Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Special Education under $25,000 in the amount of $ 8,082.50

Special Education over $25,000 in the amount of $ 505,625.00

Other consulting agreements, contracts, invoices and purchase orders in the amount of $121,386.96

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Adopt the resolution establishing the actual Gann Appropriations Limit at $164,191,270.55 for 2020-2021 and the estimated appropriations limit at $174,918,786.02  for 2021-2022 with an increase of   $5,118,800.89  to the 2020-21 Gann Limit pursuant to the provisions of Government Code Section 7902.1.

SB 98 (Chapter 82/89) and AB 198 (Chapter 93/89) require K-12 school districts and county offices of education to calculate their appropriation Gann Limits and the State aid subject to those limits. The methodology involves a calculation of the preceding year’s Gann Limit, followed by the calculation of the budget year’s Gann Limit. Any increase to the appropriations limit is permanent and is reported to the State Department of Finance.

Accept the listed donations with thanks.

Please see attachment for donations received by the District.

Approve the participation of fifteen (15) Mills High School students to attend the Sierra Shootout Water Polo Tournament in Roseville, California from September 10, 2021 to September 11, 2021. Students will be chaperoned by Coach Zach Zamecki and three parents. The estimated cost for the group is $2,250. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of fifteen (15) Mills High School students to attend the Sierra Shootout Water Polo Tournament in Roseville, California from September 10, 2021 to September 11, 2021. Students will be chaperoned by Coach Zach Zamecki and three parents. The estimated cost for the group is $2,250. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $150 per student

Total Estimate for Group:  $2,250

Approve the participation of thirty (30) Mills High School students to attend the Girls Basketball Tournament in Reno, Nevada from December 27, 2021 to December 29, 2021. Students will be chaperoned by coaches Dave Matsu, Justin Matsu, Rob Lanesey and a parent. The estimated cost for the group is $9,540. No student will be excluded from participation because of a lack of sufficient funds.

Approve the participation of thirty (30) Mills High School students to attend the Girls Basketball Tournament in Reno, Nevada from December 27, 2021 to December 29, 2021. Students will be chaperoned by coaches Dave Matsu, Justin Matsu, Rob Lanesey and a parent. The estimated cost for the group is $9,540. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $318 per student

Total Estimate for Group:  $9,540.00

Approval of Hispanic Heritage Month  and Latinx Heritage Month Proclamation from September 15. 2021 - October 15, 2021. 

This year the Board of Education formally recognizes the countless contributions that Hispanic Americans have made to this nation and proclaims September 15th – October 15th as Hispanic Heritage Month and Latinx Heritage Month.

The observation of Hispanic Heritage Month started in 1968 under President Lyndon Johnson. It was appropriate to begin celebrations on September 15th as it is also the anniversary of the independence of five Central American nations (Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua). In addition, Mexico commemorates its independence on September 16th, and Chile commemorates its independence on September 18th. 

In 1988, Congress established that these celebrations would be stretched to a full month. The following year, President George H. W. Bush was the first authorized to issue a Proclamation from September 15th to October 15th. In this way, the nation honors the influences, contributions, and rich ethnic heritage of Hispanics and Latinos during this month. 

Tonight staff asks the Board of Education to proclaim September 15^th – October 15^th as the Hispanic Heritage Month each year in order to honor and celebrate the culture and contributions made by Hispanics and Latinos to San Mateo Union High School District.

This year the Board of Education formally recognizes the countless contributions that Hispanic Americans have made to this nation and proclaims September 15th – October 15th as Hispanic Heritage Month. 

The observation of Hispanic Heritage Month started in 1968 under President Lyndon Johnson. It was appropriate to begin celebrations on September 15th as it is also the anniversary of the independence of five Central American nations (Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua). In addition, Mexico commemorates its independence on September 16th, and Chile commemorates its independence on September 18th. 

In 1988, Congress established that these celebrations would be stretched to a full month. The following year, President George H. W. Bush was the first authorized to issue a Proclamation from September 15th to October 15th. In this way, the nation honors the influences, contributions, and rich ethnic heritage of Hispanics and Latinos during this month. 

Tonight staff asks the Board of Education to proclaim September 15^th – October 15^th as the Hispanic Heritage Month and Latinx Heritage Month  each year in order to honor and celebrate the culture and contributions made by Hispanics and Latinos to San Mateo Union High School District.

Approve two new culturally responsive novels to the district

The District seeks board approval of two novel titles: The Distance Between Us and Zoot Suit.

Approve the specific Board policies – June 2021 Updates – Part One:

-AR 1312.3 – Uniform Complaint Procedures

-BP 1313 – Civility

-BP/AR 3511.1 – Integrated Waste Management

-BP/AR 4112.42/4212.42/4312.42 – Drug and Alcohol Testing for School Bus Drivers

-BP 4141/4241 – Collective Bargaining Agreement

-BP/AR 4158/4258/4358 – Employee Security

-BP/AR 5141.4 – Child Abuse Prevention and Reporting

Approve the specific Board policies – June 2021 Updates – Part One.  These Board policies will, upon the direction of the Board, be considered for approval at the Board’s September 9^th Board meeting:

-AR 1312.3 – Uniform Complaint Procedures

• Revised to clarify that state regulations regarding the consequences of a respondent’s failure to cooperate in an investigation.

  -BP 1313 – Civility

• Addresses the importance of civility to the effective operation of the District, including its role in creating positive school climate and enabling a focus on student well-being, learning, and achievement.

  -BP 3511.1 - Integrated Waste Management

• Reflect current legal requirements for recycling waste and more directly link waste management to education goals.

  -AR 3511.1 – Integrated Waste Management

• Regulation updated to add new section on “Recycling”.

  -BP 4112.42/4212.42/4312.42 – Drug and Alcohol Testing for School Bus Drivers

• Clarifies the obligation of drivers to submit to drug and alcohol testing as required under federal law.

  -AR 4112.42/4212.42/4312.42 – Drug and Alcohol Testing for School Bus Drivers

• Regulation updated to clarify that marijuana remains an illegal drug under the federal Controlled Substances Act and use of it by a driver remains a violation of federal drug testing regulations.

  -BP 4141/4241 – Collective Bargaining Agreement

• Reflects court decision holding that a provision in a collective bargaining agreement that directly conflicts with the Education Code cannot be enforced.

  -BP 4158/4258/4358 – Employee Security

• Reflects law authorizing a district to petition, on behalf of an employee, for a gun violence restraining order prohibiting a person from owning, purchasing, possessing, or receiving a firearm.

  -AR 4158/4258/4358 – Employee Security

• Reflects law requiring a report to law enforcement of any attach, assault, or physical threat made against an employee by a student.

  -BP 5141.4 – Child Abuse Prevention and Reporting

• Updated to clarify that districts are not required, but are authorized, to include age-appropriate and culturally sensitive child abuse prevention curriculum in the instructional program.

  -AR 5141.4 – Child Abuse Prevention and Reporting

• Reflects NEW LAW (AB 1145, 2020) which amends the definition of sexual assault for purposes of mandated reporting to not include voluntary conduct in violation of Penal Code 286, 287, or 289 (sodomy, oral copulation, or sexual penetration) if there are no indicators of abuse unless such conduct is between a person who is 21 years of age or older and a minor who is under 16 years of age.

San Mateo Adult School has textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment.

San Mateo High School has textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment.

Pertinent Education Code Sections

Per Education Code Section 17546, ( c ) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board.

Declare the books as surplus sand authorize the staff to dispose of them per Education Code Section 17546 (c).

At its August 26th Board meeting, the Board of Trustees directed staff to prepare a draft Board Policy requiring students who wished to participate in any extracurricular activity to be vaccinated or apply for a waiver to this requirement based on a medical or religious reason for the Board's consideration.  A draft version of this Board Policy is attached and approval is requested.

Student Vaccination Requirement for Participation in Extracurricular Activities

Student health, and the health of the larger community is on of the Board of Trustees' highest priorities.  Higher vaccination rates among all community members is a path to better health outcomes for those who are exposed to the virus.  Participation in extracurricular activities on a high school campus is not part of a Free and Appropriate Education (FAPE) and students can be excluded from extracurricular activities. Given California and San Mateo County health mandates require unvaccinated students to quarantine after close contact with a person with COVID-19 and they cannot participate in extracurricular activities during the quarantine period.  This year, extracurricular activities, where there have been COVID cases, unvaccinated students and their need to quarantine has caused disruption and loss of experiences for many students and their teams.

Requirement:  Students who participate in any extracurricular activity (as defined as activities not tied to a class in which a student earns a grade or part of whole school or class activities) must be vaccinated or submit a waiver request based on medical or religious reasons.  Any student who has not received their first dose of the vaccine by September 20th will be removed from the activity.

Required Vaccination Status:  completed both doses of the vaccination or the single dose of Johnson & Johnson.

• Verification will be required if not already submitted to Aeries Parent Portal or via the site Health Aide.

Exceptions:  Verified medical exemption or religious exception.

Recommend the Board hold a public hearing to receive community feedback regarding the California Voting Rights Act and the design of maps that outline trustee areas for Board elections.

The San Mateo Union High School District Board of Trustees is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms, such that the next election for three (3) trustees is scheduled for November 2022, with the remaining trustee seats scheduled for election in November 2024.  On February 25, 2021, the Board adopted Resolution 20-21-12, declaring its intent to transition from at-large to by-trustee area elections, where each Board member must reside within the designated trustee area boundary, and is elected only by the voters in that trustee area.

On August 26, 2021, the Board considered information on the process and potential criteria for drawing the trustee area boundary maps, and the Board held a statutorily required hearing to receive input from the community on the composition of the trustee areas.

The District’s demographers, the National Demographics Corporation, will present information on the process and criteria for drawing the trustee-area boundary maps.  Following the presentation, the Board will hold the second of two statutorily required hearings that must be held prior to the preparation of trustee area map options to receive input from the community on the composition of the trustee areas. (Elections Code section 10010, subdivision (a)(1).)

Recommend the Board approve Resolution 21-22-05: Identify the Criteria the Demographer will Consider when Developing Trustee-Area Boundaries.

The San Mateo Union High School District Board of Trustees is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms.  On February 25, 2021, the Board adopted Resolution Number 20-21-12, declaring its intent to transition from at-large to by-trustee area Board elections, where each Board member must reside within the designated trustee area boundary, and is elected only by the voters in that trustee area. 

On August 26, 2021, and September 9, 2021, the Board considered information on the process and potential criteria for drawing the trustee-area boundary maps, and the Board held statutorily required hearings to receive input from the community on the trustee-area map creation process, pursuant to Elections Code section 10010(a)(1).

This resolution will identify criteria to guide the demographer in the development of draft trustee area maps for Board and public consideration.  The criteria options are identified in a checklist format as Exhibit A to the resolution, allowing for Board choice.  Additional criteria can also be added if desired by the Board.

Education Code 44263 allows credentialed teachers to teach in a subject area in which they have completed nine (9) units of upper division or graduate courses or eighteen (18) total units.  This authorization is granted with the approval of the Board of Trustees.

Attached is a resolution listing staff members who are in the above situation and who can legally teach in the designated subject area for the 2021-2022 school year.

The District recommends the Board of Trustees approve the revisions to Board policy - BP/AR 6145 - Extracurricular and Co-Curricular Activities as noted below:

• Maintain the existing athletic eligibility requirements but extend the athletic probation option from 11th grade students to all grade levels, and
• Revise the probationary language as written below:
  
  • A student on probation who becomes eligible at the grading period must stay enrolled with the Student Success Coordinator for the grading period immediately following their probationary period.

    
    

    Probation Requirements:

    • Available to students at all grade levels
    • Student must have passed 20 units or more the previous grading period (A-D letter grade for at least four classes)
    • Student must create a written academic improvement plan approved by the site’s Student Success Coordinator, coach/director, and a teacher if the student receives an F grade(s).
    • Student required to attend at least three (3) hours per week (after their school day) with the Student Success Coordinator or the student’s teacher(s).
    • A student may be on probation no more than twice in a four (4) year period and no more than once per school year.
    • A student on probation who becomes eligible at the grading period must stay enrolled with the Student Success Coordinator for the grading period immediately following their probationary period.

    
    

The Marshall Teacher Residency is designed specifically to build a long-term, sustainable pipeline of diverse teachers prepared to lead high-quality, student-centered classrooms across California. Developed in collaboration with the Stanford Center for Assessment, Learning, and Equity (SCALE), the program centers around four core beliefs that guide our approach to teaching and learning. The ethnic make-up of the student-teacher enrollment is: 68% of Marshall teacher residents or people of color:  45% Latinx; 32% White, 19% Asian; 3% African-American.

The Marshall Teacher Residency is structured as a full-year apprenticeship, where Residents learn and practice alongside an experienced mentor teacher and engage in coursework, feedback, and coaching from the program faculty, resulting in a rigorous and coherent experience that prepares them to enter full-time teaching. Accredited by the California Commission on Teacher Credentialing, the Marshall Teacher Residency is a one-year program resulting in a California Preliminary Single Subject Teaching Credential in English, History, Mathematics, Science, and World Language.

The Marshall Teacher Residency program four core beliefs are below:

• We believe in student-centered instruction.  By placing students at the center of the classroom, we support our students' sense of agency and self-efficacy while building habits of success.  We believe that learning is driven by our students, and our role is to guide, facilitate, and coach to ensure that every student has what they need to succeed in our schools and beyond.
• We believe in data-driven instruction.  Using the information we have about our students' strengths and needs allows us to personalize instruction to ensure an appropriately rigorous educational experience for every student in our diverse classrooms.
• We believe in whole child education.  We get to know our students as whole people by building strong, authentic relationships, which ensures that each child is healthy, safe, engaged, supported, and challenged at school.  We believe that education means supporting the social emotional development of our students in addition to their academic development.
• We believe in anti-racist education.  Being anti-racist requires us to engage in deep self-reflection, practice culturally responsive pedagogy, and learn how to actively fight against racist systems for ourselves, our community, and our students.

Accept the Unaudited Actuals for the 2020-2021 fiscal year and budget component designations for the 2021-2022 fiscal year, as contained in the attachment.

California Education Code 42100 requires that the governing board of each school district approve the annual unaudited financial statement of all receipts and expenditures of the district for the preceding fiscal year. Furthermore, the annual financial statements must be filed with the County Superintendent of Schools and the State Department of Education.

The unaudited financial statements are prepared after the close of the fiscal year that ends on June 30. All goods and services received as of that date are considered business of that fiscal year. All revenues earned as of that date are considered business of that fiscal year. Various payables and receivables are posted in the closing process as well. 

The ending balance of the preceding year becomes the beginning balance for the current fiscal year. School districts are required to have a Reserve for Economic Uncertainty. Best practices recommended to basic aid school districts is to have a Reserve for Economic Uncertainty equal to the amount above the State Revenue Limit apportionment the District receives from property taxes, or by 12 percent.

Being a Basic Aid District, it is critical the administration continue to manage the educational budget in a prudent, responsible manner as the State’s financial situation remains unstable.

The District’s independent auditors are scheduled to finalize their audit of the unaudited financial statements. The audit of the District’s financial statement will be completed by December 10, 2021.

Board Member assignments for the 2021-2022 School Year for the High Schools, Committees and Designation of City Representatives.

The District requests the Board of Trustees review and discuss the specific Administrative Regulation and Exhibit 3514 - Environmental Safety.  

The revisions add specific procedures for the cancellation of sports contests due to an air quality index of 175 or higher, which matches the current CCS practice.

In addition it provides for students to self-select out of practice and contests due to an air quality index of 101 or higher.

List of Suggested Board Items:

• Memorial Wall - In Process
• Consent Agenda Items - Staff will prepare recommendations
• Student Board Representation
  
• Italian Program Report 
• Update Logo - simple changes - Look at our Brand Update the image - inside of the circle