May 6-10, 2019 has been declared Certificated Employee Appreciation Week.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 35/18-19 HONORING THE DISTRICT’S CERTIFICATED STAFF AND DECLARING MAY 6-10, 2019 AS TEACHER/CERTIFICATED EMPLOYEE APPRECIATION WEEK.

None

The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2018-2019 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY/ NON-PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $194,046.44.

$194,046.44

On January 24, 2019, the Board of Trustees approved the Bowditch Sanitary Lift Station Replacement Project (Project). The new lift station includes pumps and a precast well. 

In order to complete the project on-time during the summer break, the District negotiated the purchase of the lift station with pumps inside the precast well with Jensen Water Resources. The District is allowed to make a one time purchase, without bidding or piggy backing, of the material supplies, if it is under the bid limit of $92,600 per California Public Contract Code, Section 20111, Paragraph A.  

The bidding of the work will happen in the middle of May, 2019.

The District recommends awarding the purchase contract to Jensen Water Resources. The contract is within the budget of the Routine Restricted Maintenance Fund.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ENGINEERING, MATERIAL MANUFACTURING, AND PURCHASING CONTRACT WITH JENSEN WATER RESOURCES REGARDING THE LIFT STATION WITH PUMPS INSIDE THE PRECAST WELL FOR BOWDITCH MIDDLE SCHOOL.

$62,494.00 - Routine Restricted Maintenance Fund 

California Clean Energy Jobs Act (Prop 39) provided funds for projects that would improve energy efficiency within schools.

After careful consideration, the District determined that the best use of funds would be to replace existing fluorescent lighting in classrooms, offices, gyms, libraries, and exterior lighting at our school sites throughout the District. 

On August 21, 2014, the Board approved the Prop 39 Energy Expenditure Plan for the interior and exterior lighting at District schools. This project includes materials (light fixtures /switches) for replacing interior lighting at Brewer Island Elementary, George Hall Elementary, Highlands Elementary, LEAD, and Sunnybrae Elementary Schools as well as materials (light fixtures) to replace all exterior lighting at all 20 District schools and the Turnbull Child Development site.

At the April 18, 2019 Board meeting, the Board awarded the bid for the labor portion of this project to Vitality Construction. 

Bids were solicited for the material (light fixtures and switches) portion of this project as per public contract code. The District received two bids, one responsive and one non-responsive. The District recommends awarding the contract for the base bid amount of $658,902.00 to Edges Electrical Group. The contract bid amount is within the available funding from the California Clean Energy Jobs Act (Prop 39). 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE BID FROM EDGES ELECTRICAL GROUP  FOR THE MATERIAL PORTION OF THE PROP 39 MATERIAL LIGHTING PROJECT.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2018-2019 budget.

The following certificated non-management employee has requested to participate in the Reduced Workload Program beginning in the 2019-2020 school year.  Education Code 22713 which governs the Reduced Workload Program allows eligible certificated employees to reduce their workload from a full-time position to a part-time position that is at least 50% of a full-time position while earning full service credit toward retirement. The Human Resources Department has verified the eligibility of the participant and the employee below has met the requirements.

NAME                               LEAVE FTE/ASSIGNMENT/SITE             EFFECTIVE

WRIGHT, Susan              .50 FTE-TOSA-District Office                               08/12/2019

$60,741

As part of our effort to improve the quality of data and information available, SMFCSD joined the CORE Districts Data Collaborative.  Through this collaborative, the District can access data, analytical resources, and models from other school districts that can greatly support our work.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE CORE DISTRICTS DATA COLLABORATIVE.

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The Board presentation will include an update on the Local Control Accountability Plan (LCAP), engagement results, and progress towards completion of the 2019-2020 Plan.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP).

None

The Board presentation will describe the SRO Program partnership with the San Mateo Police Department during the 2018-2019 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE SRO PROGRAM WITHIN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT IN PARTNERSHIP WITH THE SAN MATEO POLICE DEPARTMENT.

There are nine (9) permit preschool teachers in the State subsidized preschool program and are paid at range 41-44. There are twelve (12) permit preschool teachers in the fee based preschool program and are paid at range 50 on the classified salary schedule.  Permit preschool teachers in the State subsidized preschool program and the fee based preschool program have the same duties and responsibilities.

The San Mateo-Foster City School District and CSEA, Chapter 411 agree that all permit preschool teachers should be at the same range of pay and a single job description should be developed for preschool teachers and be placed at Range 50 on the 8 hour CSEA salary schedule.  

State subsidized and fee based preschool teacher will be referred to as “Preschool Teacher” as a single classification.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROVISIONS OF THE MOU INCLUDING SALARY INCREASE FOR STATE SUBSIDIZED  PRESCHOOL TEACHERS.

 $61,485.55