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Pursuant to the contract awarded by the Board of Trustees on November 16, 2017, Western Roofing Service, Inc., has furnished all material and finished all labor for the completion of the work related to the Audubon Roofing Project #17- 131. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Clerk's Office as required by law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE AUDUBON ROOFING PROJECT. 

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On June 7, 2018, the Board of Trustees approved a contract with Aram Electric, Inc., as the lowest bidder for electrical power work for the relocating of four portables at Bayside Academy.  Aram Electric, Inc. was one of multi-prime contractors.

The District accepted the proposal from Aram Electric, Inc.for low voltage data and phone project in amount of $14,000. 

The District in working with Aram Electric, Inc., relocated existing data and phone drops in two portables at the request of the school, which resulted in Change Order No.1 in amount of $1,691.00,  a 12.08% of the original contract.

The new contract amount for the Low Voltage Data and phone work for Aram  Electric, Inc., will be $15,691.00. 
 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CHANGE ORDER NO. 1 FOR ARAM ELECTRIC INC., FOR THE LOW VOLTAGE DATA AND PHONE WORK FOR THE RELOCATION OF FOUR PORTABLES AT BAYSIDE ACADEMY.

$1,691.00 - Measure X funding

Pursuant to the contracts awarded by the Board of Trustees on June 7, 2018, Anaya Construction,  and Aram Electric, Inc., have furnished all materials and finished all labor for the completion of the work related to the Bayside Academy Relocation of Four Portables Project #18-135. With approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE BAYSIDE ACADEMY RELOCATION OF FOUR PORTABLES PROJECT.

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Pursuant to the contracts awarded by the Board of Trustees on June 21, 2018 to multiple General Contractors - Community Playgrounds, Inc., C.F. Archibald, Inc., and SofSurfaces Inc., have furnished all materials and finished all labor for the completion of the work related to the Highlands Elementary Playgrounds Installation, ADA Path of Travel, and Matting Placement Project #17-132. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo Country Recorder's Office as required by the law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE  HIGHLANDS ELEMENTARY PLAY STRUCTURES INSTALLATION, ADA PATH OF TRAVEL AND MATTING PLACEMENT PROJECT. 

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At the August 23, 2018 meeting the Board of Trustees approved a contract with ACE Fire Equipment Service Co. for $12,805.21 to service fire extinguishers District wide, including vehicles.  Several aging extinguishers needed to be replaced as the canisters can no longer retain their pressure and approximately 53 extinguishers needed additional maintenance on their valves.  The cost for this Change Order #01 is $711.44.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER #01 FOR ACE FIRE EQUIPMENT SERVICES FOR NEW FIRE EXTINGUISHERS AND ADDITIONAL MAINTENANCE SERVICE TO APPROXIMATELY 53 EXTINGUISHERS.

$744.11 - Routine Restrictive Maintenance Plan Budget    

The USDA Farm to School Implementation Grant is a two-year grant for $100,000 to further develop existing farm to school initiatives, improving the health of children through nutrition education and the promotion of healthier eating. We are pursuing a collaborative application with La Honda-Pescadero Unified School District, with approximately two-thirds of funding being designated for our district and one-third for our partner district.

If awarded, this grant would provide contracted staffing at four school sites in our district and two sites in La Honda-Pescadero to train teachers to deliver nutrition education lessons and to engage students directly during lunch time. Lunch time activities would include offering taste tests and other activities using the healthy foods being served. Grant funds would also support school gardens and visits from farmers at these sites.

The application is due December 4, 2018, and awards will be made in May 2019. Programs start in July of 2019. An in-kind match of $35,000 is required; this match will be provided through existing school site staff time to participate in the project and through partner contributions, including training for food service personnel and participation of staff and community organizations in the partnering school district.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE APPLICATION FOR THE USDA FARM TO SCHOOL IMPLEMENTATION GRANT.

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The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Child Nutrition Services-- Disposal of equipment: dishwasher, pallet jack, and mixer.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 17/18-19 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

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Government Code 53646 imposes disclosure requirements on all Government Agencies. District staff must provide a quarterly report to the Board.

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF), in a Federal Deposit Insurance Corporation, insured accounts in a bank or savings and loan association, in a county investment pool, or any combination of these, staff will provide the most recent quarterly statement received by the local agency from these institutions.

Gross interest earned for the quarter ending September 30, 2018 is as follows:

California State Treasurer - LAIF: 2.002%

San Mateo County Treasurer: 2.026%

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2018-2019 budget.

IT IS RECOMMENDED THAT THE SMFCSD BOARD OF TRUSTEES NOMINATE A REGION 5 DELEGATE TO CSBA.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES DISCUSS A PROCESS FOR APPOINTMENT TO THE EQUITY TASK FORCE AND PROVIDE DIRECTION TO STAFF.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON STUDENT ATTENDANCE DURING THE 2017-18 SCHOOL YEAR.

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On February 5, 2008, the San Mateo-Foster City School District successfully passed the Measure L Capital Facilities Bond.  The election was conducted under Proposition 39, which establishes strict accountability.  The District established a Citizens' Bond Oversight Committee (CBOC), which has the duties and oversight set forth in the Board approved Committee Bylaws.  The CBOC does not have independent legal capacity from the District.  

After ten years, and as Measure L comes to a close, fewer and fewer community members have expressed interest in joining the CBOC, consequently a quorum has been difficult to attain at recent meetings.  On August 23, 2018, the Board approved Resolution No. 05/18-19, expanding the responsibilities of the Measure X CBOC to include reviewing the financial expenditures of Measure L bond proceeds, and combining the L and X CBOC members into a new Measure X CBOC. 

A final progress report of the activities of the Measure L CBOC will be presented by it's chairman, Mr. Ryan Nobrega.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE FINAL MEASURE L CITIZENS BOND OVERSIGHT COMMITTEE REPORT IN ACCORDANCE WITH BOARD RESOLUTION NO. 05/18-19 APPROVED ON AUGUST 23, 2018.

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