The Board is asked to adopt a proclamation in support of  the month of October as National Disability Employment Awareness Month as designated by the United States Congress in 1988. 

The District seeks board approval of the novel titled: Parable of the Sower.

The District seeks board approval of a novel titled: Interior Chinatown.

Approve the specific Board Policies and Administrative Regulations – June 2021 Updates – Part Two:

-BP/AR 5141.52 – Suicide Prevention

-BP/AR 5142.2 – Safe Routes to School Program

-BP 5145.12 – Search and Seizure

-BP 5145.9 – Hate-Motivated Behavior

-BP 6142.5 – Environmental Education

-AR 6162.51 – State Academic Achievement Tests

-BP/AR 7211 – Developer Fees

The District requests the Board of Trustees approve the specific Board Policies and Administrative Regulations – June 2021 Updates – Part Two:

-BP 5141.52 – Suicide Prevention

• Expands material regarding stakeholder engagement and best practices for suicide prevention, intervention, and postvention, and for consistency with CDE’s Model Youth Suicide Prevention Policy.

  -AR 5141.52 – Suicide Prevention

• Expand by adding to the list of participants for suicide prevention training.  And that school counselors may disclose a student’s personal information to report child abuse and neglect as required by law.

  -BP 5142.2 – Safe Routes to School Program

• Clarifies potential liability issues.

  -AR 5142.2 – Safe Routes to School Program

• Updated to reflect current strategies to improve student safety along routes to school and to promote walking, bicycling, and forms of active transport to school.

  -BP 5145.12 – Search and Seizure

• Policy updated to reflect court decision for limited searches without individualized suspicion if students left campus and returned in the middle of the day.  Policy also updated to reflect law which places restrictions on searches of electronic devices, and court decision regarding searches of lockers without individualized suspicion.

  -BP 5145.9 – Hate-Motivated Behavior

• Updated to bolster the governing board’s commitment to providing a respectful, inclusive, and safe learning environment, including adding a definition of hate-motivated behavior.

  -BP 6142.5 – Environmental Education

• Requires state-adopted environmental principles and concepts be integrated into content standards, curriculum frameworks, and textbook criteria.

  -AR 6162.51 – State Academic Achievement Tests

• Updated information regarding administration of the California Assessment of Student Performance and Progress.

  -BP 7211 – Developer Fees

• Updated to include responsibilities of the board with respect to levying developer fees, such as conducting a fee justification study, holding a public hearing, and adopting a board resolution.

  -AR 7211 – Developer Fees

• Deletes board responsibilities pertaining to the imposition of developer fees, now addressed in the BP, and to require the superintendent or designee to provide specified information regarding capital facilities accounts to the board as well as the public.

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Special Education under $25,000 in the amount of $38,042.00

Special Education over $25,000 in the amount of $ 1,075,056.30

Other consulting agreements, contracts, invoices and purchase orders in the amount of $ 628,445.00

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Confirm the payment of bills and salaries for the month of September 2021 covering warrants issued during the month and county journals in the total amount of $19,022,914.71.

Accept the listed donations with thanks.

The district received the following donations.

It is recommended that the Board of Trustees approve the Mechanical Engineering Services Proposal with Capital Engineering Consultants for engineering design and project services on the Districtwide HVAC Controls System Replacement project.

On October 14, 2021, the District received a proposal from Capital Engineering Consultants in response to the District's RFP for Mechanical Engineering Services for the  Districtwide HVAC Controls Replacement Project. The proposal has been reviewed by administration and Greystone West Company, the District’s construction manager.

The fee for mechanical engineering design and project services is to be hourly, based on Exhibit C – Compensation and Fee Schedule of the Agreement.  The mechanical engineering services fee is built into the project budget. There is no overall change to the project budget Fund 21.

It is recommended that the Board of Trustees approve issuing a request and receiving proposals from the District's Approved Pool of Architects for the Burlingame and San Mateo High Schools Gymnasium projects.

The administration requests the permission of the Board of Trustees to issue a request for proposals to the following architect firms approved at the October 8, 2020, board meeting for the District’s Pool of Approved Architects for Measure L Projects : Quattrocchi Kwok Architects, Hibser Yamauchi Architects, HKIT Architects, Gelfand Partners Architects and HED Corporation. The District intends to select a firm (or firms) that can design the replacement of the gymnasium complex at Burlingame High School with new small and large gymnasiums and the replacement the small gymnasium at San Mateo High School. 

The District has consulted with its construction management firm, Greystone West Company, and its architectural firms, HED Design and Hibser Yamauchi Architects , and determined that the use of a lease lease-back delivery method with a “Best Value” selection method for the Project will allow the District to reduce Project costs, expedite Project completion, or procure design features not achievable through the traditional design-bid-build delivery method. 

On April 15, 2021, the Board approved the architect agreement with CA+SA for architectural design services on the District-wide Public Address System Upgrade project. After consulting with its construction management firm, Greystone West Company, and the architectural firm, CA+SA Studio, it was determined that the Design/Build delivery method would offer more creative solutions to accomplish the goal of the project which is to migrate the PA system from a propriety system to an open-source system with readily available parts and non-exclusive service agreements.

Recommendation to approve the Minutes from the October 14 , 2021  Board Meeting 

At its September Board meetings, the Board of Trustees discussed potential policy options related to COVID-19 testing for extracurricular activities.  At its October 14 Board meeting, the Board of Trustees directed staff to prepare a draft Board Policy for the Board’s potential approval that would require students who wished to participate in extracurricular activities to be vaccinated or submit to weekly testing. 

Review and discuss the specific Board Policies and Administrative Regulations - September 2021 Updates:

-BP 0470 - COVID-19 Mitigation Plan

-BP 3516.5 - Emergency Schedules

-BP 4131 - Staff Development

-BP 6120 - Response to Instruction and Intervention

-BP/AR 6146.1 - High School Graduation Requirements

-BP/AR 6164.4 - Identification and Evaluation of Individuals for Special Education

-BP/AR 6164.41 - Children with Disabilities Enrolled by their Parents in Private School

-BP/AR 6164.5 - Student Success Teams

as contained in the attachment.

Review and discuss the specific Board Policies and Administrative Regulations - September 2021 Update.  These Board policies and administrative regulations will, upon the direction of the Board, be considered for approval at the Board's October 28th Board meeting:

-BP 0470 - COVID-19 Mitigation Plan

• Adds new note to reflect that districts are obligated to comply with COVID-19 mitigation requirements from multiple jurisdictional authorities including the California Department of Public Health (CDPH). Updated to require districts that receive Extended Learning Opportunities (ELO) grant funding to implement a learning recovery program.

-BP 3516.5 - Emergency Schedules

• Requires districts to certify in an affidavit that the district has a plan for offering independent study within 10 days of school closure to impacted students.

-BP 4131 - Staff Development

• Adds concepts of student well-being and social-emotional development and learning as it relates to professional development. Updated to enhance staff development regarding school climate to include acceptance, civility, and positive behavioral interventions and supports, and staff development regarding student's mental and physical health to include social-emotional learning and trauma-informed practices.

-BP 6120 - Response to Instruction and Intervention

• Updated to emphasize the importance of learning and behavioral outcomes and progress monitoring as it relates to response to instruction and intervention.

-BP 6146.1 - High School Graduation Requirements

• Updated to clarify requirements for mathematics coursework to require exemptions for students from district graduation requirements if the student was in the third or fourth year of high school during the 2020-21 school year and is not on track to graduate in four years.

-AR 6146.1 - High School Graduation Requirements

• Updated to include material regarding the provision of information about graduation requirements and credit recovery opportunities.

-BP 6164.4 - Identification and Evaluation of Individuals for Special Education

• Reaffirms the obligation to fully implement the Individuals with Disabilities Education Act (IDEA) during the COVID-19 pandemic.

-AR 6164.4 - Identification and Evaluation of Individuals for Special Education

• Recommends that districts undertake new child find activities in light of the educational disruptions caused by the COVID-19 pandemic and emphasizes that students who are experience long-term COVID effects be referred for special education evaluation if their symptoms are adversely impacting their ability to participate and learn in the general curriculum.

-BP 6164.41 - Children with Disabilities Enrolled by their Parents in Private School

• Policy updated to reorganize and clarify material.

-AR 6164.41 - Children with Disabilities Enrolled by their Parents in Private School

• Recommends best practices for keeping parents/guardians, teachers, and private school officials informed of the child find process, enhance the section regarding consultation with private school representatives, and reference USDOE's Questions and Answers on Serving Children with Disabilities Placed by their Parents in Private School.

-BP 6164.5 - Student Success Teams

• Adds that the student success team (SST) process is not required by law and that the policy reflects best practices, clarify those who are encouraged to collaborate in SSTs, include social and emotional difficulties when evaluating the strengths and needs of students and establishing interventions.

-AR 6164.5 - Student Success Teams

• Regulation updated to reference revised BP 6164.

as contained in the attachment.

List of Suggested Board Items with suggested Board meeting dates as presently planned:

• Memorial Wall - In Process
  
• Student Board Representation October 28, 2021 
  
• Italian Program Report - November 18
• Update Logo - simple changes - Look at our Brand Update the image - inside of the circle-TBD
• Public Comment Process - TBD
• Flag Discussion - TBD
• Add Recognition Item to beginning of agendas - October 28. 2021
• Vaccination Policy Proposal - October 28, 2021