banner

REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
January 10, 2019 6:30PM
1170 Chess Drive Foster City, CA 94404

Mission Statement:
VISION STATEMENT: “The San Mateo-Foster City School District educates and inspires students to live, lead, and learn with integrity and joy.”
1. CALL TO ORDER: 5:30 P.M.
2. RECESS TO CLOSED SESSION
2.1. GOVT. CODE § 54957 - PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE.
2.2. GOVT. CODE § 54957.6 – CONFERENCE WITH LABOR NEGOTIATOR(S) – Agency Designated Representative: Dr. Joan Rosas. Employee Organization: SMETA, CSEA and/or SMEAA.
2.3. GOVT. CODE 54956.9 - CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation: (1 case).
3. RECONVENE TO REGULAR MEETING
3.1. Report out of Closed Session
3.2. Flag Salute
3.3. Roll Call
3.4. Approval of Agenda: January 10, 2019 (v)Was edited within 72 hours of the Meeting
3.5. Approval of Minutes
3.5.1. December 6, 2018 - Regular (v)
Attachments:
Draft Minutes for December 6, 2018 Regular Board Meeting 01021
3.5.2. December 20, 2018 - School Visitations (v)
Attachments:
Draft Minutes for December 20, 2018 School Visitations 0102
4. STATEMENTS
4.1. Public Statements Related to Non-agenda Topics:
4.2. Public Statements Related to Agenda Items: Persons will be called on at the appropriate time
4.3. Foundation/Committee Reports
4.4. Announcements
5. PROPOSED CONSENT AGENDA (v)
5.1. EDUCATION/STUDENT SERVICES
5.1.1. California State Preschool Program Expansion Funding Request for Applications
Rationale:

The California Department of Education (CDE), Early Learning and Care Division (ELCD) announced the availability of approximately $112 million to expand California State Preschool Program (CSPP) services statewide. This includes funds appropriated in the 2018–2019 Budget Act, as well as funds that were previously allocated in prior years for ELCD services but were not awarded and thus available to be used to expand CSPP services.

Approximately $110 million is available for either local educational agency (LEA) applicants to provide full-day/full-year or part-day/part-year services or for non-LEA applicants to provide part-day/part-year services on or after April 1, 2019. Funding for the $110 million will be allocated by county and, within each county, by Local Planning Council (LPC) priority area.

This grant opportunity will provide the San Mateo-Foster City School District with the funds needed to open an additional full-day/full-year preschool program for our State subsidized families.

Children's success in early elementary is impacted by their early experiences. Research shows that children who attend high quality early education programs are more successful in school, have lower drop-out rates and are better readers. Preschool programs have been the District’s ongoing commitment to support young children and their families since the 1960’s.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE SUBMISSION OF THE CALIFORNIA STATE PRESCHOOL PROGRAM EXPANSION FUNDING REQUEST.




Financial Impact:

Potential funding: $349,771

5.1.2. Resolution No. 19/18-19 for Attendance Due to Emergency Conditions for State Subsidized Preschool/School-Age Programs
Rationale:

On Friday, November 16, 2018 the District closed all programs, including state subsidized preschool and school-age programs due to circumstances beyond the control of the District.  The smoke from the Camp Fire in Butte County created unhealthy air quality in the Bay Area, therefore, the District decided to close all programs.  Attached is the daily attendance for both certified and non-certified children for the week prior to the date operation was suspended.  This resolution along with the attendance report are a State requirement in order to claim the day and not incur a loss of funds.



 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 19/18-19 FOR ATTENDANCE DUE TO EMERGENCY CONDITIONS FOR STATE SUBSIDIZED PRESCHOOL/SCHOOL-AGE PROGRAMS TO PROVIDE AGAINST LOSS OF FUNDS DUE TO CIRCUMSTANCES THAT ARE BEYOND THE CONTROL OF THE DISTRICT.




Financial Impact:

The loss of funds for Friday, November 16, 2018.

Attachments:
CCTR Attendance for Closure 11.16.18
CSPP Attendance for Closure 11.16.18
Resolution No. 19 18-19 - Emergency Closure Preschool 011019
5.1.3. After School Education and Safety (ASES) Program Renewal Grant Application
Rationale:

The District received funding from the After School Education and Safety Grant (Prop 49) in 2007. The ASES grant provides funding to include families access subsidized after school care at Fiesta Gardens, George Hall, LEAD, and Sunnybrae schools.  This renewal is required to continue the program.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE SUBMISSION OF THE ASES GRANT RENEWAL APPLICATION.


Financial Impact:

If awarded: $341,955.25



5.1.4. Interdistrict Transfer BP 5117.1 and AR 5117.1 - San Mateo Union High School District
Rationale:

The San Mateo Union High School District (SMUHSD) is offering the children of qualifying certificated, classified and administrative staff in the SMFCSD the opportunity to attend SMUHSD schools if the SMFCSD approves a reciprocal policy for the children of SMUHSD employees.

The attached policy would allow up to 10 children of SMUHSD employees to apply for and obtain an iterdistrict transfer to a school with the available space.   

New Board Policy and Administrative Regulation:

     BP:5117.1  Interdistrict Transfer For Children of San Mateo Union High 

     School District Employees
     AR:  5117.1  Interdistrict Transfer For Children of San Mateo Union High 
     School District Employees


 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE FOR FIRST READING BOARD POLICY 5117.1 AND ADMINISTRATIVE REGULATION 5117.1
Attachments:
Interdistrict Transfer with SMUHSD AR-5117.1 011019
Interdistrict Transfer with SMUHSD BP-51171.1 011019
5.2. BUSINESS/FINANCE
5.2.1. Audubon Elementary School - Metal Shade Structure Project #14-85 - DSA #01-116057
Rationale:

Pursuant to the contracts awarded by the Board of Trustees on December 7, 2017, Community Playgrounds has furnished all materials and finished all labor for the completion of the work related to the Audubon  Elementary School Metal Shade Structure Project #14-85. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo Country Recorder's Office as required by the law.


 
Recommended Motion:
THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE AUDUBON ELEMENTARY SCHOOL METAL SHADE STRUCTURE PROJECT.
Financial Impact:

None

Attachments:
County Notice of Completion Form
5.2.2. Brewer Island Elementary School - Fire Line Backflow Device Replacement
Rationale:

Every year Cal Water inspects and tests all the backflows at the District sites.  Each site has at least three backflows: irrigation, domestic water, and the fire line.  The backflow is a device that is attached to any water supply going into the site, and the purpose of the backflow is to prevent water that could be contaminated from going back to the water system.  At Brewer Island, the fire line backflow, which is the original backflow, has been leaking and will need to be replaced.  It has been inspected by Cal Water, tested and failed.  

Through the California Uniform Public Construction Cost Accounting (CUPCCA), the District is allowed to contract directly with a vendor of it's choosing so long as the contract amount is below $60,000.00.  In this case, the District requested an estimate from Caccia Plumbing.  The cost to replace the fire line backflow at BIES is $26,634.00. 



 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH CACCIA PLUMBING FOR THE REPLACEMENT OF THE FIRE LINE BACK FLOW AT BREWER ISLAND ELEMENTARY SCHOOL.

Financial Impact:

$26,634.00 - Routine Restrictive Maintenance

Attachments:
Caccia Pluming Estimate 011019
5.2.3. George Hall Elementary School - Metal Roofing Shade Structure - NSP3 (Manufactured Assembly Parts only).
Rationale:

The District-wide Shade Structures Project (Project) was approved as a part of Measure L funding. The shade structure at George Hall Elementary is a part of this Project. 

The administration negotiated the purchase of a metal shade structure for the George Hall Elementary School with NSP3.  The District is able to make a one time purchase, without bidding or piggy backing, of the shade structure if it is under the bid limit of $90,200 per California Public Contract Code Section 20111, Paragraph A.  This metal shade structure is under the bid limit and is pre-approved by the Division of the State Architects (DSA) Office. 

The administration recommends awarding the purchase contract to NSP3. The contract is within Measure L Funding.  

 





 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ENGINEERING, MATERIAL MANUFACTURING, AND PURCHASING CONTRACT WITH NSP3 REGARDING THE SHADE STRUCTURE AT GEORGE HALL ELEMENTARY SCHOOL.

Financial Impact:

$86,247.17 - Measure L Funding

Attachments:
Measure L Budget Summary as of 11.30.18 011019
5.2.4. Notice of Completion - Highlands Elementary Shade Structures Project - Multiple General Contractors
Rationale:

Pursuant to the contracts, awarded by the Board of Trustees on June 21, 2018 to multiple  General Contractors - Community Playgrounds, Inc., and C.F. Archibald, Inc., have furnished all materials and furnished all labor for the completion of the work related to the Highlands Elementary Two Shade Structures installation and ADA Path of Travel, Project 18-136. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by the law. 


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE HIGHLANDS ELEMENTARY TWO SHADE STRUCTURES AND ADA PATH OF TRAVEL PROJECTS.

Financial Impact:

None

Attachments:
Notice of Completion - Highlands Shade Structures and ADA
5.2.5. Highlands Elementary School - Metal Shade Structures Project - Community Playgrounds, Inc., - Change Order No.2
Rationale:

On June 21, 2018 the Board approved Community Playgrounds, Inc., as the contractor/installer of two shade structures at Highlands Elementary Schools in the amount of $151,156.00.

During the construction, the contractor encountered unexpected rock formation in the soil, which delayed timely installation of shade structures. In order to open the shade structures after the fall break, the contractor worked overtime. Furthermore the school and community requested that rain gutters be installed on the second shade structure.

The cost of Change Order No.2 is $7,600.05 which is 5.03% of the original contract. To date, the cost of Change Orders No. 1 and 2 is $44,914.51, which is 29.71% of the original contract.

The new contract amount for the Community Playgrounds, Inc., is $196,070.51, which is within the Measure L budget.    



 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO.2 FOR THE COMMUNITY PLAYGROUNDS, INC., FOR THE HIGHLANDS SHADE STRUCTURES INSTALLATION PROJECT IN THE AMOUNT OF $7,600.05

Financial Impact:

$7,600.05 - Measure L Funding


Attachments:
Highlands Shade Structures - CO No.2 - Community Playgrounds
Measure L Budget Summary as of 11.30.18 011019
5.2.6. Highlands Elementary School - ADA Path of Travel, Shade Structures - Change Order No.1 - C.F.Archibald
Rationale:

On June 21, 2018, the board of Trustees approved the contract with C.F.Archibald Paving, Inc., for the Highlands Elementary School Shade Structures ADA Path of Travel (POT) project in the amount of $31,000.00.  A POT is identified as the route that someone with mobility issues will use to get around the campus.  

The District, in working with C.F.Archibald Paving, Inc., encountered areas in the POT that are steeper than what is allowable by code.  It was therefore necessary to correct the steeper portions to a more gradual slope so that it is a legal POT.  

The cost of of Change Order No.1 to the original contract is $3,502.50 (11.30% of the original contract).

The new contract amount with C.F.Archibald Paving, Inc. is $34,502.50, which is within the budget for Highlands Elementary School Shade Structures ADA Path of Travel Project.
 




 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CHANGE ORDER NO.1 FOR C.F.ARCHIBALD PAVING, INC., FOR THE HIGHLANDS SHADE STRUCTURES ADA PATH OF TRAVEL PROJECT.


Financial Impact:

$3,502.50 - Measure L Funding

Attachments:
Highlands Shade Structures ADA Project - CO No.1 - Archibald
Measure L Budget Summary
5.2.7. Sunnybrae Elementary - Roofing Project - Skyline Engineering - Amendment No.1
Rationale:

On November 2, 2017, the Board of Trustees approved the State Roofing System as a contractor for the Sunnybrae Roof Replacement Project. Skyline Engineering was the project's consulting engineer and waterproofing consultants. Per their original proposal, only 3 inspections and associated reports were agreed upon in the original contract.  The District requested Skyline Engineering complete additional testing to ensure that the roofing is properly installed and the right materials were used in the installation.    

Amendment No.1 increased the scope of work and required 3 more inspections and follow up reports in the amount of $1,500.

The new contract amount will be $3,500.00, which is within the Measure L Funding.
 


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AMENDMENT NO.1 FOR SKYLINE ENGINEERING FOR THE ROOFING PROJECT AT THE SUNNYBRAE ELEMENTARY SCHOOL. 


Financial Impact:

$1,500.00 - Measure L Funding

Attachments:
Measure L Budget Summary as of 11.30.18 011019
Sunnybrae Roofing, Skyline Engineering, Amendment 1
5.2.8. Procore - Construction Management Software for Measure X Phase I Schools
Rationale:

Some of the Phase I Measure X projects (Abbott Gym/Classrooms, Borel Gym/Classrooms, and the New Elementary School in Foster City) have a construction duration that varies from  12 to 18 months. In that time, there will be an enormous amount of information being exchanged between the District, the architects and design teams, the contractors and sub-contractors, as well as the District with all government agencies that have jurisdiction over the school projects.  A mechanism to manage the exchange and tracking of information is essential.  Procore is a construction management software that is used to manage all the information that will be shared with the project team.  All members of the project team are given access to upload/download documents and to answer all questions related to the project.  Procore can also be used as the repository for all photos/videos to document the construction progress. 

The cost of the software is based on the construction value of all of the District's Phase I projects.  It will be $40,674.00 per year or a fraction of a year beyond the one year.  Therefore the cost to implement Procore for all the District's Phase I projects is $81,348.00 for a two-year license.  Invoicing is on a yearly basis.

For the Bayside Gym Project, Procore is already being used and is funded by the Architect.       



 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE TWO-YEAR LICENSE SUBSCRIPTION TO PROCORE TO MANAGE THE PHASE I CONSTRUCTION PROJECTS - ABBOTT GYM AND CLASSROOMS, BOREL GYM AND CLASSROOMS, AND THE NEW ELEMENTARY SCHOOL IN FOSTER CITY.

Financial Impact:

$81,348.00 Measure X Funding


Attachments:
Measure X Budget summary as of 11.30.18 011019
Procore Proposal
5.2.9. Board Resolution No. 20/18-19 - General Pre-Qualification Process for Prime Contractors and Sub ContractorsWas edited within 72 hours of the Meeting
Rationale:

The District will be soliciting bids according to the Design Bid Build procurement method for construction projects.  Due to the nature and complexity of the District's construction projects, the District is opting to pre-qualify all general contractors interested in submitting a bid for the projects.  Additionally, first tier MEP sub contractors, working on a project of at least $1 million, also need to go through the pre-qualification process prior to submitting their bid to the general contractor.   The pre-qualification process allows the District to screen applicants by reviewing any prior non compliance issues, bonding ability, and evaluating prior work performance. 

A prior Board Resolution No. 8./09-10, regarding contractor prequalification was approved on February 4, 2010, however this new resolution updates the previous resolution by adding additional language per Public Contract Code 20111.6.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY RESOLUTION NO. 20/18-19 ALLOWING THE DISTRICT TO PRE-QUALIFY GENERAL CONTRACTORS AND SUBCONTRACTORS PRIOR TO SUBMITTING A BID FOR CONSTRUCTION PROJECTS. 


Financial Impact:

No Cost

Attachments:
Resolution No. 20 18-19 Prequal Resolution Ratifying Prime Contractors and Subcontractors 011019
5.2.10. Board Resolution No. 21/18-19 - Pre-Qualification Process for the New School in Foster CityWas edited within 72 hours of the Meeting
Rationale:

The District will be soliciting bids according to the Design Bid Build procurement method for the New School in Foster City.  Due to the nature and complexity of the construction involved in building the New School in Foster City, the District is opting to pre-qualify all general contractors interested in submitting a bid for the project.  Additionally, first-tier MEP subcontractors working on a project of at least $1 million, will also need to go through the pre-qualification process prior to submitting their bid to the general contractor.      

The pre-qualification process allows the District to screen applicants by reviewing any prior non compliance issues, bonding ability, and evaluating prior work performance.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 21/18-19 ALLOWING THE DISTRICT TO PRE-QUALIFY GENERAL CONTRACTORS AND SUBCONTRACTORS PRIOR TO SUBMITTING A BID FOR THE NEW SCHOOL IN FOSTER CITY PROJECT.  


Financial Impact:

No Cost

Attachments:
Resolution No. 21 18-19 Prequal for Prime Contractors and Subcontractor School in FC 011019
5.2.11. Contracts & Consultants $45,000 and Under
Rationale:

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Attachments:
Contract Ratification 011019
5.2.12. Listing of Payments to Meet District Expenditures
Rationale:

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Financial Impact:
Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted.
Attachments:
Warrants Report 011019
5.2.13. Gifts presented to the schools
Rationale:
Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.
 
Recommended Motion:
IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.
Financial Impact:
The District receives direct benefit from these gifts, either in the form of cash contributions or goods and services.
Attachments:
Gifts Presented to the Board 011019
5.3. HUMAN RESOURCES
5.3.1. Assignments Noted for Individuals Listed
Rationale:
The Human Resources Department has received and processed all necessary documents for personnel actions.
 
Recommended Motion:
IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED. 
Financial Impact:

None – Expenditure provided for in the 2018-2019 budget.


Attachments:
Assignments for Noted Individuals HR 011019
5.3.2. Resignations, Releases, and/or Retirees
Rationale:
The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.
 
Recommended Motion:
IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.
Financial Impact:
None - Replacement will be employed to fill vacated positions
Attachments:
Resignation Releases and or Retirees HR 011019
6. SUPERINTENDENT SERVICES/BOARD
6.1. California School Boards Association (CSBA) Annual Education Conference - Information Sharing
Rationale:

Trustees who attended the annual CSBA conference will present information gathered at various seminars.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION GATHERED AT THE ANNUAL CSBA CONFERENCE.

6.2. “At Large” and “By District” Elections
Rationale:

The San Mateo-Foster City School District currently elects its five Trustees by the “at large” method. That means the entire electorate within the San Mateo-Foster City School District votes to elect each of the five Trustees and the Trustees may live anywhere within the San Mateo-Foster City School District. An alternative method of election is electing Trustees “by district.” In a pure district-based method, the population is apportioned into smaller trustee areas (which the law calls “districts,” which creates some confusion as it relates to school districts in particular) and each trustee area or district’s electorate votes for, and elects a single Trustee that must reside within the apportioned district.

California law disfavors “at-large” election methods. In 2002, California enacted the California Voting Rights Act of 2001. The Act prohibits the use of “at-large” voting methods when they result in a protected class, defined “as a class of voters who are members of a race, color, or language minority group,” being impaired from electing candidates of its choice “or influencing the outcome of an election.”

Staff believes the San Mateo-Foster City School District should explore whether moving to a "by-district" method is in the best interest of the District. The size of our school District, and its distinct suburban communities, may result in the unintended consequence of impairing the election of candidates that might be preferred by protected classes within our District. The County Counsel’s office will be presenting information at the meeting about the process that would need to be undertaken in order to transition, should the Board so desire, to "by-district" election of Trustees.

If the Board does give direction to staff to further explore and/or proceed to transition to a “by district” process to elect trustees,  it will need to discuss, gather public input, and develop an action plan and timeline for its implementation.  


 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD RECEIVE INFORMATION ON AND DISCUSS WHETHER TO MOVE THE DISTRICT TO A "BY DISTRICT" TRUSTEE ELECTION PROCESS.
6.3. Equity Task Force Selection Process/Scoring Rubric/Planning for First MeetingWas edited within 72 hours of the Meeting
Rationale:

The SMFCSD's Equity Agenda requires the selection of members for an Equity Task Force.  A selection process with a scoring rubric will be reviewed and thoughts will be shared on the facilitation of the first meeting.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES REVIEW THE THE EQUITY TASK FORCE SELECTION PROCESS AND SCORING RUBRIC AND PROVIDE DIRECTION TO STAFF ON BOTH THE SELECTION PROCESS/ SCORING RUBRIC AND PLANNING FOR THE FIRST MEETING.


Attachments:
Task Force Scoring Rubric Ideas - Draft 011019
7. BUSINESS/FINANCE
7.1. 2017-18 Audited Financial Statements
Rationale:

Chavan & Associates, LLP has completed the audit for the fiscal year ending June 30, 2018.  The audit report is presented in the format required by Government Auditing Standards.

The Management Discussion and Analysis (MD&A) is a narrative and analysis of the District’s financial statements.

The fund financial statements provide detailed financial information about the District’s collective major funds as required per the Government Auditing Standards, rather than reporting on funds individually. The General Fund (Fund 1) is always a major fund and the other major funds for the District for 2017-18 are:  Deferred Maintenance (Fund 14), Special Reserve (Fund 17), Building Fund (Fund 21), Retiree Benefits (Fund 71), and the Bond Interest and Redemption Fund (Fund 51).

The notes to the financial statement include capital assets and long term debt.  Capital assets have a useful life of five or more years and include land, land improvements, buildings, building improvements, and equipment with a value of $5,000 or more.  Assets are reflected in the statement at historical cost net of accumulated depreciation.

There are no audit findings or recommendations for 2017-18.

Copies of the complete audit report are available for review at the District Office, Fiscal Services Department, 1170 Chess Drive, Foster City.

Mr. Sheldon Chavan, Chavan & Associates Partner, will be present to answer any questions about the audit.



 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDING JUNE 30, 2018.



Attachments:
Audited Financial 2017-2018 011018
8. HUMAN RESOURCES
8.1. AB 1200 Public Disclosure of Collective Bargaining Unit Agreement (SMETA)
Rationale:

On November 26, 2018, the San Mateo Elementary Teachers' Association (SMETA) and the San Mateo-Foster City School District (SMFCSD) reached a tentative agreement and completed re-opener negotiations for 2018-2019 and salary negotiations for 2019-2020.

Assembly Bill (AB) 1200 requires local education agencies to publicly disclose costs related to provisions of all collective bargaining agreements prior to entering into a written agreement. Attached for information to the Board are copies of the disclosure forms for employees in the SMETA unit which summarizes the financial implications of the major provisions of the agreement.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED. 



Financial Impact:

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2018-2019 school year. The costs will be $1,884,814 for 2018-2019, $3,508,907 for 2019-2020 and $3,536,914 for 2020-2021. 


Attachments:
AB 1200 Public Disclosure-SMETA
8.2. SMETA-SMFCSD Tentative Agreement and Salary Schedules (v)
Rationale:

On November 26, 2018, the San Mateo Elementary Teachers' Association (SMETA) and the San Mateo-Foster City School District (SMFCSD) completed their reopener negotiations for the 2018-2019 and salary negotiations for 2019-2020.  The parties agreed on the following changes to the current 2016-2019 Collective Bargaining Agreement effective ratification by the Governing Board.  All Memorandums of Understanding shall remain in effect except for the modifications listed in this Tentative Agreement.

 The modifications are summarized as follows and include:

  • Article 5 - Compensation

  3% increase to the 2018-2019 salary schedule retroactive to July 1, 2018

  2.5% increase to the 2019-2020 salary schedule effective July 1, 2019

  Prior experience credit on salary schedule to a maximum of twelve (12) years

  Title 1 School stipend at $1,000 per year

  Montessori Certification stipend at $1,000 per year

  • Article 6 – Hours

New 6.1.7 Early Release Time

One early release day per month for grade level, cross grade level and/or departmental teams will be used for professional development, collaboration, instructional planning with input from site administrator.

  • Article 8 - Class Size

  Elementary Physical Education classes at no more than 36 students

  Stipend $165 per month for each student over the class size maximum up to $495 per month

  Amendments to language related to inclusion of students in general education setting   




 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE TENTATIVE AGREEMENT AND ASSOCIATED SALARY SCHEDULES BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT (SMFCSD) AND SAN MATEO ELEMENTARY TEACHERS ASSOCIATION (SMETA) AS NEGOTIATED

Financial Impact:

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2018-2019 school year. The costs will be $1,884,814 for 2018-2019, $3,508,907 for 2019-2020 and $3,536,914 for 2020-2021.  Included is the Tentative Agreement and associated salary schedules reflecting the negotiated salary increases for 2018-2019 and 2019-2020.


Attachments:
1819 SMETA Salary Schedules
1920 SMETA Salary Schedules
SMETA TA 11-26-18
8.3. AB 1200 Public Disclosure of Collective Bargaining Unit Agreement (CSEA)
Rationale:

On November 29, 2018, the California School Employees Association (CSEA) Chapter 411 and the San Mateo-Foster City School District (SMFCSD) reached a Tentative Agreement to settle the 2018-2021 successor agreement.   

Assembly Bill (AB) 1200 requires local education agencies to publicly disclose costs related to provisions of all collective bargaining agreements prior to entering into a written agreement. Attached for information to the Board are copies of the disclosure forms for employees in the CSEA unit which summarizes the financial implications of the major provisions of the agreement.


 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED

Financial Impact:

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2018-2019 year. The costs include $ 482,118 for 2018-2019, $903,823 for 2019-2020 and $923,472 for 2020-2021. 

 


Attachments:
AB 1200 Public Disclosure-CSEA
8.4. CSEA-SMFCSD Tentative Agreement and Salary Schedules (v)
Rationale:

On November 29, 2018, the California School Employees Association (CSEA) Chapter 411 and the San Mateo-Foster City School District (SMFCSD) reached a Tentative Agreement to settle the 2018-2021 successor agreement.  The modifications are summarized as follows and includes:

The modifications are summarized as follows and includes:  

  • Article 3 – Check Off and Organizational Security

  Modification to language related to membership per changes in the law  

  • Article 5 – Organization Rights

  Modification to language related to release time to conduct CSEA business with prior written notice  

  • Article 6 – Hours and Overtime

Procedures for offering additional work during summer cleaning to custodians that includes notification and priority given by seniority

  • Article 7 - Vacations

Procedures for scheduling vacations for custodians with timelines for notification and priority given by seniority


  • Article 8 – Leaves

  Update language for parental leave per changes in the law

  • Article 21- Pay and Allowances

  3% increase to salary schedule retroactive to July 1, 2018

  2.5% increase to salary schedule effective July 1, 2019  

  • Article 29 – Professional Growth

Modification to language related professional growth stipends that includes an increase in the number of stipends that may be earned to fifteen (15) stipends during his/her employment.




 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE TENTATIVE AGREEMENT AND ASSOCIATED SALARY SCHEDULES BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT (SMFCSD) AND CHAPTER 411 OF THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) AS NEGOTIATED.

 


Financial Impact:

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2018-2019 year.  The costs include $482,118 for 2018-2019, $903,823 for 2019-2020 and $923,472 for 2020-2021.  Included is the Tentative Agreement and salary schedules reflecting salary increases negotiated for 2018-2019 and 2019-2020.


Attachments:
CSEA TA 11-29-18
CSEA TA 2018-2019 HRLY w 3% Increase Draft 011019
CSEA TA 2019-2020 HRLY w 2.5% Increase Draft 011019
8.5. SMFCSD Calendars for the 2019-2020 and 2020-2021 school year (v)
Rationale:

The San Mateo-Foster City District and the SMETA bargaining teams negotiated the calendars for the 2019-2020 and 2020-2021 school year. The calendars were developed with attention to:

  • Alignment with the start date with San Mateo Union High School District calendar to accommodate families and staff with students in both districts.
  • Alignment of winter and spring breaks with San Mateo Union High School District calendar
  • Length of fall break that would best serve interests of families and staff
  • Professional development and work dates that would benefit staff
  • Requirement to be in school on census day in October

Two draft calendars for 2019-2020 and two drafts for 2020-2021 were offered to the SMETA membership for vote. Attached for the Board’s review are the calendars recommended by the District and SMETA negotiations teams. 


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT CALENDARS FOR 2019-2020 AND 2020-2021 AS PRESENTED.



Financial Impact:
None 

Attachments:
2019-2020 Calendar A Option 2 wk fall break
2020-2021 Calendar Y-1 wk fall break-1 wk Thanksgiving Break
9. BOARD MEMBER STATEMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
10. SUPERINTENDENT REPORT AND FUTURE MEETING DATES
11. ADJOURNMENT
11.1. Adjournment (v)
Disability Information:
"Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.

Published: January 4, 2019, 4:32 PM

The resubmit was successful.