All CSPP subsidized preschool classrooms and the CCTR subsidized school-age class are licensed by the Department of Social Services, Community Care Licensing.  SMFCSD will be adding an additional CSPP subsidized preschool classroom and be moving some existing preschool and school-age classrooms to different rooms.  These changes require SMFCSD to submit an application for each change.  The Community Care Licensing needs a resolution giving the following people authority to sign the transactions: Sarah Drinkwater, Assistant Superintendent, Student Services and Karrie Haselton, Principal, Child Development.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE RESOLUTION NO. 25/18-19 FOR DEPARTMENT OF SOCIAL SERVICES, COMMUNITY CARE LICENSING.

N/A

The Low-Performing Student Block Grant is a state education funding initiative with the goal of providing grant funds to local educational agencies (LEAs) serving pupils identified as low-performing on state English Language Arts or Mathematics assessments who are not otherwise identified for supplemental grant funding under the local control funding formula or eligible for special education services as specified in Education Code.  The presentation summarized the plan for how the funds will be used to increase or improve evidence-based services for pupils identified.

Note:  This grant does not require a proposal.  SMFCSD automatically receives the funds when the Board approved plan is uploaded.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PLAN FOR THE LOW-PERFORMING STUDENT BLOCK GRANT (LPSBG)

$741,000 - First apportionment (1/2) is $370,505 (based on 375 eligible students)

Building off the school climate survey work begun in Spring 2018 for nine SMFCSD schools, the 2018-2019 contract extends this work to ten schools. For the ten schools, services include the development of school climate solutions, additional school climate surveys, emotional intelligence surveys for staff at select schools and school climate consulting in general.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT WITH EQ VEHICLE FOR SCHOOL CLIMATE CONSULTING SERVICES FOR THE 2018-2019 SCHOOL YEAR.

 $58,550

At the August 23, 2018 meeting of the Board of Trustees, the Board approved Resolution No. 05/18-19 which amended and restated the District's bylaws for the Citizen's Bond Oversight Committee(CBOC).  In effect, this expanded the responsibilities of the Measure X committee by having financial oversight over the remaining Measure L bond proceeds.  Furthermore, members of both CBOCs were combined to form one Measure X committee and the existing members were granted two year terms.  This new committee is comprised of 6 members however, it is still lacking representation from a member of the business community, and representation from a parent/guardian with a child in the District and active in a PTA.  

In September 2018, the Facilities Department published an advertisement for two consecutive weeks to solicit volunteers to be members of this new committee.  Notices were also published on the District website, the San Mateo County Office Education's  website, and all school principals were asked to publish the notice on their schools' websites. 

Applications were received from four candidates who will engage in an interview process involving two Board members, the Superintendent, and staff .  Recommended members will be presented to the Board for approval on February 21, 2019.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPOINT THE RECOMMENDED CANDIDATES FOR A ONE-YEAR TERM TO THE MEASURE X CITIZENS BOND OVERSIGHT COMMITTEE .

Measure X Funding - Approx. $800 for Advertising 

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• The Children's Annex-- Disposal of equipment from various sites: twenty desktops, two laptops, 4 freezers and one industrial refrigerator.
• Technology Department--Disposal of equipment: four servers, switches, and other equipment.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 26/18-19 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

None

None – Expenditure provided for in the 2018-2019 budget.

The Equity Resolution calls for representation from students, staff, parents, and community members.  At the February 7, 2019 Board Meeting the Trustees directed staff to reexamine the parent applications to identify a parent of an English Learner to join the Equity Task Force. Francisco Guzman was identified and is interested in serving.  He is being recommended to the Board as the final member of the Equity Task Force.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE FINAL MEMBER TO THE EQUITY TASK FORCE.

John Whitehurst of Whitehurst Mosher Campaign Strategy and Media will provide a review of learnings from the Measure V campaign and how this information can be utilized in the future.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE AND DISCUSS INFORMATION RELATED TO THE MEASURE V CAMPAIGN.

There are three vacancies for the 2019 Delegate Assembly-Sub Region 5-B.  Three Delegates are running for the three positions:  Davina Drabkin from Burlingame, Carrie Du Bois from Sequioia, and Gregory Land from San Mateo Union High School District.  The Board may vote for up to three candidates, however, the Board may cast no more than one vote for any one candidate.  The ballot also allows for write-in candidates.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES VOTE FOR UP TO THREE DELEGATES.

The Borel Middle School New Gymnasium/Classroom Building Project was selected as a Phase I Measure X Construction Project at the January 21, 2016 Board Meeting.  The District, through Public Contract Code, solicited bids for the Increment #1 (Sitework) of the New Gymnasium/Classroom Project at Borel Middle School.

The District recommends awarding the contract in the amount of $6,506,000.00 to Rodan Builders, Inc. for the Increment #1 (Sitework) of the Borel Middle School New Gymnasium/Classroom Project. 

If Rodan Builders Inc. pulls their bid, the District recommends awarding the contract to the next lowest responsible and responsive bidder.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RODAN BUILDERS, INC. FOR THE INCREMENT #1 (SITEWORK) ASSOCIATED WITH THE BOREL MIDDLE SCHOOL NEW GYMNASIUM/CLASSROOM PROJECT.

$6,506,000.00 - Measure X Funding (Base Bid of $6,476,000.00 + $30,000.00 Paving Allowance)

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE SAN MATEO ELEMENTARY TEACHERS ASSOCIATION (SMETA) INITIAL PROPOSAL FOR THE 2019-2022 SUCCESSOR NEGOTIATIONS WITH THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT (SMFCSD) 

Unknown at this time

Per Government Code 3547, all initial contract proposals of the Board and an employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public records.

Attached and presented to the Board is the SMETA initial proposal for the 2019-2022 successor negotiations including:

Article 3 Employee Rights

Article 4 Association Rights

Article 5 Compensation and Benefits

Article 6 Hours

Article 7 Assignment, Transfers and Filling of Vacancies

Article 8 Class Size

Article 9 Evaluation

Article 10 Leaves

Article 11 Teacher Support Program

Article 12 Safety Conditions of Employment

Article 19 Term of Agreement

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE SMETA INITIAL PROPOSAL FOR THE 2019-2022 SUCCESSOR  NEGOTIATIONS WITH THE DISTRICT.

Unkown at this time 

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT (SMFCSD) INITIAL PROPOSAL FOR THE 2019-2022 SUCCESSOR NEGOTIATIONS WITH SAN MATEO ELEMENTARY TEACHERS ASSOCIATION (SMETA)

Unknown at this time

Per Government Code 3547, all initial contract proposals of the Board and an Employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public records.                           

Attached and presented to the Board is the District’s initial proposal for the 2019-2022 successor negotiations with the San Mateo Elementary Teachers  Association (SMETA) including:

Article 4 Association Rights

Article 5 Compensation & Benefits

Article 6 Hours

Article 7 Assignment, Transfer and Filling Vacancies

Article 9 Evaluation

Article 11 Teacher Support Program

Article 19 Term

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT’S INITIAL PROPOSAL FOR THE 2019-2022 SUCCESSOR NEGOTIATIONS WITH THE SAN MATEO ELEMENTARY TEACHERS ASSOCIATION (SMETA).

Unknown at this time

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 27 18/19 TO REDUCE PARTICULAR KINDS OF SERVICES AND DECREASE A CORRESPONDING NUMBER OF CERTIFICATED EMPLOYEES, AS NECESSARY, TO ADDRESS POSSIBLE CHANGES TO PROGRAM SERVICES.

Per Education Code 44955(d)(1), a school district may deviate from terminating a certificated employee in order of seniority if a district has a specific need for personnel to teach a specific course or course of study, or to provide services authorized by a services credential with a specialization in either pupil personnel services or health for a school nurse, and that the certificated employee has special training and experience necessary to teach that course or course of study or to provide those services, which others with more seniority do not possess.

The District may need to reduce and eliminate particular kinds of services, and layoff associated certificated personnel. The attached “Skipping and Tie Breaking Criteria for Certificated Employees” identify how the District will determine the order of layoff for certificated teachers in hard to fill positons and positions that require special authorization in addition to how ties will be broken for employees with the same seniority date. The adoption of “skipping” and “tie breaking” criteria will allow the District to retain teachers in specialized teaching areas to preserve programs in the event layoff of certificated becomes necessary.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SKIPPING AND TIE BREAKING CRITERIA.