Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Special Education under $25,000 in the amount of $ 26,700.00

Special Education over $25,000 in the amount of $ 223,552.00

Other consulting agreements, contracts, invoices and purchase orders in the amount of $740,032.98

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

Accept the listed donations with thanks.

The district received the following donations, see attachment.

Confirm the payment of bills and salaries for the month of December 2021 covering warrants issued during the month and county journals in the total amount of $ 18,072,974.55.

San Mateo High School and Mills High School have textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment.

San Mateo High School and Mills High School have textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment.

Pertinent Education Code Sections

Per Education Code Section 17546, ( c ) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board.

Declare the books as surplus sand authorize the staff to dispose of them per Education Code Section 17546 (c).

It is recommended that the Board of Trustees authorize the solicitation of competitive bid proposals for the Hillsdale High School Domestic Water Pipe Replacement Project.

On October 14, 2021, the Board of Trustees approved the design, budget and schedule for the Hillsdale High School Domestic Water Pipe Replacement Project. The administration now requests authorization from the Board of Trustees to advertise for competitive bids in a newspaper of general circulation and receive proposals for the project. Construction is scheduled to take place from June to August 2022.

The anticipated construction cost/bid amount of this project is $387,632. The cost of advertisement is incorporated into the project budget.

It is recommended that the Board of Trustees authorize the solicitation of competitive bid proposals for the Mills High School 300 Wing HVAC Project.

The anticipated construction cost/bid amount of this project is $85,000. The cost of advertisement is incorporated into the project budget.

It is recommended that the Board of Trustees authorize the solicitation of competitive bid proposals for the District-Wide Path of Travel Lighting Upgrades Project.

The anticipated construction cost/bid amount of this project is $1,116,447. The cost of advertisement is incorporated into the project budget.

The Board adopt and approve the Second Addendum to the Final Mitigated Negative Declaration for the Mills High School Athletics Complex Project.

The San Mateo Union High School District proposes to relocate and improve a number of athletics facilities at the Mills High School campus, located at 400 Murchison Drive in Millbrae, California (“Mills High School Athletics Complex Project” or “Project”).  The improved and relocated facilities would include the tennis courts, softball/soccer field, baseball field, and multi-use field.  All of the new fields would have artificial turf and lighting and public address systems would be added to the softball/soccer field and baseball field.  In addition, lighting would be added to the existing swimming pools, practice field, and some of the new tennis courts. The total affected area would be around 11.41 acres.

Further to the requirements contained in the California Environmental Quality Act (“CEQA”), the Board of Trustees (“Board”) at a duly noticed meeting on October 22, 2020, adopted Resolution 20-21-06 adopting and approving the Final Initial Study and Mitigated Negative Declaration (“IS/MND”) (SCH 2020059026), the Mitigation Monitoring Reporting Program (“MMRP”) and approving the Project, subject to implementation of the mitigation measures in the MMRP. On November 2, 2020, the District filed a Notice of Determination with the County of San Mateo Clerk and State Clearinghouse as required under CEQA. On May 12, 2021, the District filed with the County of San Mateo and State Clearinghouse a First Addendum to the IS/MND concerning minor adjustments to the lighting plan for the project.

SECOND ADDENDUM TO IS/MND

The IS/MND includes a Tree Protection, Planting, Removal and Replacement Plan. An arborist report was prepared and determined the following:

96 trees are located on the Mills campus. The Project would protect 76 trees, transplant 18 trees, replace 32 trees, and remove 20 trees. Thirty-two new trees would be planted and 20 removed as part of the project, resulting in a net increase of 12 trees.

The current project proposes minor modifications to the site plan described in the IS/MND that would result in the removal of eight additional trees (see Attachment 1 to the Second Addendum).  Five of the eight trees are part of a larger group of trees previously proposed for removal. No other changes to the project would occur. Additional analysis has been conducted on the potential impact of this tree removal on aesthetics and biological resources.

The results of this analysis conclude that the impacts on visual quality would be less than significant and that neither new nor substantially more severe biological resource impacts would occur from the proposed modifications. The removal of the eight additional trees would not substantially alter impacts previously identified in the adopted IS/MND for the project. Mitigation measures included in the adopted IS/MND also would apply to removal of these trees and would reduce any impacts to be mitigated to less-than-significant level.

The conclusions of the Second Addendum remain consistent with those made in the IS/MND. No new significant impacts have been identified, nor is the severity of newly identified impacts

substantially greater than those evaluated in the IS/MND. Based upon the evidence included in the Second Addendum, the proposed modifications to the project would not result in a substantial change in the conclusions and analysis included in the IS/MND, and the Second Addendum is the appropriate level of additional CEQA review.

The Second Addendum is attached and has been reviewed and approved by special counsel.

The Project will be funded by Measure L bond funds.

The Board adopt and approve the Addendum to the Final Mitigated Negative Declaration for the Capuchino High School Athletics Complex Project.

The San Mateo Union High School District proposes to relocate and improve a number of athletics facilities at the Capuchino High School campus, located at 1501 Magnolia Avenue, San Bruno (“Capuchino High School Athletics Complex Project” or “Project”).  The improved facilities would include a new softball/soccer field, baseball field, practice and ancillary field facilities.  All of the new fields would have artificial turf and lighting and public address systems would be added to the softball/soccer field and baseball field.  In addition, lighting would be added to the existing swimming pool complex. One of the eight existing tennis courts would be eliminated to provide space for Americans with Disabilities Act Compliance.

Further to the requirements contained in the California Environmental Quality Act (“CEQA”), the Board of Trustees (“Board”) at a duly noticed meeting on October 8, 2020, adopted Resolution 20-21-07 adopting and approving the Final Initial Study and Mitigated Negative Declaration (“IS/MND”) (SCH 2020059018), the Mitigation Monitoring Reporting Program (“MMRP”) and approving the Project, subject to implementation of the mitigation measures in the MMRP. On November 2, 2020, the District filed a Notice of Determination with the County of San Mateo Clerk and State Clearinghouse as required under CEQA.

ADDENDUM TO IS/MND

The IS/MND includes a Tree Protection, Planting, Removal and Replacement Plan. An arborist report was prepared and determined the following:

There are seven trees located in and around the project area. Up to two trees may be removed as a result of the project, one of them being recommended for removal due to its poor condition and the other because of a conflict with the project design. Six trees would be transplanted, and thirteen existing trees would be protected. Fifty-seven new trees would be planted as part of the project, resulting in a net increase of 55 trees.

The current project proposes minor modifications to the site plan described in the IS/MND that would result in the removal of three additional trees (see Attachment 1 to the Addendum).  No other changes to the project would occur. The results of this analysis conclude that overall there was no significant change in visual impact from the project improvements, including tree removal, and no new or substantially more severe biological resource impacts would occur from the proposed project. The removal of the three additional trees would not substantially alter impacts previously identified in the adopted IS/MND for the project. Mitigation measures included in the adopted IS/MND also would apply to removal of these trees and would reduce any impacts to a less-than-significant level.

The conclusions of the Addendum remain consistent with those made in the IS/MND. No new significant impacts have been identified, nor is the severity of newly identified impacts

substantially greater than those evaluated in the IS/MND. Based upon the evidence included in the Addendum, the proposed project would not result in a substantial change in the conclusions and analysis included in the IS/MND, and the Addendum is the appropriate level of additional CEQA review.

The Addendum is attached has been reviewed and approved by special counsel.

The Project will be funded by Measure L bond funds.

Approve the participation of forty (40) Burlingame High School students to attend the FIRST Ventura Regional Tournament in Port Hueneme, California from March 9, 2022 to March 12, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $202,800. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation for forty (40) Burlingame High School students to attend the FIRST Ventura Regional Tournament in Port Hueneme, California from March 9, 2022 to March 12, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $202,800. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $5,070 per student

Total Estimate for Group:  $202,800

Approve the participation of forty (40) Burlingame High School students to attend the FIRST Monterey Regional Tournament in Seaside, California from March 23, 2022 to March 26, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $202,800. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of forty (40) Burlingame High School students to attend the FIRST Monterey Regional Tournament in Seaside, California from March 23, 2022 to March 26, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $202,800. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $5,070 per student

Total Estimate for Group:  $202,800

Approve the participation of forty (40) Burlingame High School students to attend the FIRST Ventura Regional Tournament at the George Brown Convention Center in Houston, Texas from April 20, 2022 to April 24, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $228,400. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of forty (40) Burlingame High School students to attend the FIRST Ventura Regional Tournament at the George Brown Convention Center in Houston, Texas from April 20, 2022 to April 24, 2022. Students will be chaperoned by Christina Wade, Rebecca Zielkowski, Rachael Ortega, Ian Hartwig and Ian Hovander. The estimated cost for the group is $228,400. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $5,710 per student

Total Estimate for Group:  $228,400

Approve the participation of a seven(7) San Mateo High School students to attend the Sojourn to the Past in Georgia, Alabama, Arkansas and Tennessee from March 25, 2022 to April 1, 2022. Students will be chaperoned by at least 20 adults and staff members. The estimated cost for the group is $25,900. No student will be excluded from participation because of a lack of sufficient funds.

The district requests approval of the participation of a seven (7) San Mateo High School students to attend the Sojourn to the Past in Georgia, Alabama, Arkansas and Tennessee from March 25, 2022 to April 1, 2022. Students will be chaperoned by at least 20 adults and staff members. The estimated cost for the group is $25,900. No student will be excluded from participation because of a lack of sufficient funds.

Approximate Cost:  $3,700 per student

Total Estimate for Group:  $25,900

Education Code sections 35256 and 35258 require the Board of Trustees to annually issue a School Accountability Report Card (SARC) for each school in the District, publicize those reports, and notify parents or guardians of pupils that a hard copy will be provided upon request.  Commencing with the 2008-09 school year, each school district shall make its annually updated report card available on their website by February 1st of each year.

Accept the Quarterly Report on Williams Uniform Complaints for the quarter, October 2021 through December 2021, the District did not receive any such complaints.

The District is required to submit a quarterly report to the Board of Trustees on complaints that it has received in response to the Williams Settlement Case, Education Code §35186.  The areas that are addressed in the Williams Uniform Complaint Procedures include sufficient textbooks and instructional materials, teacher vacancy or misassignment, facilities conditions and intensive instruction and service.  For the quarter, October 2021 through December 2021, the District did not receive any such complaints.

Approve the location and dates for the summer school.

Location of summer school: San Mateo High School 

Dates: June 3rd, 2022 through July 11, 2022

The district requests approval of the location and dates for summer school 2022.

Location of summer school: San Mateo High School 

Dates: June 3rd, 2022 through July 11, 2022

A draft set of procedures for raising flags (when requested by students within the district) was presented to the board for review and feedback on December 9, 2021. The district is bringing back the draft with changes requested by the board. 

Recommendation to approve the Minutes from the September 9,and 23, October 28th ,November 18th, December 9 and December 13 2021 Board Meetings

Recommend the Board hold a public hearing to receive community input regarding the content of the draft trustee area maps.

The San Mateo Union High School District Board of Trustees is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms, such that the next election for three (3) trustees is scheduled for November 2022, with the remaining trustee seats scheduled for election in November 2024.  On February 25, 2021, the Board adopted Resolution 20-21-12, declaring its intent to transition from at-large to by-trustee area elections, where each Board member must reside within the designated trustee area boundary, and is elected only by the voters in that trustee area.

On August 26 and September 9, 2021, the District Board held two public hearings to receive input from the community on the trustee-area map creation process, pursuant to Elections Code section 10010, subdivision (a)(1).

On January 13, 2022, four (4) proposed trustee area maps were published on the District’s website for public consumption: https://www.smuhsd.org/Page/13739.  On January 20, 2022, the District’s demographers, the National Demographics Corporation, will present information on the trustee area creation process and proposed trustee area maps.  Following the presentation, the first of two statutorily required public hearings will be held to receive input from the community, pursuant to Elections Code section 10010, subdivision (a)(2).

It is recommended that the Board: award the lease-leaseback delivery of the Project to BHM Construction, Inc. as the “best value” lease-leaseback contractor under the RFQ/P, and authorize the Superintendent or his designee to negotiate the proposed terms of the Lease-Leaseback Documents for Board consideration and approval at a duly noticed meeting.

On November 18, 2021, the Board of Trustees authorized issuance of a Request for Qualifications/Request for Proposals for Lease-Leaseback Construction Services for the Project (“RFQ/P”) further to the requirements in Education Code Section 17406.  The RFQ/P provides that the District and the Lease-Leaseback general contractor will enter into the following documents necessary for lease-leaseback delivery of the Project: (1) Site Lease Agreement, (2) Facilities Lease Agreement, (3) Guaranteed Maximum Price Construction Services Agreement, and (4) General Conditions (collectively the “Lease-Leaseback Documents”). 

The Project as described in the RFQ/P consists of the following construction elements:

Encapsulation of the existing transite panels in Buildings 100-400 with new acrylic plaster cladding and storefront systems on exterior walls. Interior exposed transite panels will be encapsulated by constructing metal stud framed infill between existing columns.

The District, through its construction management consultant Greystone West, issued the RFQ/P that was advertised in the Daily Journal on December 2 and 8, 2021.  On December 21, 2021, the District received three (3) proposals from pre-qualified general contractors in response to the RFQ/P: Beals Martin, Rodan Builders, Inc. and BHM Construction Inc. (“BHM”). The proposals were evaluated by the District’s selection committee using “best value” criteria identified in the RFQ/P, including, but not limited to, experience, financial performance and stability, safety record, technical expertise, and price (in the form of a preliminary guaranteed maximum price covering bonds and insurance, general conditions, contractor fee and pre-construction services (the “Preliminary GMP”)).  The selection committee interviewed and scored the top two (2) proposers.  The evaluation matrix showing BHM as the “best value” contractor is attached.

BHM, which had submitted the second lowest cost proposal for their Preliminary GMP in the amount of $1,573,840 received the highest total “best value” score and the selection committee determined its proposal was the “best value” for lease-leaseback delivery of the Project.

The District and BHM will have no contractual obligations related to lease-leaseback delivery of the Project until such time as the District and BHM enter into the Lease-Leaseback Documents.  In addition, the provisions in the RFQ/P will remain in full force and effect until the Lease-Leaseback Documents are executed by the District and BHM. Staff anticipates the Board will consider approval of the forms of the Lease-Leaseback Documents at the February meeting.  Staff also anticipates it will ask the Board to consider approval to issue a Notice to Proceed for pre-construction services at the February meeting.

The construction budget for the Project is $16.28 million and BHM’s proposed final GMP for construction services pricing will be finalized once the California Division of State Architect has approved the plans for the Project, which is expected to be in April.  Staff anticipates the Board will consider approval of the final GMP and authorize issuance of the Notice to Proceed for construction services at the May meeting.

CEQA Compliance: The Project has undergone review and approval under the California Environmental Quality Act (“CEQA”).  The Board at the October 14, 2021, meeting approved the filing of the Notice of Exemption for the Project (SCH# 2021110163) (the “NOE”) and approved the Project.

The Project will be funded by Measure L bond funds.

It is recommended that the Board: award the lease-leaseback delivery of the Project to EF Brett and Company, Inc. as the “best value” lease-leaseback contractor under the RFQ/P and authorize the Superintendent or his designee to negotiate the proposed terms of the Lease-Leaseback Documents for Board consideration and approval at a duly noticed meeting.

On November 18, 2021, the Board of Trustees authorized issuance of a Request for Qualifications/Request for Proposals for Lease-Leaseback Construction Services for the Project (“RFQ/P”) further to the requirements in Education Code Section 17406.  The RFQ/P provides that the District and the Lease-Leaseback general contractor will enter into the following documents necessary for lease-leaseback delivery of the Project: (1) Site Lease Agreement, (2) Facilities Lease Agreement, (3) Guaranteed Maximum Price Construction Services Agreement, and (4) General Conditions (collectively the “Lease-Leaseback Documents”). 

The Project as described in the RFQ/P consists of the following construction elements:

Encapsulate existing transite panels in Buildings 100-400 with new fiber cement panel cladding system or acrylic plaster system with storefront infills on exterior walls.  Interior exposed transite panels will be encapsulated by constructing metal stud framed infill between existing columns.

The District, through its construction management consultant Greystone West, issued the RFQ/P that was advertised in the Daily Journal on December 2 and 8, 2021.  On December 21, 2021, the District received four (4) proposals from pre-qualified general contractors in response to the RFQ/P: Beals Martin, Rodan Builders, Inc., E.F. Brett and Company, Inc. and BHM Construction Inc. The proposals were evaluated by the District’s selection committee using “best value” criteria identified in the RFQ/P, including, but not limited to, experience, financial performance and stability, safety record, technical expertise, and price (in the form of a preliminary guaranteed maximum price covering bonds and insurance, general conditions, contractor fee and pre-construction services (the “Preliminary GMP”)).  The selection committee interviewed and scored the top three (3) proposers.  The evaluation matrix showing EF Brett and Company, Inc. as the “best value” contractor is attached.

EF Brett and Company, Inc., which had submitted the lowest cost proposal for their Preliminary GMP in the amount of $1,668,225 received the highest total “best value” score and the selection committee determined its proposal was the “best value” for lease-leaseback delivery of the Project.

The District and EF Brett and Company, Inc. will have no contractual obligations related to lease-leaseback delivery of the Project until such time as the District and EF Brett and Company, Inc. enter into the Lease-Leaseback Documents.  In addition, the provisions in the RFQ/P will remain in full force and effect until the Lease-Leaseback Documents are executed by the District and EF Brett and Company, Inc. Staff anticipates the Board will consider approval of the forms of the Lease-Leaseback Documents at the February meeting.  Staff also anticipates it will ask the Board to consider approval to issue a Notice to Proceed for pre-construction services at the February meeting. 

The construction budget for the Project is $17.2 million and EF Brett’s proposed final GMP for construction services pricing will be finalized once the California Division of State Architect has approved the plans for the Project, which is expected to be in April.  Staff anticipates the Board will consider approval of the final GMP and authorize issuance of the Notice to Proceed for construction services at the May meeting.

CEQA Compliance: The Project has undergone review and approval under the California Environmental Quality Act (“CEQA”).  The Board at the October 14, 2021, meeting approved the filing of the Notice of Exemption for the Project (SCH# 2021110161) (the “NOE”) and approved the Project. 

It is recommended that the Board: award the lease-leaseback delivery of the Project to Coulter Construction as the “best value” lease-leaseback contractor under the RFQ/P and authorize the Superintendent or his designee to negotiate the proposed terms of the Lease-Leaseback Documents for Board consideration and approval at a duly noticed meeting.

On November 18, 2021, the Board of Trustees authorized issuance of a Request for Qualifications/Request for Proposals for Lease-Leaseback Construction Services for the Project (“RFQ/P”) further to the requirements in Education Code Section 17406.  The RFQ/P provides that the District and the Lease-Leaseback general contractor will enter into the following documents necessary for lease-leaseback delivery of the Project: (1) Site Lease Agreement, (2) Facilities Lease Agreement, (3) Guaranteed Maximum Price Construction Services Agreement, and (4) General Conditions (collectively the “Lease-Leaseback Documents”). 

The Project as described in the RFQ/P consists of the following construction elements:

Encapsulate existing transite panels in Buildings 100-400 with new fiber cement panel cladding system or acrylic plaster system with storefront infills on exterior walls.  Interior exposed transite panels will be encapsulated by constructing metal stud framed infill between existing columns.

The District, through its construction management consultant Greystone West, issued the RFQ/P that was advertised in the Daily Journal on December 2 and 8, 2021.  On December 21, 2021, the District received four (4) proposals from pre-qualified general contractors in response to the RFQ/P: Beals Martin, Rodan Builders, Inc., Coulter Construction and BHM Construction Inc. The proposals were evaluated by the District’s selection committee using “best value” criteria identified in the RFQ/P, including, but not limited to, experience, financial performance and stability, safety record, technical expertise, and price (in the form of a preliminary guaranteed maximum price covering bonds and insurance, general conditions, contractor fee and pre-construction services (the “Preliminary GMP”)).  The selection committee interviewed and scored the top three (3) proposers.  The evaluation matrix showing Coulter Construction as the “best value” contractor is attached.

Coulter Construction, which had submitted the lowest cost proposal for their Preliminary GMP in the amount of $1,352,939 received the highest total “best value” score and the selection committee determined its proposal was the “best value” for lease-leaseback delivery of the Project.

The District and Coulter Construction will have no contractual obligations related to lease-leaseback delivery of the Project until such time as the District and Coulter Construction enter into the Lease-Leaseback Documents.  In addition, the provisions in the RFQ/P will remain in full force and effect until the Lease-Leaseback Documents are executed by the District and Coulter Construction Staff anticipates the Board will consider approval of the forms of the Lease-Leaseback Documents at the February meeting.  Staff also anticipates it will ask the Board to consider approval to issue a Notice to Proceed for pre-construction services at the February meeting. 

The construction budget for the Project is $12.97 million and Coulter’s proposed final GMP for construction services pricing will be finalized once the California Division of State Architect has approved the plans for the Project, which is expected to be in April.  Staff anticipates the Board will consider approval of the final GMP and authorize issuance of the Notice to Proceed for construction services at the May meeting.

CEQA Compliance: The Project has undergone review and approval under the California Environmental Quality Act (“CEQA”).  The Board at the October 14, 2021, meeting approved the filing of the Notice of Exemption for the Project (SCH# 2021110162) (the “NOE”) and approved the Project.

The Project will be funded by Measure L bond funds.

It is recommended that the Board of Trustees approve the selection of Quattrocchi Kwok Architects to provide architectural services for the Burlingame High School and San Mateo High School Gymnasium Projects and authorize the Superintendent or the Superintendent’s designee to negotiate the proposed terms of the architectural services agreement for Board consideration and approval at a duly noticed meeting.

On November 2, 2021, a Request for Proposals was issued to the District’s five approved pool of architects for Measure L Projects. All pool architects submitted proposals and the selection committee reviewed the proposals and interviewed representatives of each of the pool architects.  The selection committee determined that Quattrocchi Kwok Architects was the “best value” architectural firm to provide architectural services for the District’s Gymnasium projects at Burlingame and San Mateo High Schools.

The projects are slated for construction during 2023-2024 and have an established DSA submittal date of November 4, 2022. Staff desires to commence contract negotiations with Quattrocchi Kwok Architects as the “best value” architectural firm as soon as possible to maintain the schedules for the projects.  Staff expects to bring the architectural services agreement for Board of Trustees consideration and approval at either the February 10, 2022 or February 24, 2022 regularly scheduled meeting.

The estimated budgets for architect fees are $1,187,500 for Burlingame High School and $937,500 for San Mateo High School and are incorporated into the project budgets.

The District requests the Board of Trustees approve the revised Miscellaneous Salary Schedule to add the contracted pay rate for substitute administrators as follows:

• Administrator Substitute Daily Rate subbing on a day-to-day basis when the current administrator is sick, on vacation, on a long field trip, etc.
• Contracted substitute administrator position assumes all or most of the duties of the position for an extended period of time, including after school supervision, parent conferences, teacher evaluations, etc.

The District requests the Board of Trustees approve the Memorandum of Understanding and Side Letters between the California School Employees Association, Chapter 519 (CSEA) and the San Mateo Union High School District regarding:

• Increasing the MOU for eligible CSEA classifications to work from home from fifteen (15) days to forty-five (45) days for the remainder of the 2021-2022 school year. At the start of the school year, many classified employees had compelling reasons to work from home. As the new calendar year began, many of these reasons have continued. In general, this working from home option has been beneficial. It has allowed many employees continue working through difficult situations related to the pandemic that would have required them to take several days off and miss work if not for the WFH option. Given the fact that the WFH option was utilized across the District and prevented work stoppages, we would like to extend it to up to 45-days in total for the 2021-22 school year. 

• Side Letter - Temporary reduction of hours for a 1.0 FTE Mental Health Therapist at Aragon High School by 15 hours per week for a total of 22.5 hours per week (.6 FTE) for the spring semester of the 2021-2022 school year.  These hours will be restored to 37.5 hours per week in the 2022-2023 school year.  

• Side Letter - Temporary reduction of hours for a 1.0 FTE Mental Health Therapist - TUPE Program at the District Office by7.5 hours per week for a total of 30 hours per week (.8 FTE) for the spring semester of the 2021-2022 school year.  These hours will be restored to 37.5 hours per week in the 2022-2023 school year.

Approve the 2021-22 Single Plans for Student Achievement (SPSA), as contained in the attachment.

The District requests the Board of Trustees approve the 2021-22 Single Plans for Student Achievement (SPSA).  After a process of data analysis, stakeholder input and ultimately endorsement by each site’s School Site council the SPSA’s were approved. Each school’s SPSA for this school year is a continued evolution from the WASC plans originally developed during the 2017-18 school year.

On March 3, 2020, a measure for the issuance of general obligation bonds of the San Mateo Union High School District (“District”) in the amount of $385,000,000 (“Measure L”) was approved by more than 55% of the voters voting on Measure L. Education Code Section 15278 provides that the governing board of a school district shall establish and appoint members to an independent citizens’ oversight committee.

The Board of Trustees previously established an independent citizens’ bond oversight committee (“Committee”) in connection with issuance of bonds under its Measure M and Measure O.  All of the Measure M bond funds have been fully expended and the role of the Committee in regards thereto has ended. The instant Resolution expands the role of the original the Measure M and Measure O Committee to serve as the Committee for both Measure O and Measure L, amends and restates the Bylaws for the Committee to make them applicable to Measure L and Measure O, and rescinds the previous Bylaws of the Committee.

Approve Amendment to Purchase and Sale Agreement and Joint Escrow Instructions for Sale of Crestmoor School Site to SummerHill Homes, LLC.

At its meeting on December 9, 2021, the Board approved an agreement between the District and SummerHill Homes, LLC, (“SummerHill”) for the purchase of the Crestmoor school site property for a minimum purchase price of $85 million, which is subject to increase based on the number of units ultimately approved for the development of the property.  The District and SummerHill now seek to enter into an amendment of the agreement for the purposes of clarifying the agreement’s effective date and deposit structure.  This is a technical amendment and will not change the total amount of the purchase price or deposits received by the District.  The attached amendment outlines these points of clarification. 

It is recommended that the Board approve the amendment.     

Approve the established graduation dates, times and location as presented.

The manner of graduation celebrations is not yet determined, however staff requests the Board approve the dates and times. 

School, Date and Time, and Location

Aragon High School, Thursday, May 26, 2022, 5:30 pm, Stadium Field

Burlingame High School, Thursday, May 26, 2022, 3:00 pm, Stadium Field

Capuchino High School, Friday, May 27, 2022, 1:00 pm, Stadium Field

Hillsdale High School, Thursday, May 26, 2022, 5:30 pm, Great Court

Mills High School, Friday, May 27, 2022, 3:00 pm, Jim Cox Stadium (Football Field)

Peninsula High School, Wednesday, May 25, 2022, 2:00 pm, Location TBD

San Mateo High School, Thursday, May 26, 2022, (5:00 pm), Stadium Field

Middle College, Tuesday, May 24, 2022, Time & Location TBD

Adult School, Tentative: Wednesday, June 15, 2022

List of Suggested Board Items with suggested Board meeting dates as presently planned:

• Update Logo - simple changes - Look at our Brand Update the image - inside of the circle-TBD
  
• Public Comment Process - TBD
• Flag Discussion - TBD
  
• Vaccination Mandate Spring Semester- TBD