IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 36/18-19 HONORING THE DISTRICT’S CLASSIFIED STAFF AND DECLARING MAY 20-24, 2019 AS CLASSIFIED SCHOOL EMPLOYEE APPRECIATION WEEK.

The Board previously approved E-Rate documents and the purchase of a New Palo Alto Firewall for $106,536.98.   This amount had a typographical error in E-Rate/Bid that was approved by the Board March 7, 2019.  Total contract for the device, support, subscriptions, and contingency fee totals are $125,000.00.  In order to keep the project moving, the District purchased the device and some subscriptions up-to the pre-approved amount of $106,000.00.  District is requesting the Board approve this Change Order for the purchase of the URL filtering subscription.

The cost of Change Order No. 1 is $18,500 (17.4% of the original contract).

The total contract amount is now $125,036.98.

This is still within budget for the Technology Department 2019-2020 Fiscal Year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO.1 FOR CDWG REGARDING THE URL FILTERING SUBSCRIPTION FOR THE FIREWALL REPLACEMENT.

$18,500 from the current year's budget.

The San Mateo-Foster City School District (“the District”) values its relationship with the San Mateo Police Department (“SMPD”) and the San Mateo Union High School District (“SMUHSD”) to ensure student safety on our school campuses. In furtherance of that relationship, the District agrees to pay one third compensation for one school resource officer and ensuing vehicle costs for the next two fiscal years, July 1, 2019 – June 30, 2021.

The District intends to enter into this agreement stating its intention to pay and our agreement that:

• The respective governing bodies of all parties will approve the agreement.
• The contractual agreement will include a “notice and provision for termination of services” providing a 15-day notice period.
• The school resource officer positions funded by this arrangement will be employees of the City of San Mateo as fully employed police officers.
• Deployment of these officers will be through shared direction of the District, SMUHSD and the SMPD Juvenile Services Bureau.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT BETWEEN THE CITY OF SAN MATEO POLICE DEPARTMENT, THE SAN MATEO UNION HIGH SCHOOL DISTRICT AND THE SAN MATEO FOSTER CITY SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES.

$257,641.00 2019-2020

$265,160.00 2020-2021

The San Mateo-Foster City School District currently receives General Child Care and Development (CCTR) and California State Preschool Program (CSPP) funding from the California Department of Education’s Early Education and Support Division, to support Early Childhood Education programs at Turnbull Child Development Center, George Hall, LEAD and Fiesta Gardens Schools.         

In order to receive final approval of the Early Education and Support Division contracts, the District must provide annually to the California Department of Education appropriate authorizations included in this Agenda for Board approval. We would like to request that Dr. Joan Rosas, Superintendent, Dr. Sarah Drinkwater, Assistant Superintendent of Student Services, and Karrie Haselton, Principal on Special Assignment for Child Development, to be authorized to sign contracts from the California Department of Education’s Early Learning and Care Division.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 37/18-19 AUTHORIZING SAN MATEO-FOSTER CITY SCHOOL DISTRICT TO ENTER INTO LOCAL AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE CSPP AND CCTR CHILDCARE AND DEVELOPMENT SERVICES FOR 2019-2020.

The District's state subsidized preschool and after-school kindergarten program began in the 1960's. The ten state subsidized preschool and after-school kindergarten classrooms for low-income children are located at Fiesta Gardens International School, George Hall, and LEAD Elementary Schools and the Turnbull Child Development Center.

The Desired Result System consists of six Desired Results, program standards and assessment tools for preschool and school-age children. The preschool and school-age assessment tools consist of a developmental profile to measure children's progress towards the Desired Results, environment rating scale to assess the learning environment, and a family survey to assess a family's progress towards the Desired Results for Families. Results are compiled and analyzed and action plans are created to improve program quality. The components of the Desired Results System are summarized into an "Annual Program Self-Evaluation," which is due to the California Department of Education, Early Education and Support Division, on June 1st. The "Annual Program Self-Evaluation" includes the action steps based upon data from the Desired Results System.

None

Government Code 53646, added by SB564 (Chapter 783, Statues of 1995), imposed disclosure requirements on all Government Agencies. The Chief Business Official must provide a quarterly report to the Board of Trustees of these disclosures.  

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF) or in Federal Deposit Insurance Corporation (FDIC)-insured accounts in a bank, savings and loan association, in a county investment pool, or any combination of these, the CBO must supply the most recent statement or statements received from these institutions.  

The District has such investments and the report is attached. The interest earnings are within the budget.

Interest earned for the quarter ending March 31, 2019:

California State Treasurer - LAIF: 2.394%

San Mateo County Treasurer: 2.463%

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2018-2019 budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP).

None

Per Education Code 45114, the Governing Board may lay off classified employees for lack of work and/or lack of funds.

The recommendation for reduction of Classified Services for 2019-2020 in the attached resolution is based on the elimination of the position due to restructuring and/or to increase efficiencies.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 32/18-19 TO REDUCE CLASSIFIED SERVICES AND CORRESPONDING 1.0 FTE CLASSIFIED EMPLOYEE IN ACCORDANCE WITH PROCEDURES PROVIDED BY EDUCATION CODES 45298 AND 45308, AS NECESSARY, TO ADDRESS POSSIBLE CHANGES TO PROGRAM SERVICES.

$134,090