The District may require legal services through Dannis Woliver Kelly.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT FOR LEGAL SERVICES WITH DANNIS WOLIVER KELLEY (DWK) FOR THE 2019-2020 YEAR.

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complaints related to the Williams Case. There have been no complaints filed for the fourth quarter of the 2018-2019 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

None

On March 21, 2019 the Board of Trustees approved the contract for Rodan Builders Inc. for the New Gym and Classrooms Project at Abbott Middle School, per the Bid on March 12, 2019 for the amount of $15,781,000.00.

The District, in working with Rodan Builders Inc., encountered a need for temporary shoring, as well as revisions and added information for structural steel and wood  framing. Additionally the design team added a curtain for dividing the gym into two halves.  This had been an add alternate at bid time.  

The cost of Change Order No.1 to the original contract is $235,188.00 (1.49% of the original contract).

The new contract amount with Rodan Builders will be $16,016,188.00, which is within the Measure X budget.

On February 21, 2019, the Board of Trustees approved the contract for Rodan Builders, Inc., as one of Measure X Projects, regarding the Borel Middle School New Gym and Classrooms Increment #1 Project in the amount of $6,506,000.

The District, in working with Rodan Builders, Inc., encountered unforeseen conditions, District and Architects requests, necessary field changes, and corrections.

The cost of Change Order No. 1 to the original contract is $92,386.45 (1.42% of the original contract).

The new contract amount will be $6,598,386.45, within the Borel Middle School New Gym and Classrooms Increment #1 Project budget.

$92,386.45

Measure X Funds

On January 21, 2010, the Board of Trustees approved the Facility Master Plan (FMP) which included security fencing and gates at multiple schools as a Priority 1, Category 1 classification.

As part of the District-wide security fencing project, the District has been working with HKIT Architects on all the schools.  Borel Middle School & San Mateo Park Elementary School pose multiple challenges with elevations and underground utilities. The District awarded a design contract to HKIT Architects in the amount of $23,907.  Through Change Order No. 1 the contract is $49,769.00.

The District, in working  with HKIT Architects, encountered unforeseen conditions, Division of State Architect (DSA) changes, District requests, and necessary field changes.  Change Order No. 2 is for reimbursement for the additional DSA fees for documenting and submitting for approval from the State for modifications necessary during the construction phase. 

The cost of Change Order No. 2 to the original contract is $6,200.00 (25.9% of the original contract).  

The cost of Change Orders No. 1 & 2 combined to the original contract is $32,062.00 (134.1% of the original contract).  

The new contract amount will be $55,969.00 within the Measure L District-wide Fencing Project budget.

This work will provide the necessary requirements to meet the Division of State Architect (DSA) requirements including American Disability Act (ADA) access, fire access, and emergency egress.       

$6,200.00 - Measure L

San Mateo-Foster City School District has a long standing partnership with the Institute for Human and Social Development, Inc. (IHSD), also known as Head Start.  Head Start previously had preschool programs at George Hall Elementary School and Turnbull Child Development Center.  Head Start discontinued the program at George Hall and will be moving their Turnbull preschool program to Parkside Elementary School.  The agreement at Parkside is for a five year term, June 27, 2019 – June 26, 2024.  They will serve 48 low income preschool families from the local community at Parkside in room 7. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE HEAD START AGREEMENT AT PARKSIDE SCHOOL FOR THE TERM OF JUNE 27, 2019 THROUGH JUNE 26, 2024.    

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Abbott Middle School-- Disposal of damaged equipment: two televisions
• Laurel Elementary School—Disposal of damaged equipment: ten computers, one monitor, two printers, two projectors, one VCR, and one router.
• Meadow Heights Elementary School--Disposal of damaged equipment: four computers, sixteen monitors, and one printer.
• North Shoreview Montessori School--Disposal of damaged and obsolete equipment: ten computers, thirty three mini computers, thirty nine monitors, one scanner, four printers, one overhead projector, keyboards,and other miscellaneous electronic components.
• Child Nutrition Services—Disposal of damaged equipment: three metal cabinets.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 01/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

None

Government Code 53646, added by SB564 (Chapter 783, Statues of 1995), imposed disclosure requirements on all Government Agencies. The Chief Business Official must provide a quarterly report to the Board of Trustees of these disclosures.  

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF) or in Federal Deposit Insurance Corporation (FDIC)-insured accounts in a bank, savings and loan association, in a county investment pool, or any combination of these, the CBO must supply the most recent statement or statements received from these institutions.  

The District has such investments and the report is attached. The interest earnings are within the budget.

Interest earned for the quarter ending June 30, 2019:

California State Treasurer - LAIF: 2.57%

San Mateo County Treasurer: 2.432%

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2018-2019 budget.

Assembly Bill (AB) 1200 requires local education agencies to publicly disclose costs related to provisions of all collective bargaining agreements prior to entering into a written agreement.

On June 11, 2019, the San Mateo Elementary Teachers' Association (SMETA) and the San Mateo-Foster City School District (SMFCSD) reached a Tentative Agreement for a new three year Successor Agreement, effective July 1, 2019 through June 30, 2022.

Attached for information to the Board are copies of the disclosure forms for employees in the SMETA unit which summarizes the financial implications of the major provisions of the agreement.

On June 11, 2019, the San Mateo Elementary Teachers' Association (SMETA) and the San Mateo-Foster City School District (SMFCSD) reached a Tentative Agreement for a new three year Successor Agreement, effective July 1, 2019 through June 30, 2022. All provisions of the July 1, 2016 through June 30, 2019 Agreement, and all Memorandums of Understanding shall remain in effect except for the modifications listed in this Tentative Agreement.