’s construction manager.

The fee for CEQA consulting services is to be a lump sum amount not to exceed $960.  The CEQA Consulting services fee is built into the project budget. There is no overall change to the project budget.

It is recommended that the Board of Trustees approve the Consultant Services Proposal with Grassetti Environmental Consulting for CEQA Services on the Mills High School Transite Encapsulation Project.

The Board is being asked to approve the proposal for CEQA Consulting services with Grassetti Environmental Consulting for the Mills High School Transite Encapsulation Project. The project involves overlaying the existing panels with insulation and a finish and some new windows and doors. The project requires determination of CEQA compliance. Grassetti Environmental Consulting is the District’s approved CEQA consultant for Measure L capital facilities projects. On August 2, 2021, a proposal was submitted by Grassetti Environmental Consulting to determine whether the project qualifies for exemption and if so, to prepare the standard documents for posting at the County. The proposal was evaluated by administration and Greystone West, the District’s construction manager.

The fee for CEQA consulting services is to be a lump sum amount not to exceed $960.  The CEQA Consulting services fee is built into the project budget. There is no overall change to the project budget.

It is recommended that the Board of Trustees approve the Consultant Services Proposal with Grassetti Environmental Consulting for CEQA Services on the District-Wide Path of Travel Lighting project.

The Board is being asked to approve the proposal for CEQA Consulting services with Grassetti Environmental Consulting for the District-Wide Path of Travel Lighting Project. The project involves the addition of exterior lighting fixtures at pathways requiring lighting augmentation at the high schools. The project requires determination of CEQA compliance. Grassetti Environmental Consulting is the District’s approved CEQA consultant for Measure L capital facilities projects. On August 2, 2021, a proposal was submitted by Grassetti Environmental Consulting to determine whether the project qualifies for exemption and if so, to prepare the standard documents for posting at the County. The proposal was evaluated by administration and Greystone West, the District’s construction manager.

The fee for CEQA consulting services is to be a lump sum amount not to exceed $960.  The CEQA Consulting services fee is built into the project budget. There is no overall change to the project budget.

Approve proposed Rodan Builders, Inc. proposed Change Order No. 7 in the amount of ($115,750.00) for the GMP lease-leaseback contract.

The current budget for the Alternative Education High School project (Project) is $24,711,726. 

Rodan Builders Inc. proposed Change Order No. 7 is in the amount of ($115,750.00) and is based on the District’s final reconciliation of the project budget, which identified a credit that was not applied. Greystone West Company, the District’s construction management firm, has reviewed and evaluated the proposed change order and recommends approval.  Attached are Greystone West Company’s letter of recommendation for the proposed change order request and Change Order No. 7.

Change Orders for the project are funded by Fund 21. If the board of Trustees approves Rodan Builders Inc. Change Order No. 7 in the amount of ($115,750.00), the contract budget will be decreased from $11,267,296 to $11,151,546.

Adopt the Resolution 21-22-01 Closing Fund 95, Fiduciary Fund

Approve the annual ConApp submission, as contained in the attachment.

We are seeking approval for our annual ConApp submission. The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in May, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. This year, because of COVID-19, the application submission period was moved to August. Program entitlements are determined by formulas contained in the laws that created the programs. We have applied for Title I, II,  and III and IV funding. 

Approve the request for Superintendent Kevin Skelly and Assistant Superintendent Julia Kempkey to attend the 2031 Consortium meeting in Dallas, Texas from September 29  to October 1, 2021 for an estimated cost of $2,400.00. 

Permission is requested for Superintendent Kevin Skelly and Assistant Superintendent Julia Kempkey to attend the 2034 Consortium meeting in Dallas, Texas from September 29 to October 1, 2021 for an estimated cost of $2,400.00. 

Approve the participation of thirty (30) San Mateo High School students to attend a dance tour in New York  City from February 15, 2022 to February 20, 2022.  Students will be chaperoned by Olivia Reidy, Robyn Tribuzi, Charlie Royce and possibly another adult. The estimated cost for the group is $60,000. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $2,000 per student

Total Estimate for Group:  $60,000

 Approve the participation of seventeen (17) San Mateo High School students to attend the Folsom Jazz Festival in Folsom, California from January 28, 2022 to January 29, 2022. Students will be chaperoned by Dave Gregoric and Nils Headly. The estimated cost for the group is $7,565. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $445 per student

Total Estimate for Group:  $7,565

Approve the participation of seventy (70) Mills High School students to attend the Disney Youth Music workshop in Orange County, CA from March 11, 2022 to March 13, 2022.  Students will be chaperoned by Joseph Huddleson, Nils Headley, David Gregoric, A. Abraham, Chris Mezzetta, Deanna Sheoning, Heather Mezzetta, Ahgee Lueng, Isako Machlis, James Yen, Matt Machlis and Daniel Dadoun. The estimated cost for the group is $56,000. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of seventy (70) Mills High School students to attend the Disney Youth Music workshop in Orange County, CA from March 11, 2022 to March 13, 2022.  Students will be chaperoned by Joseph Huddleson, Nils Headley, David Gregoric, A. Abraham, Chris Mezzetta, Deanna Sheoning, Heather Mezzetta, Ahgee Lueng, Isako Machlis, James Yen, Matt Machlis and Daniel Dadoun. The estimated cost for the group is $56,000. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost: $800

Total Estimate for Group:  $56,000

Approve the participation of twenty (20) Mills High School students to attend 2022 California State Leadership Conference in Riverside, California from April 23, 2022 to April 26, 2022.  Students will be chaperoned by Jan Tuttle and Rizi Manzon (Wilcox HS). The estimated cost for the group is $14,180. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of twenty (20) Mills High School students to attend 2022 California State Leadership Conference in Riverside, California from April 23, 2022 to April 26, 2022.  Students will be chaperoned by Jan Tuttle and Rizi Manzon (Wilcox HS). The estimated cost for the group is $14,180. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $709 per student

Total Estimate for Group:  $14,180

Approve the participation of one (1) Mills High School student to attend the State Executive Council Meeting in Sacrament, CA from February 27, 2022 to March 4, 2022.  Student will be chaperoned by Melissa Webb from the State Department. There is no cost for the student to attend.

The district requests the approval of the participation of one (1) Mills High School student to attend the State Executive Council Meeting in Sacrament, CA from February 27, 2022 to March 4, 2022.  Student will be chaperoned by Melissa Webb from the State Department. There is no cost for the student to attend.

Approximate Cost:  $0

Approve the participation of five (5) Mills High School students to attend 2022 California National Leadership Conference in San Diego, California from June 29, 2022 to July 3, 2022. Students will be chaperoned by Janice Tuttle. The estimated cost for the group is $3,450. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of five (5) Mills High School students to attend 2022 California National Leadership Conference in San Diego, California from June 29, 2022 to July 3, 2022. Students will be chaperoned by Janice Tuttle. The estimated cost for the group is $3,450. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $690 per student

Total Estimate for Group:  $3,450

Every year the Board approves District Annual Goals to drive staff work during the academic year.  As part of this process, staff reports to the board.   This discussion item allows the board to discuss and provide feedback on progress toward goals to date.  Draft presentation materials are attached.

1. Verbal summary of the financial terms of the Superintendent’s Employment Agreement for the 2021-2022 school year.

2. Review, discussion and approval of Superintendent’s Employment Agreement for the 2021-2022 school year.

Staff recommends approval of Resolution #21-22-02, Resolution Authorizing The Issuance Of San Mateo Union High School District(San Mateo County, California) 2021 General Obligation Refunding Bonds.

An Election was held in the San Mateo Union High School District (the “District”) on November 2, 2010 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $186,000,000 (“Measure O”).  Pursuant to Measure O, the District previously issued $56,000,000 of its Election of 2010 General Obligation Bonds, Series 2015A (collectively, the “Prior Bonds”). 

The District now desires to refinance certain of the outstanding Prior Bonds (so refinanced, the “Refunded Bonds”), thereby generating savings for District taxpayers, through the issuance of general obligation refunding bonds (the “Refunding Bonds”) pursuant to Government Code Section 53550 et seq.  All benefits from the refunding will be delivered to the property owners in the District.  The final maturity of the Refunding Bonds will not be later than the final maturity date of the Refunded Bonds. 

(a)        Bond Resolution.  This Resolution authorizes the issuance of the Refunding Bonds, in one or more series of federally tax-exempt or taxable bonds.  The Resolution specifies the basic terms, parameters and forms of the Refunding Bonds, and approves the forms of the Purchase Contract, Continuing Disclosure Certificate, Escrow Agreement and Preliminary Official Statement described below.  In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Refunding Bonds to be issued ($60,000,000).  Section 4 of the Resolution states the maximum underwriting discount (0.280%) with respect to the Refunding Bonds and authorizes the Refunding Bonds to be sold at a negotiated sale to Stifel, Nicolaus & Company, Incorporated (the “Underwriter”).  The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized.

(b)        Form of Purchase Contract.  Pursuant to the Purchase Contract, the Underwriter will agree to buy the Refunding Bonds from the District.  All of the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties.  Upon the pricing of the Refunding Bonds, the final execution copy of the Purchase Contract will be prepared following this form. 

(c)        Form of Preliminary Official Statement.  The Preliminary Official Statement (“POS”) is the offering document describing the Refunding Bonds which will be distributed to prospective purchasers of the Refunding Bonds.  The POS discloses information with respect to among other things (i) the proposed uses of proceeds of the Refunding Bonds, (ii) the terms of the Refunding Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Refunding Bonds, if any, (iv) the security for repayment of the Refunding Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Refunding Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Refunding Bonds.  Following the pricing of the Refunding Bonds, a final Official Statement for the Refunding Bonds will be prepared, substantially in the form of the POS.

(d)        Form of the Continuing Disclosure Certificate.  The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS.  Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a c

There is no fiscal impact to the General Fund resulting from the issuance of the Refunding Bonds. 

The Student Board Member Sub Committee made up of Superintendent Kevin Skelly Trustees Greg Land and Ligia Andrade Zuniga and Charlene Aquino met on July 27, 2021. Attached is a memo that describes recommended steps from the group.

1. Change the Board Bylaws and ASB Constitution so they are brought into accordance with each other and reflect our practices for selecting Student Board Members as well as their role on the Board. 

2. Improve Involvement  and inclusion of student voices in Board decision making and operation. 

3. Provide educational opportunities about Board operations and vehicles for students to share their voice.