A section of the sewer line that services the older part of the Baywood campus was repaired last summer. During the repair work, it was discovered that additional sections of the sewer line were in need of repair and replacement as well. This repair was postponed because it could not be completed prior to the start of school.

Through the California Uniform Public Construction Cost Accounting (CUPCCAA),  a proposal from MK Pipeline was requested for the repair of the sewer line, which is scheduled to happen during Spring Break at Baywood Elementary School. The proposal is not to exceed $49,000. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH MK PIPELINES FOR THE SEWER LINE REPAIR WORK, AT BAYWOOD ELEMENTARY SCHOOL.

Not to exceed $49,000.00 - Routine Restricted Maintenance Plan Budget

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Abbott Middle School- Disposal of damaged equipment: television, VCR, projector.
• Baywood Elementary School--Disposal of damaged equipment: four desktop computers, two IMac's, four laptops, two televisions.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 24/18-19 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

None

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

In order to comply with the provisions of the Education Code and in accordance with Board Policy, staff presented the Second Interim Report for 2018-2019 at the March 7, 2019 Board meeting. This report is a summation of actual revenues and expenditures through January 31, 2019 and a projection of revenues and expenditures for the remainder of the fiscal year through June 30, 2019.

The Second Interim Report includes adjustments that are being made to the budget since the revisions that were approved by the Board at First Interim.  This report includes General Fund Unrestricted, Restricted, all other District Funds, and Multi-Year Projections for the two subsequent years.  

The District is submitting the Second Interim Report with a positive certification stating it can meet its financial obligations for the current fiscal year and the two subsequent years.

No changes have been made to the Second Interim Report since it was presented to the Board for information on March 7, 2019.  It is now being submitted for Board approval.  Following approval, the Second Interim will be audited by the San Mateo County Office of Education and final submission will be to the State.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2018-2019 SECOND INTERIM FINANCIAL REPORT.

As noted in the financial report

None – Expenditure provided for in the 2018-2019 budget.

The following District certificated personnel have requested to participate in the Reduced Workload Program beginning in the 2019-2020 school year.  The Human Resources Department has verified the eligibility of the participants and the personnel below have met the requirements per Education Code 22713.  

NAME LEAVE FTE/ASSIGNMENT/SITE         EFFECTIVE

ONG, Paula .20 FTE-Teacher-Foster City 08/12/2019
SPAULDING, Paula .33 FTE-Teacher-Borel 08/12/2019 
THOMAS, Lynn .33 FTE-Teacher-Borel 08/12/2019 

General Fund: $25,663

The Board has been working over the course of the past year to update the Governance Handbook to reflect their priorities. Most recently, the Board worked to update the Mission and Vision, aligning them to the Equity work in which they are engaged. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE UPDATED GOVERNANCE HANDBOOK.

Construction bids have been awarded for  Increments I and II of the Borel Gym and Classrooms project.  Bids have recently been received for the Bayside Gym and the Abbott Gym and Classrooms projects.  Before being asked to award the bids for these latter two projects, the Board will be presented with information on the updated costs and estimates for all three of the middle school gym projects.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND PROVIDE DIRECTION ON THE CURRENT COST ESTIMATES FOR THE THREE PHASE I MIDDLE SCHOOL GYM PROJECTS.

$3,739,658 from various funds as described in presentation

The Abbott Middle School New Gymnasium/Classrooms Building Project was selected as a Phase I Measure X Construction Project at the January 21, 2016 Board Meeting. The District, through Public Contract Code, solicited bids for the New Gymnasium/Classrooms Project at Abbott Middle School.

The District recommends awarding the contract in the amount of $15,781,000.00 to Rodan Builders, Inc. for the New Gymnasium/Classrooms Project.

If the District cannot enter into a contractual agreement with Rodan Builders Inc., the District will enter into an agreement with the contractor that submits the next lowest responsive bid.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD THE BID TO RODAN BUILDERS INC. FOR THE  BUILDING OF THE  NEW GYMNASIUM/CLASSROOMS PROJECT AT ABBOTT MIDDLE SCHOOL.

$15,781,000.00 - Measure X Funding

The Bayside STEM Academy New Gymnasium Project was selected as a Measure X Construction Project at the January 21, 2016 Board Meeting. The District, through Public Contract Code, solicited bids for the Bayside STEM Academy New Gymnasium.

The District recommends awarding the contract in the amount of $9,896,000.00 to Rodan Builders, Inc. for the construction of a new gymnasium at Bayside Academy.    

If Rodan Builders Inc. pulls their bid, the District recommends awarding the contract to the next lowest responsible and responsive bidder.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD THE BID TO RODAN BUILDERS, INC. FOR THE BAYSIDE STEM ACADEMY NEW GYMNASIUM PROJECT.

$9,896,000.00 - Measure X Funding

As a part of Measure L and Facilities Master Plan, the roof replacement and repair project at George Hall Elementary School was classified as a Priority 1 action.

The Administration, through Public Contract Code, solicited bids for the roof replacement and repairs project at George Hall which will take place during the 2019 spring and summer breaks. 

The Bid opening was held on Thursday, March 14, 2019. The lowest responsive bidder will be awarded with a contract. The bid summary is attached.    

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD THE BID TO THE LOWEST RESPONSIVE BIDDER FOR THE ROOF REPLACEMENT AND REPAIRS, PROJECT #19-156 AT GEORGE HALL ELEMENTARY SCHOOL

TBD - Measure L Funding

The 2019-20 Budget Assumptions is a planning document that links financial decisions to educational policy when developing the District's budget for the coming school year. These assumptions reflect the current economic situation, as is known at this time, and are updated during the budget process to include any new developments from the state budget adoption process or other economic indicators that may impact the District's budget.  

This is the first draft of the 2019-20 Budget Assumptions. The assumptions will be updated as necessary and submitted to the Board on April 18, 2019 for adoption.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE 2019-20 DRAFT BUDGET ASSUMPTIONS.

None

Per Education Code 45114, the Governing Board may lay off classified employees for lack of work and/or lack of funds.

The recommendation for reduction of Classified Services for 2019-2020 in the attached resolution are based on the following:

The Parent Teacher Association (PTA) funds classified positions, as recommended by administration, to provide intervention and enrichment programs for students. At this time the PTA has not finalized its budget and determined its available funding for the 2019-2020 school year. Due to the uncertainty of its funding, the PTA has not yet determined which classified positions it will continue to fund for the following school year. In order to meet statutory timeline to provide layoff notices to affected classified employees at least 60 days prior to the effective date of the layoff, the recommendation is made to reduce classified services of PTA funded positions.

Reduction in positions funded with supplemental and/or Title funds. Schools are still in the process of gathering stakeholder engagement input and developing site plans so services have not been assigned for 2019-2020.

Elimination of positions due to restructuring and/or to increase efficiencies.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 31/18-19 TO REDUCE CLASSIFIED SERVICES AND CORRESPONDING 48.79 FTE CLASSIFIED EMPLOYEES IN ACCORDANCE WITH PROCEDURES PROVIDED BY EDUCATION CODES 45298 AND 45308, AS NECESSARY, TO ADDRESS POSSIBLE CHANGES TO PROGRAM SERVICES.

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